0010_A_FURNISH_OFFICE_FOR_OMT_REV.doc

USNS Drew

( TAKE 10 )

1.0

ABSTRACT:

1.1 Provide a private office facility, equipment, supplies and an administrative assistant service for use by the Overhaul Management Team (OMT) during the overhaul period.

2.0 REFERENCES/ENCLOSURES: None.

3.0

ITEM LOCATION AND DESCRIPTION:

3.1 Offices shall be land based, and located near the ship. Offices shall be provided as described in 7.0.

4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIALS/SERVICES: None.

5.0

NOTES:

5.1 The contractor and subcontractors must consult Military Sealift Command’s General Technical Requirements, (GTR’s), to determine applicability to this work item. The contractor and all subcontractors must comply with all applicable GTR requirements.

6.0 QUALITY ASSURANCE REQUIREMENTS: None additional.

7.0 STATEMENT OF WORK:

7.1 General:

7.1.1 The contractor provided office facilities for use by the overhaul management team shall be exclusive from contractor personnel. The office and services described herein shall be provided 24 hours/day, 7 days/week, commencing (3) days before arrival of the vessel and terminating (3) days after redelivery of the vessel.

7.1.2 Offices shall be land based, air conditioned, heated and located near the ship and other shipyard shops and offices.

7.1.3 The minimum acceptable size of each office workstation layout is 100 square feet, and the minimum size of each private office within the facility is 100 square feet. All office facilities shall be provided with adequate lighting for accomplishment of normal office work.

7.1.4 All offices designated for the overhaul management team shall be in close vicinity to one another. If separate facilities are utilized to outfit the management team, the facilities shall be located adjacent to one another with a maximum distance of 40 feet between facilities. Easy walking access shall be provided between the separate facilities, with no obstructions, obstacles, including fences, roads, etc separating the overhaul management team.

7.1.5 The office facility shall be configured to have a common area where the Administrative Assistant’s desk and computer will be located.

7.2 MSCREP Offices and Workstations:

7.2.1 Provide Two (2) private offices and Eight (8) individual workstations in the Overhaul Management Team office facility. One (1) private office shall be designated strictly for the Principal Port Engineer’s use, and one (1) private office designated strictly for the Administrative Contracting Officer’s use. The private offices shall be completely enclosed with floor to ceiling walls, and shall have lockable doors. Workstations, at a minimum, shall have three (3) cubical walls with minimum height of 5 ft.

7.2.2 Each private office and workstation shall be equipped with:

· One (1) ea. executive desk with central drawer.

· One (1) ea. swivel chair

· One (1) ea. two drawer legal size file cabinet with lock

· One (1) ea. bookcase (72 in x 40 in) with three shelves

· One (1) ea. wastebasket

· White board with dry erase markers and eraser, min. board size 4’ X 3’

· A 3-month view planning wall calendar

· A minimum of one (1) LAN drop/high speed internet connection shall be provided at each workstation and private office.

· In addition to the (1) LAN drop at each computer, each private office shall have an additional internet connection (Cat 5) cable to permit connection of personnel’s laptop computers to the internet. Any installed firewalls must not restrict Navy Marine Corp Intranet (NMCI) Virtual Private Network (VPN) functions.

7.3 Overhaul Management Team Conference/Meeting Area:

7.3.1 Provide a conference/meeting area within or adjacent to the Overhaul Management Team’s office with the following:

· Table large enough to seat 15 people.

· Chairs for 15 people

· Large white board hanging from the wall that can be viewed from the conference table.

7.4 Administrative Assistant/Secretarial Services:

7.4.1 Provide a full-time administrative assistant/secretary, eight (8) hours per day, (5) days per week including Monday - Friday. The administrative assistant shall be supplied with a full outfit of office furniture and supplies including a computer configured in accordance with this work item.

7.4.1.1 Contractor shall provide a minimum of (3) resumes for administrative assistant candidates for selection by the MSCREP one week before the availability start.

7.4.2 The Administrative Assistant shall:

· Fluently read, write, and speak the English language,

· Collect, file and store paper documents in files and organize paper and electronic files for fast retrieval,

· Answer the telephone and take, distribute and post messages to staff,

· Arrange appointments, meetings, and prepare meeting spaces for use,

· Duplicate, collate, roll, and bind or fasten documents and drawings for distribution,

· Use with intermediate proficiency Microsoft Office products including Word, Excel, PowerPoint, and Outlook on a personal computer,

· Type handwritten notes, proofread documents, record and publish meeting minutes, scan documents, and correct scanned documents for modification and reuse,

· Maintain desks and common areas in order,

· Maintain consumable supply inventory and report low levels to port engineer,

· Log receipt of Condition Found Reports and maintain a listing of status,

· Maintain security, confidentiality, and non-disclosure of contract and technical information and documents,

· Deliver and pickup documents and materials within the shipyard wearing personal protective equipment,

· Establish and maintain a point-of-contact list,

· Package, mail and pickup parcels up to 25 pounds each,

· Perform duties, practices, and tasks normally performed by administrative staff in a business office setting.

7.4.3 The administrative assistant shall not work directly for the Contractor, but shall be obtained from a secretarial temporary service organization.

7.5 Janitorial Services:

7.5.1 Provide services to empty the wastebaskets on daily basis, clean office facilities twice weekly, clean bathroom daily, and mop the floor on a weekly basis.

7.6 Computer Equipment & Servicing:

7.6.1 Provide computers for the Overhaul Management Team’s use and provide one (1) computer for the Administrative Assistant. One computer shall be outfit for each of the private offices and workstations per paragraph 7.2.1 and 7.4.1.

7.6.2 Provide a service contract for the entire performance period that will provide computer equipment technical support, trouble shooting and repair during period of 0800 to 1730 local time, five (5) days a week. The service will cover all equipment and be at no additional cost. Technical support will be available by phone. Troubleshooting and repair will be performed on site within four (4) hours of call to service agent.

7.6.3 Provide, install, and maintain for the duration of the performance period the following computer hardware and software:

7.6.3.1 All of the computers provided in this specification, shall be networked together with a server:

· All computers connected to unrestricted high speed internet. (T3 type or equivalent high speed internet connection)

· Ea. Computer shall have a minimum 19”LCD flat panel color monitor

· Min Intel Pentium dual-core processor.

· Min Speed 3.0 Ghz.

· Min 3 Gigabyte of memory/RAM.

· Min 120 Gigabytes of Hard Drive.

· Ethernet connection

· DVD/CD ROM drive/burner 16X or higher, capable of reading and burning DVD’s and CD’s including +R,-R, +RW, and -RW.

· Min of 4 USB ports (easily accessible) on each computer.

· Mouse and keyboard.

· MSC to maintain administrative rights to all computers and network.

7.6.4 Software on all computers, temporarily provide the manufacturer’s newest/latest versions of the following software for the overhaul duration:

· Microsoft Windows Operating System (Windows 2000 Pro/XP/2003)

· Microsoft Office (Microsoft Office XP/2003/2000/2007)

· Internet Explorer 6.0

· Microsoft Access

· Microsoft Project

· Adobe Acrobat Professional

· AutoCAD Lite latest rev.

· Software to read and write to CDs and DVDs

7.6.5 Printers:

· Printer connected to office network

· HP color Laser Jet 8550DN or equal

· Printing size capabilities: 11 X17, 8-1/2 X 14, and 8-1/2 X 11 prints

· Provide and maintain spare toner

· Printer (Stand-Alone) (For use with laptop computers)

· HP Laserjet 2800 color printer

· Provide cable to temporarily connect laptop computers to printer.

7.6.6 Scanner:

· Digital flat bed scanner with a duplexing automatic document feeder.

· Scanner connected to the office network.

· Capable of scanning up to 11 x 17 size paper

7.7 Office equipment and miscellaneous supplies:

7.7.1 Provide, install, and maintain for the duration of the performance period the following office equipment/supplies:

· One (1) ea. copy machine with the following functions:

· Black and White

· 2400X600 dpi (B&W)

· High speed (35 copies per minute minimum B&W)

· Automatic feed

· Zoom

· Collating capability

· Ability to copy and print 8-1/2” X 11” and 11”X17”

· One (1) ea. automatic drip coffee maker.

· One (1) ea. refrigerator, minimum of 18 cubic feet capacity.

· One (1) ea. microwave oven.

· Four (4) ea. additional side chairs.

· Three (3) ea. coat racks.

· Provide a source of chilled drinking water, meeting state and local health standards. Lavatory sinks are not an acceptable source of drinking water.

· Adjustable automatic climate control system sufficient to maintain 75 degrees

Fahrenheit in office facilities.

· Three (3) ea. wall clocks.

· Two (2) ea. high capacity cross cut office shredders with shred size one eighth

(1/8) inch or smaller.

· Private washrooms (one designated as Male and one designated as Female) located within the each office facility, including sink, mirror, shower, and toilet.

· Provide soap, toilet paper, paper towels, and hand-sanitizer on a daily basis.

· Provide locks with Two (2) sets of keys for each access door leading into the office.

7.8 Office supplies:

7.8.1 Provide the following office supplies:

· 2 boxes paper (ea for sizes 8-1/2 x 11, 8-1/2 x 14, 11 x 17) for the copy machine and printers.

· 2 boxes each of blue/black/red pens, assorted markers, colored highlighters, and mechanical pencils.

· 2 dozen note pads (8-1/2 x 11 size), steno notebooks and Post-it pads.

· Six (6) Rite in the Rain No 980 waterproof notebooks or equal

· Twelve (12) Rite in the Rain All weather pens No 97 or equal

· Four (4) ea. Staplers and staples

· Two (2) ea. Three hole punch

· 2 boxes hanging folders for the file cabinets.

· Two (2) ea. - 3” 3 Ring binders.

· Two (2) ea. - 1” 3 Ring binders.

· Three (3) ea. scissors.

· Three (3) ea. Staple remover

· Twenty (20) ea. Black sharpie pens.

· Fifty (50) ea. CD-R’s.

· Fifty (50) ea. DVD-R’s.

7.9 Safety equipment:

7.9.1 Provide the following safety equipment:

· Twelve (12) ea. Hard Hats

· Twelve (12) ea. Leather palm gloves, size large.

· Twelve (12) ea. Safety Eye Shields or Glasses.

· 200 pack of EARsoft yellow neon corded earplugs or equivalent – NRR 33 dB.

· Five (5) ea. Pelican 3345 flashlights with batteries. Flashlights to be MSHA approved.

· Two (2) boxes of disposal dust masks

· (50) ea. “C” spare batteries.

· Five (5) ea. inspection mirrors.

· Five (5) ea. rain coats w/pants, size large.

· Twenty (20) ea. Disposable Tyvek suits

7.9 Mini specs:

· Provide Fifteen (15) ea., bound mini specifications, approx size of (4” X 7”), of the MSFSC work package, provide all copies to the Port Engineer.

7.11 Mail delivery:

7.11.1 Provide Federal Express or equal mail services to pick up and deliver overnight express mail to and from the MSCREP. Estimate twice a week and six (6) boxes of documents at the end of the availability.

7.12 Parking spaces for project office personnel:

7.12.1 Provide minimum of Fifteen (15) independently accessible parking spaces adjacent, (within 200 ft) to the MSCREP office.

· Mark the parking spaces with weather resistant signs that read:

RESERVED FOR USNS CHARLES DREW T-AKE 10 PROJECT OFFICE PERSONNEL ONLY

8.0 GENERAL REQUIREMENTS: None Additional.

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