Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to:

1) Add engineering services to the statement of w ork (see paragraph 24)

2) Revise the non-disclosure agreement from Attachment 2 to Attachment C

3) All other terms and conditions of the original solicitation and amendments issued to date remain unchanged and in full force and affect

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Jun-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N3220518Q4905

X 9B. DATED (SEE ITEM 11)

12-Jun-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Jun-2018

CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATION N

NORFOLK VA 23511

N32205 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N3220518Q4905

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT

REFERENCES:

a) 46 CFR Part 147.60, Compressed Gases

b) 49 CFR Part 107.805, Approval of Cylinder and Pressure Receptacle Requalifiers

c) 49 CFR Part 180, Subpart C, Qualification, Maintenance and Use of Cylinders

d) ABS – 141 10/2.1.11(b)ii, Guidance Notes on Fire-Fighting Systems – Breathing Apparatus

e) NFPA 1404, Standard for Fire Service Respiratory Protection Training

f) NFPA 1500, Standard on Fire Department Occupational Safety and Health Program

g) NFPA 1852, Standard on Selection, Care, and Maintenance of Open-Circuit Self- Contained Breathing Apparatus (SCBA)

h) NFPA 1981, Standard on Open-Circuit Self-Contained Breathing Apparatus (SCBA)

i) NFPA 1989, Standard on Breathing Air Quality for Emergency Services Respiratory Protection

j) CGA G-7.1, Commodity Specification for Air

k) CGA C-1, Methods for Hydrostatic Testing of Compressed Gas Cylinders

l) 29 CFR Part 1910.134, Respiratory Protection

m) 42 CFR Part 84, Approval of Respiratory Devices

BACKGROUND:

Military Sealift Command (MSC) owns and operates approximately 125 ships, including steam turbine, gas turbine, and diesel engine propelled vessels. These vessels fulfill such varied missions as underway replenishment, oceanographic research, cable repair, and dry and refrigerated cargo support.

Vessels owned and operated by MSC include, but are not limited to, T-AO Fleet Oiler Ships, T- ATF Fleet Tugs, T-AOE Ammunition Ships, T-AH Hospital Ships, T-ARS Salvage Ships, T- AKE Dry Cargo and Ammunition Ships, T-ARC Cable Layer Ships, EPF Ships, T-AGM Ships, AS Sub Tender Ships, LLC Command Ships, a variety of Government Owned/Contractor Operated (GOCO) vessels, and other Government Owned Vessels.

The Contractor shall provide systems and service support for MSC vessel's Self-Contained Breathing Apparatus (SCBA) equipment. MSC operates both USNS (Commercial Grade) vessels and some USS (Military) vessels.

WORK REQUIRED:

1. Contractor shall provide ALL personnel, material, and equipment required to accomplish the work specified herein as required on an individual task or delivery order basis. Supplemental deliverables may be identified on individual task and delivery orders.

2. All Contractors must be American Bureau of Shipping (ABS) recognized external specialists to perform services worldwide for Shipboard Firefighting Systems Inspection, Certification, and Repair. Only authorized technical field service representatives and manufacturer parts shall be used to accomplish the requirements of this PWS. The Contractor shall provide oversight and guidance on all aspects of equipment, in as-found condition, including inspection, removal, disassembly, reassembly, repairs, modifications, reinstallation, certification, and testing, as applicable.

2.1. All items will be serviced and maintained in accordance with original equipment manufacturer (OEM) specifications and certification requirements as set forth by the United States Coast Guard (USCG), reference (a); Department of Transportation (DOT), references (b) and (c); American Bureau of Shipping (ABS), reference (d); National Fire Protection Association (NFPA), references (e) – (i); Compressed Gas Association (CGA), references (j) and (k); and Occupational Safety and Health Administration (OSHA), reference (l), and National Institute for Occupational Safety and Health (NIOSH), reference (m).

2.2. The Contractor shall possess a valid ABS approval letter certifying the Contractor as an ABS approved external specialist for SELF-CONTAINED BREATHING

APPARATUS (SCBA) MAINTENANCE.

2.3. The Contractor’s technicians must be certified in the testing, training, and repair by an industry recognized organization through a formal certification program. All technicians shall be qualified and authorized in the use of special tools and equipment required to test and maintain the SCBA in accordance with reference (g).

2.4. The Contractor shall ensure that all hydrostatic testing is conducted by registered technicians who have been issued a valid Requalifier Identification Number (RIN) by the DOT Pipeline and Hazardous Material Safety Administration (PHMSA) in accordance with references (b) and (c).

3. The Contractor shall ensure that certifications and approvals are maintained current throughout the period of performance.

4. The Contractor’s technicians must have a minimum of one-year experience in performing the requested work as defined in this PWS.

5. Government Furnished Information (GFI): The individual ship’s firefighting configurations are represented by each ship’s representative Fire Control Plan (FCP), and will be provided as GFI. A current ship listing of the MSC fleet is included in Attachment (A).

6. The Contractor shall ensure that ALL replacement parts required in conducting the Annual SCBA servicing and certification are OEM certified and available for performance of each Task Order (TO).

7. This PWS may require that work be performed on vessels berthed at Government owned, Government furnished, or commercial piers, or while the vessel is underway. Due to worldwide ship locations and rapid changes in ship deployment and operating schedules, Contractor personnel shall be able to respond to schedule changes within forty-eight (48) hours for Continental United States (CONUS) locations and seventy-two (72) hours for outside Continental United States (OCONUS) locations.

8. Tentative dates and location for each service call, under normal operational conditions, will be provided 30 days prior to the commencement date. The confirmed date and ship location will, under normal operating conditions, be provided one week prior to the commencement date of the service call. Firm performance dates and location will be specified in each Task Order (TO). The dates and location shall be verified and confirmed by the Contractor prior to the Contractor’s departure to the respective ship and job site. The Contractor can receive confirmation by contacting the responsible MSCREP or Contracting Officer whose name, phone number, and email address will be provided on each TO.

9. The Contractor shall have the capabilities to respond to service calls in CONUS, OCONUS, and all other worldwide locations. Contractor need not be capable of performing every TO and may choose to quote, at the TO level, for only those regional requirements in the contractor's area of operations or current availabilities. Quoted travel expenses will be included in the total evaluated price and used in the best value consideration when issuing the TOs.

10. The Contractor is responsible for ensuring compliance with State, Federal, and International industrial safety and environmental regulations, as well as any Shipboard Safety Policies.

The Contractor shall ensure that all personnel are in the possession of, and are properly trained in the use of Personal Protective Equipment (PPE) to be utilized during the performance of this contract.

11. The Contractor shall conduct briefings, obtain authorized signatures for witness certification of testing, and prepare a Preliminary and Final Report for each service call.

11.1. The Contractor shall conduct an Opening Brief for key shipboard personnel, as identified by the MSCREP, prior to the start of the service call. The MSCREP and the Contractor’s representative will mutually agree to the time and location of the briefing.

The Contractor’s Opening Brief shall address, at minimum, the following:

11.1.1. Equipment to be inspected, repaired, tested, recharged, and certified

11.1.2. Affected areas involved in the inspection, testing, and repairs

11.1.3. Affected systems or equipment that will be impacted

11.1.4. Planned schedule to accomplish requirements of the TO

11.1.5. Shipboard support responsibilities (e.g., lock out/tag out)

11.2. The Contractor shall provide the MSCREP and Chief Engineer a Daily Report and briefing of current inspection status, ANY degraded system integrity, and a plan of action for the following day.

11.3. The Contractor shall conduct a Closing Brief for key shipboard personnel upon completion of the service call. The MSCREP and the Contractor will mutually agree to the time and location of the closing brief. The Contractor’s Closing Brief shall include a typewritten Preliminary Report addressing, at minimum, the following:

11.3.1. Status of surveyed and inspected systems and equipment

11.3.2. List of affected areas and equipment requiring repair, recharge and testing

11.3.3. List of found problems and corrective actions taken

11.3.4. Weighing list of cylinders, to include cylinder ID’s/DOT Serial numbers, location, tare weights (net and gross), last hydro date, type of examination (visual or pressure), and next hydro date

11.3.5. Signed & dated Certificates of Inspection stating that all required inspections and testing have been accomplished in accordance with Paragraph 2 for all equipment and systems certified during the service call, and that all systems and equipment are in good working order and ready for use

NOTE 1: All Certificates shall denote manufacturer’s serial number or other unique identifier, location, date of manufacture, date and location of last hydrostatic test, service, inspection, maintenance, and repair, to include the standards and criteria to which they were inspected, and the name of the person and company conducting the test and inspection.

NOTE 2: Any SCBA found damaged or defective shall immediately be taken out of service and properly marked as such until repairs or replacement have been made and the SCBA is re-inspected, fully functional and operational, and returned to vessel.

11.3.6. Identification of any disparities between GFI provided (i.e., FCPs) and actual findings shall be noted and included in the Final Report. If no disparities are found, then it shall be noted as NONE.

11.3.7. Any recommendations for future repairs or modifications.

11.4. The FINAL SERVICE CALL REPORT (CDRL A001), providing detailed information for above areas, copies of all certificates, all recommended FCP updates, and other information required in this PWS or TO, shall be submitted within 2 calendar days of completion of the service call. The Contractor shall submit copies of a final service call report as identified in CDRL A001 (Attachment (B)).

12. The Contractor is to include in the pricing of each task or delivery order all labor and material expenses that are to be expected for normal preparation and delivery of Contract Data Requirements.

13. All work products that result from the Contractor’s performance under this work statement shall become the exclusive property of MSC to which the Government shall have unlimited rights. There shall be no restrictions as to the use, modification, reproduction, or transfer of deliverables under the contract to include, but not limited to, technical data, computer software, codes, or documentation. Upon request, the Contractor agrees to provide the Government, at no additional cost, all materials and information that resulted from the performance under this work statement.

14. SCBA SERVICING AND CERTIFICATION if ordered, shall be completed in accordance with the details below.

14.1. All servicing and records of maintenance shall be IAW OEM requirements, and references (g) and (i).

14.2. The Contractor shall conduct functional/performance testing on a calibrated breathing machine, meeting or exceeding NFPA 1852 specifications, e.g., a POSICHEK3 or POSI3 USB test bench. The Contractor shall provide an electronic copy of the certification report for each SCBA unit being serviced to the Master and MSCREP.

14.2.1. The test bench system shall have been calibrated within 12 months prior to the functional testing, and a serial number and confirmation of current calibration shall be printed out on the report for each SCBA and included in the preliminary and final reports provided as per this PWS.

14.3. SCBA units determined by the technician to be damaged, defective, or not meeting acceptance criteria shall be immediately taken out of service, properly marked as such until appropriate action is taken to repair, return to service, or retire the SCBA or SCBA component(s).

14.3.1. Any repairs to an SCBA or SCBA component will require satisfactory re-testing using the test bench system prior to returning to service.

14.3.2. SCBAs requiring replacement or repairs beyond the normal scope of the inspection will be identified in a Condition Found Report (CFR) identifying repair or additional replacement costs and availability.

NOTE 3: Any SCBAs that are beyond repair shall be destroyed or altered in a manner assuring that they are marked and identified as “CONDEMNED” and no longer a breathing air cylinder and shall be rendered unable to hold pressure. Before destroying or disabling a SCBA, permission from the MSCREP, Chief Mate or Master shall be obtained in writing. Final report shall note disposition of condemned bottles IAW NFPA procedures.

14.4. Replacement SCBA units will be of like Manufacturer, meeting current National

Institute for Occupational Safety and Health (NIOSH) standards and approvals consistent with the ship’s inventory. Replacement SCBA Units will be inspected, fully functional, operational and delivered to the vessel prior to the completion of the DO.

14.5. The Contractor shall provide all tools and adapters required for SCBA Servicing.

15. VISUAL INSPECTION AND HYDROSTATIC TESTING OF SCBA CYLINDERS if ordered, shall be completed in accordance with the specifications below.

15.1. The Contractor shall conduct visual inspection and hydrostatic testing of SCBA cylinders IAW OEM requirements, and references (c), (g), and (h).

15.1.1. A complete visual internal and external inspection of each SCBA cylinder prior to and after any hydrostatic testing shall be conducted using a borescope.

15.1.2. Upon completion of the hydrostatic testing, cylinders are to be drained and then dried out completely utilizing an electric drying rack.

15.1.3. The Contractor shall provide all tools and adapters to accomplish required hydrostatic testing.

NOTE 4: If hydrostatic testing of SCBA bottles is not accomplished onboard the vessel, then only half the ship's SCBAs are allowed to be removed at one time. A copy of the facilities DOT certification with the test results/reports will be submitted to the Master and MSCREP, when the cylinders are returned to the vessel.

NOTE 5: Luxfer Gas Cylinders and Structural Composite Industries (SCI), the manufacturers of the composite cylinders used on MSA SCBA and other MSA respirators, publish specific guidelines for re-qualifying these cylinders. In addition to the DOT and CGA requirements, hydrostatic test facilities should follow the specific Luxfer and SCI requalification guidelines when inspecting and performing hydrostatic tests on MSA composite cylinders.

16. SCBA CYLINDER FILLING if ordered, shall be accomplished IAW with references (g), (i), and (j).

16.1. Breathing air shall meet or exceed the requirements specified by NFPA per reference

(i).

16.2. Prior to filling SCBA breathing air cylinders, the cylinder inspections specified in paragraphs 14 and 15 must be completed.

NOTE 6: Cylinders shall not be filled if they have exceeded their valid service life or re-test dates. Cylinders, which show evidence of exposure to high heat, or flames (e.g., paint turned to a brown or black color, decals missing, or gauge lens melted) need to be removed from service and re-hydrostatic tested prior to recharging.

17. FIT TESTING if ordered, shall be accomplished in accordance with the specifications below.

17.1. The Contractor shall perform fit testing on all personnel assigned with their own SCBA masks. All testing will be carried out according to OSHA (reference (k)), NFPA (references (e) and (f)), and NIOSH (reference (m)) requirements.

17.2. In Addition to the Preliminary and Final Reports, a certified copy of the Fit Testing shall be provided to the ship’s Medical Services Officer (MSO) or the Military Personnel (MILPER) Safety Officer, as applicable.

18. Terms of Warranty: The contractor shall guarantee that all items will be serviced and maintained IAW the specifications of the manufacturer and certification requirements as set forth by the USCG, DOT, NFPA, CGA, ABS, OSHA, and NIOSH.

19. Labor-Straight Time (S/T): Straight time (S/T) includes normal work of eight (8) hours per day, five (5) days per week, Monday through Friday.

20. Labor-Overtime (O/T): Overtime (O/T) includes any work in excess of eight (8) hours per day or in excess of forty (40) hours per week, or work performed on Saturdays.

21. Labor-Premium Time (P/T): Premium time includes any work performed on Sundays or holidays.

22. Material: The contractor shall make an effort to utilize parts currently in the Government’s inventory. The Contractor is restricted from using anything other than OEM Authorized/Certified replacement parts/components, to include replacement cylinders from the SCBA manufacturer of the equipment being serviced. Utilization of replacement parts/components from manufacturers, other than the manufacturer of the SCBA is NOT PERMITTED OR AUTHORIZED. Substitution will void the NIOSH approval. Material orders not connected to services may be required.

23. Travel, Per Diem, Air Fare, and Ground Transportation: Rates for all travel and mobilization expenses including air fare, excess baggage charges, car rental, transfers, visas, local transportation, and per diem charges shall not exceed Joint Travel Regulations (JTR).

24. Engineering Services: If ordered, the contractor shall provide repair, design upgrades, and installation of new equipment and systems, as identified in the TO. The contractor shall provide life cycle support, to include, but not limited to, obsolescence, standards update, and condition found reports (CFR).

System Development-Create, develop and engineer a new system that will fit the exiting SCBA Equipment, SCBA Compressor and SCBA Refill Stations platforms for the specific class of vessel detailed in the TO. Contractor is to fit a replacement system to replace existing equipment. Revise engineering drawings to accurately reflect changes to the ship's systems/equipment affected. All drawings shall be accurately prepared and submitted in accordance with the Government Furnished Information (GFI) as identified in the individual

TO.

Development of New Engineering Drawings-The Contractor shall develop new configuration drawings as described in the Task Order (TO). The Contractor may be required to perform a ship check survey to develop sketches and notes for the new drawing as well as consult existing engineering drawings, technical data, work packages, technical manuals and other correspondence as required. The Contractor shall provide a complete copy of all ship check notes, sketches, photos, and draft drawings for quality assurance comparison of the final drawing.

Revise Existing Engineering Drawings-The Contractor shall revise engineering drawings as described in the TO. MSC to provide a PDF, AutoCAD, or paper copy of the drawings to be revised. The Contractor may be required to perform a ship check survey to develop a mark-up of the original drawing, sketches, and/or notes as well as consult existing engineering drawings, technical data, work packages, technical manuals, and other correspondence as required. The Contractor shall provide a complete copy of all ship check notes, sketches, and mark-up drawings, photos, and/or draft drawings for quality assurance comparison of the final drawing.

Regulatory Body Approvals-Drawings may require submission to the US Coast Guard (USCG) and American Bureau of Shipping (ABS) for acceptance and approval, as indicated by the TO. All newly designed or engineering must be fully vetted through MSC T-Alt Process before installation permission is granted. The T-Alt process is managed by MSC Engineering (N7). MSC Engineering, not the Contractor, is to be the only entity that is eligible for submitting Engineering and/or Engineered Changes to Class (ABS) and Flag (USCG) for approval. After being fully vetted through MSC’s T-ALT process, only then can the changed, engineering or otherwise modified component or equipment be approved for install. The Contractor is responsible for all corrections and revisions required to meet USCG and ABS final approval. The Contractor will not be responsible for the cost of the ABS review/approval process. The Contractor shall maintain contact with MSC throughout the review process. All drawings, calculations, and technical documents shall be owned by MSC and submitted to MSC Technical Library upon completion of the TO.

25. Ordering Period. This contract contains one (1) five (5) year ordering period.

26. Contract Type. This will be an Indefinite-Delivery, Indefinite-Quantity (IDIQ) type contract with firm-fixed-price task and delivery orders. Under this type of contract, no work may be performed until directed by a task or delivery order.

27. Ordering Procedures.

After Contract award, individual orders will be issued as necessary to support Contract requirements. The Contractors will be sent a Request for Quote (RFQ) or Request for Proposal (RFP) for services to be performed or parts to be delivered. Each RFQ will include a Performance Work Statement (PWS), if applicable, instructions for submitting quotes, and the Government’s evaluation procedures. In response to the RFQ, the Contractors may provide a firm-fixed-price to complete the requirements and any information required by the RFQ/RFP’s instructions. This firm-fixed-price shall include all labor. Travel and materials shall be priced separately under each order. Prices shall be broken down as follows:

Individual part by part number and description, unit price, total price when factoring in part quantity, delivery lead time, shipping origin location, and shipping weight

Shipping costs for all parts ordered including shipping quotes justifying the price quoted

Labor broken down by labor category, rate, number of labor hours, and key person by associated laborer

Travel costs broken down by number of travelers, airline origin and destination, airline prices, per diem meal and hotel prices, rental car prices, and any other related travel prices

The Contractors shall respond to each RFQ/RFP within the time established by the Government for response (will vary on an Order by Order bases but is typically five (5) to 10 business days after receipt of the RFQ/RFP). MSC Contracting personnel will notify the Contractors of the successful Quoter. The successful Quoter/Offerors will be directed to commence work via an order sent from the Contracting Officer or Contract Specialist. For quotes, the Contractor shall provide notice of acceptance of the TO by either commencing work or signing the SF 1449 and returning it to the Contracting Officer or Contract Specialist. For proposals, Government’s acceptance of the offer creates a binding order.

Electronic mail are acceptable forms of transmission for all orders, modifications, and correspondence issued under this Contract. Orders may be issued orally by the Contracting Officer; however, orally issued orders will be followed up with a written order within seven

(7) business days.

ATTACHMENTS:

Attachment (A): MSC Ships Listing

Attachment (B): Contract Data Requirements List (CDRLs)

Attachment (C): Non-Disclosure Agreement (NDA)

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

A. Paragraph (c) of FAR Provision 52.212-1 is amended to read: Period of acceptance of quotes. The quoter agrees to hold the prices in its quote firm for 120 days from the date specified for receipt of quotes, unless another time period is specified in an amendment to the solicitation.

B. Paragraph (b) of FAR Provision 52.212-1, Submission of Quotes, is amended as follows:

SOLICITATION PROVISIONS

Quoter will be required to fill out and return the following FAR and DFARs Provisions and Clauses:

PARAGRAPH TITLE DATE

52.209-7 Information Regarding Responsibility Matters Jul 2013 52.209-12 Certification Regarding Tax Matters Feb 2016 52.212-3 Alt I Offeror Representations and Certifications –

Commercial Items Nov 2017

252.225-7000 Buy American – Balance of Payments Program Certificate – Basic

Nov 2014

252.247-7022 Representation of Extent of Transportation by Sea

Aug 1992

QUOTE PREPARATION INSTRUCTIONS

A. Quote Submittal and Inquiries.

1. Quotes shall be received prior to the closing date and time identified on the SF 1449, electronically at the following address:

Mark.draluck@navy.mil

2. The subject line of the email submission shall read, “N3220518Q4905 // [Quoter’s Name] // Part [X] of [Y],” (Part X of Y is utilized to indicate multiple emails as part of the submission where X is the email number and Y is the number of total emails to be received). NOTE: to ensure attachments are properly received, quoters are encouraged to limit the sum total size of a single email to 10 megabytes (MB).

3. Submissions shall not contain any classified material. It is the sole-responsibility of the quoter to ensure that the files submitted are virus free and can be opened and read by the Government.

4. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Address all questions or concerns the quoter may have to the Contract Specialist, Mark Draluck, and the Contracting Officer, Michelle Siebeking-Knox. All questions concerning the solicitation shall be submitted in writing via email to:

Mark.draluck@navy.mil Michelle.r.knox@navy.mil

All questions shall be received no later than 30 calendar days after issuance of the solicitation.

Quoters are cautioned that any question received after this deadline may not receive a response.

B. General Instructions.

1. The selection of an awardee(s) will be conducted utilizing Simplified Acquisition Procedures as delineated in FAR Part 13. Quoters will be evaluated using the criteria under FAR Provision 52.212-2, “Evaluation – Commercial Items.” Noncompliance with the Request for Quote (RFQ) requirements may hamper the Government’s ability to properly evaluate the quote and may result in elimination of the quote from further consideration for contract award.

2. The quote. The submission of the documentation specified below will constitute the quoter acceptance of the terms and conditions of the RFQ and concurrence with the contract type.

3. It is the Government’s intention to award without discussions. Quoters are encouraged to submit their best technical quote in their initial submission. In accordance with FAR 52.212-1(g), should discussions become necessary, the Government reserves the right to hold them.

4. Instructions outlined in paragraph C below, prescribe the format for the quote and describe the approach for the development and presentation of quote data. These instructions are designed to ensure the submission of information needed to allow for evaluation of quotes.

5. If a quoter believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the quoter shall immediately notify the Contract Specialist in writing with the supporting rationale. The quoter is reminded that the Government reserves the right to award this effort based on the initial quotes, as received, without discussion.

6. All referenced documents for this solicitation are available on the Federal Business Opportunities (FBO) website at https://www.fbo.gov. Potential quoters are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation. If any necessary documents are not available on FBO, please notify the Contract Specialist.

C. Quote Preparation Instructions

1. Quotes shall consist of three (3) separate volumes: General (Volume I), Technical (Volume II), and Past Performance (Volume III).

2. Exceptions. Quoters are required to meet all solicitation requirements, such as terms and conditions, representation and certifications, and technical requirements, in addition to those identified as evaluation factors and subfactors. Failure to meet a requirement may result in a quoter being ineligible for award. If the quoter finds it necessary to take exception to any of the requirements specified in this solicitation, the quoter shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Quoters are cautioned that taking an exception may render the quote ineligible for award. It is recommended that the quoter contact the Contracting Officer immediately prior to solicitation closing, upon identifying an area that may result in an exception.

3. Quote Format

a. The quotes shall be organized into three (3) separate volumes. Each file sent via email shall include the volume number in the document title. It is permissible to include multiple volumes within one (1) email submission, however a single file can contain no more than one (1) volume.

b. Files shall be submitted in one (1) or a combination of the following formats: Adobe

PDF, Microsoft Word, PowerPoint, and/or Excel. No file shall be locked. The file names shall consist of the volume number, factor, tab, company name, and state “initial” (for the first submission) and “Revision X” (for later submissions, if necessary) where X indicates the number of the revision.

c. The table below shows detailed page limits for submissions:

Table 1 – Volume Page Limits

Volume Title Page Limits I General Not Applicable II Technical 30 III Past Performance 50 (does not include questionnaire responses)

d. Quote Limitation. The quote shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and remain unread. The Government will not accept any changes to the contractor’s quote after the closing date of the solicitation (See FAR 52.212-1(f) for further information regarding late quotes). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the quoters.

e. Page limits include: all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

f. Page limits do not include: covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the quote. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked, “This page intentionally left blank,” will not be counted.

g. In the event that the quoter creates ambiguity in their numbering of pages, the

Government may exercise its own discretion in counting pages.

D. Quote Content

1. Volume I – General. Quoters are required to submit: (TAB A) an Executive Summary; (TAB B) exceptions/assumptions (if required); (TAB C) a completed SF 1449 to include acknowledgement of amendments, if applicable; (TAB D) completed Representations and Certifications; (TAB E) Subcontracting Plan (applicable if the quoter is a large business); and (TAB F) Technical Non- Disclosure Agreement.

a. TAB A, Executive Summary. Provide an executive summary that introduces the

Contractor team and quote submission. In addition a statement of persons authorized to negotiate and sign on the quoter’s behalf with the Government in connection with this solicitation.

b. TAB B, Exceptions/Assumptions (if required). Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the quote preparation must be identified.

c. TAB C, SF 1449. The SF 1449 shall be fully completed upon submission. The quoter shall acknowledge any amendments to the RFQ in accordance with the instructions on the SF 30 and FAR Provision 52.212-1.

d. TAB D, Representation, Certification, and Other Statements of Quoters. The quoter shall ensure that the required provisions stated above are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

e. TAB E, Subcontracting Plan. In accordance with FAR Clause 52.219-9 and 52.219-9 Alt

II Deviation 2016-O0009, DFARS Clause 252.219-7003 Deviation 2016-O0009, large business quoters shall submit a Small Business Subcontracting Plan with their quote.

Quoters shall ensure that they submit a Small Business Subcontracting Plan with all of the information required.

In preparing the Small Business Subcontracting Plan, quoters should note that historical compliance with FAR Clause 52.219-8, 52.219-9 Alt II, and DFARS Clause 252.219- 7003 Deviation 2016-O0009 will be evaluated as part of Past Performance.

f. TAB F, Technical Non-Disclosure Agreement. The quoter shall ensure that the required fields within the Attachment C Technical Non-Disclosure Agreement are completed.

2. Volume II – Technical. The technical quote will be the basis for assessing the quoter’s ability to understand the scope of service, support, and parts for Self-Contained Breathing Apparatus (SCBA) systems described in the solicitation. FAR Provision 52.212-2 of the solicitation outlines the evaluation criteria for evaluating the technical submission. The technical volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the quoter’s submission. Legibility, clarity, and coherence are very important. The quote should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the quoter intends to meet the requirements. Statements that the quoter understands, can, or will comply with the requirements;

statements paraphrasing the requirements or parts thereof; and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Quoters shall assume that the Government has no prior knowledge of its facilities and experience, and will base its evaluation on the information presented in the quoter’s submission. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

The technical volume shall be organized according to the following general outline. Each Subfactor shall be submitted as its own Tab.

a. Subfactor A – Understanding of American Bureau of Shipping (ABS) Rules and United

States Coast Guard (USCG) Regulations. Offeror shall submit (1) a valid ABS approval letter certifying the offeror as an ABS approved external specialist for Self-Contained Breathing Apparatus (SCBA) inspection and maintenance to perform services worldwide for Shipboard SCBA inspection, certification, and repair; and (2) at least one (1) Federal Government shipboard SCBA contract within the last three (3) years from date of solicitation response deadline in which ABS or USCG attendance and approval of work was required. In the event that the offeror does not possess one (1) Government contract within the last three (3) years, the offeror shall submit at least three (3) non-Fedral Government (State Government, Local Government, or Commercial) shipboard SCBA contracts during the last three (3) years. Submission information shall include contract/subcontract number, prime contractor name (if applicable), project description, and service dates.

b. Subfactor B – Routine and Emergency Response Capability. The offeror shall describe in detail the process for how the offeror will be able to provide services, both in emergency and non-emergency situations at both CONUS, OCONUS, and other worldwide locations. This response shall include a description of geographic capability to meet CONUS, OCONUS, and other worldwide locations. Routine requirements typically provide a minimum of seven (7) days advance notice. Emergency requirements typically provide a minimum of 48 hours for CONUS locations and 72 hours for OCONUS and worldwide locations.

c. Subfactor C – Technical Capabilities. The offeror shall provide documentation that they are qualified to conduct hydrostatic testing by possessing a valid Requalified Number (RIN) issued by the Department of Transportation (DOT) Pipeline and Hazardous Material Safety Administration (PHMSA). Additionally, the offeror shall provide training and certification documentation for key technicians to perform services on, at a minimum, Insterspiro, Scott, and MSA manufacturers, and any other relevant Original Equipment Manufacturers (OEM).

d. Subfactor D – Organization and Key Personnel. The offeror shall provide an organization chart of qualified key personnel who will accomplish work required by this solicitation. The offeror shall include management, key technicians, and scheduling personnel. The offeror shall include the name, title, and years of experience in SCBA servicing for each key management and technical personnel.

e. Subfactor E – Quality Control Plan. The offeror shall provide a detailed description of a quality control (QC) plan. This plan shall include discussion of the documentation of QC activity inclusive of logs, notebooks, electronic records, or other method to ensure data can be tracked and reported.

f. Subfactor F – Contractor Control Plan. The offeror shall identify qualified points of contract within its organization that will be responsible for contractor management and security management.

3. Volume III – Past Performance. The past performance evaluation will be accomplished by reviewing aspects of a quoter’s recent and relevant past performance. Quoters may provide information for up to three (3) previous Government contracts whose effort is/was recent and relevant to the effort required by this solicitation.

a. “Recent” is defined as a contract in-progress and at least 50% complete or completed within the last three (3) years. If the quoter has not had three (3) Government contracts within the last three (3) years, information on recent and relevant subcontracts and/or commercial contracts may be submitted.

b. “Relevant” is defined as a contract or multiple simultaneous contracts cumulatively combined that is of similar scope, magnitude, and complexity to the requirements as set forth in this solicitation.

I. Scope: Experience in the areas defined in the PWS.

II. Magnitude: The measure of similarity of the volume of orders, dollar value, and/or duration of work actually performed under the quoter’s submitted contracts to this acquisition.

III. Complexity: The measure of the similarity of technical difficulty, managerial intricacy, and/or required coordination of efforts and disciplines performed by the quoter in its submitted contracts to this acquisition. For complexity, not only will the tasks performed by the quoter be considered, but also the quoter’s ability to coordinate tasks (e.g., concurrent performance requirements).

A Past Performance Data Sheet shall be submitted for each contract to be considered as past performance. Quoters shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of this solicitation; a detailed description of the work performed for the contract; and the role performed, including whether the quoter acted as a prime contractor or a subcontractor. Quoters are responsible for the accuracy of all data provided. Past performance information regarding predecessor companies, key personnel who have relevant experience and subcontractors that will perform major or critical aspects of the requirement may be provided as past performance submissions.

For each of the contracts the quoter describes in a Past Performance Data Sheet, the quoter is requested to provide a Past Performance Questionnaire (to a reference at the organization that awarded the contract. The reference, not the quoter, shall email the completed Past Performance Questionnaire BEFORE THE DUE DATE FOR QUOTES directly to the Contract Specialist, Mark Draluck, at mark.draluck@navy.mil. Fax submittals will not be considered. The quoter, NOT THE GOVERNMENT, is responsible for ensuring that the Government receives a sufficient number of questionnaires.

(End of Summary of Changes)