N3904025Q4883 Request for Quote (RFQ).pdf

REQUEST FOR QUOTATION

N3904025Q4883

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THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

All quotes should include this form filled out in its entirety (highlighted yellow fields are required).

REFERENCE # N3904025Q4883

From: Portsmouth Naval Shipyard William V LeDuc III William.v.leduciii.civ@us.navy.mil Contracting, Code 410 Kittery, ME 03904 Phone: (207) 994-4935

BUSINESS SIZE (circle one): SMALL LARGE

MOBILIZATION TIME: ________ ARO

F.O.B. DESTINATION SHIPPING

(PLEASE INCLUDE ALL FREIGHT

COSTS IN PROPOSAL)

DUE DATE: 08/15/2025 09:00 AM ET

Your Company Info:

Name: _______________________________

POC: ________________________________

Phone: _______________________________ Email: _______________________________ Cage Code: ___________________________

PAYMENT TERMS _____% _____ DAYS

PRICES DERIVED FROM (CHECK ONE):

____ COMMERCIAL PRICE LIST DATED

____ INTERNAL PRICE LIST DATED

____ OTHER (PLEASE EXPLAIN)

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com)

GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

Provide services of installing EDM notches on Padeye Props (Model Number #1, #2, #3, #4)

IAW Statement of Work

1 JOB

Freight: All associated shipping costs relating to CLIN 0001

1 JOB

Required Delivery Date: As soon as possible Place of performance is: Vendor’s Facility For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

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Please provide published commercial labor rates and breakdown of total prices, if applicable, for price justification purposes.

See below for applicable clauses.

See attachments for detailed Statements of Work and drawing/specifications of items to be plated.

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes should include this form filled out in its entirety (highlighted yellow fields are required). All quotes must be received by August 15, 2025, at 0900 AM EST to William LeDuc III via email at William.v.leduciii.civ@us.navy.mil

In accordance with FAR subpart 45.201, the offeror shall, contained within their response to this request for (quote/proposal), submit a copy of their internal Government Property Management System Plan to be used in managing Government Property in accordance with FAR 52.245-1. Failure to provide a Property Management Plan may result in disqualifying the Offeror from further consideration. The Offeror’s submittal shall demonstrate their internal controls (control, use, preserve, protect, repair, and maintain) to protect Government property in its possession.

The Offeror shall submit its Property Management System in place for the Government’s review to ensure it complies with FAR clause 52.245-1(f). Alternatively, the contractor may provide a confirmation letter of an approved Property Management System from Defense Contract Management Agency (DCMA) and/or any Federal Government agency within the 3 years from solicitation issuance date. The Government shall evaluate the Property Management Plan (or confirmation letter) submitted to determine whether it is compliant with FAR 52.245-1. If the Offeror does not have a Property Management System in place, the Government may accept an Offeror’s plan that shows the intent to comply with FAR clause 52.245-1(f). The plan shall include a timeline for implementing a formal Property Management System that will be used to manage Government Property in its possession.

The Contracting Officer shall make a determination regarding whether or not the submittal meets the ten (10) elements of FAR clause 52.245-1(f). If the Contracting Officer's determination is that the submittal does not meet the ten (10) elements of FAR clause 52.245-1(f), the Contracting Officer will notify the contractor at award that they have 45 days to submit a corrective action plan. The corrective action plan shall include a timeline for implementation.

The Government Furnished Property Point of Contact is:

Name: Christian Soloniewicz Address: The Portsmouth Naval Shipyard, Kittery ME E-mail: christian.j.soloniewicz.civ@us.navy.mil

ATTACHMENTS:

N3904025Q4883 Attachment 1 - GFP N3904025Q4883 Attachment 2 – OPSEC Encl 2_Redacted N3904025Q4883 Attachment 3 -#1 MT L&H padeye prop drawing N3904025Q4883 Attachment 4 -#2 MT L&H padeye prop drawing N3904025Q4883 Attachment 5 -#3 MT L&H padeye prop drawing N3904025Q4883 Attachment 6 -#4 MT L&H padeye prop drawing

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STATEMENT OF WORK (SOW)

STATEMENT OF WORK

1. SCOPE

1.1. Title: C135 FY25 Magnetic Testing (MT) Lifting & Handling (L&H) Padeye Prop Electrical Discharged Machine (EDM) Notches.

1.2. Location of Work: Previously manufactured, Shipyard owned Props, to be supplied (shipped) to the Vendor and all work of machining in notches to be done on-site at the Vendors location.

1.3. Identification: Provide services of installing EDM notches on four different Padeye Props, as sketched on the corresponding numbered (#1, #2, #3, & #4) Padeye Prop drawings. The Padeye Props are labeled, by black marker, with numbers corresponding with the numbers on the Padeye Prop drawings.

1.4. Period of Performance (POP): Performance period for this service to begin at the award of the contract running through the Vendors lead time of 4-5 weeks with the addition of the shipping time of the Props, to and from the Vendors location.

2. REFERENCES

2.1. Dry Magnetic Testing (MT) Lifting & Handling (L&H) Padeye Prop #1 Drawing.

2.2. Dry MT L&H Padeye Prop #2 Drawing.

2.3. Dry MT L&H Padeye Prop #3 Drawing.

2.4. Dry MT L&H Padeye Prop #4 Drawing.

3. REQUIREMENTS

3.1. Vendor shall place four Ultra-Fine EDM Notches per each Drawing approximate location. Notches shall be these sizes (Note: Width & Depth Dim. are max allowed) & tolerances:

a. Notch #1 = .250” long, .006” wide, .040” deep.

b. Notch #2 = .250” long, .006” wide, .040” deep.

c. Notch #3 = .250” long, .006” wide, .040” deep.

d. Notch #4 = .250” long, .006” wide, .040” deep.

e. Length Tolerance +/- .002”

f. Depth Tolerance - .002”

g. Width Tolerance - .001”

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h. Epoxy Disguise or peen close & smooth over All Notches.

i. Material is Carbon Steel.

4. RESPONSIBILITITES

4.1. Previously manufactured, Shipyard owned Dry MT L&H Padeye Props, to be supplied (shipped) to the Vendor by PNSY Code 135T.

4.2. Vendor Scope for each of the 4 Props:

a. Clean up surfaces of plates to remove rust and most imperfections.

b. Notch locations to be randomized with rough locations identified on part with Sharpie by customer and referenced drawings.

c. Machine Qty (4) EDM Notches @ 0.040” deep x 0.006” wide x 0.250” Long.

d. Notch Tolerances: Length = (-.002”) / Depth = (-.002”) / Width = (-.001”). (Note that width and depth dimensions are max allowed)

e. Notches to be "peened" closed and smoothed over to remove visible traces.

f. No oil to be applied to props. For shipping, they will be packed with rust-inhibiting paper and carefully protected for transit.

4.3. Vendor shall use Dry MT L&H Padeye Prop Drawings #1, 2, 3, & 4, which includes PNSY C135T instructions on the proper locations of the to-be-installed EDM’s.

5. General

5.1. Technical point of contact:

Non-Destructive Testing (NDT) Engineering Technician POC Scott Webster Non-Destructive Testing Operations Division (Code 135T) Building 45 Portsmouth Naval Shipyard Kittery, ME 03904

(P) 207-438-4057

5.2. Other point of contact:

Production Controller/Purchaser POC Kevin Masse Non-Destructive Testing Operations Division (Code 135.2) Building 45 Portsmouth Naval Shipyard Kittery, ME 03904

(P) 207-438-1410

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CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-18 Prohibition on Contracting with entities that Require Certain Internal Confidentiality

Agreements or Statements-Representation 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7 System for Award Management 52.204-8 Annual Representations and Certifications 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications.

52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line-Item Proposal 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment.

52.204-26 Covered Telecommunications Equipment or Services – Representation (OCT 2020) 52.204-27 Prohibition on a ByteDance Covered Application 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction 52.211-14 Notice Of Priority Rating For National Defense, Emergency Preparedness, and Energy

Program Use 52.211-15 Defense Priority And Allocation Requirements 52.212-3 Alt 1 Offeror Representations and Certifications--Commercial Items 52.212-4 Contract Terms and Conditions--Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—

Commercial Products and Commercial Services (Deviation 2025-O0003 and 2025-O0004)

(MAR 2025)

52.222-19 Child Labor-Cooperation with Authorities and Remedies 52.222-26 Equal Opportunity 52.222-41 Service Contract Labor Standards 52.222-50 Combating Trafficking in Persons 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions 52.226-7 Drug-Free Workplace 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-18 Availability of Funds 52.232-33 Payment by Electronic Funds Transfer--System for Award Management 52.232-36 Payment by Third Party 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-4 Applicable Law for Breach of Contract Claim 52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities

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52.242-17 Government Delay of Work 52.245-1 Government Property 52.245-9 Use and Charges 52.246-1 Contractor Inspection Requirements 52.246-4 Inspection of Services – Fixed Price 52.247-34 F.O.B. Destination 52.252-1 Solicitation Provisions Incorporated By Reference 52.252-2 Clauses Incorporated By Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses

52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE

RFQ pricing and information pages completed by the vendor.

Technical Submission to include:

o Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

Technical submission shall include any certifications necessary or required to perform the work in accordance with the Statement of Work

Vendor submission must include property plans in accordance with 52.245-1 The details of any/all exceptions taken to the specification.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with FAR Subpart 9.1.

(End of Text)

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52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable. Quotes will be evaluated based on the following criteria:

- Technical Acceptability (Must meet specifications and document capabilities)

- Must meet specifications and document capabilities

- Submission to include property plan in accordance with 52.245-1

- Price (Lowest Price Technically Acceptable, after adherence to other factors)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical:

Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Schedule:

Please confirm availability for required delivery date. If your company is unavailable for the requested date, please provide earliest available start. Please provide your best and fastest schedule.

Price:

The Price will be evaluated as Lowest Price Technically Acceptable, however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

(End of Text)

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7003 Control Of Government Personnel Work Product 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident

Information 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services—Representation

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252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.211-7003 Item Unique Identification and Valuation 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.243-7001 Pricing of Contract Modifications.

252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.245-7003 Contractor Property Management System 252.245-7005 Management and Reporting of Government Property 252.246-7007 Contractor Counterfeit Electronic Part Detection and Avoidance System 252.246-7008 Sources of Electronic Parts 252.247-7023 Transportation of Supplies by Sea

Additional NAVSEA contract terms and conditions applicable to this procurement are:

C-202-H001 ADDITIONAL DEFINITIONS – BASIC

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (OCT 2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-223-W001 EXPLOSIVE OR HAZARDOUS MATERIALS – PACKAGING & LABELING (NAVSEA) (OCT

2018)

D-247-H002 PACKAGING OF SUPPLIES—BASIC (NAVSEA) (OCT 2018)

D-247-H004 MARKING AND PACKING LIST(S) – BASIC (NAVSEA) (OCT 2018)

D-247-W001 PROHIBITED PACKING MATERIALS (NAVSEA) (OCT 2018)

E-246-H016 INSPECTION AND ACCEPTANCE OF F.O.B. DESTINATION DELIVERIES (OCT 2018)

E-246-W002 CERTIFICATE OF COMPLIANCE (NAVSEA) (OCT 2018)

F-211-W001 PARTIAL DELIVERIES (NAVSEA) (OCT 2018)

F-242-H001 CONTRACTOR NOTICE REGARDING LATE DELIVERY

F-247-N002 INSTRUCTIONS FOR DELIVERIES TO THE PORTSMOUTH NAVAL SHIPYARD (NAVSEA)

(MAR 2019)

G-232-H002 PAYMENT INSTRUCTIONS AND CONTRACT TYPE SUMMARY FOR PAYMENT OFFICE

(NAVSEA) (JUN 2018)

G-232-H004 GOVERNMENT PURCHASE CARD METHOD OF PAY (NAVSEA) (OCT 2018)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2018)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (OCT 2018)

H-209-H003 REQUIRED DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST (NAVSEA)

(NOV 2022)

H-223-N001 INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL (NAVSEA) (JAN 2019)

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L-245-H001 AVAILABILITY OF GOVERNMENT PROPERTY (NAVSEA) (JUL 2024)

Government property is offered for use under this solicitation. The contractor is responsible for all costs related to making the property available for use, including (but not limited to) payment of all transportation, installation, and rehabilitation costs.

(End of Provision)

L-245-H002 INSTRUCTIONS REGARDING GOVERNMENT PROPERTY (NAVSEA) (JUL 2024)

All offerors shall submit the following information in their proposal:

(1) A list or description of all Government property that the offeror or its subcontractors propose to use on a rent-free basis. The list shall identify the accountable contract under which the property is held and the authorization for its use (from the contracting officer having cognizance of the property);

(2) The dates during which the property will be available for use (including the first, last, and all intervening months) and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent;

(3) The amount of rent that would otherwise be charged in accordance with FAR 52.245-9, Use and Charges; and

(4) A description of the offeror's property management system, plan, and any customary commercial practices, voluntary consensus standards, or industry-leading practices and standards to be used by the offeror in managing Government property.

(End of Provision)

The Portsmouth Naval Shipyard intends to award this contract as a single award.

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