SSJ 20Q0192.pdf

1 Ver 2.0 (01 July 2018)

Date: 01/16/2019

MEMORANDUM

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION UNDER

THE SIMPLIFIED ACQUISITION THRESHOLD

Ref: (a) PR Number(s): N2978793464001

I. BACKGROUND:

1. In considering the references, FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contacting Officers may solicit from one source if the Contracting Officer determines that, under the circumstances of the contract action, only one source is reasonably available (e.g., urgency, exclusive licensing, brand-name, or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition because only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

1. Provide a description of the item or service required, to include

a) the name of the required source or brand name

Hose McCann

b) the required delivery date/period of performanceand

POP: 7 APRIL 2020- 10 APRIL 2020

c) its intended use.

Repair of the EPIC system, including repair of various speakers, replacement of handset in Capt SR, and replacement of Node 1 network switch and UPS.

2. List the source(s) or known vendor(s) who are able to provide the above described item or service.

Hose McCann Communications Deerfield Beach Florida Land 954-429-1110 Fax 954-429-1130

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION ISBASED

ON THE FOLLOWING (select all that apply):

A. Only one responsible source (select all that apply):

1. RESTRICTIVE RIGHTS: the source has established proprietary rights, limited rights in data, patent rights, copyrights, or secret processes in the item orservice.

a. Explain what is subject to the restrictive rights.

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b. If drawings are included, who is identified as “owning” the drawings.

2. X EXCLUSIVE LICENSING AGREEMENTS: The item or service is only availablefrom the Original Equipment Manufacturer (OEM), or there is ONLY ONE authorized distributor or technical representative for the OEM.

a. Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

OEM: Hose McCann

Equipment and components in system can only be purchased from Hose McCann and intergrated into the system by Hose McCann

b. Identify the distributor / authorized technical representative for the item or service.

Provide evidence of the exclusive licensing agreement as an attachment to this document.

(NOTE: If there is more than one distributor / authorized technical representative, then use Part B – Brand Name.)

Hose McCann Communications Deerfield Beach Florida Land 954-429-1110 Fax 954-429-1130

3. X OTHER REASON:

a. CRITICAL SHIP EQUIPMENT: The required item is critical ship equipment, the failure of which poses a hazard to the ship, the crew or the environment.

i. SMS Procedure Number:

b. X STANDARDIZATION / BRAND NAME: Per MSCs standardization initiative, only the specified make/model of the equipment/parts will satisfy the Government’s needs for additional units or replacement items.

i. Identify Make / Model Number(s): Hose McCann IP-HM387-2087

ii. Identify other vessels with this Make / Model:

EPF class of vessels

c. X_ FORM, FIT, AND FUNCTION: Item is direct replacement parts / components for existing equipment and must be compatible in terms of form, fit, and function with existing equipment / configurations.

i. Identify Make / Model of existingequipment:

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Hose McCann IP-HM387-2087 and other PA/GA components

ii. Describe how the equipment must be compatible with the existing configuration.

This equipment will only work with other Hose McCann systems

d. X OTHER:

MSC does not have manufacturing and technical information required to evaluate and determine whether non-OEM service and replacement parts offered are equivalent to the OEM components and replacement parts. The Hose McCann PA/GA system require special tools and technical expertise unique to this equipment;

only authorized OEM parts and service rep are authorized to work on this equipment.

The OEM has access to provide parts and technical data / drawings / service as required by USCG and ABS certification.

4. UNUSUAL AND COMPELLING URGENCY: The supplies or services areof such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits. Urgent requirements are supplies or services that will result in work stoppage, or are mission critical and the routine processing time would injure the Government. The determination that the procurement for the above is an urgent and compelling requirement is based on the following:

a. Date on which the requirement was identified:

b. Required delivery date / Period of Performance:

c. If the difference between a. and b. is more than one week, explain the delay in submitting t he requirement.

d. Estimated production lead time:

e. Explanation of why delivery / commencement of services by the date required is needed: (explain the impact to the mission, any special circumstances or conditions, etc.)

f. CASREP Number:

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