Quote_Sheet_San_Diego _CA_Hotel_REVISED.doc

FROM:Aimee Maciejewski @ PNS – CONTRACTING DIVISION, CODE 410, PORTSMOUTH,NH.

N39040-15-T-0326 Offers close at: 12:00 PM ET on Friday, 4 September 2015.

Emailed offers WILL be accepted.

Fill in the following: (OFFEROR INFORMATION)

COMPANY NAME: __________________________

BUS SIZE: Small / Large (circle)

ADDRESS: _________________________________

CAGE: ____________________

CITY,ST: ___________________________________

TIN: ______________________

TEL/FAX: __________________________________

DUNS: ____________________

POC/GM: ___________________________________

Item 0001 (Efficiency)

PRICE PER ROOM DAY: $_______________

Efficiency Rooms

Check Out Date: 9/19/16 Item 0001

Total # of Rm Dys: 1,095 Rm Days

LOT #1

Period of Performance: 20 September 2015 through 19 September 2016.

Note: Current lodging per diem rate from 1 October 2015 through 31 December 2015 is $140.00 a day and from 1 January 2016 through 31 July 2016 is $153.00. Any offers received must be equal to or less than the per diem rate to be considered for an award. All properties to be considered must be approved via a site inspection by this activity. Awards will be made in the best interest of the government.

1. Introduction

a. Requirement. Portsmouth Naval Shipyard Detachment, San Diego requires contracted lodging to support upcoming work to be completed at Naval Base Point Loma. Rooms shall be provided in accordance with the specifications listed here in. All properties providing proposals shall be capable of providing the required rooms for the entire duration of the contract. Employees shall not be required to change rooms during the course of their stay unless a physical problem with the room arises with the property that requires the room to be vacant so that it can be repaired. All rooms shall be tax exempt (T.I.N. 02-83-0038k).

b. Location. All properties shall be located in within fifteen miles traveling distance of Naval Base Point Loma, 140 Sylvester Road, Ballast Point, San Diego, CA.

2. General Room Specifications

a. Minimum size of living area is 300 square feet all areas other than bathroom/facilities area, balconies and closets shall be included in the square footage.

b. Rooms shall be in clean condition:

· Odor free

· Dirt and debris free

· Insect free

c. All walls, floors and ceilings shall be damage free (minor cracks, scratches and normal wear/tear shall be excluded).

d. All rooms shall be capable of being independently heated and cooled to occupant’s desired temperature.

(1) All heating and Air Conditioning (A/C) units shall be properly mounted.

(2) A/C and heat shall be available throughout the entire living space (all areas included in the 300 Sq. Ft.).

(3) A/C shall be made available within 48 hours of occupant’s request.

e. All rooms shall have a closet or clothes hanging space with hangers.

f.

Room shall not be exposed to excessive noise such as air traffic, highways, hospitals, police/fire stations, and construction. And, rooms shall not be located in close proximity industrial areas, or other areas that could cause disruption in sleep.

g.

Rooms shall have minimum of (three) properly installed outlets. Extension cords are not permitted.

h.

Entry door shall have a chain lock/dead bolt which must be securely fastened to the wall/door frame, and door shall be gap free.

i. All windows shall have working security locks.

j. A current fire inspection certificate shall be posted in accordance with PL 101-391(or latest revision) all properties must be equipped with: hard-wired, single-station smoke detectors in each guestroom in accordance with the national fire protection association (NFPA) Standard 74 and an automatic sprinkler system, with a sprinkler head in each guest room in compliance with NFPA Standards 13 or 13r properties three stories or lower in height are exempt from the sprinkler requirement.

k. Smoking rooms shall be available or the property shall provide designated smoking areas on site.

l. Upgrades shall only be available on a temporary basis, in the event of overbooking.

m.

Check in time

(1) Check in time for all PNS employees shall be no later than 11:00 AM

(2) 24-hour check in shall be available if requested a minimum of (1) day in advance

n. Portsmouth Naval Shipyard employees shall be assigned (one) room per person.

3. Minimum furniture requirements

a. (One) Double bed with:

· (Two) Pillows with pillow cases

· (Two) Sheets

· (Two) Blankets

· (One) Bedspread

b. (One)full dresser

· (Three) drawers

· Size: 30”W X 20”D X 30”H or equivalent (18000 cubic inches)

c. Lounge chair

d. Table or desk suitable for writing

e. (One) overhead light

f. (One) table lamp

4. Bathroom Requirements. All rooms shall have a private bathroom with:

a. Shower w/anti-slip floors or mat

b. Sink which is free of hazards

c. Toilet

d. Shelf or counter space for toiletries

e. A minimum of (one) properly installed outlet in sink area

5. Kitchen Requirements

a. All rooms shall a separate kitchen area equipped with:

(1) Microwave

(2) Coffee Maker

(3) Two door refrigerator:

· Apartment size (10 Cu. Ft or bigger)

· Separate freezer

(4) Stove with a minimum of (2) burners

(5) Self-cleaning oven or extra-large capacity counter top convection oven with bake/broil capabilities

(6) Pots and pans

(7) Dinnerware and utensils

(8) Kitchens shall have its own sink

b. All kitchen items shall be fully functioning and in proper working condition.

6. Appliances

a. Television and Cable requirements:

· 27” nominal size or bigger

· Remote control

· Color

· Free mid-level/2nd cable/satellite service (as defined by the property‘s provider)

b. Hair dryer

c. Iron and ironing board

7. Cleaning Services

a. Property shall be responsible for ensuring that all rooms are cleaned and well maintained. Minimum cleaning services shall include:

(1) Weekly Dusting.

(2) Floors:

(a) Mopped or vacuumed weekly

(b) Carpets shall be shampooed bi-monthly

(3) Weekly Bathroom cleaning to include:

· Shower

· Toilet

· Sink

· Countertop/Shelves

(4) Weekly Kitchen cleaning to include:

· Appliances

· Countertop

· Sink

(5) Trash removal twice weekly

(6) Linen service to be provided twice weekly and upon each change of occupancy

(7) Laundering of bedspread and blankets shall be conducted weekly and upon each change of occupancy

(8) Clean towels shall be provided weekly:

· (4) bath towels

· (4) hand towels

· (4) face cloths

(9) The following cleaning supplies shall be provided:

· (1) Mob

· (1) Broom

· (1) Dust pan

(10) Upon check-in, the following shall be provided:

· (2) Rolls of toilet paper

· (2) Rolls of paper towels

· Hand soap

· Dish soap

8. Amenities a.

Properties shall have an operating ice machine on-site or rooms shall have ability to make ice cubes in refrigerator specified in paragraph 5.a.(3).

b. Free on-site parking which is adequately lit.

c. All rooms shall have internet access.

d.

Property shall have on-site laundry facilities or shall be located with-in 5 miles of a laundry facility.

e. Properties shall be located with-in 5 miles a grocery store or full service restaurant.

f. Daily mail service.

g. 24 hour telephone service with answering system.

h. Portsmouth Naval Shipyard occupants shall have access to all hotel facilities provided to commercial quests.

i. Portsmouth Naval Shipyard occupants shall be granted all accommodations afforded to commercial guests.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 Inspection and acceptance of the room will be done by the contract specialist or administrator (if required).

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Invoices will be paid upon receipt. All lodging contracts are net 30 days.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 Invoices will be verified by the administrator. Invoices shall be prepared and submitted via (1) original copy. Invoices shall contain the following info: contract number, date, description, breakdown of the daily schedule (date, number of rooms per day, price per room, amount for the individual day, payment terms and company name). Final invoices must be marked as such in bold print. Invoice letterhead, billing name, etc., must match block 17a of page 1.

H.2 Invoices will be forwarded, by the PNS administrator, to PNS Accounts Payable for payment to the disbursing officer utilizing the Wide Area Work Flow (WAWF) process. Invoices will be paid on a monthly basis. Payment terms net 30 days. To get registered and trained in WAWF go to: https:wawftraining.com. See DFARS Clause 252.232-7003 electronic submission of payment requests (May 2006) for additional info.

H.3 Vendor will maintain for 3 years after final payment, backup data to their invoices which will include on a daily basis: date, employees name and room number, number of contracted rooms not occupied with room number and total house occupancy. The vendor shall also maintain original night audit reports, original folio’s of all hotel registrants during the contract time period, original guest ledgers including daily room revenue reports and financial reports to support daily revenue.

H.4 Portsmouth candidates assigned to each hotel are responsible for all expenses incurred beyond the scope of the contract, i.e., long distance phone calls, room service, damages, pets and dependents. The Government is responsible for the accommodations of the PNS employee only. Should the hotel agree to provide additional services, the basis thereof and charges for such services are strictly between the hotel and the PNS candidates.

Thank you, Aimee Maciejewski Contract Specialist

Authorized signature: ___________________________________ Date: _____________________

Valid email address:_______________________________________________