SOW.pdf

REQUEST FOR QUOTE (RFQ)

Date: 09 NOV 2018 (REVISED)

To:

From: Military Sealift Command (MSC) Bldg. SP-64, 471 E. "C" Street, Norfolk VA 23511 Mike Rossik Contracting Officer, N104 757-443-5873

Subject: REQUEST FOR QUOTE (RFQ)

Reference: (a). NAVSEA SW0-23-AH-WHM-10 Eight Revision, Handling Ammunition and

Explosives with industrial Material Handling Equipment (MHE) (b). NAVSUP Publication 538 Sixth Revision, Management of Material Handling Equipment (MHE) and Shipboard Mobile Support Equipment (SMSE)

Attachments: (1). Technical Exhibit - Safety Certification Requirements (2). Technical Exhibit - Maintenance Service Requirements; Electric Forklift (3). Technical Exhibit - Maintenance Service Requirements; Diesel Forklift

(4). Technical Exhibit - Maintenance Service Requirements; AWP (5). Aerial Work Platform (AWP) - Safety Certification Form

1. Purpose: In accordance with ref (a) and (b), a quote is requested to provide Materials Handling Equipment (MHE) service and support to include an open/inspection, repairs, services, and/or materials. The following information and requirements are hereby provided for planning and pricing purposes. Submission of “Price & Availability Feedback” does not constitute a guarantee of purchase, service contract, or delivery order.

2. Activity/Vessel: USNS RICHARD E. BYRD

3. Location of Equipment/Services: JEBEL ALI, UAE - (C5F AOR)

4. Period of Performance (POP): 13 JAN 2019 to 09 FEB 2019

5. SOR: N2319483054001

6. Statement of Work (SOW): The following work items shall be accomplished by the selected service provider (contractor) in conjunction with this repair and maintenance requirement. The Government intends to award a Fixed Price Contract to the selected service provider:

a. Contractor shall conduct training and instruction for up to three (3) crewmembers in the procedures required to test and certify all onboard Material Handling Equipment (MHE) – and associated equipment – in accordance with the procedures and requirements set forth in references (a) and (b).

b. Contractor shall conduct training and instruction for up to three (3) crewmembers in the procedures associated with the successful completion of periodic maintenance and repair of all equipment listed in Tables 1 and 2, below.

c. Contractor shall perform all maintenance, repair, fork (tine) inspections, and safety certification actions on equipment identified in Tables 1 and 2 in accordance with the requirements set forth in attachments 1 through 5, vehicle technical manuals, and references

(a) and (b).

d. Contractor shall conduct training for up to three (3) crewmembers in the use and maintenance of installed electric forklift battery chargers. Contractor shall oversee or perform an operational check on all battery chargers listed in Table 3 to ensure proper operation, voltage, and amperage settings. Contractor shall reset battery chargers in accordance with the specifications provided in the battery charger technical manuals, as required.

e. Contractor shall train ship’s crew in the performance of basic corrosion control on all MHE utilizing appropriate wire brush and spot painting techniques. Contractor shall perform corrosion control that is beyond the capability/available manpower of ship’s personnel.

Approved spot paint includes “Rust-Oleum brand” Enamel Gray Primer (V2182838), Black Rust Reformer (215634), Equipment Yellow Paint (V2148838), and Gloss Black paint (V2179838), or equivalent.

f. Scope of repair work includes, but is not limited to: repair/replacement of brakes (including parking brakes, master cylinders, wheel cylinders, brake shoes, and brake lines); lights and light wiring; vehicle electronics and computers; encoder bearings; bushings; mechanical and hydraulic systems; hydraulic hoses; lifting components; repack lift and tilt cylinders as necessary; verification of error codes and completion of repairs required to clear the codes; re-stenciling; tire replacement utilizing vessel tire stock and onboard tire press. Items outside the scope of work include: transmission repairs, major engine repairs, differential repairs, and repairs requiring the removal of any major component (e.g. engine, mast, counterweight, axle).

g. Contractor shall perform a test of all rear brake systems on standard HYSTER forklifts listed in Table 1 by lifting the rear axle off the ground, applying the brakes and testing the brake operation. Proper operation of the rear master cylinder and wheel cylinders will be verified.

Master cylinder and brake drums shall be adjusted to ensure appropriate rotational resistance of the rear wheel with brake pressure applied.

h. Contractor shall perform an operational inspection and a periodic maintenance service on the 10K ordnance handling trailers identified in Table 2 in accordance with manufacture recommendations. Contractor shall inspect 10K trailer non-skid surfaces for durability and wear, and provide condition (satisfactory/unsatisfactory) status report, as required.

i. Contractor shall remove, and inspect the counterweight, mounting bolt, and the base plate threads for wear on all shipboard diesel forklifts to include removing the bolt, and counter weights for inspection of rust, corrosion, and worn threads on the bolts, and threaded base plate surface. Contractor shall re-install the counterweight, and mounting bolts that are within SAE standards, and re-torque the counterweight bolts to 410 foot pounds, or replace the bolts, and re-thread the base plates that fail the visual inspection, as required.

j. In preparation for the onboard service, the contractor shall coordinate with the vessel’s Chief Engineer to prepare an estimate of required parts needed to complete the service. Based on this evaluation, the Contractor shall provide a quote to MSC for repair parts. Upon approval and authorization from an official DOD contracting officer, the Contractor shall procure all required parts and liaise with the MHE Program Management Office for prepositioning parts onboard the ship 30 days prior to the start of the MHE recertification project. All required parts must be prepositioned onboard prior to commencement of the service.

7. Equipment to be serviced:

USNS RICHARD E. BYRD - TABLE 1

MANUFACTURER MODEL

MSC

NUMBER

SERIAL NUMBER TYPE/SAFETY

HYSTER E40XM 2301018 F108G04676T STD ELEC

HYSTER E40XM 2302237 F108G01525D STD ELEC

HYSTER E40XM 2302238 F108G01533D STD ELEC

HYSTER E40XM 2302239 F108G01565D STD ELEC

HYSTER E40XM 2302240 F108G01568D STD ELEC

HYSTER E60XM 2302241 F108G01552D STD ELEC

HYSTER E60XM 2302242 F108G01571D STD ELEC

HYSTER E60XM 2302243 F108G01574D STD ELEC

HYSTER E60XM 2302244 F108G01576D STD ELEC

HYSTER E60XM 2302245 F108G01577D STD ELEC

HYSTER E60XM 2302246 F108G01579D STD ELEC

HYSTER E100Z 2302247 E098N01706E STD ELEC

HYSTER E100Z 2302248 E098N01712E STD ELEC

HYSTER E100Z 2302249 E098N01714E STD ELEC

HYSTER E100Z 2302250 E098N01715E STD ELEC

HYSTER S60FTG 2302251 F187G09985E STD DIES

HYSTER S60FTG 2302252 F187G11707F STD DIES

HYSTER S60FTG 2302253 F187G11708F STD DIES

HYSTER S60FTG 2302254 F187G11731F STD DIES

HYSTER S60FTG 2302255 F187G11732F STD DIES

HYSTER S60FTG 2302256 F187G11734F STD DIES

HYSTER S60FTG 2302257 F187G11735F STD DIES

HYSTER S60FTG 2302258 F187G11802F STD DIES

HYSTER S60FTG 2302406 F187G14634G STD DIES

HUBTEX VQ 45/4 2900078 60057 ELEC SIDELDR

USNS RICHARD E. BYRD - TABLE 3

MANUFACTURER SERIAL NO. MODEL NOMINAL OUTPUT

CHARACTERISTICS

YUASA-EXIDE INC FB5500 LT-18-1000 36V DC 1000 A/HR

YUASA-EXIDE INC

FB5499

LT-18-1000 36V DC 1000 A/HR

YUASA-EXIDE INC FB5494 LT-18-1000 36V DC 1000 A/HR

YUASA-EXIDE INC FB5504 LT-18-1000 36V DC 1000 A/HR

YUASA-EXIDE INC FB5501 LT-18-1000 36V DC 1000 A/HR

YUASA-EXIDE INC FB5495 LT-18-1000 36V DC 1000 A/HR

YUASA-EXIDE INC FB5496 LT-18-1000 36V DC 1000 A/HR

YUASA-EXIDE INC FB5503 LT-18-1000 36V DC 1000 A/HR

USNS RICHARD E. BYRD - TABLE 2

MANUFACTURER MODEL

MSC

NUMBER

SERIAL NUMBER TYPE

WESLEY INT'L 42-27-60XTSB 2800017 1Y07023 PALLET TRUCK

WESLEY INT'L 42-27-60XTSB 2800018 1Y07025 PALLET TRUCK

WESLEY INT'L 42-27-60XTSB 2800021 10Y07083 PALLET TRUCK

WESLEY INT'L 42-27-60XTSB 2800022 10Y07084 PALLET TRUCK

WESLEY INT'L 42-27-60XTSB 2800024 10Y07089 PALLET TRUCK

GENIE Z-45/25J IC

2500005

Z452508A-35564

BOOM, ARM LIFT

ENTWISTLE EJ-42338 2903017 31891030 10K

ENTWISTLE EJ-42338 2903018 61843017 10K

ENTWISTLE EJ-42338 2903019 61843018 10K

ENTWISTLE EJ-42338 2903020 61891031 10K

YUASA-EXIDE INC FB5502 LT-18-1000 36V DC 1000 A/HR

YUASA-EXIDE INC FB5498 LT-18-1000 36V DC 1000 A/HR

YUASA-EXIDE INC FB5505 LT-18-1000 36V DC 1000 A/HR

YUASA-EXIDE INC FB5497 LT-18-1000 36V DC 1000 A/HR

YUASA-EXIDE INC

FB5506

SLH3-40-850 B 72 V DC

YUASA-EXIDE INC

FB5507

SLH3-40-850 B 72 V DC

YUASA-EXIDE INC FB5508 SLH3-40-850 B 72 V DC

8. Deliverables:

a. Contractor shall provide a condition found report (CFR) for each unit that identifies the current operational condition of onboard MHE, status of safety devices (e.g. backup-alarms), and all repairs completed.

b. Contractor shall complete and sign an MHE Safety Certification form for each forklift asset listed in Table 1 in accordance with NAVSEA Instruction SW023-AH-WHM-010 [reference (a)].

The crew member performing/assisting in the certification shall also sign each document.

c. Contractor shall complete and sign a Fork Inspection form for each unit listed in Table 1 in accordance with NAVSUP P-538 guidance.

d. Contractor shall complete and sign a Safety Certification form on all Aerial Work Platform (AWP) asset(s), ordnance pallet mules (Trucks/Jacks) and 10K ordnance handling trailers listed in Table 2 in accordance with references (a) and (b), associated equipment technical manuals and attached technical exhibits.

e. Contractor shall out-brief the ship’s Master and Chief Engineer on the completed project prior to departing the vessel. A written report shall accompany this out-brief.

f. Contractor shall provide all reports and signed forms to the ship’s Master and Chief Engineer.

A copy shall be provided to the MHE Program Management Office at MSC Norfolk (N44).

9. Qualifications: The selected service provider/contractor must meet the following qualifications.

a. All management and technical personnel performing above listed services must be able to demonstrate, in the form of written documentation, the following experience and skills:

- Three years’ experience performing safety certifications on shipboard-approved electric forklifts, diesel forklifts, and aerial work platforms (AWP) in accordance with the requirements set forth in the NAVSEA SW023-AH-WHM-010, NAVSUP PUB 538, and equipment technical manuals.

- Experience performing independent services to shipboard MHE while the equipment is located onboard a vessel. This shall include the maintenance, repair, and safety certification of all MHE onboard multiple vessels configured with electric forklifts, diesel forklifts, manual pallet jacks, aerial work platforms (AWP) and 36V-72V battery chargers.

- Independent services shall be defined as performing the service without direct supervision from shipboard personnel. Services performed with the "assistance" of junior personnel, or personnel in training, qualify as independent.

- Three years’ experience interpreting, trouble-shooting, and resetting HYSTER MHE on-board dash displays.

b. Contractor shall staff and equip the service with the capability to perform all actions without assistance from ship’s personnel.

c. Contractor must have access to technical manuals and diagnostic manuals applicable to the equipment being serviced.

d. Contractor shall have the ability to change/press tires using the existing onboard tire press.

e. Contractor must be able to perform the required services within the period of performance identified in the Statement of Work. If additional work is identified, and approved by the Government, the Contractor must have the ability to ride the vessel underway to complete the additional service work.

f. Contractor shall complete a security form for each employee that will be servicing MHE onboard government installations and submit the information (including, but not limited to name, social security number, and birth date) to Military Sealift Command (MSC)/MSC Security Officer, as requested. The Government will provide approval for personnel to access installations for a pre-determined timeframe (up to one year), as appropriate.

g. Contractor personnel performing repairs and maintenance onboard MSC vessels or activities shall abide by all DOD, Navy, MSC security requirements and clearance procedures required to access U.S. Government facilities and/or MSC vessels.

h. Proof of U.S. citizenship shall be provided in order to enter a U.S. military facility, if requested by the Government. When accessing a U.S. Government installation, proposed contractor personnel shall be vetted by the Government through the Government's El Paso Intelligence Center (EPIC) before accessing the Government installation.

10. MSC-Norfolk / Technical Points of Contact (POCs):

- Primary POC: Damian Schmitt – Email: damian.schmitt1.ctr@navy.mil Phone: 757-443-1463

- Alternate POC: Robert Hall – Email: Robert.m.hall1.ctr@navy.mil Phone: 757-443-2482

11. Shipboard Points of Contact (POCs):

USNS RICHARD E. BYRD Chief Engineer:

Nicholas Washington Email: nicholas.d.washington.civ2@ake4.navy.mil (and/or) Byrd.cheng@ake4.navy.mil Ship phone: 619-533-7253 / 619-533-7254

USNS RICHARD E. BYRD Principal Port Engineer (PPE) Willie Lombos Email: willie.lombos@navy.mil Office: 757-443-0984, Cell 757-943-7949

USNS RICHARD E. BYRD Supply Officer:

Manuelito Gordula Email: Manuelito.h.gordula.civ@ake4.navy.mil (and/or) byrd.suppo@ake4.navy.mil

12. Travel:

a. Access paperwork: Will be provided by the regional Ship Support Unit (SSU), the ship’s Principal Port Engineer (PPE) or vessel’s designated representative, as appropriate.

b. Travel expenses: Will be in accordance with Department of Defense JOINT TRAVEL REGULATIONS, (JTR) VOL. 2 Change 561 dated 1 JULY 2012.

13. RFQ Submittal: In response to the above information and statement of work or work item, the contractor is afforded the opportunity to submit a quote (consistent with applicable contract rates) and total pricing to provide the aforementioned service(s) or materials.

a. Contractor shall ensure their designated representative(s) can access the specified Government activity, shipyard, and/or vessel prior to submitting a quotation.

mailto:damian.schmitt1.ctr@navy.mil mailto:Robert.m.hall1.ctr@navy.mil mailto:nicholas.d.washington.civ2@ake4.navy.mil mailto:willie.lombos@navy.mil mailto:Manuelito.h.gordula.civ@ake4.navy.mil mailto:byrd.suppo@ake4.navy.mil

b. Quotes shall be provided on company letterhead and reference the applicable RFQ number (provided above).

c. Quotes shall be provided to the following contracting officer, via email:

Mike Rossik

Military Sealift Command Contracting Officer, N104 471 E. "C" Street, Bldg. SP-64 Norfolk, VA 23511 Phone: 757.443.5873 Fax: 757.443.5982 E-mail: michael.rossik@navy.mil mailto:michael.rossik@navy.mil