Attachment 4- Solicitation N3220521R4173.pdf

SEE ADDENDUM

(No Collect Calls)

N3220521R4173 22-Jun-2021

b. TELEPHONE NUMBER

757-443-5914

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 29 Jul 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N322059. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TIMOTHY LEWIS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATION N

NORFOLK VA 23511

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

811219

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF78

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N3220521R4173

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Gauge Calibration Services

FFP

Gauge Calibration Services and associated work

FOB: Destination

J052

NET AMT

PWS

PERFORMANCE WORK STATEMENT

REFERENCES:

a) ISO 17025, General Requirements for the Competence of Testing and Calibration Laboratories

b) ANSI/NCSL Z540-3, Requirements for the Calibration of Measuring and Test Equipment

c) NAVSEA 04-04734, Naval and Marine Corps Calibration Laboratory Audit/Certification Manual

d) Military Sealift Command, Government Operations Safety Management System, Procedure 10.5-001-All, Titled “Gage, Meter, and Test Equipment Calibration Requirements” MIL-STD-1330D

e) MIL-STD-1330D, Military Standard, Precision Cleaning and Testing of Shipboard Oxygen, Helium, Helium-Oxygen, Nitrogen, and Hydrogen Systems

BACKGROUND

Military Sealift Command (MSC) operates a fleet of diverse ships worldwide in support of the United States Armed

Forces. In order for MSC to fulfill its mission, it is imperative that these ships be maintained in a high state of material and operational readiness in all areas.

One area is the calibration, repair and/or replacement of gauges, meters, thermometers, and test equipment used to monitor machinery performance. Gauges may be of the vacuum, compound, duplex, differential or simplex pressure types. Meters may be of the alternating or direct current types or those used to measure or monitor fluids or horsepower. Thermometers may be bimetallic, liquid in glass or remote reading types. Test equipment may include tachometers, torque wrenches, dynameters, flow meters, test gauges, and electrical test equipment.

MSC purpose for this requirement is to facilitate worldwide support for calibration, repair and/or replacement of gauges, meters, thermometers and test equipment for MSC vessels.

Calibration of gauges, meters, thermometers, and test equipment will be done "In Place", i.e., aboard the ship unless otherwise specified in the Task Order. Repairs and/or replacement of gauges, meters, thermometers, and test equipment will be conducted either “In Place”, i.e., aboard the ship or "Shop Repaired", i.e., at the contractor's facility. It should be noted that "Shop Repair" will still require some work to be performed on the ship. Task

Orders, when issued to the contractor(s), will identify the individual gauges, meters, thermometers, and test equipment to be dealt with.

To compete for task orders for work associated with High Voltage (HV) Systems and Equipment, documentation is to be provided showing that contractor personnel have completed Faraday, Marine Engineers Benevolent

Association (MEBA), or an equivalent, High Voltage Safety Training. This includes on-site training focused on electrical systems of 600 volts or more and meeting the requirements of OSHA/CFR 1910.269 or equivalent. Online training will not be considered acceptable.

WORK REQUIRED:

1. The Contractor shall provide ALL personnel, material, and equipment to accomplish the work specified herein.

All work shall be performed in one service call, and by a team of qualified technicians. Each service call shall be attended by a minimum of two qualified service technicians.

2. The Contractor shall be accredited to either reference (a) or reference (b) by a Commercial Accreditation

Activity, or certified by a Navy Certification Activity to reference (c), and the scope of accreditation must cover the appropriate measurement parameters and ranges of the calibrations performed. The Contractor shall be in possession of certification documentation demonstrating the capabilities to perform the services applicable for this requirement. The Contractor shall submit, as a part of the technical proposal, copies of said documentation.

The Contractor’s certificate must cover the facility that will be accomplishing the work specified herein.

3. The Contractor shall ensure all certifications are maintained current throughout the period of performance.

Further, copies of current certifications may be requested during the 5 year period.

4. Calibration stickers and periodicities shall be in accordance with reference (d). All Contractor calibration equipment shall have a valid certification of calibration.

5. The contractor is responsible for technicians/personnel meeting security requirements for shipboard and base assess.

6. The confirmed date and ship location will be provided one week prior to the commencement date of the service call. Firm performance dates and location will be specified in each Task Order. The dates and location shall be verified and obtained by the Contractor prior to the Contractor’s departure to the respective ship/job site. The

Contractor can receive confirmation by contacting the responsible Port Engineer or Contracting Officer whose name and phone number will be provided on each Task Order. However, there may be occasions when emergency services may be needed and one-week time frame may not be met.

7. This PWS may require that work be performed on vessels while berthed at Government owned, Government furnished, or commercial piers, or while the vessel is underway. Due to worldwide ship locations and rapid changes in ship deployment and operating schedules, Contractor personnel shall be able to respond to schedule changes within forty-eight (48) hours for Continental United States (CONUS) locations and seventy-two (72) hours for outside the Continental United States (OCONUS) locations.

8. The Contractor shall have the capabilities to simultaneously respond to service calls in multiple locations

CONUS and/or OCONUS. Contractor need not be capable of performing every task order IAW FAR

16.504(c)(ii) and may choose to quote, at the task order level, for only those regional requirements in the contractor's area of operations or availability. Contractor shall make every effort to utilize qualified local/regional support for the vessel scope and location at the task order level. Estimated travel expenses will be included in the total evaluated price and used in the best value consideration when issuing the task orders.

9. The Contractor is responsible for ensuring compliance with industrial safety and environmental regulations, State and Federal, as well as any Shipboard Safety Policies, ensuring that all personnel are in the possession of, and are properly trained in the use of Personal Protective Equipment (PPE) and it will be utilized during the performance of this contract.

10. The Contractor shall conduct briefings for key shipboard personnel prior to the commencement of, and upon completion of, the service call. The Port Engineer and the Contractor’s representative will mutually agree to the time and location of the briefings and the Port Engineer will assemble key shipboard personnel for attendance.

10.1. The Contractor’s opening brief shall address, as a minimum but not limited to the following:

10.1.1. Equipment to be calibrated

10.1.2. Shipboard support responsibilities (e.g. lock out/tag out)

10.1.3. Affected areas involved in the calibration

10.1.4. Affected systems or equipment that will be impacted

10.1.5. Planned schedule to accomplish requirements of Task Order

10.2. The contractor shall provide the Port Engineer (PE) and Chief Engineer notification of any items that cannot be calibrated and shall submit a condition report document to the Contracting Officer and PE.

The report shall include the Contractor's recommended repair with cost and time estimate, the cost of a replacement item of the same form, fit and function and whether or not the recommended repairs can be accomplished on board the ship. Upon receipt of the Contractor's condition report and concurrence of the PE, the Contracting Officer shall authorize repairs to the extent deemed necessary. For the replacement of gauges an excel spreadsheet will be provided detailing how material expenses should be presented to the Government.

10.3. The Contractor shall conduct a closing brief for key shipboard personnel upon completion of the service call. The PE and the Contractor’s representative will mutually agree to the time and location of the closing brief and the PE will assemble key shipboard personnel for attendance. The Contractors closing brief shall include a typewritten preliminary report addressing, as a minimum, but not limited to, the following:

10.3.1. Status of calibration effort

10.3.2. List of affected equipment requiring repair and testing

10.3.3. List of found problems and corrective actions taken

10.3.4. Any recommendations for future repairs/modifications.

10.4. The Contractor shall provide the Contracting Officer and PE a FINAL SERVICE CALL REPORT

(CDRL A001), listing the gauges, meters, thermometers or test equipment repaired or replaced with the instrument manufacturer, model and serial number, date of repair or replacement, calibration date, and specific location on the ship. The report shall be submitted within five calendar days of completion of the service call. The Contractor shall submit the report as identified in CDRL A001.

11. The contractor is to include in the pricing of this contract all labor and material expenses that are expected for normal preparation and delivery of Contract Data Requirements.

12. All technical data produced by the Contractor under the contract shall become the exclusive property of MSC in which the Government shall have unlimited rights. The Contractor shall not deliver or otherwise provide to the

Government technical data or computer software, to include deliverables under the contract, with restrictions, including those as to use, modification, reproduction, and transfer, or with restrictive markings.

13. Gauges and Thermometers: Repair and Certify Calibration

13.1. Disconnect and remove each gauge and thermometer. Sealed gauges shall be removed as a complete unit

13.2. Clear gauge lines from instrument side of root connection of obstructions by blowing clean, dry air through the lines.

13.3. Disassemble and clean equipment to remove loose paint and foreign matter. Note: Do not disassemble sealed gauge units.

13.4. Adjust/repair the gauges and thermometers to manufacturer’s specifications.

13.4.1. Remove existing and install new components in place of those found to be missing or defective

13.4.2. Free-up and adjust moving parts.

13.5. Assemble equipment

13.6. Calibrate each gauge and thermometer, including associated accessories, to the manufacturer’s specifications.

14. Meters: Repair and Certify Calibration

14.1. Disconnect and remove meters and their associated impeders, reactors, resistance boxes and shunts.

Record and retain hook-up data and mounting hardware.

14.2. Inspect lead wires and insulation; broken or partially broken lead wires shall be cut back to remove damaged/questionable portions of the wire and new terminal ends installed in accordance with manufacturer’s specification.

14.3. Remove existing and install new wire markers in place of wire markers found to be illegible. Install new wire markers where missing.

14.4. Disassemble and clean equipment to remove loose paint and foreign matter.

14.5. Repair the meters and associated equipment to manufacturer’s specifications.

14.5.1. Remove existing and install new components where missing or defective.

14.5.2. Free-up and adjust moving parts

14.6. Assemble equipment. Install new seals and gaskets conforming to manufacturer’s specifications.

14.7. Adjust and calibrate each meter, including associated equipment, to manufacturer’s specifications using a transfer measurement standard.

15. Calibrate/recalibrate and align RPM indicating systems from their source as a complete system.

16. Calibrate/recalibrate and align pitch indicating systems from their source as a complete system.

17. Calibrate/recalibrate and align degaussing systems from their source as a complete system, including shunt loops.

18. Calibrate/recalibrate gas analyzers.

19. Oxygen Generating Plant Gauges and Thermometers; repair and certify calibration.

19.1. Gauges and thermometers serving the clean side of oxygen distribution systems shall be removed, transported, and reinstalled by a company certified under reference (e). Calibration of these gauges shall be in accordance with paragraph 13.

20. Calibrate/recalibrate test equipment in accordance with equipment manufacturer requirements.

21. Provide, calibrate, and install replacement Gauges, Meters, Thermometers with same or equivalent to OEM originals.

22. Contractor shall be capable of providing repair, design upgrades, and installation of all equipment and systems, as identified in the TO. The Contractor shall provide life cycle support, to include, but not limited to:

obsolescence, standards update, and condition found reports. These services apply to all items listed in this

PWS.

23. Material: The contractor shall make an effort to utilize parts currently in the Government’s inventory. Material orders not connected to services may be required.

24. Travel, Per Diem, Air Fare, and Ground Transportation: The contractor shall make their best effort to provide travel, per diem, airfare, and ground transportation rates that are in accordance with Joint Travel Regulations

(JTR) and General Services Administration (GSA rates to the maximum extent possible. These costs will be determined fair and reasonable at the task order level.

25. Other Costs: Any other expenses that are within scope of this contract that was not pre-negotiated at the base contract level will be determined fair and reasonable at the task order level. If the Contracting Officer determines that any expenses are not allowable or within scope of the contract, the contractor shall remove these costs.

26. Subcontracting: In order for a contractor on this contract to subcontract any work for this requirement, the contractor must contact the Contracting Officer immediately after a Request for Quote (RFQ) notification is sent to them. Consent to subcontract must be received from the Contracting Officer before award.

OTHER INFORMATION

DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer has designated the persons named below as the authorized COR’s for this Contract:

Carol Embrey

MSC N712

Military Sealift Command

471 E. C St, Bldg N-19 Naval Station Norfolk, VA 23511 carol.embrey@navy.mil

The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government. The COR does not have the authority to alter the

Contractor's obligations or change the specifications in the contract or issue Task Orders. If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the Contracting Officer. The COR authority is not delegable. As such, this individual is responsible for the overall technical surveillance of services to be performed under this contract and should be contacted regarding questions or problems of a technical nature. In no event will any understanding or agreement, modification, change order, or other matter deviating “from the terms of the basic contract between the contractor and any person other than the Contracting Officer be effective or binding upon the Government. When in the opinion of the Contractor, the COR requests effort outside the existing scope of the contract, the Contractor will promptly notify the Contracting Officer. No action will be taken by the mailto:carol.embrey@navy.mil

Contractor under such task order unless the Contracting Officer has issued a contractual document authorizing the change.

List of duties to be performed by COR in the Technical monitoring of the Contract:

(1) Serve as the contact point through which the contractor can relay questions or problems of a technical nature to the Contracting Officer.

(2) Monitor services being performed to assure contractor is following the regulations, qualification requirements cited in the contract.

(3) Alert the Contracting Officer, as appropriate, to any potential problems which may affect cost or performance schedules.

(4) Determine causative factors for any slippage in the performance schedule and report to the Contracting

Officer making recommendations for corrective action to eliminate the cause of the slippage. In addition, the contractor’s performance should be monitored to assure that corrective action is being taken.

AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

Except as specified in paragraph below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract.

The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, said authority remains solely the Contracting Officer’s. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase incurred as a result thereof. The address and telephone number of the Contracting Officers are:

Timothy Lewis

MSC N102C

Military Sealift Command

Bldg SP64

Navy Station Norfolk, VA 23511

757-443-5914 timothy.lewis6@navy.mil

PERMITS AND RESPONSIBILITIES

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations, in connection with any movement over the public highways of overweight/over dimensional materials.

CONTRACT TYPE

This will be a Multiple Award Indefinite-Delivery Indefinite-Quantity (IDIQ) type contract with firm-fixed-price orders.

Under this type of contract, no work may be performed until directed by an order issued by the Contracting Officer.

Electronic mail is an acceptable form of transmission for all DOs, TOs, modifications, and correspondence issued under this contract. DOs and TOs may be issued orally; however, orally issued orders will be followed up with a written DO or TO.

REQUIRED STANDARD OF WORKMANSHIP/PERFORMANCE STANDARDS

mailto:melvin.frazier@navy.mil

Services will be acquired under this contract. Most of the Task orders will be structured as performance based in accordance with FAR Subpart 37.6. This contract, as supplemented by performance work statements (PWS) contained in each service task order provides specific requirements to accomplish the work. The contractor shall be evaluated on its ability to provide quality deliverables in an efficient manner.

Performance

Objective

Performance

Standard

Performance

Threshold

Surveillance

Method

Incentive (Negative)

1 thru 3

Personnel

Contractor

Personnel

Qualifications must be maintained throughout the life of the contract.

Contractor shall ensure all employees and subcontractor qualifications meet or exceed those specified in sections 1 through 3 of the

SOW 100% of the time.

COR Tracking /

Customer

Complaints

1% of the Task Order dollar value shall be deducted from the total firm fixed-price for every one (1) business day late, up to a maximum of 5% of the Task Order dollar value.

Notwithstanding the foregoing, the

Contractor may be terminated for cause if final deliverables are not provided by the due date.

10 & 11

Contract

Deliverables

Contractor provides deliverables on time and accurately as required by the

Task Order and

Delivery Order according to sections 10 & 11 of the PWS.

95% of the deliverables must be completed on time and accurately.

COR Tracking /

Customer

Complaints

1% of the Task Order dollar value shall be deducted from the total firm fixed-price for every one (1) business day late, up to a maximum of 5% of the Task Order dollar value.

Notwithstanding the foregoing, the

Contractor may be terminated for cause if final deliverables are not provided by the due date.

13 thru 21

Shipboard

Technical

Support

Tasks shall be completed as described in

PWS 13 through

21 as supplemented in each individual

Task Order

90% of the required tasks are completed within the allotted period of performance

COR Tracking /

Customer

Complaints

1% of the Task Order dollar value shall be deducted from the total firm fixed-price for every one (1) business day late, up to a maximum of 5% of the Task Order dollar value.

Notwithstanding the foregoing, the

Contractor may be terminated for cause if final deliverables are not provided by the due date.

Engineering

Services

Tasks shall be completed as described in

PWS 22 as supplemented in each Task Order

90% of the required tasks are completed within the allotted period of performance

COR Tracking /

Customer

Complaints

1% of the Task Order dollar value shall be deducted from the total firm fixed-price for every one (1) business day late, up to a maximum of 5% of the Task Order dollar value.

Notwithstanding the foregoing, the

Contractor may be terminated for cause if final deliverables are not provided by the due date.

Supply Support

All required parts are provided in accordance with the required delivery date and are either OEM

99% of the parts conform to the standards

COR Tracking /

Customer

Complaints

1% of the Task Order dollar value shall be deducted from the total firm fixed-price for every one (1) business day late, up to a maximum of 5% of the Task Order dollar value.

Notwithstanding the foregoing, the

Contractor may be terminated for factory or be of equivalent construction quality cause if final deliverables are not provided by the due date.

*Note: Reports are not counted as late when, on a case-by-case basis, the COR approves a later report submission.

*Note: When feasible, the contractor will be required to re-perform failed service immediately at no additional cost to the Government; however, the non-conforming performance is still documented.

*Note: The Government reserves the right to include additional deliverables to be evaluated for performance compliance in each task/delivery order issued.

Excusable Delays: Disincentives may be disregarded in the event an excusable non-performance occurs.

Excusable non-performances include inability to perform services due to circumstances beyond the control of the contractor. For example: Act of God or of the public enemy, acts of the Government in either its sovereign or contractual capacity, acts of another Contractor in the performance of a contract with the

Government, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, base closure, code red, utility outage, or vandalism.

METHODLOGIES TO MONITOR PERFORMANCE

In an effort to minimize the contract administration burden, simplified methods of surveillance techniques shall be used by the

Government to evaluate contractor performance. The primary methods of surveillance are Customer Input / Feedback. Customer feedback may be obtained either from the results of the formal customer satisfaction surveys or from random customer complaints.

Customer feedback may be obtained either from the results of formal customer satisfaction surveys or from random customer complaints. Customer complaints, to be considered valid, must be set forth in writing the detailed nature of the complaint, and must be certified by the COR. The complaint will then be forwarded to the Contracting Officer for review. If the Contracting

Officer determines that the complaint is valid, the Contractor will be formally notified in writing. The Contractor will have five

(5) business days to formulate a response detailing the actions taken to remedy the complaint filed.

Inspection of the deliverables may be conducted by either the COR, Contracting Officer, or other officially designated

Government representative. The level of inspection will be determined based on the task order deliverable requirements and the frequency of deliverables. For deliverables identified as failing to meet the requirements, the Contractor will have five (5) business days to formulate a response detailing the actions taken to remedy the failure unless a shorter timeframe is necessary in order to comply with the period of performance of the task order.

KEY PERSONNEL

The contractor shall provide qualified personnel to perform all contract work and services within specified time frames.

Contractor personnel performing under this contract shall be able to visit overseas locations, unless local service technicians are available and approved by the COR to perform the required effort. Contractor personnel must be capable of obtaining clearance to access the ships.

Contractor shall provide a Program Manager (PM) or single point of contact that is readily available to the government to discuss solutions or disputes regarding performance or issues. The Program Manager (PM) or single point of contact shall have experience with working in the shipyard environment and have extensive knowledge regarding these services.

Contractor shall provide personnel to meet historical demands of support for services. Personnel shall be able to read, write, speak, and understand English fluently.

The contractor shall warrant that personnel sent to perform any work under the contract are fully qualified at all times and qualified to perform the services that are required.

The Contractor’s fully burdened labor rate (FBLR) will be used to negotiate work to be performed under each task order, and includes task order modifications. The contractor agrees that the number of man-hours included in its price proposal for each task order shall include only direct production man-hours. For these purposes, direct production man-hours are exemplified by the following labor categories: See Pricing Sheet for Labor Categories (Attachment 3)

Direct production man-hours will include those functions (whether charged directly or indirectly by the contractor’s accounting system) which are herein defined as support for production functions. Necessary support functions shall be considered to be included in the contractor’s fully burdened rate for direct production man-hours.

G&A and Profit will not be allowed as a separate charge for anything.

SHIP & BASE ACCESS

BASE ACCESS for Contractors without a CAC – MSC Security Awareness Memorandum 05-18 provides detailed interim guidance on gaining access onto CNRMA base installations. SECNAV 5512/1 DON ID Card Base Access Pass shall be used by the sponsor when requesting base access for visitors/vendors. Base access requirements may change and the interim guidance may change without notice, therefore MSC Security Awareness Memorandum 05-18 or superseded version shall be followed.

It shall take 7-10 business days (or more) to completely process base access paperwork and the sponsor must meet the individual(s) at Pass & ID to retrieve passes.

Regarding MSC Security Awareness Memorandum 05-18, paragraph 7 Same Day Access, the sponsor must accompany the contractor to the Pass Office with the SECNAV 5512/1 DON ID Card Base Access Pass. Contractors will not be vetted without their sponsor.

Government personnel and contractors with CAC require only a JPAS visit request as they all presently hold CACs.

Military Sealift Command ship access: Government agencies and Industry that have access to JPAS shall have their security

Manager/Officer/FSO submit a JPAS visit request on their behalf to Military Sealift Command (SMO CODE: 404426). Ensure the Point of Contact (POC) on the JPAS visit request is listed as the name of the ship being visited.

If there is no JPAS access: A command/company letterhead document shall be submitted to: MSC Security Department

MSC_NRFK_N0211@navy.mil

FSO/SECURITY MANAGER SIGNATURE IS REQUIRED

If unable to send via encrypted email or faxed to the number below it shall be sent as a password protected, locked PDF with password sent via separate correspondence

The information that shall be on a letterhead document for EACH contractor:

Name:

SSN:

Level of Clearance (N/A if none): (Please Fill)

Purpose of Visit:

Duration of Visit (dates):

Security POC: TERESA OYEWOLE 757-443-2874 (All MSCHQ ships):

Point of Contact (If Ship, please list name of Ship):

Company POC: (If ship please list "N/A"):

CONTRACTOR IDENTIFICATION

Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges.

Contractor personnel and their subcontractors must identify themselves as Contractors during meetings, telephone conversations, in electronic messages, or correspondence related to this Contract.

Contractor-occupied facilities (on Department of the Navy or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates, or other identification, showing that these are work areas for Contractor or subcontractor personnel.

LICENSES, PERMITS, AND PRECAUTIONS

The Contractor shall, at the Contractor’s expense, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable laws, codes, and regulations, in connection with the performance of work. Further, the Contractor is responsible to ensure that proper safety and health precautions are taken to protect the work, the workers, the public, and the property of others.

CONTRACTOR PERSONNEL

The Contractor is hereby advised that some Contract requirements may take place at facilities where a visitor security clearance may be required. Therefore, the Government reserves the right to request any appropriate information concerning Contractor personnel as necessary to provide security check and/or clearances to enter such facilities. The Contractor must comply with

COMSCINST 5521.1 Series or latest revision.

PROCEDURES FOR TASK ORDERS

After Contract award, individual task orders will be issued by the Command as necessary to support contract requirements.

Products and services will be ordered by the Contracting Officer through a DO/TO. Specific details as to the products and services required, ship, delivery destination, and required delivery date will be provided in the TO.

Specific instructions will be given to all contractors at the task order and delivery order level. In order for a contractors quote/proposal to be accepted, contractors must follow all instructions given to them which will be explained in the RFQ/RFP.

The Contractors shall respond to each RFQ within the time established by the Government for response (will vary on an Order by Order bases but is typically five (5) to 10 business days after receipt of the RFQ). MSC Contracting personnel will notify the Contractors of the successful Quoter. Urgent requirements may require less time for contractor to provide a quote The successful Quoter/Offerors will be directed to commence work via an order sent from the Contracting Officer or Contract Specialist. For quotes, the Contractor shall provide notice of acceptance of the TO by either commencing work or signing the SF 1449 and returning it to the Contracting Officer or Contract

Specialist.

Electronic mail are acceptable forms of transmission for all orders, modifications, and correspondence issued under this Contract. Orders may be issued orally by the Contracting Officer; however, orally issued orders will be followed up with a written order within seven (7) business days.

INVOICING REQUIREMENTS

The Contractor shall utilize Wide Area Workflow (WAWF) when submitting invoices. Contractor will follow the procedures at

DFARS 252.232-7006.

CONTRACTOR PERFORMANCE APPRAISAL REPORTING SYSTEM (CPARS)

Past performance information will be collected and maintained under this contract using the Department of Defense CPARS.

CPARS is a web-enabled application that collects and manages the Contractor’s performance information on a given contract during a specific period of time. Additional information is available at http://www.cpars.navy.mil/.

The Contractor will receive notification via email when a CPARS has been completed and is available for review and comment on any element of the proposed rating before the rating becomes final. Within 30 days after contract award, the Contractor shall provide the name, title, e-mail address and telephone number of the company’s individual or individuals who will have the responsibility of reviewing and approving any CPARS developed under the contract to the Contracting Officer. If during the life of this contract, the company individual(s) are replaced, the substituted individual’s information will be provided to the

Contracting Officer within 30 days of the replacement.

CPARS reports will be completed on an annual period which will take into account the cumulative performance over the course of the rating period. The Government reserves the right to submit CPARS records on an individual order basis.

Evaluation factors for each assessment will be in accordance with FAR 42.1503(b)(2).

SERVICE CONTRACT REPORTING

Services Contract Reporting (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address: https://sam.gov/SAM/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov/SAM/.

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

SUBMISSION PACKAGE

PLEASE ONLY SUBMIT (1) ONE PROPOSAL. MULTIPLE OFFERS WILL NOT BE ACCEPTED. Proposal may be sent via email or via DOD Safe at https://safe.apps.mil. It is highly recommended that your email submissions are sent via DOD Safe. Due to COVID-19 mailed submissions or hand delivered proposals will not be accepted.

1. E-mail proposals shall be in either Adobe or Microsoft Word format, with the exception of the signed 1449 and any amendments, which must be included in a proposal as scanned .pdf files, and the price proposal, which must be submitted in Excel format. Offerors are advised that the Government may be unable to receive other types of electronic files (e.g., .zip files) or files in excess of 20 megabytes. To be timely, an E-mail proposal must be received in its entirety in the designated E-mail inbox by the due date and time for proposal submission. An E-mail proposal that resides on a Government server, but has not appeared in the designated E-mail inbox by the due date and time for proposal submission will be considered late unless the exception at FAR 52.212-1(f)(2)(i)(A) applies. The exception at FAR 52.212-1(f)(2)(i)(B) shall not apply to E-mail proposals.

http://www.cpars.navy.mil/

OR

Additionally, electronic files can be sent via the DOD SAFE (Secure Access File Exchange. DOD SAFE (Secure

Access File Exchange) is a service to make it easy for you to exchange unclassified files up to 8.0 GB that can't be sent through email. There are no user accounts for DOD SAFE - authentication is handled via email and CAC.

Everyone has access or can obtain access to DOD SAFE, and the application is available for use by anyone. The

DOD SAFE application can be accessed via https://safe.apps.mil/.

Please note: Non-DoD Personal Identity Verification (PIV) certificates or External Certificate Authority (ECA) are not currently supported. Users should select their SIGNATURE certificate issued through the DoD email Certificate

Authority (CA) or select the AUTHENTICATION PIV certificate issued by the DOD Identifier (ID) Certificate

Authority (CA) in order to connect.

***In order for a guest user to create a drop-off, they must receive a drop-off request from an authenticated user. A drop-off request is valid for 14 days. For users who wish to use DOD SAFE to submit their proposal, please submit your request directly to jenna.schaff@navy.mil and timothy.lewis6@navy.mil. A request to create a drop-off must be received no later than 14 business days BEFORE the specified closing date and time. Additionally, for an offerors proposal to be considered on-time, it must be received by the Contracting Officer or one of the designated points of contact stated above on or before the closing date and time specified in the solicitation.***

Users outside of DOD may notice lengthy download and upload times depending on their bandwidth availability, but DISA will work to continually improve the experience for all users.

Files are automatically deleted from DoD SAFE 7 days after you upload them. Please notify the points of contact listed above if a proposal has been submitted more than 7 days in advance of the closing date and time of the solicitation.

2. Questions regarding this solicitation may be sent via email to the following recipients only:

jenna.schaff@navy.mil and timothy.lewis6@navy.mil. Questions may not be accepted after 07 July 2021, 2:00PM

Norfolk, VA time.

The proposal must demonstrate an understanding of and ability to meet all of the requirements set forth in the

Performance Work Statement (PWS) referenced herein. Throughout the proposal, the Offeror shall provide sufficient detail to substantiate the validity of all statements. The Offeror shall demonstrate that the proposal is compliant with the requirements, terms and conditions of the Request For Proposal (RFP).

Comprehensive responses to the requirements of the RFP are required to enable the Government to evaluate the

Offeror’s understanding of and capability to accomplish the requirements of the PWS. The proposal must clearly demonstrate the Offeror’s ability to meet the requirements of the RFP and successfully accomplish and manage all requirements of the RFP. General statements that the Offeror can or will comply with the requirements, that standard procedures will be used, that well known techniques will be used, or paraphrasing the RFP’s requirements in whole or in part, will NOT constitute compliance. Failure to conform to any of the requirements of the RFP may form the basis for rejection of the proposal.

Brochuremanship is not desired; clarity, completeness, and conciseness are essential and the overall quality of the proposal will be evaluated in the context of being representative of the Offeror’s services. An Offeror’s proposal is presumed to represent the best efforts to respond to the RFP. Only the proposal submitted in response to the RFP will be evaluated. The Offeror should make certain that its proposal is complete with regard to the information provided. Data previously submitted, or presumed to be known, e.g., previous projects performed for the

Government, will not be considered in the evaluation unless that information is physically contained in the proposal.

Proposal shall be presented in three (3) separately bound volumes:

Volume I (Technical)

Volume II (Past Performance)

Volume III (Price) https://safe.apps.mil/

The electronic copies shall be in either Microsoft Word or Portable Document Format (PDF) and shall be provided via email or via DOD Safe. (Please note that other forms of electronic media, such as USB flash drives, will not be accepted.). The pages are to be typewritten; no less than 1 1/2-line spacing, and no smaller than 12-point type.

Volume I shall not exceed 220 pages. All Offeror documentation such as charts, figures, tables, are included in the

220-page limit. Tables of contents, dividers, pages intentionally marked as blank for ease of reading. All material in excess of the page limits will neither be read nor evaluated.

Each volume of the proposal shall be clearly marked as to the volume number, the RFP number, and the Offeror’s name. Pages shall be numbered consecutively within each volume showing volume and page. For example, page

19 of Volume I would be numbered I-19 and page 10 of Volume II would be numbered II-10.

The Offeror is advised that the Government may selectively verify any information provided in the proposal. The

Offeror is cautioned that it is responsible to ensure that material it desires to have evaluated for a particular section is contained in that specific section. The proposal shall not contain classified material. If the Offeror considers any portion of its proposal “business sensitive”, the Offeror should clearly label that portion as such in accordance with

FAR 52.215-1.

VOLUME I: TECHNICAL

The technical factor will be evaluated on an acceptable or unacceptable basis. All capabilities documents will be evaluated to determine whether they conform with all minimum technical requirements of the solicitation. To receive an acceptable rating, offers must be found acceptable in all technical subfactors and conform fully to the minimum technical requirements of the solicitation. The subfactors are as follows:

Subfactor 1: Corporate Experience

Subfactor 2: Management Capability

Subfactor 3: Personnel Experience

Subfactor 4: Facilities and Equipment

Offerors shall structure the technical information of their proposals in the same format set forth below. Further, to facilitate the evaluation process, Offerors shall submit their proposals in an organized manner that indicates the sections as set forth below.

Offerors are advised that the technical evaluation will be based on the information provided in the technical volume.

The Government will not make assumptions regarding the information contained therein; only information contained in the proposals will be evaluated. Therefore, offerors must conclusively demonstrate in their proposals how the Government’s stated requirements are met.

SUBFACTOR 1 – CORPORATE EXPERIENCE:

The offeror shall provide a detailed description of the company's experience in calibration, repair and/or replacement of gauges, meters, thermometers and test equipment, and other associated work performed on commercial, U. S.

Navy, U.S. Coast Guard, U.S. Army, and/or Military Sealift Command ships. The detailed description shall cover a minimum of ten (10) examples of relevant work performed during the last four (4) years if possible and should include, at a minimum, the following information: (a) type of ship; (b) ship's location and the date(s) (month/yr) services occurred; (c) ship's owner; and (d) type of equipment serviced, repaired, and/or replaced. A summary description of relevant work performed prior to the last four (4) years shall be provided for any experience the offeror wishes to include for the purposes of evaluation. However, note that the Government is more interested in recent experience.

1. Gauges and Thermometers: Repair and certify calibration

2. Meters: Repair and certify calibration

3. Calibrate/recalibrate and align RPM indicating systems from their source as a complete system.

4. Calibrate/recalibrate and align pitch indicating systems from their source as a complete system.

5. Calibrate/recalibrate and align degaussing systems from their source as a complete system, including shunt loops.

6. Calibrate/recalibrate gas analyzers.

7. Oxygen Generating Plant Gauges and Thermometers: Repair and certify calibration.

8. Calibrate/recalibrate test equipment.

SUBFACTOR 2 – MANAGEMENT CAPABILITY:

The offeror's management plan for work to be performed under the resultant contract will be evaluated. Specifically, the offeror will be evaluated on the plan for management of the following areas:

1. Quality Assurance & Training Program proposed for ensuring that all work is performed in accordance with the

Government's requirements. The offeror's personnel training program, as well as any other management tools identified in the offeror's management plan, will be considered when evaluating this element.

2. Organizational Structure and Operations management as it relates to the offeror's ability to schedule adequate resources to perform the required services of the solicitation. Include an organization chart of key personnel who will accomplish work required by this solicitation. Include management, scheduling personnel, key production personnel by trade, and contracting personnel.

3. Subcontractor management as it relates to the offeror's intended use of subcontractors.

SUBFACTOR 3 – PERSONNEL EXPERIENCE:

The experience of the personnel proposed for the performance of work under the resultant contract will be evaluated on the basis of the information contained in the biographical/data resume forms for each individual and the documented commitment of the individual to work on the resulting contract. Specifically, the personnel proposed will be evaluated based on their experience and how it relates to their intended position under the resultant contract.

Copies of individual certification qualifications must be included in proposal where applicable.

SUBFACTOR 4 – FACILITIES AND EQUIPMENT

1. Facilities: The offeror shall submit a description of the facilities to be utilized for the shop work. At a minimum, the description shall include its location, directions to the facility and a listing of capital and specialized equipment.

The offeror shall provide documentation that the metrology calibration laboratory meets requirements as listed in paragraph 2 of the PWS. The offeror shall submit documentation certifying accreditation to at least one of the following:

(a) ISO 17025, General Requirements for the Competence of Testing and Calibration Laboratories; or

(b) ANSI/NCSL Z540-3, Requirements for the Calibration of Measuring and Test Equipment; or

(c) NAVSEA 04-04734, Naval and Marine Corps Calibration Laboratory Audit/Certification Manual

2. Equipment: The offeror shall submit a list of equipment, excluding expendable tools, available to perform the work aboard ship or in shop facilities, including any OEM required special tools, as…