IBS J-1 CDRL (04 NOVEMBER 2022).xlsx
XLSX spreadsheet 34 KB Posted
- Attached to
- USNS MERCY (INTEGRATED BRIDGE SYSTEM) Federal contract opportunity
- Solicitation number
- N3220522Q0179
About this file
This document outlines the Contract Data Requirements List (CDRL) for an Integrated Bridge System (IBS) upgrade aboard the USNS MERCY. The Navy requires numerous design, analysis, test, and documentation deliverables from the contractor in support of the IBS upgrade. Key deliverables include shipcheck plans and reports, arrangement drawings, design and installation drawings, work items, calculations, failure analyses, technical manuals, test plans and reports, training plans, and as-built drawings. The contractor must complete two shipchecks, fabrication and FAT of new consoles, installation support, and ensure the upgraded IBS passes operational verification testing and periodic safety tests. Delivery dates are provided for each CDRL ranging from 10 to 45 business days following design reviews or shipboard work. The contract also includes options for procurement, integration, and installation support.
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Text version
J-1
| CDRL | Title | Spec Ref | Details | Frequency | Date of First Submission | Date of Second Submission | Date of Third Submission | Date of Fourth Submission | Date of Fifth Submission | Date of Sixth Submission |
| A001 | Shipcheck Plan: Design and Verification Shipchecks | 6.1.3.1 | 1. Shipcheck Plan shall detail all spaces and systems to be investigated along with a schedule to accomplish the plan. Plan shall include manning levels and personnel schedules for the duration of the shipcheck. |
2. The Shipcheck plan shall identify what information will be collected for each major system component as defined in Section 6.2.2 of the Performance Work Statement.
3. Shipcheck Plan shall identify what information will be collected to design or modify the electrical, mechanical, structural and control/automation support systems for each major system component.
| As required | 2 BD Prior to Pre-Shipcheck Meeting | 2 BD Prior to second Pre-Shipcheck Meeting | ||
| A002 | Shipcheck Report: Design and Verification shipchecks | 6.1.3.7 | 1. Shipcheck Report shall summarize the shipcheck including personnel, dates and duration, meetings held, and any deviations from the Shipcheck Plan. The Shipcheck Report shall be in MS Word |
2. Report shall include information collected regarding the installation of major system components.
3. Report shall include information collected to design or modify the electrical, mechanical, structural and control/automation support systems for each major system component.
4. Report shall include recommendations addressing changes to the original design scope. Report shall also identify areas of concern along with recommended solutions.
5. The report shall provide a complete list of all current bridge equipment, its condition, and which items shall be retained.
6. The report shall detail the findings of the shipcheck, actions taken during the shipcheck, and, at a minimum, photos of equipment, systems, compartments and locations to be modified or replaced.
7. The report shall include existing ship condition and any reservations, deficiencies, or anticipated problems in developing the work package.
8. The report shall document all decisions and assumptions made during the shipcheck.
| 9. All photos shall be organized in a PowerPoint presentation with one photo per slide and a short description accompanying each photo. | As required | 10 BD After Shipcheck No. 1 completion | 10 BD After Shipcheck No. 2 completion | |||||
| A003 | Shipcheck Notes | 6.1.3.5 | The Contractor shall provide daily Ship Check Notes throughout the duration of the shipcheck(s). The Ship Check Notes shall be consolidated at the end of each day and forwarded electronically to the TPOC. The Contractor shall meet each morning with the TPOC to discuss the Ship Check Notes from the previous day and to discuss the work plan for each day. This daily meeting will address any questions or concerns from the day before as well as lay out requirements for that day. The Contractor shall discuss its notes with the TPOC and conduct a brief walk-through of the areas to be worked that day to ensure all of the necessary information is being collected. During the shipcheck(s), the Contractor shall take shipcheck notes that physically and dimensionally verify the existing ship conditions including structure, piping, ducting, cableways, power panels, load centers, arrangements, and affected equipment necessary to complete all design deliverables listed in Section 3.1. The Contractor shall verify and document existing wiring hook-up including cable tags and individual wire markers within equipment. (Internal equipment access to be coordinated with the MSC TPOC and Ship's Force.) The Contractor shall also perform a dimensional verification of ship structure in way of modifications and record for incorporation into design packages. All permanent and temporary interferences in way of structure, penetrations, piping, HVAC and electrical installations shall be recorded in detail. MSC TPOC will be present during the ship check to assist contractors with location of equipment, provide technical detail, and act as liaison between Contractor and ship’s force. | As required | Daily during the shipcheck | N/A | ||
| A004 | Integrated Master Schedule | 6.1.1 | The IBS Contractor shall develop a detailed Plan of Action and Milestones (POA&M). The POA&M shall consist of a timeline showing activities from contract award to the end of the Base Period including task start times, duration and how these tasks support the delivery dates and review periods associated with contract deliverables. |
1. The schedule shall include management, design, and all engineering activities, along with schedule for deliverable items. The information will be used to verify attainability of program objectives and evaluate progress.
2. The schedule shall depict all activities required for the performance of this Contract during the Base Period. 3. The schedule shall portray in chronological sequence, the actions, events, and requirements with corresponding planned start and completion dates and the actual start and completion dates, which shall be retained on each issue of that schedule. Each schedule shall be kept current with schedule modifications and completed tasks. Human resources shall be expressed in man-hours. As appropriate, remarks, comments and explanations of problems encountered shall be provided for clarification. This information shall be provided in columns, lines or spaces on the Integrated Master schedule.
4. The Schedules shall incorporate summary, intermediate and detailed schedules. Summary schedules shall present key events and milestones. Detailed schedules shall include all efforts required to complete milestones.
| 5. The schedule shall be provided in PDF and MS Project (2010 or later version) format. | Updated weekly. Submitted monthly after first and second submission. Following first and second submission, submit in conjunction with A006 on the last working day of the month. | 5 BD Prior to Kick Off Meeting | 5 BD After Kick Off Meeting | Submit in conjunction with A006 on the last working day of the month. | |
| A005 | Regulatory Body Correspondence | 6.1.7 | 1. Provide copies of all incoming and outgoing communications on technical matters, including attachments/enclosures, between the Contractor and Regulatory Bodies. | ||
| 2. Communications shall be assigned serial numbers and shall be indexed by the serial numbers and applicable dates. A cross-reference shall be made from Contractor assigned serial numbers to actual incoming communication’s serial numbers, where applicable. | Monthly | Submitted in conjunction with CDRL A006 on the last working day of the month. | |||
| A006 | Monthly Progress Report and Action Item Tracker | 6.1.7 | 1. Monthly progress report shall update project progress by component, system and vendor and shall document variation from Integrated Master Schedule. |
2. Report shall identify problem areas and corrective actions.
3. Action item status, due date and resolutions shall be tracked throughout the project.
| Monthly | 10 BD after contract award. | The last working day of the Month | ||
| A007 | Requests for Deviation/Waiver | 6.1.7 | 1. A Request for Deviation or Waiver (RFD/RFW) shall be submitted for Government approval as soon as occurrences meeting the following definitions become known: |
a. Deviation. A departure from a particular requirement or requirements of an item’s current approved configuration documentation for a specific number of units or a specified period of time. A deviation differs from an engineering change in that an approved engineering change requires corresponding revision of the item’s current approved configuration documentation, whereas a deviation does not. Deviations must be authorized by the Government and granted to the Contractor prior to the manufacture of an item.
b. Waiver. Government acceptance of an item, which during manufacture, or after having been submitted for Government inspection or acceptance, is found to depart from specified requirements, but nevertheless is considered suitable for use “as is” or after repair by an approved method.
2. MIL-STD-973 shall be used as general guidance.
| 3. RFDs and RFWs shall include detailed justification and consequences of approval and technical details explaining the degree of non-compliance or affect on ship equipment or system operation constraints. | As required | |||||||||
| A008 | Sperry ECDIS/Radar Survey | 6.1.3 | The Contractor shall complete Sperry ECDIS/RADAR survey during the first shipcheck and submit to MSC for review against ECDIS/RADAR procurement specification for the purpose of determining equipment needed. The Sperry ECDIS/RADAR survey will be provided as GFI 4.3.43. | As required | 10 BD After Shipcheck No. 1 completion | |||||
| A009 | Arrangement Drawings of the affected compartments | 6.1.5.1 | Arrangement drawings for the affected compartments and spaces shall be developed to show the integration of new components with the existing system. Arrangement drawings shall depict 1) The existing compartment arrangements and equipment configuration, 2) The modified/removed compartment arrangement and equipment configuration detailing which existing items will be modified or removed and 3) The "As-Intended" compartment arrangement and equipment configuration. | As required | 30 BD after completion of Shipcheck No. 1. With PDR submission described in 6.1.9.1. | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | ||
| A010 | System Design and Installation Drawings | 6.1.5.1 and 6.1.4 | System design and installation drawings shall be developed as detailed in Sections 6.1.4 and 6.1.5.1 of the IBS PWS. | As required | 30 BD after completion of Shipcheck No. 1. With PDR submission described in 6.1.9.1. | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | ||
| A011 | Work Items | 6.1.5.2 | In accordance with the MSC Work Item Prep Guide (GFE 4.3.26), contractor shall develop shipyard work items to remove/modify/install equipment, materials and systems necessary to complete the requirements of the specification. Work items shall be developed as detailed in Section 6.1.5.2 of the IBS PWS. | As required | 30 BD after completion of Shipcheck No. 1. With PDR submission described in 6.1.9.1. | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | ||
| A012 | Shipyard Work Item Cost Estimate Sheets | 6.1.5.4 | For each Work Item developed under this contract, the contractor shall develop and provide a detailed shipyard cost estimate spreadsheet showing man hours, labor cost, and material cost to accomplish each work item, and a sheet showing the total cost for the work package. The spreadsheet shall include separate tabs for each work item. The spreadsheet shall include a summary sheet showing the total cost for the work package. The spreadsheet workbook shall be created such that changing the labor rate in one cell on the summary sheet adjusts the labor cost throughout the workbook (MS Excel 2016 compatible). | As required | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | |||
| A013 | Bill of Materials | 6.1.5.5 | A Sortable Bill of Materials spreadsheet (MS Excel 2016 compatible) shall be developed as detailed in Section 6.1.5.5 of the IBS PWS. | As required | 30 BD after completion of Shipcheck No. 1. With PDR submission described in 6.1.9.1. | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | ||
| A014 | ABS and USCG Approved Shipyard Work Package | 6.1.8.2 | The contractor shall provide ABS and USCG-stamped copies of all work items (CDRL A011), drawings (CDRL A009 and A010) and correspondence in electronic (PDF) format. CDRL A014 shall also include stamped copies of any ABS/USCG required supporting information or calculations. | As required | 45 BD after submission to ABS | |||||
| A015 | Structural Calculations and Design Details | 6.1.5.3.7 | Provide structural calculations and design criteria for structures and loads not specifically addressed by ABS Rules (MS Excel 2016 compatible). The engineering approach for determining stress concentrations and compensation or reinforcement of structural openings shall be provided. Provide structural analysis on new and altered structure in acordance with MSC N721 min reqs. If mast is being altered in a way that would change the loading on the structure an FEA and vibration analysis should be completed. DDS form 170 (GFI 4.3.110) and MSC N721 Structural Analysis Minimum Design Requirements (GFI 4.3.109) can be referenced for mast calculations. All analysis for new and altered structure needed for the installation of the bridge upgrade and associated components shall be designed to withstand dynamic loading asscoiated with Sea State 8 conditions. | As required | 30 BD after completion of Shipcheck No. 1. With PDR submission described in 6.1.9.1. | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | ||
| A016 | Update to Booklet of General Plans | 6.1.5.7 | Booklet of General Plans (See Dwg. No. 601-5981000, GFI 4.3.22) shall be updated with changes as a result of the Integrated Bridge Modifications. Updates shall show the “As Intended” upgrades and modifications to the general plans of decks, flats, platforms, the inboard profile, and the outboard profile as applicable. | As required | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | |||
| A017 | Update to Fire Control Plan | 6.1.5.7 | The Fire Control Plan (Drawing 845-5890509, GFI 4.3.37) shall be updated to reflect changes resulting from the Integrated Bridge System and Pilot House Modifications. Updates shall utilize fire symbols in accordance with International Maritime Organization (IMO) Revision of Resolution A.952 (23) (firefighting) and Resolution A.760 (18) (lifesaving). Changes including removals, installations and relocations to the following items shall be reflected in the updated Fire Control Plan: |
• Structural: bulkheads, cages, doors, vertical & inclined ladders, etc.
• Symbology: add IMO/SOLAS symbols as required.
• Numbering: fire stations, foam hose reel stations, fire extinguishers.
• Fire Dampers: identify exact locations and use.
• Fire Boundaries: identify Class A & Class B bulkheads, doors & Main Vertical Zones.
• Vent Closures: identify exact locations (may be installed on exterior or interior).
• 1MC Speakers: identify exact locations of General Alarm/Communication Speakers.
• Verification of door swings are correctly depicted on the plan.
• Labeling: spaces, fire stations, fire extinguishers, etc. Escape Routes: determine primary and secondary escape routes from each interior space.
• Fire detection and alarming systems: identify locations.
• Lifesaving gear, life vest, EEBD, survival suits/immersion suits, etc.: identify all lifesaving gear including exact amount per space and location of storage
• Updating of quantities in symbol legend.
| • Locate symbols, to maximum extent practical, so that each symbol accurately reflects the true location of representative equipment in the space. | As required | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | ||||||
| A018 | Weight and Moment Report | 6.1.5.3.6 | A combined weight and moment report shall be provided to estimate the change in lightship. The report shall include all alterations required by the Integrated Bridge System modifications. The format of the Weight and Moment Report shall follow the format in GFI 4.3.94 and 4.3.95. A drawing shall be referenced for all weights included in the report. The report shall be editable by the government and submitted in MS Excel 2016 compatible format. | As required | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | |||
| A019 | Updated Power System One-Line Diagram | 6.1.5.7 | Contractor shall maintain a working set of the Electrical Power System One Line Diagram (Dwg. No. 321-5980469, GFI 4.3.75) throughout the installation with Red-line markups. Upon completion of the installation, 3 hard copies of the Red-line drawings will be provided to MSC. Upon MSC approval, the Red-Line mark-ups shall be updated in AUTO CAD format. Final deliverables to MSC shall be a fully updated Dwg No. 321-5980469 with full permissions and in an editable state, as well as a electronic PDF version for general use. | As required | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | |||
| A020 | Updated Electrical Plant Load Analysis | 6.1.5.3.2 | Contractor shall update the Electrical Plant Load Analysis (Dwg. No. 300-8387571, GFI 4.3.39) to verify that all modifications completed as a result of the contract requirements meet the requirements of ABS. | As required | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | |||
| A021 | Voltage Drop Calculations | 6.1.5.3.1 | Contractor shall preform/provide voltage drop calculations (MS Excel 2016 compatible) for all new and existing wiring circuits affected as a result of this specification and shall conform with all requirements of ABS. | As required | 30 BD after completion of Shipcheck No. 1. With PDR submission described in 6.1.9.1. | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | ||
| A022 | Failure Mode and Effects Analysis | 6.1.4.6 | The Contractor shall prepare and submit a Failure Modes and Effect Analysis (FMEA) for the new IBS, and a Design Verification Test Procedure (DVTP) to allow for the verification of the FMEA. The FMEA is to be sufficiently detailed to cover all the systems' major components and is to include but not be limited to the following information: |
1. A description of all the systems’ major components and a functional block diagram showing their interaction with each other.
2. All significant failure modes.
3. The most predictable cause associated with each failure mode.
4. The transient effect of each failure on the IB system operation.
5. The method of detecting that the failure has occurred.
6. The effect of the failure upon the rest of the system’s ability to operate in normal modes.
7. An analysis of possible common failure mode.
8. Where parts of the system are identified as non-redundant and where redundancy is not possible, these parts are to be further studied with consideration given to their reliability and mechanical protection at the last IB interface point to the machinery plant. The results of this further study are to be submitted.
9. ABS SVR FMEA requirements shall be addressed in preparation of this analysis.
10. Develop a design Verification Test Procedure (DVTP) to verify the cases as presented by the FMEA.
| As required | 30 BD after completion of Shipcheck No. 1. With PDR submission described in 6.1.9.1. | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | |||||
| A023 | Electrical, Communications, and Automation Calculations and Design Details | 6.1.5.3.4 | Contractor shall preform/provide any supporting calculations (MS Excel 2016 compatible) for all new and existing electrical, communications, and automation affected as a result of this specification and shall conform with all requirements of ABS. | As required | 30 BD after completion of Shipcheck No. 1. With PDR submission described in 6.1.9.1. | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | |
| A024 | List of Instruments and Control (LIC) Signals | 6.1.5.1 | List of Instruments and Control (LIC) Signals shall be used to define all wiring connections associated with the IBS upgrade. The document shall be submitted in MS Excel 2016 compatible format and shall track all wiring connections from the field device to the console or connection cabinet. The LIC shall also include all communication and power wiring between and internal to the engine room console, MCCS, IBS, RIOs, or other systems. | As required | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | ||
| A025 | Updated Lighting One-Line Diagram | 6.1.4.6 | Contractor shall maintain a working set of the Lighting System One Line Diagram (Dwg. No. 331-7487934, GFI 4.3.38) throughout the installation with Red-line markups. Upon completion of the installation, 3 hard copies of the Red-line drawings will be provided to MSC. Upon MSC approval, the Red-Line mark-ups shall be updated in AUTO CAD format. Final deliverables to MSC shall be an full updated Dwg. No. 331-7487934 with full permissions and in an editable state, as well as a electronic PDF version for general use. | As required | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | ||
| A026 | Mechanical Calculations and Design Details | 6.1.5.3.3 | Mechanical Modification Calculations and Design Details (A026) Piping pressure drop, flow, and sizing- Piping drawings must include system data tables which include the system name, operating temp, design temp, operating pressure, design pressure, test pressure, and the ABS piping class. Fluid flow calculations for all new pressurized piping and pumps shall be provided. | As required | 30 BD after completion of Shipcheck No. 1. With PDR submission described in 6.1.9.1. | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | |
| A027 | HVAC Calculations - all new and modified systems | 6.1.5.3.5 | Contractor to develop new HVAC calculation for cooling and heating loads considering the revised layout of the Pilot house and chart room, increase window area and equipment loads. Calculations shall be conducted in accordance with SNAME Technical & Research Bulletin 4-16 (2015). Contractor must complete space cooling and heating load calculations to develop design requirements. CFM, chilled water and heater steam/power requirements, and the impact on total A/C plant chilled water capacity should be shown. A final report (MS Excel 2016 compatible) shall be delivered to MSC with required cooling and heating loads, and the recommendations for modifications to the HVAC. Upon final approval for the approach for HVAC from MSC, a work item shall be developed for inclusion in the Shipyard Overhaul Period. | As required | 30 BD after completion of Shipcheck No. 1. With PDR submission described in 6.1.9.1. | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | |
| A028 | Periodic Safety Tests and Procedures | 6.1.10.3 | The IBS Contractor shall obtain the current version of the vessel’s Periodic Safety Test Procedure and re-write all sections of the documented affected by the IBS upgrade. The revised sections shall meet all requirements of CFR 46, subpart 61.40. The completed revised sections shall be delivered to MSC in electronic format (MS Word) with changes tracked. | As required | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | ||
| A029 | Technical Manuals (Preliminary) | 6.1.5.6 | The IBS Contractor shall develop technical manuals (CDRL A029) for the complete IBS and component equipment to include all IBS diagrams and test procedures. Contractor shall create the technical manuals in accordance with GFI 4.3.53. Technical manual change pages shall be provided for any existing equipment that has been modified from its original configuration or programming. Change pages shall cover any new capabilities, parts, repair, and maintenance required. New technical publications/equipment technical manuals shall comply with GFI 4.3.53 MSC Tech Library Guidance – Tech Manual Creation/Modification. | As required | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | ||
| A030 | Factory Acceptance Test (FAT) Procedures | 6.1.10.1 | 1. Factory Test Plans and Procedures shall be developed for each Major System Component. |
2. The Factory Test Plans and Procedures shall identify all equipment requiring Factory Acceptance Testing (FAT) in accordance with ABS Rules.
3. Factory Test Plan and Procedure shall identify the management and approach to ensuring that all required verification activities are satisfactorily performed.
4. The plan shall identify verification procedure development and submittal, Regulatory Body involvement, witnessing and problem and status reporting.
5. The plan shall identify required ABS, OEM and Government personnel attendance, and place and date of testing.
6. Each test shall be named, and provide a description of the test to be preformed.
7. The number of cycles the test will be preformed and the selected parameters to be observed.
8. State the functional area of each test performed. Testing categories where applicable shall include loading and initialization of software, normal operations and demonstration of all functional requirements, including monitoring, graphic display screens, supervisory and automatic control actions, reduced capability, self test/internal health, alarming, data logging, and history data. In addition, testing shall include demonstration of the IBS response to unexpected, abnormal, or faulty conditions.
9. Describes the objectives of each test performed, including the criteria, baseline, duration, and number of times each test should be performed.
10. List and briefly describe all equipment to be used in the test and its purpose.
| 11. An overview of the procedures that the contractor will use to validate the test results. | As required | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | |||||||
| A031 | System Operational Verification Test (SOVT) and Procedures | 6.1.10.2 | IBS Contractor shall develop a System Operational Verification Tests (SOVT) including both Dock Trial and Sea Trial Procedures to fully demonstrate the functionality of the complete IBS upgrade and to include test details of the electronic chart display and information systems (ECDIS) and integrated bridge system (IBS). The procedures shall be submitted to ABS, MSC, USCG for review and approval. SOVT with Dock and Sea Trial Procedures will be conducted during Option (2) by ship’s crew according to the developed procedures with Contractor support and direction. Sufficient detail shall be included for each test for the crew to understand initial equipment conditions, actions required to be taken, and the expected satisfactory results for each action. | As required | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | Testing to Commence during Dock Trials | Testing to complete at completion of Sea Trials | ||
| A032 | Crew Training Plan | 6.1.11 | A Crew Training Plan and training materials shall be provided by the contractor. The Crew Training Plan shall outline how the crew is to be trained on the new equipment and include: written training materials, electronic and hard copy, as well as live training sessions with the crew. The minimum requirements for a training plan shall consist of shipboard training sessions for the MSC licensed and unlicensed deck department staff, consisting of a media presentation with accompanying written guides for use during training, as well as written and electronic material to be retained on board for the future reference of watchstanders and crew. Crew Training Guides shall be prepared and provided for use in these training classes. The Student Guides shall include applicable equipment reference manual material or separate reference manuals shall be provided along with the Student Guides for each student. The training shall include the utilization and application of the new equipment technical manuals. The Instructor Guides shall be prepared in standard training format (Navy or Vocational are acceptable). The Instructor Guide shall include all visual aids that are to be utilized. | As required | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | ||||
| A033 | Spare Parts Recommended Inventory List | 6.1.12 | A preliminary list of recommended spare parts and maintenance equipment to include both shipboard and shore based spares shall be developed. The spare parts list shall include both recommended shipboard spares and shore based spares for thirty (30) day, one (1) year, and five (5) year time periods. The list shall give a full description of each part with component manufacturer’s part number, ordering data, including source for the part, and National Stock Number (NSN) if available. Parts shall be priced individually. | As required | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | ||||
| A034 | 3-D Modeling Software and 3-D Modeling Files | 6.1.5.1 and 10.7 | The Contractor shall provide the Government with 3-D Modeling software compatible with Navisworks and the 3-D Models defined in sections 6.1.5.1 and 10.7 of the IBS PWS. | As required | 30 BD after completion of Shipcheck No. 1. With PDR submission described in 6.1.9.1. | ||||||
| A035 | IBS Consoles Fabrication Details | 6.1.9.1, 6.1.9.2, 6.1.9.4, 6.1.9.5 | Upon completion of approval of the final design of the Console, including fabrication and equipment from MSC, the design package shall be submitted to ABS for review. • | Front, Side, and Rear View Drawings | |||||||
| • | Section Views and Details | ||||||||||
| • | Console and Equipment One-Line, Schematic, and | Wiring Diagrams | |||||||||
| • | Console Nameplate List | As required | 30 BD after completion of Shipcheck No. 1. With PDR submission described in 6.1.9.1. | 45 BD after PDR Reading Session. With P1 submission described in 6.1.9.2. | 30 BD after Post-Shipcheck No. 2 Meeting. With P2 submission described in 6.1.9.4. | 15 BD after MSC review of P2 With "Rev -" submission as described in 6.1.9.5. | |||||
| A036 | Commissioning Schedule | 6.1.5.8 | IBS Contractor shall develop an IBS Equipment and Systems commissioning schedule. The schedule shall detail the required prerequisites, duration and resource requirements necessary to commission each system component in preparation for executing the System Operational Verification Test (SOVT) Procedures (CDRL A031). The Contractor shall work with the MSC TPOC to determine the maximum allowable timeframe for commissioning within the overall shipyard availability period. | As required | With "Rev -" submission. | 15 Days after receipt of MSC Comments. | 10 Days after receipt of MSC comments. |
| B001 | Not Used | |||||
| B002 | Spare Parts Actual Inventory List | 6.2.6. | The IBS Contractor shall provide the actual spare parts from both the thirty (30) day and one (1) year spares lists developed in A033 to the vessel with the delivery of the IBS upgrade along with updated final list. MSC will review the Spare Parts Actual Inventory List and select items will be procured via change order. | As required | 40 BD after award of Option 1 (preliminary) | 10 BD after receipt of all material (final) |
| B003 | Monthly Progress Report and Action Item Tracker | 6.2.7 | 1. CDRL B003 shall be an Option 1 continuation of CDRL A006. |
2. Monthly progress report shall update project progress by component, system and vendor and shall document variation from Integrated Master Schedule.
3. Report shall identify problem areas and corrective actions.
| 4. Action item status, due date and resolutions shall be tracked throughout the project. | Monthly | 10 BD after award of Option 1. | The last working day of the Month | |||||
| B004 | Technical Manuals (Preliminary Final and Final) | 6.2.3.2 | The Contractor shall provide final revisions to the equipment technical manuals as detailed in A029. | As required | 30 BD prior to FAT | 15 BD prior to FAT | ||
| B005 | Packing and Preservation Plan (Preliminary and Final) | 6.2.5 | The Contractor shall prepare and submit a Packaging and Preservation Plan in accordance with MIL-STD-2073-1. |
1. Preservation and packaging data shall be completed using DD Form 2326.
2. Format shall be in accordance with Appendix E of MIL-STD-2073-1.
3. Coding shall be in accordance with Appendix J of MIL-STD-2073-1.
4. Alternatively, Contractor may submit vendor packing and preservation details in accordance with ASTM D3951 standard commercial practices for MSC Approval.
| As required | 30 BD prior to FAT | 15 BD prior to FAT | ||
| B006 | Signed Factory Acceptance Test (FAT) Reports | 6.2.4.1 | Factory Test Reports shall document the results and findings of the Factory Acceptance Testing detailed in A030. Factory Test Reports shall consist of the following: |
• All (CDRL A030) procedure pages requiring signature or information filled in (including comment and test equipment sheets).
• Analysis of the results.
• Data recordings shall be copies of raw data from such sources as computer printout sheets, strip chart analog recordings, oscillograph photographs, etc., as required by the procedure.
• Letters, inspection reports, certificates or certifications.
• Documentation of Regulatory Body approval as applicable
| • The Master Hard Copy of the Factory Test Report shall be compiled into booklet format. | As required | 10 BD after completion of testing | |||
| B007 | Monthly Vendor Performance and Status | 6.2.1.8 | Vendor performance shall be reported monthly and compared against the Integrated Master Schedule and against Purchase Order Milestones. Corrective action, if necessary, shall be recommended. |
Vendors shall be any entity providing Major System Components or services related to the Integrated Bridge System. For the purposes of this CDRL, vendors shall include external suppliers as well as internal suppliers which belong to the same group of companies or corporate entity.
| Monthly | The last working day of the Month | ||||||
| B008 | Procurement & Integration POA&M | 6.2.7 | This POA&M shall be updated weekly to accurately reflect progress on the procurement and integration timelines. General progress made on individual systems as well as major milestones, setbacks, delays, and anticipated delays shall be reported. CDRL B008 shall be an Option 1 continuation of CDRL A004. | As required. (Weekly) | 15 BD after award of Option 2 | Weekly |
| C001 | Installation and Technical Support POAM-Updated Weekly | 6.3.6.1 | Plan of Action and Milestones (POAM) for the installation of Integrated Bridge System and Pilot House Modifications. Weekly POAM updates shall reflect actual shipyard progress. CDRL C001 shall be an Option 2 continuation of CDRL B008. | As required. (Weekly) | 15 BD after award of Option 2 | Weekly (last BD of the week) after start of shipyard availability and continuing until end of the availability |
| C002 | Weekly Shipyard Progress Report | 6.3.6.1 | General progress made on individual work items as well as major milestones, setbacks, delays, and anticipated delays shall be reported. Photos of work sites shall be included whenever possible. | Weekly | Last business day of the week following start of shipyard availability continuing until the end of the availability. | |
| C003 | Signed System Operational Verification Test (SOVT) Reports | 6.3.6.2 | Reports shall document the results and findings of the System Operational Tests, Dock and Sea Trials, detailed in A031. System Operational Test Reports shall consist of the following: |
• All (CDRL A031) procedure pages requiring signature or information filled in (including comment and test equipment sheets).
• Analysis of the results.
• Data recordings shall be copies of raw data from such sources as computer printout sheets, strip chart analog recordings, oscillograph photographs, etc., as required by the procedure.
• Letters, inspection reports, certificates or certifications.
• Documentation of Regulatory Body approval as applicable
| The Master Hard Copy of the System Operational Test Reports shall be compiled into booklet format. IBS Contractor shall record all results including any deficiencies and corrective action taken, and provide completed, signed and approved document to MSCREP upon completion. | As required | 10 BD after completion of testing | ||||||
| C004 | As-Built Drawings – Installation Drawings | 6.3.7.6 | All System Design and Installation Drawings developed under this contract (CDRL A010) shall be revised to reflect the As-Built Conditions on the vessel and reissued as an As-Built drawing with a new revision letter. The Revision Block of the drawing shall include the following note: "DRAWING REVISED TO REFLECT AS-BUILT CONDITIONS AS OF XX/YY/ZZZZ" (Insert applicable date). Contractor shall not assume installing shipyard will provide any as-built drawings. | As required | 30 BD after completion of 120 day availability | 15 BD after receipt of MSC comments, if applicable. | ||
| C005 | Summary Installation Report – With Contractor Lessons Learned | 6.3.7.7 | Contractor shall compile a summary installation and commissioning report identifying the final status of the Integrated Bridge System and Pilot House Modifications. Recommendations for future system equipment or features shall be included. Summary Installation Report shall include a list of Lessons Learned on processes improvement regarding the interaction of MSC, Shipyard and Contractor. | As required | 15 BD after completion of installation | |||
| C006 | Certification of navigation systems including ECDIS in accordance with: a.COMSCINST 3530.1A 21 November 2017 Military Sealift Command Navigation Policy | |||||||
| b.ABS Steel Vessel Rules | 6.3.7.8 | The Contractor is responsible for the Certification of all, communication and Navigation Systems. (CDRL C006) The IBS shall be certified in accordance with Reference 4.2.1 and achieve a classification of NBLES (Navigational Bridge Layout Equipment/Systems) as specified in Reference 4.2.2. In addition, the IBS shall meet the performance requirements of Reference 4.2.15. Contractor shall supply all certificates upon completion of sea trials. | As required | Provided at conclusion of sea trials. | ||||
| C007 | Signed Periodic Tests and Procedures | 6.3.7.3 | Reports shall document the results and findings of the Periodic Tests and Procedures, detailed in A028. Periodic Tests and Procedures shall consist of the following: |
• All (CDRL A028) procedure pages requiring signature or information filled in (including comment and test equipment sheets).
• Analysis of the results.
• Data recordings shall be copies of raw data from such sources as computer printout sheets, strip chart analog recordings, oscillograph photographs, etc., as required by the procedure.
• Letters, inspection reports, certificates or certifications.
• Documentation of Regulatory Body approval and witnessing of testing as applicable
| The Master Hard Copy of the Periodic Tests and Procedures shall be compiled into booklet format. The Contractor shall provide the completed, signed, and approved documents to MSCREP upon completion. | As required | Upon completion of the testing. | |||
| C008 | Retained Equipment Condition Found Reports | 6.3.4.2 | The IBS Contractor shall prepare and submit Retained Equipment Condition Found Reports (CDRL C008) for each affected space, noting any discrepancies in equipment, system operation, or function. 1.) A signed PDF containing 2 lists: a list of all the functional equipment and a separate list containing the damaged equipment. |
2.) Recommend at minimum the following list columns:
• equipment description
• location
• model/part/serial #/NSN if available
• manufacturer
• discrepancy description
• date of inspection
• name of inspector
• inspector signature.
| As required | Prior to any equipment removals. | ||||
| C009 | IBS Equipment and Material Custody | IBS contractor shall develop and maintain a custody management system to document guardianship of all new and retained IBS equipment and material. Each instance of IBS equipment or material being transferred to the installing shipyard shall be documented. A form indicating the equipment name, quantity, part number, and installation drawing or work item shall be signed by both the IBS contractor and a representative from the installing shipyard. Electronic copies of the forms shall be submitted to the MSC TPOC upon transfer. Note: This requirement does not apply to shipyard furnished equipment or material. | As required | Upon first transfer of equipment to the shipyard. |
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