Lodging_spec_8-25-15.docx

Lodging Specifications – Standard Room

1. Introduction

a. Requirement – Portsmouth Naval Shipyard Detachment, San Diego requires contracted lodging to support work to be completed at the Naval Base Point Loma. Rooms shall be provided in accordance with the specifications listed here in. All properties providing proposals shall be capable of providing the required rooms for the entire duration of the contract. Employees shall not be required to change rooms during the course of their stay unless a physical problem with the room arises with the property that requires the room to be vacant so that it can be repaired. All rooms shall be tax exempt (T.I.N. 02-83-0038k).

b. Location – All properties shall be located within fifteen (15) miles traveling distance of Naval Base Point Loma, 140 Sylvester Road, Ballast Point, San Diego, CA.

2. General Room Specifications

a. Minimum size of living area is 250 square feet. All areas other than bathroom/facilities area, balconies and closets shall be included in the square footage.

b. Rooms shall be in clean condition

(1) Odor free

(2) Dirt and debris free

(3) Insect free

c. All walls, floors and ceilings shall be damage free (minor cracks, scratches and normal wear/tear shall be excluded).

d. All rooms shall be capable of being independently heated and cooled to occupant’s desired temperature.

(1) All heating and Air Conditioning (A/C) units shall be properly mounted

(2) A/C and heat shall be available throughout the entire living space (all areas included in the 250 Sq. Ft.)

e. All rooms shall have a closet or clothes hanging space with hangers.

f. Room shall not be exposed to excessive noise such as air traffic, highways, hospitals, police/fire stations, and construction. Rooms shall not be located in close proximity to industrial areas, or other areas that could cause disruption in sleep.

g. Rooms shall have, a minimum of, (three) properly installed outlets -- extension cords are not permitted.

h. Entry door shall have a chain lock/dead bolt which must be securely fastened to the wall/door frame, and door shall be gap free.

i. All windows shall have working security locks.

j. A current fire inspection certificate shall be posted in accordance with PL 101-391 all properties must be equipped with: hard-wired, single-station smoke detectors in each guestroom in accordance with the national fire protection association (NFPA) Standard 74 and an automatic sprinkler system, with a sprinkler head in each guest room in compliance with NFPA Standards 13 or 13r properties three stories or lower in height are exempt from the sprinkler requirement.

k. Smoking rooms shall be available or the property shall provide designated smoking areas on site.

l. Upgrades shall only be available, on a temporary basis, in the event of overbooking.

m. Check In

(1) Check in shall be no later than 11:00 AM

(2) 24-hour check in shall be available if requested a minimum of one day in advance.

n. Portsmouth Naval Shipyard employees shall be assigned (one) room per person.

3. Minimum furniture requirements

a. (One) Double bed with:

· (Two) Pillows with pillow cases

· (Two) Sheets

· (Two) Blankets

· (One) Bedspread

b. (One)full dresser

· (Three) drawers

· Size: 30”W X 20”D X 30”H or equivalent (18000 cubic inches)

c. Lounge chair

d. Table or desk suitable for writing

e. (One) overhead light

f. (One) table lamp

4. Bathroom Requirements. All rooms shall have a private bathroom with:

a. Shower w/anti-slip floors or mat

b. Sink which is free of hazards

c. Toilet

d. Shelf or counter space for toiletries

e. A minimum of (one) properly installed outlet in sink area

5. Appliances required

a. Microwave

b. Coffee Maker

c. (3.2) Cu. Ft or bigger with separate freezer

d. Television and Cable requirements

(1) 27” nominal size or bigger

(2) Remote control

(3) Color

(4) Free mid-level/2nd cable/satellite service (as defined by the property’s provider)

e. All appliances shall be fully functioning and in proper working condition.

6. Cleaning Services. Property shall be responsible for ensuring that all rooms are cleaned and well maintained minimum cleaning services shall include:

a. Daily housekeeping

(1) Dusting

(2) Floors mopped or vacuumed

(3) Bathroom

· Shower

· Toilet

· Sink

· Countertop/Shelves

(4) Clean all appliances

(5) Trash removed

(6) Replenishment of hotel provided toiletries

b. Linen service to be provided twice weekly and upon each change of occupancy. Laundering of bedspread and blankets shall be conducted weekly and upon each change of occupancy.

c. Clean towels shall be provided daily.

(1)(four) bath towels

(2)(four) hand towels

(3)(four)face cloths

7. Amenities

a. Properties shall have an operating ice machine on-site

b. Free on-site parking which is adequately lit

c. 24 hour phone service with answering system or service to relay messages

d. PNS occupants shall have access to all hotel facilities provided to commercial quests

e. PNS occupants shall be granted all accommodations afforded to commercial quests