N3220518Q6319RFQ.docx

MILITARY SEALIFT COMMAND

N10 - CONTRACTS AND BUSINESS MANAGEMENT DIRECTORATE

COMBINED SYNOPSIS/SOLICITATION

Military Sealift Command Combined Synopsis and Solicitation Notice Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. Solicitation number is N3220518Q6319 and is being issued as a Request for Quote (RFQ).

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular {FAC 2005-100, effective :22 August 2018}, {DPN-_20171228}, and NMCARS:30 Oct 2017}.

4. The associated NAICS code is 561990 and this procurement PSC J020:

is not being set-aside for small businesses. is being set-aside for

5. The table below lists the Contract Line Item Number(s) (CLIN(s)) and items, quantities and units of measure, inclusive of any applicable options:

SERVICES

MEASURE

Perform Annual SCBA Inspection and Certification - Include: Labor (Include breakdown of number of hours and labor ratesMaterial cost per part

EACH

Perform Annual SCBA Inspection and Certification –

Include: Labor (Include breakdown of number of hours and labor rates);

Material cost per part

Perform Annual SCBA Inspection and Certification - Include: Labor (Include breakdown of number of hours and labor rates);

Material cost per part

Perform Annual SCBA Inspection and Certification - Include: Labor (Include breakdown of number of hours and labor rates);

Material cost per part

Material cost per part

Material cost per part

Perform Annual SCBA Inspection and Certification - Include: Labor (Include breakdown of number of hours and labor rates);

Material cost per part

Perform Annual SCBA Inspection and Certification - Include: Labor (Include breakdown of number of hours and labor rates);

Material cost per part

Travel will be estimated in the amount of $7,500.00 for each ship inspection and certification. This amount will be added to each offerors quote. If an offeror decides that travel is not required they may state such in their quote and travel for that ship will be evaluated at $0. The offeror will not be reimbursed travel for that ship if the offeror states that travel is $0.

Travel Reimbursement. The contractor shall be reimbursed for the reasonable actual cost of transportation, lodging, meals, and incidental expenses. However, actual costs shall be considered reasonable, allowable, and reimbursable only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at http://www.defensetravel.dod.mil/. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

The contractor shall use the allowable Government personnel rates for transportation and lodging. Reimbursement for airfare shall not exceed the lowest customary standard, coach, or equivalent airfare quoted during normal business hours. The contractor will not be reimbursed for travel expenses unless audited records for transportation contain evidence, such as original receipts, substantiating actual expenses incurred for travel. In no event will reimbursement exceed the published rates of common carriers.

6. See attached Statement of Work.

ABSTRACT:

1.1 This item describes the annual servicing of ship’s Self Contained Breathing Apparatus (SCBA) Iterspiro High Pressure Air Packs, and associated accessories onboard the T-AKE vessels listed in Para 5.1.

REFERENCES/ENCLOSURES:

1.2 SMS Procedure 2.3-002-ALL Rev 3.1 - SCBA

ITEM LOCATION/QUANTITY/DESCRIPTION:

1.3 LOCATION:

1.3.1 SCBA Air Packs/High Pressure cylinders (Damage Control Lockers & throughout vessel)

1.4 QUANTITY:

1.4.1 Forty-one (41) INTERSPIRO Air Breathing Units

1.4.2 Ninety-Nine (99) Spare bottles

1.5 DESCRIPTION:

1.5.1 Interspiro SCBA, 60 Min, Carbon Reinforced Cylinders P/N: 99696-1

1.6 BILL of MATERIALS (Contractor Furnished Material (CFM):

1.6.1 Any material not utilized during the servicing of the equipment shall be turned over to the MSCREP.

1.6.2 ADDITIONAL MATERIAL FOR TAKE 9 ONLY:

GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: None.

NOTES:

1.7 All work listed under the Statement of Work shall be completed on EACH of the following T-AKE Class vessels during the listed Period of Performance except where otherwise noted:

LOCATION

PLANNED

PERIOD OF

PERFORMANCE

1.8 Performance Location and Period of Performance dates provided are best known locations and dates at time of submission of these requirements and are subject to change. A Condition Report shall be submitted to the Port Engineer and Contracting Officer requesting modification of the contract due to travel costs.

1.9 Provide an access list of all personnel boarding the ship. The list shall include the following:

· Persons full name

· SSN, or passport #, or naturalization #

· Place of birth

· Date of birth

1.10 The Contractor shall be responsible for proper and timely submital of all access requirements to include, but not limited to, EPIC and base/port access.

1.10.1 There are additional access requirements for Diego Garcia. Contractor shall complete all requirements for access.

1.11 Principal Port Engineer contact information:

Current Port Engineer contacts are:

1.12 THIS SHIP CONTAINS HIGH VOLTAGE (HV) ELECTRICAL SYSTEMS. OBEY ALL POSTED AND VERBAL INSTRUCTIONS REGARDING SAFETY AND EXCLUSION FROM HIGH VOLTAGE AREAS. AT NO TIME APPROACH, WORK ON, OR ENTER A HIGH VOLTAGE AREA WITHOUT PROPER AUTHORIZATION.

1.13 THE T-AKE CLASS ELECTRICAL COLOR CODING DOES NOT FOLLOW CONSISTENT COLOR SCHEME. THE SHIP IS KNOWN TO HAVE CURRENT CARRYING CONDUCTORS COLORED GREEN, BLUE, BLACK, AND WHITE. ASSUME ALL ELECTRICAL CABLES ARE ENERGIZED UNTIL TESTED AND PROVEN OTHERWISE. TEST ALL ELECTRICAL CABLES TO ENSURE THEY ARE DE-ENERGIZED PRIOR TO WORKING ON THE ITEM.

1.14 Only half of the SCBA's and high pressure cylinders may be removed from the vessel at a time to maintain ship's force firefighting capabilities.

QUALITY ASSURANCE REQUIREMENTS:

1.15 All items shall be serviced and maintained in accordance with OEM’s specifications and certification requirements as set forth by the latest USCG, ABS, Code of Federal Regulations (CFR), Department of Transportation (DOT), National Institute for Occupational Safety and Health (NIOSH), and National Fire Protection Association (NFPA).

STATEMENT OF WORK:

1.16 Contractor shall arrive to service visits with all material listed in paragraph 3.3. Any material utilized shall be documented in a condition report.

1.16.1 Contractor shall take note of additional material required for T-AKE 9 ONLY under Para 3.4.2.

1.17 Provide all documentation to obtain annual certification from ABS and USCG of the SCBA equipment.

1.18 Take and analyze an air sample from the fill-containment station for quality.

1.19 High Pressure Cylinder Inspections:

1.19.1 Provide the services of an Original Equipment Manufacturers (OEM) Representative to accomplish the Annual Inspection of the High Pressure Cylinders, including cylinders on the backpacks.

1.19.1.1 Provide all required ‘O’-Rings to Test and reassemble Pressure Tested HP Cylinders.

1.19.2 Accomplish the following for T-AKE 9 Only:

1.19.2.1 Hydro seven (7) cylinders.

1.20 SCBA Inspections:

1.20.1 Provide the services of an Original Equipment Manufacturers (OEM) Representative to accomplish the annual servicing and testing of the ship’s Air Breathing Units as described in Par. 3.2.

1.20.1.1 Inspection shall include but not be limited to SCBA back frames, harnesses, regulators, Flow Test, positive pressure face masks, remote hose adapters, and all associated equipment IAW the Manufacturer’s Specifications.

1.20.2 Complete Functional Testing of each Unit per Ref 2.1:

1.20.2.1 Functional testing shall be conducted using a Posichek 3 test machine.

a. The Posichek 3 shall have been calibrated within 12 month’s prior to the functional testing. The serial number of the Posichek 3 and confirmation of current calibration shall be printed out on the report for each SCBA. The Posichek 3 serial number is in the upper left hand corner of the report (format Lxxxxx) and the calibration confirmation is in the upper right hand corner.

1.20.2.2 Clean and sanitize the Face Mask in accordance with the manufacturer’s instructions.

a. Do not use products containing bleach or alcohol.

1.20.2.3 Replace the Inlet Filter, Nipple Tip O-Ring, and Connector Washer on each unit.

1.20.2.4 Check and tighten hose connections.

1.20.2.5 Check cylinder to high pressure hose o-ring. Replace if worn or leaking.

a. Provide all required ‘O’-Rings to Test and reassemble Pressure Tested HP Cylinders.

1.20.2.6 Inspect faceplate assembly, tube, head harness and exhalation valve for any discrepancies.

1.20.2.7 Inspect harness assembly for any discrepancies.

1.20.2.8 Functional check of regulator and alarm.

1.20.2.9 Ensure unit is stowed properly with back pack straps adjusted for emergency donning.

1.20.2.10 Functional tests are to be performed by a manufacturer certified technician. The technician shall include a copy of his manufacturer certification with the functional test results.

1.21 Preparations of Drawings/Reports:

1.21.1 All Original Reports/Documents shall be turned over to the Master or Chief Mate. Electronic copies shall be provided to the Port Engineer, Master, and Chief Mate.

1.21.2 High Pressure Cylinders:

1.21.2.1 Provide two (2) copies of the Hydro Static Re-Test Data Sheets to the MSC Representative.

1.21.3 SCBAs:

1.21.3.1 Submit an “As-Found” Condition Report of the Air Breathing Units and associated equipment to the MSC Representative.

1.21.3.2 Provide certifications of inspection.

a. The technician shall include a copy of his manufacturer certification with the functional test results.

1.22 Emergent Work:

1.22.1 Any repairs identified outside of the scope of the references and /or listed within this Statement of Work shall be submitted to the Port Engineer and Contracting Officer via Condition Report for resolution and direction.

1.22.1.1 In addition, any additional required repairs, outside of the scope of this SOW, identified prior to the start of any of the period of performances identified in Paragraph 5.1, shall be submitted to the Contracting Officer by the Port Engineer and/or Contractor.

GENERAL REQUIREMENTS:

1.23 The Contractor shall provide all of his/her own equipment and tools to perform this work. All instruments/tools that require calibration shall have a current calibration label affixed to it.

7. The provision at FAR 52.212-1, Instructions to Offerors – Commercial applies to this acquisition and is incorporated by reference. The provision is amended as follows:

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS--COMMERCIAL

ITEMS

a. Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

b. After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate.

c. The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order.

d. The Government will consider all quotes that are timely received and may consider late quotes if an exception applies in accordance with 52.212-1(f). Failure of a quote to address any items required in the submission package may make a quote unacceptable.

e. Paragraph (b) of FAR Provision 52.212-1, Submission of Quotes, is amended as follows:

In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission:

Responsible sources shall provide the following:

1. Price quote which identifies the requested item(s), labor hours (straight time and over time) and labor rate(s), material list and cost for each and the part number and travel costs (per diem, rental car, hotel, administrative fees, etc.)

2. Total Firm Fixed price

3. Terms of Express Warranty

4. Any Discount Terms

5. Estimated time of delivery

6. Technical Submission Requirements

a. For a Services buy, the quote shall contain all pre-award submission/certification requirements as defined in the statement of work (SOW).

7.Responses to the solicitation are due 10:00 a.m. on 1 October, 2018. Quotes may be e-mailed to alkeia.motley@navy.mil or michael.rossik@navy.mil. Please reference the solicitation number on your quote.

Primary Point of Contact: Alkeia Motley :757-443-5893 Secondary Point of Contact: Michael Rossik: 757-443-5873 The Government will consider all quotes that are timely received and may consider late quotes in accordance with 52.212-1. Failure of a quote to address any items listed in the attached submission package may make a quote unacceptable.

8. Provision 52.212-2 Evaluation—Commercial Items (Oct 2014) applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) technical capability of the item offered to meet the Government requirement; (ii) price;

(iii) past performance Award shall be made to the lowest price technically acceptable offeror.

To be considered a technically acceptable solution for a service, the quoted service shall meet the solicitation requirements including terms and conditions stated in the solicitation. The quote shall state that all aspects of the technical requirement, including required delivery date and part numbers, can be met.

The Government will evaluate quoted pricing for reasonableness utilizing techniques described in FAR 13.106-3.

A past performance evaluation will be conducted in accordance with FAR 13.106-2(b) (3). The Government intends to utilize the Government Wide Past Performance Information Retrieval System (PPIRS) for the past performance evaluation as a basis for anticipating successful/unsuccessful performance on this required effort. To be considered acceptable for past performance, a search of the PPIRS shall reveal no negative past performance information for the recent and relevant records. In the event that there are no recent and/or relevant PPIRS records, the quoter’ s past performance record shall be considered “unknown.” In the context of acceptable or unacceptable, “unknown” past performance shall be considered “acceptable.” To be considered recent, the effort must have been completed within the previous three (3) years from date of this draft award notice. To be considered relevant the record should be similar in terms of scope and magnitude. “Scope” is defined as experience in areas defined in the SOW. “Magnitude” is defined as the measure of similarity of the volume, dollar value and or duration of work actually performed under the quoter’ s submitted contracts to the SOW. At the quoter’s discretion, additional past performance information may be submitted with the quote as a supplement to PPIRS. If furnished, this submission will be evaluated in accordance with the procedures described above.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision)

10. All offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications – Commercial Items with its offer.

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

11. The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items applies to this acquisition and is incorporated by reference.

Offers/quotes submitted in response to this solicitation shall not contain nor be subject to the offeror's/vendor's standard commercial terms and conditions. Any offer/quote submitted in response to this solicitation which includes the offeror's/vendor's standard commercial terms and conditions may be considered a material defect and may be rejected as being non-responsive to the solicitation.

12. The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Items (Jan 2018) applies to this acquisition. The following additional FAR clauses contained within FAR 52.212-5 are applicable to this acquisition:

_x__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

_x_ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

_x _ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).

_x__ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

_x__ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

__x_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_x__ (28) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

_x__ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

___x (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

__x_ (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

_x__ (51) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__x_ (57) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

_x__ (62) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

__X_ (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67.).

__X_ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

_X__ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

__X_ (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

13. The following additional FAR and DFARS clauses are applicable to this acquisition:

Internal Confidentiality Agreements or Statements— Representation Jan-17

252.225-

252.203-

252.203-

252.204-

252.232-

252.237-

252.244-

252.246-

252-247-

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://acquisition.gov/far & http://www.acq.osd.mil/dpap/dars/dfarspgi/current

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://acquisition.gov/far & http://www.acq.osd.mil/dpap/dars/dfarspgi/current

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF WebBased Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

COMMERCIAL INVOICE

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (standalone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

GOVERNMENT

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

Inspect By DoDAAC

Ship To Code

N62387

Ship From Code

Mark For Code

Service Approver

(DoDAAC) Service Acceptor (DoDAAC) ____ Accept at Other DoDAAC ____

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

NOT APPLICABLE

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

MSCHQ_WAWF@NAVY.MIL

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

MSC SPECIFIC WIDE AREA WORKFLOW (WAWF) INSTRUCTIONS (AUG 2012)

The information contained in this instruction is supplemental to DFARS 252.232-7006.

The information contained in the table in DFARS 252.232-7006 is for WAWF purposes only.

Information included in DFARS 252.232-7006 and this WAWF instruction apply only to WAWF Invoicing and WAWF Receiving Reports. Contradictory information elsewhere in this contract, e.g. Ship to DoDAAC, shall be followed per the terms and conditions of the contract.

When entering the invoice into WAWF, the Contractor shall fill in the DoDAAC fields or DoDAAC extensions exactly as shown in the table in DFARS 252.232-7006. Fields that should not be filled in when entering the invoice into WAWF will be indicated with the direction, "Leave Blank."

In some situations, the WAWF system will pre-populate the "Pay DoDAAC," "Admin By DoDAAC" and "Issue By DoDAAC." The Contractor shall verify that those DoDAACs automatically entered by the WAWF system match the information in the table in DFARS 252.232-7006. If these DoDAACs do not match, then the Contractor shall correct the field(s).

If Receiving Reports are required, ensure that the "Inspection" and "Acceptance" defaults of "destination" for both fields are not changed in the WAWF online interface.

The CLINs on the WAWF invoice shall be entered exactly as set forth in the contract document including CLIN number (e.g. 0001), Quantity (may be adjusted for actual quantity or dollar value delivered and invoiced), and Unit Price (e.g. $1.00). The dollar amounts on each CLIN or SubCLIN on the WAWF invoice shall reflect final performance values, but in no instance can the dollar amount for each CLIN or SubCLIN exceed what is specified in the contract document. The Contractor shall bill to the lowest level, e.g., the SubCLIN level. The Quantity and Unit of Measure fields must be filled out exactly as indicated in the CLINs and SubCLINs to reduce the possibility of the invoice being delayed or rejected during processing.

Before closing out of an invoice session in WAWF, but after submitting the document or documents, the Contractor will be given the option to send additional email notifications by clicking on the "Send More Email Notifications" link that appears on the page. The Contractor shall click on this link and add the Technical Point of Contact's (TPOC) or Contracting Officer's Representative's (COR) email address in the first email address block and add any other additional email addresses desired in the following blocks. This additional notification to the Government is important to ensure the acceptor/receiver is aware that the invoice documents have been submitted into the WAWF system.

SHIP & BASE ACCESS

Vendors are responsible for correctly submitting forms/applications. Vendors are encouraged to monitor email using “Request a Read Receipt” function and to confirm receipt of facsimile transmissions.

Due to enhanced security measures, ship and base access is required for pre-award ship visits (e.g. shipcheck) and for contract performance. Specifically, the following permissions are required:

1. El Paso Intelligence Center (EPIC) personnel screening requirement

2. Base/Repair Facility Access Request

3. Vehicle Access Request

4. Ship Access List (vendor-provided)

All forms are available for download on the MSC contracts webpage at http://www.msc.navy.mil. Click on “Contracts” in the upper right corner. “EPIC template” is under “Reference” subheading. Click on “Online Library of Common Documents” for all other forms.

EPIC: Required for access to MSC vessels. Complete the MSC/EPIC Force Protection Request Submission Template (Non-Mariner Maintenance Contractor (Rev 8(v4) – 20 September 2017) strictly adhering to format requirements. Screening requests for personnel requiring access will be submitted by their parent company via AMRDEC SAFE, https://safe.amrdec.army.mil/safe to the following MSC personnel

PM1, 4, 6, 7, and 8: joanne.kim.ctr@navy.mil david.laden.ctr@navy.mil francis.lacerna.ctr@navy.mil

EPIC personnel screening requests are required to be submitted no less than four (4) working days prior to performance start date. MSC DET EPIC processes requests in the order they are received. (NOTE: Normal work days for personnel involved in the EPIC Screening process are Monday-Friday.) In the event accelerated processing is required, the PM POC should contact the MSC EPIC Program Manager, Pete Lewis (peter.j.lewis@navy.mil) as soon as the requirement is known with justification for the accelerated processing. Subsequently, appropriate direction will be provided to MSC DET EPIC. Vendor will be notified by MSC of personnel who are denied access to the vessel.

Base/Repair Facility Access: Permit is required to access Navy facilities. Base/Repair Facility Access Request is desired seven days prior to ship check or performance start date. Submit forms per the document instruction and to the Port Engineer.

Defense Biometric Identification System (DBIDS) is being implemented for access to DoD facilities in CONUS, HI, Guam and Puerto Rico (replaces RapidGate). Vendor is responsible to acquire DBIDS credentials prior to performance start date. Delays that may result from inadequate planning are contractor responsibility. Vendor instructions and program information is available at https://www.cnic.navy.mil/om/dbids.html. DBIDS credentials require (in succession) (1) Present a letter or official document from the Government sponsoring organization that provides the purpose for your access, (2) Present valid identification, such as a passport or Real ID Actcompliant state driver's license, (3) Present a completed copy of the SECNAV 5512/1 form to obtain your background check, (4) Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments, and (5) After all of this is done, the contractor will be provided with the DBDIS credential. For vendors with existing Navy Commercial Access Control System (NCACS) cards, see https://www.cnic.navy.mil/om/dbids.html for instructions to obtain DBIDS credentials. Vendor is responsible to confirm that each employee held DBIDS credentials are active for the specific facility and performance period in accordance with DBIDS.

Additional access permissions may be required in the future.

Vehicle Access: Required for vehicle access to Navy facilities. Follow supplemental instructions on Base Access forms or base-specific vehicle access forms.

Ship Access List* (Vendor-Provided): On company letterhead attachment via email, the vendor is required to provide the ship master (courtesy copy the Port Engineer) with an accurate, current list of performing personnel prior to being admitted aboard the vessel. Under no circumstances will a handdelivered list be accepted.

WOOD PACKAGING MATERIAL (WPM) - ADDITIONAL DELIVERY

INSTRUCTIONS

In accordance with the requirements of International Standards for Phytosanitary Measures (ISPM) 15, the following commercial heat treatment process has been approved by the American Lumber Standards Committee (ALSC) and is required for all Wood Packaging Material (WPM). WPM is defined as wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frames, and cleats. Packaging materials exempt from the requirements are materials that have undergone a manufacturing process such as corrugated fiberboard, plywood, particleboard, veneer and oriented strand board. All WPM shall be constructed from Heat Treated (HT to 56 degrees Centigrade for 30 minutes) lumber and certified by an accredited agency recognized by the ALSC in accordance with Wood Packaging Material Policy and Wood Packaging Material Enforcement Regulations (see URL: http://www.alsc.org). All materials must include certification markings in accordance with ALSC standards and be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides and ends of the pallet and be contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ALSC approved "DUNNAGE" stamp. Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment of materials at the point of entry.

CAUTION - BRAND NAME ONLY

By accepting this purchase order, the Vendor expressly understands and acknowledges that this purchase order is only for the brand name items and parts identified in this purchase order and that the brand name items and parts constitute a material term of this purchase order. The Vendor shall not tender for delivery any substitute and/or alleged equal item or part. The Vendor is hereby warned that any substitute and/or alleged equal item or part tendered for delivery will be rejected by the Government as a non-conforming item and will provide a basis to cancel the purchase order or terminate the purchase order for cause. The Vendor shall be responsible for all costs, such as but not limited to shipping, delivery, repackaging, etc., and arrangements for the return of any non-conforming item. "

WAGE DETERMINATION

The following wage determination, in accordance with the Service Contract Labor Standards, as amended, is hereby incorporated by reference into the contract and compliance with the same as mandatory: WD 15-5564 (Rev.-5) DTD 01/16/2018; WD 15-5636 (Rev.-7) DTD 01/16/2018

Enterprise-Wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Military Sealift Command via a secure data collection site. Contracted services excluded from reporting are based on Product Service Code (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY ; and

(5) V, Freight and shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: https://doncmra.nmci.navy.mil.

14. This solicitation does not have a Defense Priorities and Allocation System (DPAS) rating 15.Quotes may be only hand delivered, mailed, or e-mailed directly to alkeia.motley@navy.mil, the sole designated E-mail address and inbox for receipt of E-mail submissions. No other electronic means of submission, used in whole or in combination with E-mail, is permitted. No other method of submission is acceptable.

E-mail quotes shall be in either Adobe or Microsoft Office format. Quoters are advised that the Government may be unable to receive other types of electronic files (e.g., .zip files) or files in excess of 20 megabytes. To be timely, an E-mail quote must be received in its entirety in the designated E-mail inbox by the due date and time for quote submission.

Access to the {Navy facility or MSC office} is restricted. Quoters, couriers, and delivery services may encounter unpredictable and lengthy delays or denied access when attempting to enter that facility. Similarly, mailed and emailed quotes may encounter unpredictable and lengthy routing delays. In all cases, quoters are responsible for the risks associated with the chosen delivery method and for ensuring the Government receives the complete quote at the appropriate designated location prior to the due date and time for quote submission.

14. For additional information regarding this solicitation contact Alkeia Motley at alkeia.motley@navy.mil 757-443-5893 or Michael Rossik at michael.rossik@navy.mil757-4435873 image1.png image2.png