2.1.1a 21R0011 P00003 Sol Amend 6.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Updating Technical Exhibit 1 Option Year 5 quanities in SOW, located in Section C, to match the numbers in CLINs 5001 through 5036. CLIN quantities remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-May-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N0040621R0011

X 9B. DATED (SEE ITEM 11)

12-Mar-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-May-2021

CODE

NAVSUP FLC PUGET SOUND

467 W STREET, 2ND FLR

ATTN: BROOKE BUTCHER

BREMERTON WA 98314

N00406 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0040621R0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SECTION SF30 - CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

MAINTENANCE AND SERVICING OF PORTABLE FIRE EXTINGUISHERS

1. DESCRIPTION OF SERVICES. The contractor shall furnish all personnel, management, transportation, tools, materials, parts, supplies, and equipment required to perform fire extinguisher maintenance and disposal as defined in this Performance Work Statement. Work to be performed in accordance with (IAW) current National Fire Protection Association (NFPA) 10 standard, for the inspection, maintenance, testing, and disposal of fire extinguishers listed in Technical Exhibit 1. Place of performance is throughout Command, Navy Region Northwest including the following locations: Naval Base Kitsap (NBK) Bremerton - to include Puget Sound Naval Shipyard (PSNS), Jackson Park, NBK Bangor, Keyport, NavMag Indian Island, Naval Air Station Whidbey Island, Everett, Smokey Point, Jim Creek, and Pacific Beach. This contract covers extinguishers in fixed facilities and fire apparatus. If there are conflicts, the Fire Prevention Office (FPO) will act as the Authority Having Jurisdiction

(AHJ).

1.2. OPERATIONAL REQUIREMENTS AND/OR TASK BREAKDOWN: Corrective maintenance returns a fire extinguisher to full operating capacity as described below.

1.2.1 Service Calls. The contractor shall provide all necessary personnel, management, transportation (including gas and travel time), tools, supplies, materials, parts, equipment, and labor for all service calls. Service calls includes up to 118 site visits per contract year to perform fire extinguisher maintenance throughout 10 Navy Region Northwest locations (breakdown listed in Technical Exhibit 2).

1.2.2 Scheduling. The Contractor shall coordinate with the Fire Prevention Office for a list of buildings and a list of facility contacts. The contractor shall obtain approval from the FPO before commencing any inspection/maintenance. If necessary, facility/building managers will escort contractor into controlled areas.

1.2.3 Inspections. Inspect and perform all annual, 6-year maintenance, and 5 or 12-year hydro testing, refilling and recharging of all portable and wheeled-type fire extinguishers listed in Section V-Technical Exhibit (TE) 1 of this PWS IAW NFPA 10. Tag each extinguisher showing at a minimum: name of company, technician, and date of inspection. Contractor is not responsible for inspections of extinguishers mounted on vehicles, equipment, or aircraft. If any extinguishers are missing or discharged, immediately notify the Navy Region Northwest (NRNW) Fire & Emergency Services (F&ES) at (360) 396- 0132.

1.2.4 Fire Extinguisher Recharge. The amount of recharge agent shall be verified by weighing.

The recharge gross weight shall be the same as the gross weight that is marked on the extinguisher label. For 6-year maintenance or 5 or 12-year hydrostatic testing, extinguishers shall be emptied.

The agent may be reused provided a closed system is used for emptying and the agent is stored in a sealed container to prevent contamination. The contractor shall provide a temporary extinguisher (of same type) when any extinguisher is removed from the facility/area for service.

1.3 Corrective Maintenance and Repair. Fire Extinguishers need to be operational at all times.

Corrective maintenance returns a fire extinguisher to full operating capacity as described below. The contractor shall pick-up any extinguishers identified by NRNW F&ES FPO as needing repair within 2 weeks of notification.

1.3.1 PARTS REPAIR. Contractor shall provide all parts and materials for repairs, not to exceed $3,500.00 annually.

1.3.2 Annual Maintenance. The contractor shall perform maintenance IAW NFPA 10, and repair extinguishers as necessary.

1.3.2.1 Touch Up Painting. Fire extinguishers paint shall be touched up as necessary for the purpose of corrosion control. Extinguishers shall be painted in accordance with the manufacturer’s specifications.

1.3.2.2 Labeling. The contractor shall replace fire extinguisher identification labels, classification symbols, product inspection stickers/plates/decals and other required information labeling if the originals are damaged or missing. Labeling shall be in accordance with the manufacturer’s specifications.

1.3.3 Unserviceable Extinguishers. The contractor shall dispose of any extinguisher identified as not required by the Fire Prevention Office or deemed unserviceable by NFPA 10 standards. The contractor is not responsible for permanent replacement of extinguishers that are unserviceable due to age, corrosion, etc.

1.3.4 The 6-year Fire Extinguishers Maintenance. The contractor shall perform overhaul maintenance, repair, and recharging IAW NFPA 10 and the manufacturer’s recommendations for each type of extinguisher listed in Technical Exhibit 1. Each 6-year maintenance shall be recorded on a collar tag and record decal affixed to the exterior of the extinguisher shell. The 5-year and 6-year maintenance of each extinguisher shall include the replacement of parts such as, but is not limited to, service collars, o-rings, valve stems, pins and inspection tags.

1.3.5 The 5 or 12-year (Hydrostatic) Extinguishers Maintenance/Testing/Recharge. The contractor shall hydrostatically test extinguishers and recharge extinguishers IAW NFPA 10 and the manufacturer’s recommendations. Affix collar tag and record decal on the exterior shell of extinguishers that pass the test. The contractor shall dispose of extinguishers that fail the hydrostatic test. Provide the type, size and serial number of failed extinguisher to the Fire Prevention Office. The 5 or 12-year maintenance of each extinguisher, shall include the replacement of parts such as, but is not limited to, service collars, o-rings, valve stems, pins, and inspection tags.

1.4 Record Keeping and Documentation. The contractor shall maintain an Inventory Record of all extinguishers. The inventory record will consist of a computer-generated Microsoft Excel listing of each facility detailing extinguisher installation, type, size, location, serial number, and inspection data. The contractor shall continuous update this Inventory Record to include the due date of the next 6-year maintenance, and 5 or 12-year hydrostatic tests of each extinguisher and correct count of the extinguishers for each facility. Send a copy of this inventory record via email to NRNW F&ES Fire Prevention Office (FPO) each month.

1.5. Environmental Protection. The contractor shall ensure that the purchase, use, handling, storage, and disposal of all toxic, hazardous and special materials and wastes are in accordance with federal, state and local environmental protection regulations. A closed recovery system is required for the recovery of dry chemical fire extinguishing agents.

1.6. Extinguishers Purchasing. Additional bottles may need to be purchased (new) throughout the year as required to replace extinguishers that are no longer serviceable, not to exceed $2,000 annually.

Contact Fire Prevention Office prior to purchasing replacement extinguishers.

2. Service Delivery Summary.

The Service Summary is a list of performance objectives and performance thresholds that represents the minimum acceptable level of performance. The performance objectives and thresholds shall be regularly verified by the FPO.

Each performance objective represents a significant task as identified by the Government at the time of contract award. These performance objectives and performance thresholds represent only the significant task of this contract and do not excuse the Contractor from performance of other responsibilities identified in this PWS.

PERFORMANCE OBJECTIVE PARAGRAPH PERFORMANCE THRESHOLD

1. Inspections/Maintenance/Repair

a. Annual Fire Extinguishers

b. 6-year Extinguishers

c. 5 and 12-year Extinguishers

d. Unserviceable Extinguishers

Fire Extinguishers are properly inspected and serviced according to frequency recommended by Manufacturer and/or NFPA 10.

1.2.3; 1.3; 1.3.1;

1.3.3; 1.3.4; 1.3.2

Inspect 90% of fire extinguishers during performance period.

90% of Fire Extinguishers are operational at all times.

PERFORMANCE OBJECTIVE PARAGRAPH PERFORMANCE THRESHOLD

2. Record Keeping/Reports:

Submitted within specified time.

1.4 Due monthly and prior to invoicing.

Emailed by the 5th of each month 90% of the time, with the remaining 10% by 10th of each month

3. Government Furnished Property and Services.

Extinguishers necessary to accomplish the work IAW this contract. The government will not furnish extinguishing agent of any kind.

4. General Information

4.1. Quality Control. Contractor shall develop and maintain a quality program to ensure maintenance and repair services are performed in accordance with NFPA 10. The government evaluator must have a specific quality control inspector to notify in case of customer complaints.

4.2. Quality Assurance. The government will periodically evaluate the contractor’s performance in accordance with applicable contracting regulations

4.3. Government Remedies. The contracting officer shall ensure the requirements of Contract Terms and Conditions are followed, and investigate contractor’s failure to correct nonconforming services.

4.4. Hours of Operation. 0700 to 1500

4.5. Security Requirements. The Contractor shall obtain and maintain installation access (badging).

4.6. Special Qualification. Contractors performing maintenance and recharging of extinguishers shall meet one of the following criteria:

(1) Factory training and certification for the specific type and brand of portable fire extinguisher being serviced.

(2) Certification by an organization, for the specific type and brand of portable fire extinguisher being serviced, acceptable to the Navy Region NW Fire Emergency Services.

(3) Registration, licensure, or certification by a state or a local authority having jurisdiction applicable to the specific type and brand of portable fire extinguisher being serviced.

A copy shall be provided to the Contracting Officer.

4.7 Transportation. Transportation of the extinguishers will be the sole responsibility of the contractor.

Contractor has the option to service the extinguishers on site if equipped. Contact the Fire Prevention Office to make pick-up/drop-off arrangements.

SECTION V TECHNICAL EXHIBITS (TE)

Technical Exhibit 1– Service Quantity List

Size/Type Services

Base Year Qty

Option Yr 1 Qty

Option Yr 2 Qty

Option Yr 3 Qty

Option Yr 4 Qty

Option Yr 5 Qty

Handheld Portables Annuals 3762 3762 3762 3762 3762 1881

Halatron, 65 lb Wheeled Annuals 84 84 84 84 84 42

Halatron, 150 lb Wheeled Annuals 6 6 6 6 6 3

2.5 lb Halatron 6 Year 4 1 1 1 1 1

5 lb ABC 6 Year 523 35 23 67 15 29

10 lb ABC 6 Year 572 136 29 93 45 188

20 lb ABC 6 Year 14 1 6 1 1 27 30 lb Class D, Sodium 6 Year 2 3 1 1 1 1 30 lb Class D, Copper 6 Year 1 1 1 1 1 1 Clean Agent (CleanGuard) 6 Year 1 1 1 1 1 1

5 lb ABC Hydro/Recharge 111 14 6 201 8 13

10 lb ABC Hydro/Recharge 542 110 29 62 11 30

20 lb ABC Hydro/Recharge 2 2 1 4 1 1

15 lb CO2 Hydro/Recharge 10 1 1 1 17 1

20 lb CO2 Hydro/Recharge 1 1 2 1 4 1 30 lb Class D, Sodium Hydro/Recharge 2 1 1 1 1 1 30 lb Class D, Copper Hydro/Recharge 1 1 1 1 1 1

Clean Agent (CleanGuard) Hydro/Recharge 6 1 1 1 1 1

Size/Type Services

Base Year Qty

Option Yr 1 Qty

Option Yr 2 Qty

Option Yr 3 Qty

Option Yr 4 Qty

Option Yr 5 Qty

2.5 Gallon Water Hydro/Recharge 1 1 1 1 1 1

Class K 6 Liter Hydro/Recharge 12 1 2 1 8 1

Class K 2.5 Gallon Hydro/Recharge 4 1 1 1 1 2

Disposal 0-20 500 200 200 200 200 100

Disposal 21-150 10 10 10 10 10 5

Technical Exhibit 2– Estimated buildings, fire extinguishers, and service calls per locations

Installation Number of Buildings

Number of Fire Extinguishers

Number of Service Calls

Bremerton 122 1479 35

Bangor 188 971 25

Whidbey Island 120 618 28

Everett 57 227 10

Indian Island 49 137 4

Jim Creek 58 96 3

Keyport 23 86 5

Pacific Beach 16 49 3

Smokey Point 13 76 3

Jackson Park 10 23 2

Totals 656 3762 118

QASP:

Performance Element

Performance Requirement

Surveillance Method

Frequency Acceptable Quality Level

Contract Deliverables

Contract deliverables furnished as prescribed in the PSW, attachments, CDRLs, Task Orders, etc., as applicable.

Inspection by the

GSO

100% inspection of all contract deliverables.

>90% of deliverables submitted timely and without rework required.

Overall Contract Performance

Overall contract performance of sufficient quality to earn a Satisfactory (or higher) rating in the GSO’s annual report on Contractor Performance

Assessment by the

GSO

Annual All performance elements rated Satisfactory (or higher)

Invoicing Monthly invoices per contract procedures are timely and

Review & acceptance of the invoice

Monthly 100% accuracy

Performance Element

Performance Requirement

Surveillance Method

Frequency Acceptable Quality Level accurate.

Combating Trafficking In Persons Plan (CTIP) per FAR clause 52.222-50(h)

Contractor to provide CTIP Plan for all contractor personnel performing on Government facility

Inspection by the

GSO

Annual

100% Compliance with the contractor plan

Surveillance Officer Name: TBD Phone: TBD Email: TBD

Additional:

Defense Biometric Identification System (DBIDS) for vendor base access Vendor’s requesting base access must go to the following website and register: http://dbids.dmdc.mil/#!/. Vendor’s must request for base access as soon as possible after receiving award to ensure that all employees base access request(s) are approved before the start of the contract’s period of performance.

SUPTXT203.1106-1 (3-18) CONTRACTOR SUPPORT THROUGH THE ABILITYONE PROGRAM

NAVSUP Fleet Logistics Center Puget Sound may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract. Offerors may execute their own Non- Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Surveillance Official for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP Fleet Logistics Center Puget Sound contract.

SUBTXT204-9400 (1-18) Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance of the performance start date.

Definition of “productive”:

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. Completed EQIP (Electronic Investigation)

d. All contractor resource(s) must have an active JPAS profile.

e. Common Access Card (CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning

(ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY ( IT) SYSTEMS

In accordance with (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M- 5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s CSM and ISSM/IAM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-

Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product) Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s ISSM/IAM. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Cyber Awareness training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years of legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your CSM and ISSM/IAM for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

Per NMCARS 5237.102-90:

“The contractor is required to completely fill in all required data fields using the following web address:

https://sam.gov/SAM/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov/SAM/.

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria.

Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service Contract Report.

Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information: • Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount). • Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the

Select Service Contract page where you can create other SCRs or edit an existing SCR.

(End of Summary of Changes)