Solicitation Amendment N3220521R4173 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide answ ers to questions that w ere submitted by interested offerors. Also, NMCARS 5237.102-90 reference w as added to the PWS.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Jul-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N3220521R4173

X 9B. DATED (SEE ITEM 11)

22-Jun-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Jul-2021

CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATION N

NORFOLK VA 23511

N32205 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N3220521R4173

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS AND ANSWERS

MILITARY SEALIFT COMMAND

N32205-21-R-4173

QUESTIONS AND ANSWERS

The following are answers to questions received from potential offerors. The answers provide clarification only and

DO NOT constitute an amendment to the solicitation.

1. Can you please provide a description of the categories on the pricing sheet for clarification?

ANSWER: Please see “Attachment 3-Gauge Calibration-Pricing Sheet Rev. 1” attachment.

2. Please provide the number of Task Orders awarded and the total dollar value for each of the previous awardee contractors. This information will provide offerors with an idea of the volume we may be handling.

ANSWER: The ceiling for this IDIQ contract is set to $7,734,053.60 which will be shared amongst all contractors who are awarded a contract for this multiple award IDIQ. Providing the number of task orders awarded and the total value for each of the previous awardee contractors for the current contract will not give a great idea of the volume that you may be dealing with because every contract is different.

IDIQ contracts are usually utilized because the amount of work and the timeframe of when the work is needed is unknown.

3. What, if anything, is the Government requiring for pricing on page 3, CLIN 0001? It is my understanding that labor rates per Attachment 3-Pricing Sheet is all that is required. Please confirm/clarify.

ANSWER: Nothing is required on page 3, CLIN 0001 of the solicitation. Yes, please see “Attachment

3-Gauge Calibration-Pricing Sheet Rev. 1” attachment. The pricing sheet has been revised. The pricing sheet is all that is required when it comes to the rates, however, you need to follow the instructions in

FAR 52.212-1 Addendum and FAR 52.212-2 Addendum within the solicitation.

4. Page 11 states “G&A and Profit will not be allowed as separate charge for anything.”, however, page 17 says “The Offeror is required to provide their fully burdened labor rate/price (inclusive of profit, G&A, etc.)…..”. Please confirm that G&A, Profit, etc. are allowable mark-ups or clarify the differences.

ANSWER: The statement on page 11 is stating that you make sure your labor rates include your full burden rate which includes things like G&A, profit, etc, and that it should not be listed as a separate rate or charge. Also, G&A and profit will not be allowed as a separate charge for anything at the delivery order/task order level.

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT

REFERENCES:

a) ISO 17025, General Requirements for the Competence of Testing and Calibration Laboratories

b) ANSI/NCSL Z540-3, Requirements for the Calibration of Measuring and Test Equipment

c) NAVSEA 04-04734, Naval and Marine Corps Calibration Laboratory Audit/Certification Manual

d) Military Sealift Command, Government Operations Safety Management System, Procedure 10.5-001-All, Titled “Gage, Meter, and Test Equipment Calibration Requirements” MIL-STD-1330D

e) MIL-STD-1330D, Military Standard, Precision Cleaning and Testing of Shipboard Oxygen, Helium, Helium-Oxygen, Nitrogen, and Hydrogen Systems

BACKGROUND

Military Sealift Command (MSC) operates a fleet of diverse ships worldwide in support of the United States Armed

Forces. In order for MSC to fulfill its mission, it is imperative that these ships be maintained in a high state of material and operational readiness in all areas.

One area is the calibration, repair and/or replacement of gauges, meters, thermometers, and test equipment used to monitor machinery performance. Gauges may be of the vacuum, compound, duplex, differential or simplex pressure types. Meters may be of the alternating or direct current types or those used to measure or monitor fluids or horsepower. Thermometers may be bimetallic, liquid in glass or remote reading types. Test equipment may include tachometers, torque wrenches, dynameters, flow meters, test gauges, and electrical test equipment.

MSC purpose for this requirement is to facilitate worldwide support for calibration, repair and/or replacement of gauges, meters, thermometers and test equipment for MSC vessels.

Calibration of gauges, meters, thermometers, and test equipment will be done "In Place", i.e., aboard the ship unless otherwise specified in the Task Order. Repairs and/or replacement of gauges, meters, thermometers, and test equipment will be conducted either “In Place”, i.e., aboard the ship or "Shop Repaired", i.e., at the contractor's facility. It should be noted that "Shop Repair" will still require some work to be performed on the ship. Task

Orders, when issued to the contractor(s), will identify the individual gauges, meters, th ermometers, and test equipment to be dealt with.

To compete for task orders for work associated with High Voltage (HV) Systems and Equipment, documentation is to be provided showing that contractor personnel have completed Faraday, Marine Engineers Benevolent

Association (MEBA), or an equivalent, High Voltage Safety Training. This includes on -site training focused on electrical systems of 600 volts or more and meeting the requirements of OSHA/CFR 1910.269 or equivalent. Online training will not be considered acceptable.

WORK REQUIRED:

1. The Contractor shall provide ALL personnel, material, and equipment to accomplish the work specified herein.

All work shall be performed in one service call, and by a team of qualified technicians. Each service call shall be attended by a minimum of two qualified service technicians.

2. The Contractor shall be accredited to either reference (a) or reference (b) by a Commercial Accreditation

Activity, or certified by a Navy Certification Activity to reference (c), and the scope of accreditation must cover the appropriate measurement parameters and ranges of the calibrations performed. The Contractor shall be in possession of certification documentation demonstrating the capabilities to perform the services applicable fo r this requirement. The Contractor shall submit, as a part of the technical proposal, copies of said documentation.

The Contractor’s certificate must cover the facility that will be accomplishing the work specified herein.

3. The Contractor shall ensure all certifications are maintained current throughout the period of performance.

Further, copies of current certifications may be requested during the 5 year period.

4. Calibration stickers and periodicities shall be in accordance with reference (d). All Contractor calibration equipment shall have a valid certification of calibration.

5. The contractor is responsible for technicians/personnel meeting security requirements for shipboard and base assess.

6. The confirmed date and ship location will be provided one week prior to the commencement date of the service call. Firm performance dates and location will be specified in each Task Order. The dates and location shall be verified and obtained by the Contractor prior to the Contractor’s departure to the respective ship/job site. The

Contractor can receive confirmation by contacting the responsible Port Engineer or Contracting Officer whose name and phone number will be provided on each Task Order. However, there may be occasions when emergency services may be needed and one-week time frame may not be met.

7. This PWS may require that work be performed on vessels while berthed at Government owned, Government furnished, or commercial piers, or while the vessel is underway. Due to worldwide ship locations and rapid changes in ship deployment and operating schedules, Contractor personnel shall be able to respond to schedule changes within forty-eight (48) hours for Continental United States (CONUS) locations and seventy -two (72) hours for outside the Continental United States (OCONUS) locations.

8. The Contractor shall have the capabilities to simultaneously respond to service calls in multiple locations

CONUS and/or OCONUS. Contractor need not be capable of performing every task order IAW FAR

16.504(c)(ii) and may choose to quote, at the task order level, for only those regional requirements in the contractor's area of operations or availability. Contractor shall make every effort to utilize qualified local/regional support for the vessel scope and location at the task order level. Estimated travel expenses will be included in the total evaluated price and used in the best value consideration when issuing the task orders.

9. The Contractor is responsible for ensuring compliance with industrial safety and environmental regulations, State and Federal, as well as any Shipboard Safety Policies, ensuring that all personnel are in the possession of, and are properly trained in the use of Personal Protective Equipment (PPE) and it will be utilized during the performance of this contract.

10. The Contractor shall conduct briefings for key shipboard personnel prior to the commencement of, and upon completion of, the service call. The Port Engineer and the Contractor’s representative will mutually agree to the time and location of the briefings and the Port Engineer will assemble key shipboard personnel for attendance.

10.1. The Contractor’s opening brief shall address, as a minimum but not limited to the following:

10.1.1. Equipment to be calibrated

10.1.2. Shipboard support responsibilities (e.g. lock out/tag out)

10.1.3. Affected areas involved in the calibration

10.1.4. Affected systems or equipment that will be impacted

10.1.5. Planned schedule to accomplish requirements of Task Order

10.2. The contractor shall provide the Port Engineer (PE) and Chief Engineer notification of any items that cannot be calibrated and shall submit a condition report document to the Contracting Officer and PE.

The report shall include the Contractor's recommended repair with cost and time estimate, the cost of a replacement item of the same form, fit and function and whether or not the recommended repairs can be accomplished on board the ship. Upon receipt of the Contractor's condition report and concurrence of the PE, the Contracting Officer shall authorize repairs to the extent deemed necessary. For the replacement of gauges an excel spreadsheet will be provided detailing how material expenses should be presented to the Government.

10.3. The Contractor shall conduct a closing brief for key shipboard personnel upon completion of the service call. The PE and the Contractor’s representative will mutually agree to the time and location of the closing brief and the PE will assemble key shipboard personnel for attendance. The Contractors closing brief shall include a typewritten preliminary report addressing, as a minimum, but not limited to, the following:

10.3.1. Status of calibration effort

10.3.2. List of affected equipment requiring repair and testing

10.3.3. List of found problems and corrective actions taken

10.3.4. Any recommendations for future repairs/modifications.

10.4. The Contractor shall provide the Contracting Officer and PE a FINAL SERVICE CALL REPORT

(CDRL A001), listing the gauges, meters, thermometers or test equipment repaired or replaced with the instrument manufacturer, model and serial number, date of repair or replacement, calibration date, and specific location on the ship. The report shall be submitted within five calendar days of completion of the service call. The Contractor shall submit the report as identified in CDRL A001.

11. The contractor is to include in the pricing of this contract all labor and material expenses that are expected for normal preparation and delivery of Contract Data Requirements.

12. All technical data produced by the Contractor under the contract shall become the exclusive property of MSC in which the Government shall have unlimited rights. The Contractor shall not deliver or otherwise provide to the

Government technical data or computer software, to include deliverables under the contract, with restrictions, including those as to use, modification, reproduction, and transfer, or with restrictive markings.

13. Gauges and Thermometers: Repair and Certify Calibration

13.1. Disconnect and remove each gauge and thermometer. Sealed gauges shall be removed as a complete unit

13.2. Clear gauge lines from instrument side of root connection of obstructions by blowing clean, dry air through the lines.

13.3. Disassemble and clean equipment to remove loose paint and foreign matter. Note: Do not disassemble sealed gauge units.

13.4. Adjust/repair the gauges and thermometers to manufacturer’s specifications.

13.4.1. Remove existing and install new components in place of those found to be missing or defective

13.4.2. Free-up and adjust moving parts.

13.5. Assemble equipment

13.6. Calibrate each gauge and thermometer, including associated accessories, to the manufacturer’s specifications.

14. Meters: Repair and Certify Calibration

14.1. Disconnect and remove meters and their associated impeders, reactors, resistance boxes and shunts.

Record and retain hook-up data and mounting hardware.

14.2. Inspect lead wires and insulation; broken or partially broken lead wires shall be cut back to remove damaged/questionable portions of the wire and new terminal ends installed in accordance with manufacturer’s specification.

14.3. Remove existing and install new wire markers in place of wire markers found to be illegible. Install new wire markers where missing.

14.4. Disassemble and clean equipment to remove loose paint and foreign matter.

14.5. Repair the meters and associated equipment to manufacturer’s specifications.

14.5.1. Remove existing and install new components where missing or defective.

14.5.2. Free-up and adjust moving parts

14.6. Assemble equipment. Install new seals and gaskets conforming to manufacturer’s specifications.

14.7. Adjust and calibrate each meter, including associated equipment, to manufacturer’s specifications using a transfer measurement standard.

15. Calibrate/recalibrate and align RPM indicating systems from their source as a complete system.

16. Calibrate/recalibrate and align pitch indicating systems from their source as a complete system.

17. Calibrate/recalibrate and align degaussing systems from their source as a complete system, including shunt loops.

18. Calibrate/recalibrate gas analyzers.

19. Oxygen Generating Plant Gauges and Thermometers; repair and certify calibration.

19.1. Gauges and thermometers serving the clean side of oxygen distribution systems shall be removed, transported, and reinstalled by a company certified under reference (e). Calibration of these gauges shall be in accordance with paragraph 13.

20. Calibrate/recalibrate test equipment in accordance with equipment manufacturer requirements.

21. Provide, calibrate, and install replacement Gauges, Meters, Thermometers with same or equivalent to OEM originals.

22. Contractor shall be capable of providing repair, design upgrades, and installation of all equipment and systems, as identified in the TO. The Contractor shall provide life cycle support, to include, but not limited to:

obsolescence, standards update, and condition found reports. These services apply to all items listed in this

PWS.

23. Material: The contractor shall make an effort to utilize parts currently in the Government’s inventory. Material orders not connected to services may be required.

24. Travel, Per Diem, Air Fare, and Ground Transportation: The contractor shall make their best effort to provide travel, per diem, airfare, and ground transportation rates that are in accordance with Joint Travel Regulations

(JTR) and General Services Administration (GSA rates to the maximum extent possible. These costs will be determined fair and reasonable at the task order level.

25. Other Costs: Any other expenses that are within scope of this contract that was not pre -negotiated at the base contract level will be determined fair and reasonable at the task order level. If the Contracting Officer determines that any expenses are not allowable or within scope of the contract, the contractor shall remove these costs.

26. Subcontracting: In order for a contractor on this contract to subcontract any work for this requirement, the contractor must contact the Contracting Officer immediately after a Request for Quote (RFQ) notification is sent to them. Consent to subcontract must be received from the Contracting Officer before award.

OTHER INFORMATION

DESIGNATION OF CONTRACTING OFFICER’S REPRES ENTATIVE (COR)

The Contracting Officer has designated the persons named below as the authorized COR’s for this Contract:

Carol Embrey

MSC N712

Military Sealift Command

471 E. C St, Bldg N-19 Naval Station Norfolk, VA 23511 carol.embrey@navy.mil

The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government. The COR does not have the authority to alter the

Contractor's obligations or change the specifications in the contract or issue Task Orders. If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the Contracting Officer. The COR authority is not delegable. As such, this individual is responsible for the overall technical surveillance of services to be performed under this contract and should be contacted regarding questions or problems of a technical nature. In no event will any understanding or agreement, modification, change order, or other matter deviating “from the terms of the basic contract between the contractor and any person other than the Contracting Officer be effective or binding upon the Government. When in the opinion of the Contractor, the COR requests effort outsid e the existing scope of the contract, the Contractor will promptly notify the Contracting Officer. No action will be taken by the

Contractor under such task order unless the Contracting Officer has issued a contractual document authorizing the change.

List of duties to be performed by COR in the Technical monitoring of the Contract:

(1) Serve as the contact point through which the contractor can relay questions or problems of a technical nature to the Contracting Officer.

(2) Monitor services being performed to assure contractor is following the regulations, qualification requirements cited in the contract.

(3) Alert the Contracting Officer, as appropriate, to any potential problems which may affect cost or performance schedules.

(4) Determine causative factors for any slippage in the performance schedule and report to the Contracting

Officer making recommendations for corrective action to eliminate the cause of the slippage. In addition, the contractor’s performance should be monitored to assure that corrective action is being taken.

mailto:carol.embrey@navy.mil

AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

Except as specified in paragraph below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract.

The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, said authority remains solely the Contracting Officer’s. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase incurred as a result thereof. The address and telephone number of the Contracting Officers are:

Timothy Lewis

MSC N102C

Military Sealift Command

Bldg SP64

Navy Station Norfolk, VA 23511

757-443-5914 timothy.lewis6@navy.mil

PERMITS AND RESPONSIBILITIES

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations, in connection with any movement over the public highways of overweight/over dimensional materials.

CONTRACT TYPE

This will be a Multiple Award Indefinite-Delivery Indefinite-Quantity (IDIQ) type contract with firm-fixed-price orders.

Under this type of contract, no work may be performed until directed by an order issued by the Contracting Officer.

Electronic mail is an acceptable form of transmission for all DOs, TOs, modifications, and correspondence issued under this contract. DOs and TOs may be issued orally; however, orally issued orders will be followed up with a written DO or TO.

REQUIRED STANDARD OF WORKMANSHIP/PERFORMANCE STANDARDS

Services will be acquired under this contract. Most of the Task orders will be structured as performance based in accordance with FAR Subpart 37.6. This contract, as supplemented by performance work statements (PWS) contained in each service task order provides specific requirements to accomplish the work. The contractor shall be evaluated on its ability to provide quality deliverables in an efficient manner.

Performance

Objective

Performance

Standard

Performance

Threshold

Surveillance

Method

Incentive (Negative)

1 thru 3

Personnel

Contractor

Personnel

Qualifications must be maintained throughout the

Contractor shall ensure all employees and subcontractor qualifications meet or exceed

COR Tracking /

Customer

Complaints

1% of the Task Order dollar value shall be deducted from the total firm fixed-price for every one (1) business day late, up to a maximum of 5% of the Task Order dollar value.

Notwithstanding the foregoing, the mailto:melvin.frazier@navy.mil life of the contract.

those specified in sections 1 through 3 of the

SOW 100% of the time.

Contractor may be terminated for cause if final deliverables are not provided by the due date.

10 & 11

Contract

Deliverables

Contractor provides deliverables on time and accurately as required by the

Task Order and

Delivery Order according to sections 10 & 11 of the PWS.

95% of the deliverables must be completed on time and accurately.

COR Tracking /

Customer

Complaints

1% of the Task Order dollar value shall be deducted from the total firm fixed-price for every one (1) business day late, up to a maximum of 5% of the Task Order dollar value.

Notwithstanding the foregoing, the

Contractor may be terminated for cause if final deliverables are not provided by the due date.

13 thru 21

Shipboard

Technical

Support

Tasks shall be completed as described in

PWS 13 through

21 as supplemented in each individual

Task Order

90% of the required tasks are completed within the allotted period of performance

COR Tracking /

Customer

Complaints

1% of the Task Order dollar value shall be deducted from the total firm fixed-price for every one (1) business day late, up to a maximum of 5% of the Task Order dollar value.

Notwithstanding the foregoing, the

Contractor may be terminated for cause if final deliverables are not provided by the due date.

Engineering

Services

Tasks shall be completed as described in

PWS 22 as supplemented in each Task Order

90% of the required tasks are completed within the allotted period of performance

COR Tracking /

Customer

Complaints

1% of the Task Order dollar value shall be deducted from the total firm fixed-price for every one (1) business day late, up to a maximum of 5% of the Task Order dollar value.

Notwithstanding the foregoing, the

Contractor may be terminated for cause if final deliverables are not provided by the due date.

Supply Support

All required parts are provided in accordance with the required delivery date and are either OEM factory or be of equivalent construction quality

99% of the parts conform to the standards

COR Tracking /

Customer

Complaints

1% of the Task Order dollar value shall be deducted from the total firm fixed-price for every one (1) business day late, up to a maximum of 5% of the Task Order dollar value.

Notwithstanding the foregoing, the

Contractor may be terminated for cause if final deliverables are not provided by the due date.

*Note: Reports are not counted as late when, on a case-by-case basis, the COR approves a later report submission.

*Note: When feasible, the contractor will be required to re-perform failed service immediately at no additional cost to the Government; however, the non-conforming performance is still documented.

*Note: The Government reserves the right to include additional deliverables to be evaluated for performance compliance in each task/delivery order issued.

Excusable Delays: Disincentives may be disregarded in the event an excusable non-performance occurs.

Excusable non-performances include inability to perform services due to circumstances beyond the control of the contractor. For example: Act of God or of the public enemy, acts of the Government in either its sovereign or contractual capacity, acts of another Contractor in the performance of a contract with the

Government, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, base closure, code red, utility outage, or vandalism.

METHODLOGIES TO MONITOR PERFORMANCE

In an effort to minimize the contract administration burden, simplified methods of surveillance techniques shall be used by the

Government to evaluate contractor performance. The primary methods of surveillance are Customer Input / Feedback. Customer feedback may be obtained either from the results of the formal customer satisfaction surveys or from random customer complaints.

Customer feedback may be obtained either from the results of formal customer satisfaction surveys or from random customer complaints. Customer complaints, to be considered valid, must be set forth in writing the detailed nature of the complaint, and must be certified by the COR. The complaint will then be forwarded to the Contracting Officer for review. If the Contracting

Officer determines that the complaint is valid, the Contractor will be formally notified in writing. The Contractor will have five

(5) business days to formulate a response detailing the actions taken to remedy the complaint filed.

Inspection of the deliverables may be conducted by either the COR, Contracting Officer, or other officially designated

Government representative. The level of inspection will be determined based on the task order deliverable requirements and the frequency of deliverables. For deliverables identified as failing to meet the requirements, the Contractor will have five (5) business days to formulate a response detailing the actions taken to remedy the failure unless a shorter timeframe is necessary in order to comply with the period of performance of the task order.

KEY PERSONNEL

The contractor shall provide qualified personnel to perform all contract work and services within specified time frames.

Contractor personnel performing under this contract shall be able to visit overseas locations, unless local service technicians are available and approved by the COR to perform the required effort. Contractor personnel must be capable of obtaining clearance to access the ships.

Contractor shall provide a Program Manager (PM) or single point of contact that is readily available to the government to discuss solutions or disputes regarding performance or issues. The Program Manager (PM) or single point of contact shall have experience with working in the shipyard environment and have extensive knowledge regarding these services.

Contractor shall provide personnel to meet historical demands of support for services. Personnel shall be able to read, write, speak, and understand English fluently.

The contractor shall warrant that personnel sent to perform any work under the contract are fully qualified at all times and qualified to perform the services that are required.

The Contractor’s fully burdened labor rate (FBLR) will be used to negotiate work to be performed under each task order, and includes task order modifications. The contractor agrees that the number of man-hours included in its price proposal for each task order shall include only direct production man-hours. For these purposes, direct production man-hours are exemplified by the following labor categories: See Pricing Sheet for Labor Categories (Attachment 3)

Direct production man-hours will include those functions (whether charged directly or indirectly by the contractor’s accounting system) which are herein defined as support for production functions. Necessary support functions shall be considered to be included in the contractor’s fully burdened rate for direct production man-hours.

G&A and Profit will not be allowed as a separate charge for anything.

SHIP & BASE ACCESS

BASE ACCESS for Contractors without a CAC – MSC Security Awareness Memorandum 05-18 provides detailed interim guidance on gaining access onto CNRMA base installations. SECNAV 5512/1 DON ID Card Base Access Pass shall be used by the sponsor when requesting base access for visitors/vendors. Base access requirements may change and the interim guidance may change without notice, therefore MSC Security Awareness Memorandum 05-18 or superseded version shall be followed.

It shall take 7-10 business days (or more) to completely process base access paperwork and the sponsor must meet the individual(s) at Pass & ID to retrieve passes.

Regarding MSC Security Awareness Memorandum 05-18, paragraph 7 Same Day Access, the sponsor must accompany the contractor to the Pass Office with the SECNAV 5512/1 DON ID Card Base Access Pass. Contractors will not be vetted without their sponsor.

Government personnel and contractors with CAC require only a JPAS visit request as they all presently hold CACs.

Military Sealift Command ship access: Government agencies and Industry that have access to JPAS shall have their security

Manager/Officer/FSO submit a JPAS visit request on their behalf to Military Sealift Command (SMO CODE: 404426). Ensure the Point of Contact (POC) on the JPAS visit request is listed as the name of the ship being visited.

If there is no JPAS access: A command/company letterhead document shall be submitted to: MSC Security Department

MSC_NRFK_N0211@navy.mil

FSO/SECURITY MANAGER SIGNATURE IS REQUIRED

If unable to send via encrypted email or faxed to the number below it shall be sent as a password protected, locked PDF with password sent via separate correspondence

The information that shall be on a letterhead document for EACH contractor:

Name:

SSN:

Level of Clearance (N/A if none): (Please Fill)

Purpose of Visit:

Duration of Visit (dates):

Security POC: TERESA OYEWOLE 757-443-2874 (All MSCHQ ships):

Point of Contact (If Ship, please list name of Ship):

Company POC: (If ship please list "N/A"):

CONTRACTOR IDENTIFICATION

Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges.

Contractor personnel and their subcontractors must identify themselves as Contractors during meetings, telephone conversations, in electronic messages, or correspondence related to this Contract.

Contractor-occupied facilities (on Department of the Navy or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates, or other identification, showing that these are work areas for Contractor or subcontractor personnel.

LICENSES, PERMITS, AND PRECAUTIONS

The Contractor shall, at the Contractor’s expense, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable laws, codes, and regulations, in connection with the performance of work. Further, the Contractor is responsible to ensure that proper safety and health precautions are taken to protect the work, the workers, the public, and the property of others.

CONTRACTOR PERSONNEL

The Contractor is hereby advised that some Contract requirements may take place at facilities where a visitor security clearance may be required. Therefore, the Government reserves the right to request any appropriate information concerning Contractor personnel as necessary to provide security check and/or clearances to enter such facilities. The Contractor must comply with

COMSCINST 5521.1 Series or latest revision.

PROCEDURES FOR TASK ORDERS

After Contract award, individual task orders will be issued by the Command as necessary to support contract requirements.

Products and services will be ordered by the Contracting Officer through a DO/TO. Specific details as to the products and services required, ship, delivery destination, and required delivery date will be provided in the TO.

Specific instructions will be given to all contractors at the task order and delivery order level. In order for a contractors quote/proposal to be accepted, contractors must follow all instructions given to them which will be explained in the RFQ/RFP.

The Contractors shall respond to each RFQ within the time established by the Government for response (will vary on an Order by Order bases but is typically five (5) to 10 business days after receipt of the RFQ). MSC Contract ing personnel will notify the Contractors of the successful Quoter. Urgent requirements may require less time for contractor to provide a quote The successful Quoter/Offerors will be directed to commence work via an order sent from the Contracting Officer or Contract Specialist. For quotes, the Contractor shall provide notice of acceptance of the TO by either commencing work or signing the SF 1449 and returning it to the Contracting Officer or Contract

Specialist.

Electronic mail are acceptable forms of transmission for all orders, modifications, and correspondence issued under this Contract. Orders may be issued orally by the Contracting Officer; however, orally issued orders will be followed up with a written order within seven (7) business days.

INVOICING REQUIREMENTS

The Contractor shall utilize Wide Area Workflow (WAWF) when submitting invoices. Contractor will follow the procedures at

DFARS 252.232-7006.

CONTRACTOR PERFORMANCE APPRAISAL REPORTING SYSTEM (CPARS)

Past performance information will be collected and maintained under this contract using the Department of Defense CPARS.

CPARS is a web-enabled application that collects and manages the Contractor’s performance information on a given contract during a specific period of time. Additional information is available at http://www.cpars.navy.mil/.

The Contractor will receive notification via email when a CPARS has been completed and is available for review and comment on any element of the proposed rating before the rating becomes final. Within 30 days after contract award, the Contractor shall provide the name, title, e-mail address and telephone number of the company’s individual or individuals who will have the responsibility of reviewing and approving any CPARS developed under the contract to the Contracting Officer. If during the life of this contract, the company individual(s) are replaced, the substituted individual’s information will be provided to the

Contracting Officer within 30 days of the replacement.

CPARS reports will be completed on an annual period which will take into account the cumulative performance over the course of the rating period. The Government reserves the right to submit CPARS records on an individual order basis.

Evaluation factors for each assessment will be in accordance with FAR 42.1503(b)(2).

http://www.cpars.navy.mil/

NMCARS 5237.102-90 SERVICE CONTRACT REPORTING

Services Contract Reporting (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address: https://sam.gov/SAM/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov/SAM/.

(End of Summary of Changes)