N0040625QU749 SOLICITATION.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Section A - Solicitation/Contract Form

VENT CLNG SVC

1. NOTICE TO ALL OFFERORS: The Government anticipates awarding a firm, fixed price contract in response to quotes/proposals received to this solicitation. As a result, the contract's pricing will not be subject to any adjustment on the basis of the contractor's increased costs due to COVID-19 and/or inflationary causes experienced during contract performance. Because a firm, fixed price contract places the maximum risk and full responsibility for all costs and resulting profit or loss on the contractor, offerors are advised to consider these risks when pricing their quotes/proposals.

This procurement is being conducted using FAR parts 12 and 13

1. This solicitation is for the procurement of in support of . is VENT CLEANING SERVICE SRF YOKOSUKA It anticipated that this solicitation will result in an award/order of a type contract. Firm, Fixed-Price Service

2. The entire solicitation shall be filled out, signed, and returned as part of your quote. See solicitation for the closing date and time.

3. The entire solicitation shall be filled out, signed, and returned as part of your quote. See of the solicitation for the closing date and time.

4. The deadline for submission of questions regarding the solicitation's terms, conditions, specifications, and/or the statement of work (SOW) / performance work statement (PWS) is

_1_ working days prior to the solicitation's closing date.

5. Quotes will be evaluated under FAR 13.106-2 using comparative evaluation of price and other factors to determine which response represents the best value as a whole.

(a) Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The Government has the discretion to accept other than the lowest priced quote that provides additional benefits.

(b) The Government will award a firm fixed-price award resulting from this solicitation to the vendor whose quote provides the best benefit to the government price and other factors considered. The following factors shall be used to evaluate quotes:

Technical Acceptability

Vendor Past Performance

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(c) The Government may conduct a price realism analysis of any quote in response to this solicitation for the purpose of assessing whether an offeror's price is so low as to evince a lack of understanding of the contract requirements or for assessing risk inherent in an offeror's approach.

6. SINGLE AWARD FOR ALL ITEMS: Due to the interrelationship of supplies and/or services to be provided hereunder, the Government reserves the right to make a single award to the quoter whose quote is considered in the best interest of the government, price and other factors considered. Therefore, quoters who quote less than the entire effort specified herein may be determined to be unacceptable.

7. EXCEPTIONS: All quoters MUST note all exceptions from the solicitation's terms conditions, specifications, and/or the statement of work / performance work statement, if any. Any exceptions taken to specifications are REQUIRED to provide Technical Specification Sheets of the material providing. If technical specifications sheets not received with quote offer will be determined non-responsive/non-compliant and will not be considered. It will be assumed that any quote without mention of any exceptions will take no exception from all specifications, terms and conditions, clauses, or provisions within the solicitation.

8. All questions in regards to this solicitation shall be submitted, via email, to the Purchasing Agent

/ Contract Specialist (listed below):

Name: FERBIEN ENCOMIENDA

Email: FERBIEN.O.ENCOMIENDA.CIV@US.NAVY.MIL

PLEASE PROVIDE:

YOUR NAME: __________________________________________________________

YOUR SAM REGISTERED CAGE CODE NUMBER: ______________________

YOUR E-MAIL ADDRESS: ________________________________________

YOUR PHONE NUMBER: _________________________________________

YOUR FAX NUMBER: __________________________________________

LIST YOUR COMPANIES SIZE: LARGE OR SMALL

The Government will award on the basis of price unless the contracting officer is aware of past performance information related to the low price quote/offer which indicates that quote/offer may not represent best value. In that case, the Government reserves the right to consider the past performance of other quotes/offers, conduct a price, past performance tradeoff, and award to other than the lowest price quote/offer.

PAYMENT INFORMATION WILL BE ENTERED IN ANY RESULTING AWARD BY:

WIDE AREA WORK FLOW PAYMENT:

The contractor shall utilize the electronic invoicing upon delivery of supplies indicated herein. Invoices must be submitted electronically using Wide Area Work Flow (WAWF) - Receipt and Acceptance. The contractor shall self-register at the web site: https://wawf.eb.mil . Contractor training is available on the Internet at https://wawftrainingeb.mil . Additional support can be accessed by calling the NAVY WAWF Assistance Line:

1-866-618-5988

SEE DFARS CLAUSE 252.232-7006 IN AWARD

"Base Access Defense Biometric Identification System (DBIDS):

Commander, Navy Installations Command (CNIC), has established the Defense Biometric Identification System

(DBIDS) to improve management and force protection at Navy installations. The Navy has transitioned from using

The Navy Commercial Access Control System (NCACS) to the DBIDS for contractors and vendors requiring access to an installation.

DBIDS is a standardized process for granting unescorted access privileges to vendors, contractors, Suppliers, and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek Access to and can provide justification to enter Navy installations and facilities. Visiting vendors may obtain daily passes directly from the individual Navy Installations by submitting identification credentials for verification and Undergoing a criminal screening/background check. Alternatively, if the vendor so chooses, it may voluntarily elect

To obtain long-term credentials through enrollment registration, backing vetting, screening, issuance of credentials through a designated independent contractor DBIDS service provider.

N0040625QU749

https://wawf.eb.mil/ https://wawftrainingeb.mil/

In regards to Yokosuka base access for stateside contractors, per instructions by my department, attached and stated information below are for the contracting specialist and for the awarded KTR POC:

Gobeil, Mark J CTR SRF 1110 < >Mark.Gobeil.ctr@srf.navy.mil

"I am the POC for base access requests, you can email the packages to me and CC the relevant security personnel listed at the bottom of this email. I have written the requirements for contractors to receive CFAY base access below, if you have any questions please contact me. Thank you!"

Documents that are required for contractors that don't have a CAC:

1. Visit request letter *1

2. Installation Access Request Form *2, 5

3. SPOT Letter of Authorization (LOA) *3

4. SECNAV 5512-1 *4

5. Color copy of passport

Notes:

1. Visit request letter should be on company letterhead

2. Dates on the installation access form must match the respective contractors LOA

3. LOA must be signed by contracting officer

4. SECNAV 5512-1 must have SSN listed, and initials/signature must be hand written. Block 24 should be: Brooklyn Patrocky | 243-7742

5. Section 4 information should be as follows: Patrocky | Brooklyn | T | SECURITY OFFICER | SRF-JRMC | 243-7742 | NA | Brooklyn.Patrocky@srf.navy.mil |

Documents that are required for contractors that have a CAC:

1. Visit request letter *1

2. SPOT Letter of Authorization (LOA) *2

Notes:

1. Visit request letter should be on company letterhead

2. LOA must be signed by contracting officer

**When submitting contractor gate passes please state if the contractors do/don't have CACs.

**When submitting let us know if there are any non-US citizens as there will be more paper work to complete.

Security office email distro and individual email addresses:

Dist-C1110-Security-Office@srf.navy.mil

Brooklyn.Patrocky@srf.navy.mil

Ryan.Park@srf.navy.mil

Jose.Rosa@srf.navy.mil

Mark.Gobeil.ctr@srf.navy.mil

NOTICE TO CONTRACTORS: Information for Contractor Employees Seeking to Enter Japan

1. The following is provided for the information of contractors to the U.S. Navy whose employees need to enter Japan to perform contract requirements. The information is current as of February 2023. While the information is believed to be accurate, policies and procedures are continuing to change on a regular basis.

2. See https://www.japan.travel/en/coronavirus/ for a list of the current restrictions and COVID entry procedures.

https://www.japan.travel/en/coronavirus/

3. All contractor personnel arriving in Japan should utilize the process outlined in the attached USFJ Instruction to ensure they are recognized as members of the civilian component under Article 1.b. of the SOFA. The process requires that a contractor contact the contracting officer for the contract on which its employee will perform in Japan prior to the employee traveling to Japan. Contact is made through the Synchronized Pre-deployment and Operational Tracker (SPOT) system. The contractor will provide information to the contracting officer about the traveling employee. Following review, the contracting officer will issue the contractor a Letter of Authorization (LOA). The incoming contractor employee will hand carry a copy of the LOA and show it to the Japanese immigration authority at the port of entry as evidence of SOFA status. Contractors who do not have current access to SPOT should contact their contracting officer for information about accessing SPOT.

4. This memo is intended to provide current information for contractors whose employees need to enter Japan to perform contract requirements. Nothing in the memo should be understood to change the terms or conditions of an existing contract. Any such changes must be made by an authorized contracting officer.

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

CLEA, SHIP VENTILATION SYSTEMS

Manufacturer's Part Number: 38JC252102 Pricing Arrangement: Firm Fixed Price

1 Each

Section C - Description/Specifications/Statement of Work

PERFORMANCE WORK STATEMENT

TITLE: CLEAN VENTILATION SYSTEM

1. PERIOD OF PERFORMANCE:

27 May 2025 to 30 July 2025 (14 days)

2. PLACE OF PERFORMANCE:

Onboard US NAVY Ship in Yokosuka, Japan

3. REFERENCES:

3.1 NAVSEA STANDARD ITEMS: FY25 CH-1 NAVASEA Standard Items 12MAR2024

4. IDENTIFICATION:

4.1 Quantity (One EA), Ventilation System (ES01-309-2) Exhaust

4.2 Quantity (One EA), Ventilation System (ES01-309-4) Exhaust

4.3 Quantity (One EA), Ventilation System (ES01-308-2) Exhaust

4.4 Quantity (One EA), Ventilation System (RS2-435-1) Recirc

4.5 Quantity (One EA), Ventilation System (ES01-215-4) Exhaust

4.6 Quantity (One EA), Ventilation System (ES01-215-2) Exhaust

4.7 Quantity (One EA), Ventilation System (RS2-204-2) Recirc

5. DESCRIPTION OF TASKS:

5.1 Provide One Each technical representative for period identified in paragraph One to conduct inspections, cryogenic cleaning and reporting for the Heating, Ventilating and Air Conditioning Systems identified in paragraph 4 aboard US NAVY Ship at Yokosuka, Japan.

5.1.1 KTR shall be able to enter US Navy Base Yokosuka, Japan without escort.

5.2 STATEMENT OF WORK;

LAUNDRY AND GALLEY EXHAUST VENTILATION INSPECTION AND

DRY ICE CLEANING US NAVY Ship.

Request the following services onboard US NAVY SHIP, Yokosuka, Japan:

1. Service to inspect and clean five (5) Ventilation System, Exhaust.

2. Service to inspect and clean two (2) Ventilation System, Recirc.

3. Service to plan recovery effort of ventilation ducting based on inspection and cryogenic cleaning.

Work to include the following:

1. Inspection, cleaning, and reporting of five (5) ventilation systems (exhaust) on board the ship (procedure below). Inspection, cleaning, and reporting of two (2) ventilation systems (recirc) on board the ship (procedure below).

2. Provide written report of all discrepancies noted, corrective action taken, and/or further action required.

Section 1: Prior to starting work:

Contractor perform walk through with SUPPO/MSFSCREP/PORT ENGR

1. Observe wardroom, galley, and mess decks.

2. Note any existing damage to the overhead tile, overhead panels, sheathing, eterminals, and vent covers.

3. A condition report shall be submitted documenting as found conditions.

Assumption from Ships Force:

1. 120-volt/60 hz/20 amp power will be available for vacuums, air filters and small powered tools.

2. Dry Low Pressure air will be available at a minimum of 100 PSI & 200

CFM.

5.3 REQUIREMENTS;

5.3.1 Verify each company providing dry ice cleaning have an approved vent cleaning procedure prior to start of any vent cleaning. NAVSEA Code 05Z42 and Naval Surface Warfare Center, Philadelphia Division-Ship Systems Engineering Station (NSWCPD-SSES) Code 416 must approve each procedure.

5.3.1.2 Accomplish the requirements of 009-65 of 3.1.

5.3.2 Inspect each ventilation system ducting for structural integrity, deterioration, pitting, each crack, each area of damaged, distorted or missing ducting or ducting component and damaged or missing insulation. Visual inspection can be used to document each finding that are within line of sight. Video recording must be used to document each inspection finding that is not visible as a result of ventilation duct and each system component removal. Allowable deterioration, pitting, cracking, damage, distorted or missing ducting or ducting component and damaged or missing insulation:

None.

5.3.2.1 Submit one legible copy, in hard copy or approved transferrable media, of a report listing results of the requirements of 3.3 and a copy of the inspection video to the SUPERVISOR.

5.3.3 Accomplish cleaning of each ventilation system listed in 4.1 through 4.7 and located in paragraph 2 from each weather opening to terminal end, including in-place cleaning of each installed ventilation system heat exchanger, to include each air conditioning chill water refrigerant coil, steam, and electric main and booster heater coil.

5.3.3.1 Matchmark, remove, and clean each wire mesh screen, damper, orifice and access plate. Retain for reuse.

5.3.3.2 Clean interior of ducting free of rust, dirt, grease, lint and other foreign matter.

5.3.3.3 Remove and clean each installed re-usable ventilation system air filter.

5.3.3.4 Install each re-usable ventilation system air filter after cleaning.

5.3.3.5 Remove existing, fit and install new each disposable air filter element provided by ship's force.

5.3.4 Accomplish a visual inspection of each cleaned interior surface of ventilation branch for each ventilation system listed in 4.1 through 4.7 and located in paragraph 2 for cleanliness and completion of work prior to installation of each wire mesh screen, damper, orifice, and access plate. Allowable incorrect installation: None.

5.3.4.1 Submit one legible copy, in hard copy or approved transferrable media, of a report listing results of the requirements of 5.3.4 to the Ship's Supply Officer or Port Engineer

5.3.5 Install each wire mesh screen, damper, and orifice, and access plate removed in 5.3.3.1 utilizing each match mark of 5.3.3.1 as required.

5.3.5.1 Install each new gasket at each disturbed ventilation joint in accordance with each material requirement of A-A-59588. SF will provide gasket material if required.

5.3.6 Accomplish an operational test of each ventilation system listed in 4.1 through 4.7 and located in paragraph 2 at system operating pressure to ensure ventilation joint tightness. Allowable leakage: None.

5.3.7 Accomplish the requirements of 009-32 of 3.1 for each new and disturbed surface.

6. DELIVERABLES:

6.1 The Contractor Shall Provide a Completion Report that Includes:

1. Ship Visited

2. Dates of visit

3. Results of visit

4. Any Recommendations

5. Additional Comments

The Completion Report will be required to be submitted within 2 weeks of the conclusion of the visit and will be submitted to: Goro Komaki, Code C331, DDG83 Project Sup, goro.komaki.In@us.navy.mil, +81-80-5388-1384.

6.2 GOVT signed Completion Report shall be attached to invoice in WAWF.

7. SECURITY REQUIREMENTS: The contractor is to check in and out with the Surveillance Officer.

8. SURVEILLANCE OFFICER DESIGNATION: The SO for this task is Mr. Goro Komaki, Code C331, DDG83 Project Sup

9. GOVERNMENT FURNISHED MATERIAL: NONE

10. GOVERNMENT FURNISHED INFORMATION: NONE

11. GOVERNMENT FURNISHED EQUIPMENT: NONE.

12. CONTRACTOR FURNISHED MATERIAL:

12.1 KTR to provide All required Material in addition to any Shipping and/or Expediting of materials to accomplish requirements of paragraph 5.

13. TOOLS AND EQUIPMENT: The contractor shall provide all tools to accomplish the work.

14. TRAVEL REQUIREMENTS: Immediately after contract award, coordinate with RMMCO for onboarding and entry into Japan. Contractors will notify the U.S.

Navy's contracting officer, and the SRF-JRMC Regional Maintenance & Modernization Coordination Office (RMMCO), at the email address below, to verify the status of any contractor employee who is scheduled to travel to Japan in support of SRF-JRMC mission requirements. Travel shall not commence until the SRF- JRMC RMMCO Office has provided entry approval via email.

Email contacts:

Dist-RMMCO-yokosuka@srf.navy.mil All travel requirements shall be the responsibility of the contractor.

15. TRANSPORTATION OF EQUIPMENT/MATERIAL: Shipment of equipment and material shall be the responsibility of the contractor.

16. SAFETY, ENVIORNMENTAL AND HEALTH REQUIREMENTS: The contractor is responsible for adherence to the safety and health regulations of the government activity or vessel where the work is to be performed.

16.1. Safety Requirements. The contractor shall establish, administer, and enforce safety rules that will meet the current requirements of the Occupational Safety and Health Administration (OSHA), and all applicable work item references. Work to be performed under this contract shall be accomplished using the guidelines identified Contractors and Subcontractors. When necessary, work shall be coordinated with the Safety Department to ensure all safety and health requirements are considered.

16.2. Safety Equipment. The contractor shall provide their employees with all necessary safety equipment during the performance of work on this contract. All contractor personnel shall have in their possession and shall properly wear OSHA approved personnel protective safety equipment (i.e. hard-hats, steel-toe safety shoes, safety glasses and hearing protection). If required, the Contractor shall provide all appropriate safety barricades, signs, and signal lights required to properly isolate the area of work.

16.3. Prior to commencing work, the Contractor representative(s) shall arrange with the Receiving Activity Point of Contact, to meet in conference with the customer, shop supervision, and other necessary personnel to discuss and develop mutual understandings relative to the administration of the Safety Program.

16.4. Environmental Requirements. Work performed under this contract shall bein compliance with all Japanese, Navy, Federal, State and local regulations, and all work items references, pertaining to the environment at all times. When necessary, work shall be coordinated with the Environmental Department to ensure that regulations are considered.

16.5. Responsibilities. The contractor bears sole responsibility for the safety of his/her employees and compliance with environmental regulations.

Naval safety personnel will monitor the safety of procedures, conduct inspections of the workplace, and perform safety related investigations, evaluations. The contractor shall conduct routine inspections of work and storage areas under his cognizance to maintain compliance with the cleanliness, material and waste management, air and water pollution controls, and provides general oversight on the environmental issues associated with this contract.

16.6. Situations that warrant corrective action will be brought to the attention of the contractor through the Government Surveillance Officer (GSO). If violations could cause major damage or loss of life, Safety or Environmental personnel may contact contractor supervisory personnel on site and request corrective action or work stoppage.

The GSO will be notified immediately. The Commanding Officer has final authority for Station safety and environmental matters. He has delegated the Safety and Occupational Health Manager the authority to represent the Command in all safety matters and to resolve any disputes which may arise, and he has delegated the Environmental Manager the authority to represent the Command in all safety matters and to resolve any disputes, which may arise. Any interpretation of the various environmental regulations will be made by the Safety or Environmental Manager.

16.7. Accident Reporting. All accidents occurring on Station are reported to the Station Safety Department. If accidents occur after regular working hours the Command Duty Officer, shall be notified. Motor vehicle accidents occurring on Station are reported to both the Safety Department and Security Manager. In all cases, the accident scene must be preserved until the Government investigator has authorized movement of the materials and vehicles involved. Materials and equipment may be moved only as necessary to facilitate the removal of injured persons. The contractor shall forward a copy of all accident reports involving contractor employees to the GSO. If Government property is involved, a copy of the accident report shall also be forwarded to the Government Property Administrator (GPA).

17. SECURITY

17.1. Admittance to The Work: Upon contract award, employees or representatives of the Contractor may require access to the Receiving Activities

Operations Area (OA) or Industrial Area (IA) and shall be admitted to the work site only after they have been issued a Security Pass/ID Badge.

17.2. Notice: Persons who are currently on probation or parole from a felony conviction cannot qualify for security clearances, and will be denied access to the activity.

17.3. It shall be the Contractor's responsibility to collect and account for all identification passes issued to their personnel at the expiration of the contract or when access is no longer required.

17.4. Foreign Nationals or Affiliations - Foreign Nationals (non U.S. Citizens) or persons affiliated with, or employed by, a foreign owned company will not be granted access to a Naval Activity's OA/IA, without prior written approval from Commander, Naval Sea Systems Command.

17.5. The Contractor shall use the SPOT web-based system, or its successor, to account for all SOFA-covered contractor personnel performing in Japan under the contract.

17.6. Register for a SPOT account at https://spot.dmdc.mil for unclassified contracts and at https://spot.dmdc.osd.smil.mil for classified contracts using one of the following log-in methods, after which the SPOT Customer Support Team will contact the Contractor to validate user needs:

(a) A Common Access Card (CAC) or a SPOT-approved digital certificate.

(b) A Government-sponsored SPOT user ID and password. This type of log-in method is only allowed for those individuals who are authorized to obtain a CAC or an external digital certificate, and requires SPOT Program Management Office approval;

17.7. Comply with the SPOT Business Rules located at

https://www.acq.osd.mil/log/PS/spot.html;

17.8. Enter into SPOT the required information on contractor personnel, accompanying dependents and equipment prior to departure and continue to use the SPOT to maintain accurate, up-to-date information throughout performance in Japan for all applicable contractor personnel. Changes to status of individual contractor personnel relating to their in-theater arrival date and their duty location, including closing out the deployment with their proper status (e.g., mission complete, killed, wounded) shall be annotated within the SPOT database in accordance with the timelines established in the SPOT Business Rules at http://www.acq.osd.mil/log/PS/ctr_mgt_accountability.html; and ensure the in-theater arrival date, closeout dates, and changes of the status of individual contractor personnel relating to operational area with their proper status, are updated in the system in accordance with the processes and timelines established in the SPOT business rules.

17.9. SPOT non-compliance and deficiencies will be relevant to past performance evaluations for future contract opportunities, in accordance with Federal

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https://www.acq.osd.mil/log/PS/spot.html;

Acquisition Regulation 42.15. Removal and replacement of Contractor personnel. The Contracting personnel who fail to comply with or violate applicable requirements of the contract, including those stipulated in this section. Such action may be taken at the Government's discretion without prejudice to its rights under other provision of this contract, including the termination for default or cause.

18. PERFORMANCE SUMMARY TABLE

Primary Performance Objectives

Contractor completed the tasks as described in PWS Paragraphs 5.

The Contractor completed required services in a timely manner.

The Contractor maintained close liaison and good communications with the Government.

Combating Trafficking in Persons - Using mindful observance and attentive listening the Surveillance Officer will monitor the contractor's performance regarding trafficking in persons such that noncompliance with FAR clause 52.222-50, Combating Trafficking in Persons, is brought to the immediate attention of the contracting officer.

Performance Standard/AQL

100% of the time. Tasks performed accurately.

Services performed in a timely manner 100% of the time.

Any problems or questions encountered by either party are addressed within 2 business days.

100% compliance with FAR 52.222-50

Performance Assessment Method

The Surveillance Officer (SO) will evaluate this upon completion of repairs for each valve to ensure compliance with specs listed in the references of the PWS.

The Surveillance Officer (SO) will track timely completion of the order based on date of the order issuance.

Gov't will evaluate this on a task order by the order based and assessed compliance through coordination between the customer and the administrating contracting officer.

All times the Surveillance Officer interfaces with the contractor.

AQL = Acceptable Quality Level

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE

STATEMENT OF WORK/PERFORMANCE WORK STATEMENT

CONTRACTOR SUPPORT THROUGH THE ABILITYONE PROGRAM

NAVSUP Fleet Logistics Center Puget Sound may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition.

Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the government's AbilityOne Program support contractor personnel. AbilityOne will have a Non-Disclosure/Non-Use Agreement in place with the Government in order to comply with DFARS 252-227-7025. The offeror retains the right to engage AbilityOne in a non-disclosure agreement pursuant to DFARS 252.227-7025(b)(5)(iv).

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC).

Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC.

When access to a base, facility or activity is required contractor employees shall inprocess with the Command's Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance of the performance start date.

Definition of "productive":

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. FD-258 Fingerprint Card

d. Completed Electronic Investigation (EQIP)

e. All contractor resource(s) must have an active Joint Personnel Adjudication System (JPAS) profile

f. Common Access Card (CAC) Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning (ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY (IT) SYSTEMS

In accordance with (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity's Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee's duties, such employees shall in-process with the Navy Command's CSM and ISSM/IAM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources.

The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N;

therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the "supervisor".

The SAAR-N shall be forwarded to the Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date may result in delaying the individual's start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR'S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor's Security Representative. Within three (3) work days after contract award, the contractor shall provide to the requiring activity's Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor's Security Representative. The Contractor's Security Representative shall be the primary point of contact on any security matter. The Contractor's Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

Requirements Vent cleaning service in accordance with Performance Work Statement (PWS)

Section D - Packaging and Marking

Section E - Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Acceptance Location

Acceptance Destination Instructions: See Schedule

DoDAAC: N62758 CountryCode: JPN

SRF AND JRMC YOKOSUKA

PHONE 011-81-46-816-9177, 1 CHOME HON CHO BLDG A61

YOKOSUKA 238-0041

JAPAN

Government REP, Receiving Telephone: 315-252-8153

Section F - Deliveries or Performance

Contractor Destination

Line Item Delivery Schedule Quantity Address and POC Special Handling/Notes

Period of Performance From 27 May 2025 To 30 Jul 2025

1 Each FoB Details Government Origin (Shipping Point)

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.247-34 F.o.b. Destination. Nov 1991

Section G - Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7008 Assignment of Claims (Overseas). Jun 1997

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause--

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

https://www.sam.gov

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items--

For Services:

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2in1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

APPLICABLE TABLE WILL BE ADDED UPON AWARD.

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment Payment request.

request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) . The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.Receiving report

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

WAWF POC listed as:

Miyuki Hiwatari miyuki.hiwatari.ln@us.navy.mil

Kayo Oobayashi kayo.oobayashi.ln@us.navy.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section H - Special Contract Requirements

Section I - Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.204-9 Personal Identity Verification of Contractor Personnel. Jan 2011 52.204-13 System for Award Management Maintenance. Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020 52.204-19 Incorporation by Reference of Representations and Certifications. Dec 2014 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services. Nov 2023 52.223-5 Pollution Prevention and Right-to-Know Information. May 2024 52.228-3 Workers' Compensation Insurance (Defense Base Act). Jul 2014 52.232-39 Unenforceability of Unauthorized Obligations. Jun 2013 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. Apr 1984

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7003 Control of Government Personnel Work Product. Apr 1992

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

(DEVIATION 2024-O0013 REVISION 1)

May 2024 Deviation 2024-O0013 May 2024

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. Jan 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

Jan 2023

252.204-7020 NIST SP 800-171 DoD Assessment Requirements. Nov 2023 252.222-7002 Compliance with Local Labor Laws (Overseas). Jun 1997

252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials.

Sep 2014

252.223-7008 Prohibition of Hexavalent Chromium. Jan 2023

252.223-7998 Prohibition on Procurement of Certain Items Containing Perfluorooctane Sulfonate or Perfluorooctanoic Acid. (Deviation 2022-O0010)

Apr 2023 Deviation 2022-O0010 Apr 2023

252.225-7041 Correspondence in English. Jun 1997 252.225-7048 Export-Controlled Items. Jun 2013 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

Jun 2023

252.225-7972 Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems. (DEVIATION 2024-O0014)

Aug 2024 Deviation 2024-O0014 Aug 2024

252.225-7976 Contractor Personnel Performing in Japan (DEVIATION 2018-O0019) Aug 2018 Deviation 2018-O0019 Aug 2018 252.232-7010 Levies on Contract Payments. Dec 2006 252.233-7001 Choice of Law (Overseas). Jun 1997 252.243-7001 Pricing of Contract Modifications. Dec 1991 252.244-7000 Subcontracts for Commercial Products or Commercial Services. Nov 2023 252.246-7003 Notification of Potential Safety Issues. Jan 2023 252.247-7023 Transportation of Supplies by Sea. Oct 2024

FAR Clauses Incorporated by Full Text

52.204-2 Security Requirements. (Mar 2021)

As prescribed in , insert the following clause:4.404(a)

SECURITY REQUIREMENTS (MAR 2021)

(a) This clause applies to the extent that this contract involves access to information classified "Confidential," "Secret," or "Top Secret."

(b) The Contractor shall comply with-

(1) The Security Agreement DD Form441), including the (32 CFR part 117); andNational Industrial Security Program Operating Manual

(2) Any revisions to that manual, notice of which has been furnished to the Contractor.

(c) If, subsequent to the date of this contract, the security classification or security requirements under this contract are changed by the Government and if the changes cause an increase or decrease in security costs or otherwise affect any other term or condition of this contract, the contract shall be subject to an equitable adjustment as if the changes were directed under the Changes clause of this contract.

(d) The Contractor agrees to insert terms that conform substantially to the language of this clause, including this paragraph (d) but excluding any reference to the Changes clause of this contract, in all subcontracts under this contract that involve access to classified information.

(End of clause)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services.

(DEVIATION 2025-O0003 and 2025-O0004)

(Jan 2025) Deviation 2025-O0004 (Mar 2025)

Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (MAR 2025) (DEVIATION 2025-O0003 and 2025-O0004)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (section 743 of Division E, Title VII, (Jan 2017) of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec (Section 1634 of Pub. L. 115-91).2023)

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Section 889(Nov 2021) (a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations .(Nov 2015)

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (31 U.S.C. 3903 and 10 U.S.C. 3801).(Mar 2023)

(6) A 52.233-3, Protest After Award (31A U.S.C.A 3553).(Aug 1996)

(7) A 52.233-4, Applicable Law for Breach of Contract Claim (Public Laws 108-77 and 108-78 ( 19A U.S.C.A 3805A note)).(Oct 2004)

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract…