N3904018Q0290-A02.pdf

PORTSMOUTH NAVAL SHIPYARD

CODE 410

KITTERY ME 03904

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this modification is to answ er industry questions, to make corrections to the solicitation as per the answ ers to the questions submitted and to make corrections to the manning table attachments. See Block 14 Continuation page of SF 30 for list of questions and answ ers.

1. CONTRACT ID CODE PAGE OF PAGES

1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Jul-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N3904018Q0290

X 9B. DATED (SEE ITEM 11)

13-Jul-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Jul-2018

CODE

PORTSMOUTH NAVAL SHIPYARD

CONTRACTING DIVISION, CODE 410

BLDG 153, 6TH FLOOR

KITTERY ME 03904

N39040 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE N39040

FACILITY CODECODE

aimee.maciejewski@navy.milEMAIL:207-438-5524TEL:

AIMEE B MACIEJEWSKI / CONTRACTING OFFICER

N3904018Q0290

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

INDUSTRY QUESTIONS 21-27

21.Q. In Section J, page 37 it lists Attachments A‐F, but the FBO posting only had Attachments A and B. Would the Government please provide Attachments C‐F?

21.A. Please refer to question 5.A.

22.Q. On page 43 the solicitation states that “Offerors are to submit one master CD ROM with four (4) separate files”, but the solicitation only lists three (3) files (Non‐ Price Quote, TEP Quote, Small Business Participation Plan, and Small Business Subcontracting Plan). Would the Government please clarify what files should be included on the master CD ROM?

22.A. Files to be submitted include Non Price Quote items (Technical Approach, Management Approach, Past Performance) and Price Quote. The Small Business Participation Plan shall be removed. Please also refer to question 10.A.

23. Q. On page 46 of the solicitation it states that “The approach shall include the offeror's ability to provide and maintain qualified personnel in the positions designated as "key personnel" in section C.” However there are no key personnel positions designated in section C. Would the Government please provide information on what positions are “key personnel”?

23.A. Please refer to question 15.A.

24.Q. On page 49, Section M only contains clauses and does not contain any evaluation factors. Would the Government provide information on how the various factors and subfactors will be evaluated?

24.A. Please refer to question 20.A.

25. Q. On page 43 of the solicitation it states that “The Small Business Participation Plan and Small Business Subcontracting Plan is not page limited.” However there is no mention of requirements for the Small Business Participation Plan or Small Business Subcontracting Plan in Section L. Are the Small Business Participation Plan and Small Business Subcontracting Plan required? If so, would the Government provide the requirements for each?

25.A. Please refer to question 10A.

26.Q. Would the Government provide Attachment 5 referenced on page 47 in section 4.6.2?

26.A. The words “using the format provided as Attachment 5) has been removed.

27.Q. WRT N3904018Q0290 request for quotations (Touch Labor) – is this request a small business set‐aside or is it full and open competition?

27.A. Please refer to question 1.A.

INDUSTRY QUESTIONS 28 - 31

28.Q. Supervision is required by paragraph 2.3.5 and 2.3.7 of the solicitation. In practical terms, the vendor needs supervision to deploy and ensure quality work execution by 40 mechanics in four different trades. Our proposal will include the cost of supervision. Respectfully request the government add a separate CLIN to address required supervisor hours for this effort.

28.A. Please refer to question 2.A.

29.Q. Contractor Requirements Para 2, requires the contractor to maintain a respirator program. The SOW does not indicate our workforce be trained/qualified to wear respirators. Will the government please clarify the appropriate training and qualification for the respirator program?

29.A. Respirators are not required and this has been removed from the solicitation.

30.Q. Attachment B, indicates that 10 Shipwrights are required in the “#” block. The estimated straight time hours are consistent with providing 10 Shipwrights. However, there is a “5” under “TOTALS” for Shipwrights.

Would the government please clarify the proper number of shipwrights required for this effort?

30.A. Please refer to Question 18.A.

31.Q. Attachment B for Temp Pipe, Shipwrights and Weight Handlers show 570 mandays, over 57 days which is consistent with providing 10 mechanics from 10/1/18 to 12/21/18 for each of these three trades. Temp Electricians also show the same 570 mandays which is also consistent with providing 10 mechanics for the same period of performance. For Temp Electricians, however Attachment B shows 23 days worked. Will the government please clarify that this should also be 57 days based on the mandays allowed and the number of Temp Electricians requested?

31.A. Temp Electricians Attachment B has been corrected to reflect 57 mandays.

INDUSTRY QUESTIONS 32-39

32.Q. Is the Navy genuinely seeking new vendors, and if so will it allow comparable commercial ship yard / ship building experience to compete with former Navy contractors and employees? Navy specific experience is mentioned for some but not all the positions.

32.A. Yes

33.Q. What is the expected processing time through Navy required security checks from the time a potential employee is put forward to the time the Navy would allow him to begin billable hours?

33.A. Please refer to JPAS website for expected processing time for security clearance information.

34.Q. What is the average processing time through Navy required security checks, from the time a potential employee was put forward, to the time the Navy allowed that touch laborer to begin billable hours in the touch labor contracts awarded in the last 3 years?

34.A. If contractor has company clearance and employee clearances and local PNSY clearances in place, normally two weeks to one month from contractor award. Please also refer to question 33.A.

35.Q. How long did it take the Navy to award the Touch labor contracts awarded in the last three years, from time of response date, to time of award?

36.A. Timeframe has varied based on the requirement.

36.Q. There is a discrepancy in the Management subfactors between Section L and Section M in Amendment 0001. Section L on page 23 of Amendment 0001 lists 13 Management subfactors to be addressed. Section M on page 31 lists 11 subfactors, omitting subfactors on Key Personnel (subfactor 2.6 on page 23) and Equal Employment Opportunity (subfactor 2.13 on page 23). Would the Government please indicate which group of subfactors offerors should discuss?

36.A. Please utilize subfactors on page 23 of Amendment #1.

37.Q. Page 24 of Amendment 0001 indicates that Key Personnel resumes are required, though the solicitation includes no descriptions of Key Personnel positions. Will the Government confirm that offerors are free to establish their own Key Personnel positions? If so, will the Government indicate in Section M how Key Personnel resumes will be evaluated?

37.A. Please refer to question 23.A.

38.Q. In Amendment 0001, the Small Business Participation Plan and Small Business Subcontracting Plan were removed from Section L. However, they still appear as Factor IV under Volume II, Price Factors, in Section M on page 32. Would the Government please confirm that the Small Business Participation Plan and Small Business Subcontracting Plan are not required in the Offeror’s response?

38.A. Section has been removed from Section L I the Amendment #1 of the solicitaiton.

39.Q. The solicitation states: “RFQ Section “Schedule of Supplies/Services” completed by the offeror along with a price breakdown detailing the price elements (hourly rate, overhead rate, etc.).” This request is for a firm fixed price contract and it is difficult for contractors to build up a fixed price rate and also utilize specific cost elements that are unknown at this time (i.e. overhead, hourly rate, etc.). Will the government accept just a breakdown of the labor categories, hours, and fully burdened hourly rates?

39.A. Yes.

The following have been modified:

INDUSTRY QUESTIONS 1-20

1Q. The FedBizOpps announcement states that this Solicitation is a small business set‐aside per NAICS 336611 but there is no such statement in the RFQ document.

Please advise.

1A. The requirement is being solicited as a small business set‐aside as stated at the top of page one of the soliciation.

2Q. Section C makes several references to “contractor’s supervisor(s)”. There are no CLINs provided for supervisors in Section B. Please advise.

2A. The contractor shall provide adequate supervision to oversee the assigned personnel and ensure the proper execution of the tasks described herein. The costs associated with supervision should be reflected in the designated CLINS accordingly.

3Q. Section I, page 33, 52.222‐43: as described this clause refers to: “Fair Labor Standards Act and Service Contract Labor Standards‐‐Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).”

The resultant Contract does not appear to be a “Multiple Year and Option Contract”. Please advise.

3.A. The clause 52.222‐43 has been removed as this is not a multiple year contract.

4.Q. Section I, page 34, 52.222‐17, Non‐displacement of Qualified Workers:

According to this clause, “The successor Contractor (and its subcontractors) shall make a bona fide express offer of employment to each service employee as provided herein and shall state the time within which the service employee must accept such offer, but in no case shall the period within which the service employee must accept the offer of employment be less than 10 days”. Is there an order or contract held by a PNS contractor for the solicited work that would enable this clause?

4.A. There is not a contract in place at this time.

5Q. Section J, page 37: Attachments C through F were not provided with the RFQ.

Please provide. Also, there are references to Attachment 1 (pages 19 and 46) and Attachment 5 (page 47).

5.A. Attachments C through F have been uploaded onto the FBO website.

Attachment One referenced on page 46 should be referenced as Attachment C and has been corrected. There does not appear to be a reference on page 19 of Attachment 1 or Attachment 5.

6.Q. Section L, page 40, middle of the page: States “RFQ Section “Schedule of Supplies/Services” completed by the offeror along with a price breakdown detailing the price elements (hourly rate, overhead rate, etc.).” Will a “price breakdown” template be provided by the Government or should the offeror develop one?

6.A. The offeror should develop one.

7.Q. Section L, page 41: The due date and time for questions and the due date and time for submission of proposal packages is the same, 08/09/2018 at 4:00 p.m. local time. Please advise.

7.A. The due date and time for questions has been changed to August 2, 2018, 4:00 pm EST.

8.Q. Section L, page 41, (c ) (2) Submission, modification, revision and withdrawal of quotes: In subparagraph (i) , RFQ states “Offerors are responsible for submitting quotes with a minimum of three (3) labor categories…”. Since the RFQ identifies four

(4) labor categories, does this mean that the Government could award more than one contract?

8.A. Yes. The government retains the right to a multiple award should one vendor not be able to fulfill all four trade requirements. Refer to Section M, Evaluation Factors for Award.

9.Q. Section L, Page 42: if sending the proposal package via Federal Express, UPS, DHL, etc., is the address for Ms. Perkins on the top of page 42 to be used?

9.A. Yes that is the correct address. The Contract Specialist’s phone number is also referenced on page 40 ‐ 207‐438‐4845.

10.Q. Section L, page 43, Volume II Table: Per 52.219‐9 (Small Business Subcontracting Plan), small businesses are not required to submit a Small Business Subcontracting Plan as required in the Volume II Table. Please advise.

10.A. The Small Business Subcontracting Plan requirement has been removed from the Volume II Table.

11.Q. Section L, page 45, middle of the page: In the list following 2nd paragraph of Factor II‐ Management Plan, there is a requirement for “Technical Conferences / Review Meetings metrics (Subfactor 2.11)”. Please identify the “metrics” to be provided?

11.A. Per paragraph two of the Factor II Management Approach, the contractor is responsible to furnish the approach for management and delivery of the subfactors.

The metrics shall not be identified by the Government.

12.Q. Section L, page 45, middle of the page: In the list following 2nd paragraph of Factor II‐ Management Plan, there is a requirement for “Training Records (Subfactor 2.7)”. Is it correct to assume that this refers to the training records for the forty trades persons?

12.A. Yes.

13.Q. Section L, Page 46, 2nd paragraph, last bullet narrative: States that “the Offeror’s start‐ up plan to fully perform after receipt of first task…”. Do not believe that this a task order contract but rather a single award contract. Please advise.

13.A. The sentence shall be re‐worded, changing “receipt of first task order” to “contract award”. Please refer to question 8.A.

14.Q. Section L, page 46, middle of the page: In the list following 2nd paragraph:

The third bullet states “(describe)... how personnel will be transitions from tasks throughout the contract period”. What kind of transition does the Government envision during a Contract of 2.5‐month duration?

14.A. The word “transitions” has been changed to transitioned. The government expects little or no transition during the term of the contract. Refer to section C, paragraph 2.3.4. to reference change‐out of personnel.

15.Q. Section L, Page 46, 3rd paragraph: This paragraph states that “The approach shall include the offeror's ability to provide and maintain qualified personnel in the positions designated as "key personnel" in section C.” There is no reference to key personnel in the Section C. Please advise.

15.A. The words “in section C” have been removed from the solicitation.

16.Q. Please confirm that this procurement invokes the Service Contract Act.

16.A. This procurement is considered a service and incorporates the Service Contract Act.

17Q. Attachment A: There is information provided for Electrician (EE) and Pipefitter (PT), as well as the four (4) labor categories specified in the RFQ and Attachment B.

Please Advise.

17.A. The four trades are as follows: Temporary Electrician, Temporary Pipefitter, Shipwrights and Weight Handler. The four manning tables should correspond with the four trades. The two additional trades for Electrician (EE) and Pipefitter (PT) have been removed.

18.Q. Attachment B: Please confirm that the number of Shipwrights required is 10;

the Totals row states 5.

18.A. The total row has been corrected to ten.

19.Q. Section M, page 49: Please advise if this procurement will be evaluated as best value, least price, low price technically acceptable (LPTA), etc.

19.A. Best Value

20.Q. Section M, page 49: Section M does not address any of the Non‐Price Proposal contents as described in Section L, pages 44 through 47.

20.A. Evaluation factors have been added into Section M.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

STATEMENT OF WORK

CONTRACT NO. TBD

PNS PERFORMANCE WORK STATEMENT (PWS)

1. INTRODUCTION

1.1. Background - Portsmouth Naval Shipyard (PNS), in support of the US Navy’s Submarine Maintenance Program, requires multiple trades to support work on 688 Class Submarines and 774 Class Submarines.

1.2. Scope – Contractor shall provide various qualified personnel capable of performing the typical tasks identified by the trades in Attachment (A) as requested by PNS at any time during the period of performance of this contract. Requests from PNS for personnel will be submitted on a form similar to Enclosure (1).

1.3. Period of Performance and Level of Effort - This contract’s period of performance starts two weeks after contract award. Specific services, service period of performance, and level of effort required will be detailed at the task order level.

2. CONTRACTOR REQUIREMENTS

2.1. TRADE SPECIFIC REQUIREMENTS

2.1.1. General Qualifications –

2.1.1.1. Contractor shall maintain:

2.1.1.1.1. A Personal Fall Arrest System (PFAS) program in accordance with 29 CFR 1915 – Subpart I.

2.1.1.1.2. A confined/enclosed space entry program in accordance with 29 CFR 1915 – Subpart B.

The contractor shall provide copies of the training curriculums for PFAS, Confined/Enclosed space with their proposal.

2.1.1.2. All personnel reporting Shall meet the following criteria:

2.1.1.2.1. Shall be able to accomplish typical tasks as outlined in the trade specific sheet in Appendix (A).

2.1.1.2.2. Shall be qualified to work in confined spaces such as tanks, voids, and any other areas that require gas-free controls.

2.1.1.2.2.1. Training shall be in accordance with 29 CFR 1915 – Subpart B. See

Section (2.2) for more details on confined/enclosed space requirements and contracting options.

2.1.1.2.3. Shall be qualified to wear safety harnesses and work from scaffolds/platforms where drop off will be greater than 5 feet IAW 29 CFR 1915 (Subpart I) and be trained in fall protection regulations.

2.1.1.2.4. Shall be trained to wear required personal protection equipment (PPE) when designated or required and be trained in hearing conservation and eye safety awareness.

2.1.1.2.5. Shall be trained in electrical safety.

2.1.1.2.5.1. All non-electrical workers shall be trained in electrical safety for non-electrical workers per NFPA 70E.

2.1.1.2.5.2. All electrical/electronic workers shall be trained in electrical safety standards per NFPA 70E.

2.1.1.2.6. Shall be capable of performing work in accordance with written technical work documents.

2.1.1.2.7. Will have working knowledge on how to read and understand the information provided in a Material Safety Data Sheet (MSDS).

2.1.2. Tasks – The typical tasks to be performed are listed by trade in Appendix (A), Section (A).

2.1.3. Trade Specific Requirements – When PNS requests a specific trade, the trade specific requirements are as listed in section (B) of Appendix (A) for the trade requested.

2.2. Options for Gas Free Engineering and Competent Personnel Services

2.2.1. For execution of this contract, the contractor’s personnel will be assisting PNS personnel executing work in confined spaces. Since PNS will already be performing competent person/gas-free services for the workspaces, PNS is willing to extend its competent persons services and make them available to the contractor’s employees rather than have the contractor perform duplicate monitoring. The framework for the Navy/PNS providing competent personnel/gas-free services is provided in NAVSEA S6470-AA-SAF-010, Paragraph 2-8 (Contractor Operations). The operator shall identify in their bid proposal if they plan to utilize Navy provided competent personnel/gas-free services.

2.2.2. If the contractor chooses to utilize Navy-provided competent person/gas-free services, the stipulations of the usage will be included in the awarded contract to ensure clear delegation of responsibilities as required by NAVSEA S6470-AA-SAF-010. PNS will provide a copy of its confined/enclosed space entry program to the contractor, and the contractor will be required to make their employees familiar with our program prior to assigning them to PNS.

Some examples of responsibilities provided to the contractor by NAVSEA S6470-AA-SAF- 010 are:

2.2.2.1. Ensure the Navy competent person is on a list provided by PNS.

2.2.2.2. Ensure all its employees who may enter confined spaces are trained to entry procedures in accordance with 29 CFR 1915.12(d) and the PNS confined/enclosed space program. The contractor shall maintain the training records at least 3 months beyond the completion date of the contract.

2.2.2.3. Ensure all contractor employees comply with confined space entry procedures.

2.2.3. If the contractor opts not to use Navy-provided competent person/gas-free services they then must provide their own competent person/gas-free services in accordance with Occupational Safety and Health Manual VOL 2 Part I Chapter 1, NAVSEA S6470-AA-SAF- 010, and 29 CFR 1915 – Subpart B.

2.3. MANAGEMENT REQUIREMENTS

2.3.1. Copies of the contractor’s training curriculum for confined space, and fall protection programs shall be submitted as part of the contract proposal.

2.3.2. The contractor must supply PNS with a training plan for each trade skill listed in Appendix (A) as part of the contract proposal. This training plan shall identify all of the qualifications associated with a trade skill and the requalification cycle. Training identified in Appendix (A) section D for each trade are minimum qualifications expected to be covered by the contractors training plan.

2.3.3. At least 2 week prior to a worker’s travel date, the contractor shall supply PNS with copies of training records. A training record shall identify each qualification associated with the contractor’s training plan for a trade skill. The training record shall identify which qualifications the worker has completed and when that qualification expires. Additionally, the contractor shall provide each worker’s documented trade/work experience certifying the personnel have met the requirements under paragraph (2.1) above. These training records for each individual shall be provided to PNS Training Department, Code 900T. The POC is Randy Winsor (207) 438-2537; Fax (207) 438-1188.900T

2.3.4. Once contractor personnel are assigned to fulfill a task order, it is expected that change-out of personnel will not occur without prior negotiation. If personnel change-out occurs within 8 weeks of the completion of shipyard provided training, the costs associated with the training hours for the replacement personnel will be unallowable.

2.3.5. The contractor’s supervisor(s) is/are the liaison between contractor personnel and PNS

Supervisors. The contractor’s supervisor will manage worker assignments to ships, shifts of work, discipline, safety, rewards, promotion, attendance, time-off (i.e. sick and/or annual leave) and work performance. The contractor shall provide adequate supervision to oversee the assigned personnel and ensure the proper execution of the tasks described herein.

PNS shall be responsible to provide all quality assurance personnel and engineering support that may be required in the assigned tasking.

2.3.6. In the event of injuries sustained in the performance of duty, contractor employees may receive medical aid from shipyard first responders but shall, if necessary, receive secondary aid and/or evaluation from private providers. PNS Managers and the PNS Technical POC must be immediately (i.e., within 2 hours) informed of any injuries or near misses that occur by contractor management. A written report describing the incident must be provided within 24 hours of occurrence. The contractor shall comply with any safety investigations.

2.3.7. Contractor management or supervision shall:

2.3.7.1. Provide overall management, oversight and supervision (and/or lead workers) to effectively and safely manage the work of this order.

2.3.7.2. Resolve contractor personnel problems including, but not limited to conflict resolution and administrative actions affecting the contractor’s employees.

2.3.7.3. Manage assignment of contractor personnel to shifts and projects.

2.3.7.4. Ensure daily onboard counts of mechanics are reported to the PNS

Contracting Officer’s Representative or Contract POC at least weekly.

2.3.7.5. Maintain accurate tracking of hours worked by personnel.

2.3.7.6. Maintain total program oversight

3. CONTRACTOR FURNISHED MATERIAL

3.1. The contractor’s mechanics shall provide their own personal hand tools and any other work apparel typically provided by their employer (e.g. coveralls, tyvek suits, and leather palmed gloves).

3.2. The contractor’s personnel shall provide their own personal protection equipment (e.g.

safety shoes, helmets and eye protection).

4. PORTSMOUTH RESPONSIBILITIES

4.1. PNS will provide specific written technical work instructions (i.e. Task Group Instructions) and shift-to-shift project assignments. Since PNS requires our government supervisors to brief government workers prior to starting each job, the contractor’s workers may be asked to be present for those discussions.

4.2. The contractor’s employees will be provided access to PNS Tool Cribs to use government tooling/equipment. Contractor employees are responsible to return tools and to have no outstanding tools registered to their badge prior to departing PNS.

Broken, lost or missing tooling will be billed to the contractor.

5. APPLICABLE TECHNICAL WORK INSTRUCTIONS

5.1. Technical Work Documents issued by Portsmouth Naval Shipyard

5.2. 29 CFR 1915 – Occupational Safety and Health Standards for Shipyard Employment

5.3. OSHA Directive – CPL 02-00-133 Shipyard “TOOL BAG” Directive

5.4. NAVSEA S6470-AA-SAF-010 Naval Maritime Confined Space Program

5.5. Additional trade specific technical work instructions required as listed in section (C) of Appendix (A) for the trade requested.

5.6. The Contractor shall comply with all Federal, State, and Local environmental and safety laws and regulations.

6. SECURITY/BASE ACCESS

6.1. At a minimum, all personnel shall be United States citizens and shall possess a Department of Defense Personal Security Clearance at the confidential level or higher, in accordance with Attachment 1 (DD Form 254) for performance on this contract. A CONFIDENTIAL Facility Security Clearance is required. Specific trade support requests submitted on the task order level will detail what level of clearance is required for the specific work to be performed. Inability to obtain a confidential level or higher clearance will be cause to dismiss personnel from fulfilling this contract.

6.2. Contractors must have DBIDS credentials for access to Portsmouth Naval Shipyard.

Contractors and any subcontractors must submit contract DD-254 to Portsmouth Naval Shipyard Security Department Code 1700 for access requirement verification prior to arrival.

6.3. Contractors/subcontractors shall submit Visit Requests via the Joint Personnel Adjudication

System (JPAS) to SMO 39040 for visitor clearance verification. Visit requests submitted by other means will not be accepted without Facility Security Officer signed verification as to the level of security clearance granted to each employee on the visit request. Additionally, the contractor must provide a copy of Visit Request to Bruce Thorner or Richard Rogers – Code 900R (Fax 207-438-1298) at least 2 weeks prior to personnel traveling for inclusion into other PNS IT systems.

7. DELIVERABLES

7.1. Copies of the contractor’s training curriculum for confined space, respirator, and fall protection programs shall be submitted as part of the contract proposal. Any revisions or updates to the curriculum shall be furnished to PNSY.

7.2. The contractor must supply PNS with a training plan for each trade skill listed in

Appendix (A) as part of the contract proposal. This training plan shall identify all of the qualifications associated with a trade skill.

7.3. At least 2 week prior to a worker’s travel date, the contractor shall supply PNS with copies of training records. A training record shall identify each qualification associated with the contractor’s training plan for a trade skill. The training record shall identify which qualifications the worker has completed and when that qualification expires. Additionally, the contractor shall provide each worker’s documented trade/work experience certifying the personnel have met the requirements under paragraph (2.1) above. These training records for each individual shall be provided to PNS Training Department, Code 900T. The POC is Randy Winsor (207) 438-2537;

Fax (207) 438-1188.900T

7.4. The contractor shall provide clearance validation (i.e. copy of clearance message) to

Katie Harmon (Katie.harmon@navy.mil) 2 days prior to personnel traveling.

7.5. Contractor shall attend weekly status meetings with Code 900R TPOC and PNS Contracting Officer’s Representative (COR) to discuss contract execution and performance

7.5.1. The contractor shall prepare weekly status updates for review at these meetings and submitted electronically to the Code 900R TPOC, PNS Business Office Representative and COR.

7.5.2. The weekly status meetings may be reduced to a biweekly cadence if mutually agreed upon by the contractor, Code 900 and COR.

8. CLASSIFIED MATERIAL

8.1. None

9. PLACES OF PERFORMANCE

9.1. The place of performance will be Portsmouth Naval Shipyard, Kittery, Maine (i.e.

Seavey Island).

10. CONTRACTING OFFICER REPRESENTATIVE (COR)

10.1. The COR will be assigned at the time of award.

11. TECHNICAL POINT OF CONTACT (TPOC)

11.1. The TPOC for the contract is Katie Harmon, PNSY Code 900R, Kittery, ME (207) 438- 2258.

12. ATTACHMENTS

12.1. Attachment A – Trade Descriptions

12.2. Attachment B – Manning Tables for four (4) trades

12.3. Attachment C – Past Performance Form

12.4. Attachment D – Wage Determination

12.5. Attachment E – DD 254

12.6. Attachment F - CAP

SECTION M - EVALUATION FACTORS FOR AWARD

EVALUATION FACTORS

EVALUATION FACTORS

The Government intends to award a single Firm Fixed Price (FFP) contract, or a multi- awards from this solicitation to the responsible Offeror(s) whose quote(s) represent the best value to the Government. The offeror’s quote(s) shall be in the form prescribed by, and shall contain a response to, each of the areas identified in Section L solicitation provision entitled “Addendum to 52.212-1.”

Award will be made to the responsible Offeror(s) whose quote represents the best value after evaluation in accordance with the factors in the solicitation.

All Non Price evaluation factors, when combined, are significantly more important than Total Evaluated Price

(TEP).

The Government intends to award a contract based upon initial quotes. The Offeror’s initial quote should contain the Offeror’s best terms from a price and technical standpoint. However, the Government may contact any or all or a limited number of awardees with questions concerning their responses as permitted under FAR Part 15. *Note: A rating of “Marginal” for any Technical or Management factor or sub-factor means that the vendor’s quote is not awardable without a change or changes to the vendor’s quote. A quote which includes a “Marginal” rating is not eligible for award if award is made on initial offers. Offerors that receive a “Marginal” rating are considered to be susceptible to correction if the Contracting Officer determines that an exchange is appropriate and said exchange is conducted.

**Note: Offerors receiving a rating of “Unacceptable” for any Technical factor or sub-factor will not be considered for an award and will not be further evaluated.

The Government reserves the right to award contracts to other than the lowest priced offeror(s).

*NOTE: Awards will only be made to an Offeror that has no Organizational Conflict of Interest (OCI) as defined in FAR 9.5 or that the Government determines has provided a satisfactory mitigation plan. Offerors are advised that technical quotes may be evaluated without consideration of any proposed subcontractor which is deemed to have an OCI and for which an unsatisfactory mitigation plan has been proposed.

Application of Factors and Subfactors

(a) General: Quotes shall be evaluated in accordance with the factors described below. The evaluation factors represent key areas of importance to be considered in the source selection decision. The factors and associated elements have been chosen to support meaningful discrimination between and among competing quotes. As demonstrated in their quotes, prospective Offerors shall be evaluated in terms of their ability to meet or exceed the program’s requirements stated in the SOW.

(b) Relative Importance. The following indicates the factors that will be considered in awarding the contract. The relative importance of the evaluation factors reflects the overall requirements of this acquisition as outlined in the

SOW.

(c) The following factors shall be evaluated in descending order of importance:

Factor I: Technical Approach Factor II: Management Approach Factor III: Past Performance Factor IV: Total Evaluated Price (TEP)/Price

The evaluation factors are divided into two (2) categories, non-price: “Technical Approach/Management Approach/Past Performance and price: “Total Evaluated Price (TEP)” and “Small Business Participation Plan”.

Volume I-Non-Price Factors

Factor I-Technical Approach

The Government will evaluate each offeror’s technical approach to perform the Government’s requirements under this solicitation. The evaluation will be based on the Offeror’s demonstrated technical understanding of the requirements and on the breadth, depth and relevance of information provided by the Offeror in response to the requirements set forth in Section C of this solicitation.

The Offeror’s technical approach will be evaluated based on the degree to which it clearly demonstrates knowledge and ability to perform the typical tasks and related competencies, as listed in the SOW in Section C. The Government will evaluate the degree to which the Offeror’s technical approach identifies the methodology and analytical techniques proposed to fulfill the technical requirements, provides an overview of the methodology guiding the performance of the technical requirements identified in the SOW, a general description of how that technical approach will be applied to accomplishing the requirements and offers a logical sequence of tasks that will be performed to accomplish the requirements.

The manner in which the Offeror addresses each typical task will be evaluated based on the Offeror’s technical understanding of the requirements and on the breadth, depth and relevance of information provided by the Offeror based on the task statements. Major factors considered for evaluation in this category are the degree to which the information in the quote can be expected to yield acceptable technical performance and quality of the product, including thoroughness, accuracy, complements of planning, analysis and technical support efforts necessary to achieve technical performance objectives. It is imperative that the Technical Quote clearly demonstrates the technical expertise and capabilities to perform on all tasks related to the SOW in sufficient detail to establish technical acceptability in the following subfactors.

Subfactors: The offeror demonstrated an understanding of the performance requirements set forth in the solicitation by providing clear and feasible plans, which adequately addressed each of the following subfactors:

Formal Training Program (Subfactor 1.1) Detailed Trade Training Plans (Subfactor 1.2) Training Management System (Subfactor 1.3) Employee Training Records (Subfactor 1.4) Continuing Training Plan (Subfactor 1.5) Fully Trained Personnel (Subfactor 1.6)

Factor II – Management Approach

The Offeror’s management approach will be evaluated for level of detail with emphasis on quality with regard to the Offeror’s approach in overall project management, project execution methodology, schedule, communication and subcontracting plans. The quote will also be evaluated on the extent to which the quote describes how the Offeror intends to manage and coordinate the task efforts of this contract, including planning, assigning responsibility, controlling personnel, minimizing employee turnover, controlling utilization of resources, tracking deliveries, and periodically monitoring performance and obtaining feedback.

The evaluation will consider the degree to which the quote comprehensively addresses communication and integrating internal processes and tools in order to effectively manage cost, technical performance, risk and schedule. Proposed internal processes and tools will be evaluated for feasibility and potential for technical or schedule benefits to the Government.

Additionally, evaluation will consider the extent to which the proposed organizational structure and office systems ensure effectiveness and efficiency in:

・ Interfacing with PNS personnel;

・ Performance and coordination of work.

The offeror’s approach for subcontract management will be evaluated for level of detail with emphasis on quality, on-time, contractual arrangements, qualification requirements, selection process(es), contingency plans, subcontractor quality management plan and management interactions, including performance feedback.

Offeror's quotes shall clearly demonstrate their plan to manage the overall labor force as well as how they will specifically manage the individual labor trades.

Subfactors: The offeror demonstrated an understanding of the performance requirements set forth in the solicitation by providing clear and feasible plans, which adequately addressed each of the following subfactors:

Trade specific and proficient employees (Subfactor 2.1) Workforce Management responsibilities, (Subfactor 2.2) An Emergency Management Protocol, (Subfactor 2.3) Contractor Furnished Material, (Subfactor 2.4) Appropriate PPE and ensuring PPE utilization (Subfactor 2.5) Training Records (Subfactor 2.6) On-Site Supervision (Subfactor 2.7) Timely and Orderly Onboarding of Contractor personnel, (Subfactor 2.8) Security Clearances/Shipyard Access, (Subfactor 2.9) Technical Conferences / Review Meetings metrics. (Subfactor 2.10) Alcohol and Drug Prevention Policy (Subfactor 2.11)

Factor III – Past Performance

The Government will evaluate Offeror’s past performance over the past five years for relevance, which is considered to be whether the experience cited is similar to the size, scope and technical complexity of this effort. It is the responsibility of the Offeror to relate past performance to the requirements of this solicitation. The Government will consider the relevance of past performance information obtained in relation to the scope of this procurement. Past performance, either positive or negative, which is considered by the Government to be more closely related to the scope of this effort, will be given additional weight in the evaluation process.

Past Performance Relevancy Ratings – Regarding relevancy, each past performance reference under each offeror’s Past Performance submission will be evaluated to determine its scope, complexity and magnitude relative to the instant requirement. The following definitions will apply to this evaluation:

・ Scope: Experience in the areas defined in the SOW.

・ Complexity: The measure of similarity of technical and managerial intricacy and required coordination of efforts and disciplines that exists between the SOW and the offeror's other contracts.

・ Magnitude: The measure of the similarity of the dollar value of actually performed work that exists between the SOW and the offeror's contracts, individually or in the aggregate, during the relevant five-year period established by the solicitation.

*NOTE: Offerors are advised that the Government may consider past performance information obtained from sources other than those identified by the Offeror, including Federal, State and local Government agencies, better business bureaus, published media and electronic databases including, but not limited to, Past Performance Information Retrieval System (PPIRS) and Contractor Performance Assessment Reporting System (CPARS). The Government may research Offeror performance on any Federal, State, local and commercial procurement that is known to the Government, but not included on a submitted reference.

For those Offerors who are determined by the Government to have no relevant past performance information, or for whom information on past performance is not available, a neutral past performance rating will be given.

In evaluating the Past Performance, the Government will consider:

・ Quality of Product or Service. The degree to which the products or services provided meet the requirements of the contract and the degree to which they were similar to this solicitation.

・ Delivery/Completion Schedule. The extent to which the Offeror satisfied customer requirements for contract completion in accordance with agreed upon schedule.

・ Cost Control. The extent to which the Offeror provided contract services at or below their initially proposed costs while maintaining customer desired level of quality and delivery, and limit direct and indirect cost growth.

Volume II Price Factors

Factor IV – Total Evaluated Price (TEP)/Price

The Government will perform a price analysis. If proposed prices are considered to be unrealistic, including unrealistic labor and/or indirect rates, the Offeror’s proposed prices will be adjusted upward to reflect more realistic prices.

Evaluation of the options will not obligate the Government to exercise the option. Evaluated price to the Government, which is an offeror’s evaluated price for the base and all option periods, will be used in making an award determination. Therefore, any inconsistencies between proposed technical performance and price, whether real or apparent, should be explained in the supporting price data section.

Offerors are cautioned that to the extent proposed prices appear unrealistic; the Government may infer either a lack of understanding of the requirements, increased risk of performance, or lack of credibility on the part of the Offeror.

The burden of proof for credibility rests with the Offeror. Quotes which are unrealistic in terms of technical or schedule commitments or unrealistically high or low in price may be deemed reflective of an inherent lack of technical competence, or indicative of a failure to comprehend the complexity and risks of the proposed work.

a) Adjectival Ratings

The Government will perform an evaluation of the Technical Approach, Management Approach and Past Performance/Experience evaluation factors based on the Offeror’s quote. This evaluation focuses on strengths and weaknesses of the Offeror’s quote, resulting in the assignment of an adjectival rating for each factor and subfactor.

Price will not be assigned an adjectival rating.

*NOTE: The following adjectival ratings/definitions shall be used for the Technical Approach and Experience, Management Approach and Small Business Participation and Small Business Subcontracting Plan evaluation factors:

Technical Ratings Table 1.0

Rating Description

Outstanding Quote meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Quote meets requirements and indicates a thorough approach and understanding of the requirements. Quote contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Quote meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Quote does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements.

Unacceptable Quote does not meet requirements and contains one or more deficiencies. Quote is not awardable.

Strength - An aspect of an offeror’s quote that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness - A flaw in the quote that increases the risk of unsuccessful contract performance.

Significant Weakness - A flaw that appreciably increases the risk of unsuccessful contract performance.

Deficiency - A material failure of a quote to meet a Government requirement or a combination of significant weaknesses in a quote that increases the risk of unsuccessful contract performance to an unacceptable level.

Risk – (as it pertains to source selection) The potential for unsuccessful contract performance. The consideration of risk assesses the degree to which an offeror’s proposed approach to achieving the technical factor or its sub-factors may involve risk of disruption of schedule, increased cost or degradation of performance, the need for increased Government oversight, and the likelihood of unsuccessful contract performance.

Past Performance

The following adjectival ratings/definitions shall be used for the Past Performance evaluation factor:

There are two aspects to the past performance evaluation.

1) Relevancy of Past Performance

The first aspect is to evaluate the Offeror’s past performance to determine how relevant a recent effort accomplished by the Offeror is to the effort to be acquired through the source selection.

More relevant past performance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance. Sources of past performance information may include information provided by the Offeror, information obtained from questionnaires tailored to the circumstances of the acquisition, or any other sources available to the Government. Other sources include, but are not limited to: PPIRS, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting officers and Fee Determining Officials; and DCMA.

Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort this solicitation requires.

Relevant past performance is performance under contracts or efforts within the past five years that is the same as, or similar to, the scope, magnitude, and complexity of the work described by this solicitation.

Contractors’ performance as a sub-contractor is considered relevant experience and must be within the past five years and must be similar in scope, complexity, magnitude and price.

2) Performance Confidence Assessment

The second aspect of the past performance evaluation is to determine how well the contractor performed on the contacts. In conducting a performance confidence assessment, each Offeror shall be assigned one of the ratings below:

Rating Description

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant…