1612187_Provide_Step_Voltage_Regulator_Substation_7_SOW.pdf

Public Works Department, Maine

Rev 16

From: PM & E

To: Acquisition

Date: 7/26/2018

Subject: Provide Step Voltage Regulator Substation 7 eProjects #: 1612187

Point of Contact: Aaron Belanger x2506

Attachments:

(1) Bid Form

(2) Div 1 Specs

(3) Technical Specifications

(4) Submittal Register

(5) Drawings

(6) PNSY – Local Electrical Standard – REV C

(7) Regulator Base Frame Requirements

(8) T-41 Oil Sample Report

1.0 SCOPE OF WORK:

Project scope includes work to be performed within the boundaries of substation 7, including demolition of existing 13.2 kV, 3750 KVA transformer, T-41, medium voltage switch, and associated equipment, repair work to existing concrete pad, and installation of a

13.2 kV pad mounted regulator on a steel frame.

2.0 BASIS OF BID:

The contractor shall provide a firm fixed price for each work item and reflect the value of the material, labor and equipment with a line item total by completing the attached proposal form.

3.0 GENERAL REQUIREMENTS:

All work performed by the General Contractor shall be in accordance with the requirements specified in herein and the project specifications and all local, State and Federal Codes.

The means and methods of work associated with this project shall be in accordance with the tasks specified on the enclosed contract documents and the following general requirements:

3.1. Division 01 - General Requirements Specification

Subj: Provide Step Voltage Regulator Substation 7

Date: 7/26/18

Page: 2 of 7

All requirements of Division 01 apply to this project unless otherwise noted herein or other contract documents or if means and methods do not invoke the requirement (i.e.: no confined space, no hazardous waste, etc.). Refer to the

Attachment 4 Submittal Register for additional items that do not apply which are not otherwise explicitly identified as such herein.

3.2. The Contractor shall coordinate all work to permit Navy/Facility Operations to be performed during the course of work. Delay claims due to periodic work stoppages or changes in work sequence based on impacts from Shipyard/Facility operations will not be allowed. The Contractor may need to work outside normal work hours and /or weekends to ensure Shipyard/Facility operations are not impacted.

3.3. All work shall be fully coordinated with the Contracting Officer’s Representative and PWD-ME and shall comply with all Work Restrictions specified in

Specification Section 01 14 00.00 22.

3.4. Contractor shall provide all supervision, labor, materials, tools, equipment, and transportation necessary to perform tasks within this project.

3.5. Contractor Laydown Space:

Contractor lay down space is to consist of an area inside the substation 7 yard where space allows. Any additional space required to complete this work must first be approved by the Contracting Officer.

3.6. The Contractor shall dispose of all removed materials in accordance with the

Shipyard/Facility, local, State and Federal regulations.

4.0 PERIOD OF PERFORMANCE:

PERIOD OF PERFORMANCE 150 Calendar Days

Contractor shall mobilize immediately after award to begin equipment procurement. Lead times are anticipated for 3-in-1 voltage regulator.

5.0 NOTIFICATION OF COMMENCEMENT:

The Contractor shall arrange and hold a pre-construction conference with all interested parties prior to start of work. All prerequisite submittals as listed herein in the “Submittals” paragraph shall be submitted at this pre-construction conference. The Contractor shall confirm the construction start date with the Contracting Officer Representative at least 48 hours prior to start date. Preparing and sending minutes of all meetings to the attendees are the responsibility of the Contractor.

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6.0 WINTER CONSTRUCTION CONDITIONS:

This Task Order will require construction operations during winter weather. The

Contractor shall include all materials, labor, equipment, and supervision required to perform the above work in cold weather conditions.

7.0 HAZARDOUS MATERIALS:

The following hazardous materials are either known or assumed to be present within the work area based upon recent tests coordinated by PWD-ME or from review of record documents. The Contractor shall provide means and methods of work in conformance with all applicable local, State, Federal, and Shipyard Regulations pertaining to working within or near these materials.

7.1. Lead Paint: Transformer and air switch may contain lead paint. Avoid disruption and dispose of within requirements of federal and state regulations.

7.2. PCB’s: PCB Test report (attachment 8) indicates that transformer T-41 contains

PCB’s less than 2 PPM.

8.0 CODE/REGULATORY REQUIREMENTS:

All work performed by the General Contractor shall be in accordance with the requirements specified in the Project Specifications and all local, State and Federal Codes.

9.0 ENVIRONMENTAL PROTECTION REQUIREMENTS:

9.1. The Contractor shall prepare and submit an Environmental Protection Plan in accordance with the requirements specified in Specification Section 01 57 19.00

22.

10.0 SITE SUPERVISION:

The Project Site Superintendent for this project shall meet the qualifications specified in

Specification Section 01 30 00.00 22.

The Project Superintendent shall be on site during working hours. The Superintendent cannot be the Quality Control Manager nor the Site Safety and Health Officer (SSHO).

Approval of the on-site Project Superintendent by the Contracting Officer is required prior to start of construction. Provide resumes for the proposed on-site Project Superintendent describing their experience with references and qualifications to the Contracting Officer for approval. The Contracting Officer reserves the right to interview the proposed on-site

Project Superintendent at any time in order to verify the submitted qualifications.

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11.0 SAFETY:

The Contractor shall provide a competent Site Safety and Health Officer (SSHO) in accordance with the requirements specified in Specification Section 01 35 26.00 22. The

SSHO may not perform the duties of the Site Superintendent. The SSHO may perform the duties of the QC Manager.

The Contractor shall be responsible for maintaining a work site compliant with EM 385-1-1

Safety and Health Requirements Manual (Latest Edition), including latest errata and changes) and all other OSHA regulations associated with the completion of the work.

12.0 QUALITY CONTROL:

The Contractor shall implement a Quality Control Program in accordance with the requirements specified in Specification Section 01 45 00.10 22. Provide a Site QC

Manager in accordance with Section 01 45 00.10 22 to manage to implement and manage the QC Program.

The QC Manager may perform the duties of the SSHO. The QC Manager may not perform the duties of the Site Superintendent.

13.0 MEASUREMENTS:

Contractor shall verify all measurements in the field prior to starting work. Coordinate with the Contracting Officer Representative when scheduling visits to the site prior to construction activities.

14.0 CLEANUP:

Contractor shall clean up the job site daily, and shall use his or her own equipment to clean the work area to the satisfaction of the Contracting Officer Representative. Upon completion of project work, contractor shall clean the work area free of equipment, tools, materials, trash, debris and dust. Upon site stabilization as defined by State and Federal erosion and sediment control laws, all temporary erosion and sediment controls shall be removed and disposed of in accordance with State and Federal disposal regulations.

15.0 SUBMITTALS

Provide submittals as defined herein and in the contract documents including, but not limited to, the following in accordance with Specification Section 01 33 00 Submittal

Procedures:

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For any projects that are awarded with a contract value of greater than $150,000, the

Contractor shall utilize NAVFAC’s Electronic Construction & Facility Support Contract

Management System (eCMS).

See Section 01 31 23.13 22 for eCMS requirements. The eCMS can be accessed at http://wl001.uat.navfac.us/cmicuat/SdMenu/. The administrator will provide a user name and password to log in.

The eCMS Processes & Procedures can be found at https://www.navfac.navy.mil/content/dam/navfac/Capital%20Improvements/PDFs/ci_ecms

_processes_contractors.pdf.

16.0 AVAILABILITY AND USE OF UTILITY SERVICES

The following utilities will be made available to the Contractor without charge:

Electricity

Potable Water

See Specification Section 01 50 00 for additional requirements.

17.0 ORDER OF PRECEDENCE:

In the event of conflict or inconsistency between any of the requirements included in the scope of work outlined herein conflict with the attached Div 1 Specs or the Div 1 Specs included in the original IDIQ Contract, the task order requirements will take precedence.

18.0 FACILITY TURNOVER PLANNING MEETINGS (NAVFAC Red Zone - NRZ)

The Contractor shall meet with the Government to identify strategies to ensure the project is carried to expeditious closure and turnover to the Client in accordance with

Specification Section 01 30 00.00 22. Start the turnover process at the Pre Construction

Conference meeting and convene at the Facility Turnover Meetings once the project has reached approximately 75 percent completion or three to six months prior to Beneficial

Occupancy Date (BOD), whichever comes first.

See Appendix A of Section 01 30 00.00 22 for an example of the Facility Turnover

Planning Meeting Agenda, NRZ Checklist & POAM.

19.0 OPERATION & MAINTENANCE MANUALS

The Contractor shall submit O&M Manuals in accordance with Specification Section 01 78

00.00 22. Contractor shall provide three (3) hard copies and two (2) electronic copies on

CD’s of the operation and maintenance manuals. Data shall be submitted for final approval no later than 30 calendar days prior to project completion. Operation and Maintenance

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Manuals shall be consistent with manufacturer’s standard brochures, schematics, printed instructions, general operating procedures, and safety precautions.

For this Project the following Data Packages are required for the following equipment:

1. Voltage Regulator Data Package No. 3

20.0 WARRANTY MANAGEMENT PLAN

The Contractor shall submit a warranty management plan in accordance with Specification

Section 01 78 00.00 22 at least 30 days before the planned pre-warranty conference, submit the warranty management plan for Government approval.

21.0 AS-BUILTS/ RECORD DRAWINGS

The Contractor shall provide as-built drawings for the project. The as-built drawings shall be two (2) sets of hard copy paper contract drawings by red-line process described in

Specification Section 01 78 00.00 22 to reflect the current as-built conditions during the prosecution of the project. The Contractor shall keep the working as-built drawings current and shall keep at least one set available on the jobsite for review at all times. Changes from the contract plans which are made in the work or additional information which might be uncovered in the course of construction must be accurately and neatly recorded as they occur by means of details and notes. Within 20 working days of substantial completion of all phases of work, the red line as-builts shall be incorporated into the provided project drawing PDF Project Drawing Set files using Adobe software, thus creating the PDF

Project As-Built Drawing Set. Submit the PDF Project As-Built Drawing Set and the original the red line as-builts for approval by the DM/CM and CAD department. Upon approval of these submittals, provide the final PDF As-Built Drawing Set file on CD as well as two (2) full size hard copies of the completed PDF Project As-Built Drawing Set.

22.0 TRAINING

Prior to acceptance of the facility by the Contracting Officer for Beneficial Occupancy/

Placed in Service Date, the Contractor must provide a comprehensive project-specific

Government personnel training program for the systems and equipment of the facility specified in the technical specifications of this Contract. The trainees must include the

Facilities Management Specialist, maintenance staff, and applicable building occupants.

Coordinate, schedule, and ensure that training is completed. Instructors shall be well-versed in the particular systems that they are presenting. For each training session; submit dates start and finish times, and locations; outline of the information to be presented; names and qualifications of the presenters; and list of texts and other materials required to support training. Contractors shall provide to the Contracting Officer two copies of the training course in DVD video recording format. Capture within the recording, in video and audio, all instructors' training presentations including question and answer periods with the trainees.

Training for this project shall include the following:

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1. Voltage Regulator and Controller

END