SOW_Terms_and_Conditions.docx

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STATEMENT OF WORK

I. General: The Contractor shall provide the following services in support of Navy Region Southwest, Fire & Emergency Services: Annual SCBA Maintenance Service, Breathing Air Compressor Maintenance & Quarterly Air Sampling, Ground Ladder Testing, Annual Structural Ensemble Cleaning and Inspection, Rescue Equipment Annual Inspection & Maintenance, Structural Pump Testing and Fit Testing (Face Mask). Local Points of Contact (POCs) will be provided to vendor to assist with maintenance. Access to the space may be granted on weekends and Federal Holidays via point of contacts. The Contractor may use these facilities as necessary to complete the required tasking. All work shall be performed at the following locations:

1. Metro San Diego Installations (Naval Base Coronado, Point Loma, and San Diego, CA): The point of contact is the Installation Fire Chief at 619-767-7278. The Metro San Diego Installations encompass the twelve fire stations below:

a. NB Coronado Station 11, Bldg. 792, Hanger Rd, Coronado, CA 92135

b. NB Coronado Station 12, Bldg. 33, Saufley Rd, Coronado, CA 92135

c. NAB Coronado Station 13, Bldg. 19, Kwajalein Rd, Coronado, CA 92135

d. OLF Imperial Beach Station 14, Bldg. 5, 1498 13th St, Imperial Beach, CA 91932

e. San Clemente Island (SCI) Station 112, Bldg. 60143 Administration Rd, San Diego, CA 92132. Note: Government will transport all technicians and equipment to San Clemente Island by barge at no cost to the Contractor. Contractor must provide 14-day notice to the Installation Fire Chief to ensure Contractor personnel and equipment are added to the barge manifest. Please note there are times when the barge can be delayed due to weather conditions. No reimbursement will be given to the Contractor relating to weather delays to SCI.

f. San Clemente Island (SCI) Station 113, Bldg. 60006 Perimeter Rd, San Diego CA 92132. Note: Government will transport all technicians and equipment to San Clemente Island by barge at no cost to the Contractor. Contractor must provide 14-day notice to the Installation Fire Chief to ensure Contractor personnel and equipment are added to the barge manifest. Please note there are times when the barge can be delayed due to weather conditions. No reimbursement will be given to the Contractor relating to weather delays to SCI.

g. NB San Diego Station 16, Bldg. 52, Kalbfus Rd, San Diego, CA 92136

h. NB San Diego Station 17, Bldg. 3359, 3359 Norman Scott Rd, San Diego, CA 92136

i. NAVMED Balboa Hospital Station 18, Bldg. 10, 34800 Bob Wilson Dr., San Diego, CA 92140

j. MCRD Station 19, Bldg. 614, Belleua Ave, San Diego, CA 92140

k. NB Point Loma Station 110, Bldg. 539, 140 McClelland Rd, San Diego, CA 92106

l. NB Point Loma Station 111, Bldg. 340, 271 ½ Catalina Blvd, San Diego, CA 92106

2. Naval Air Weapons Station China Lake (NAWSCL) CA: The point of contact is the Installation Fire Chief at 760-939-4628 or 760-939-2146. NAWSCL encompasses the three fire stations below:

a. NAWS China Lake Station 21, Bldg. 00878, 1 Administration Circle, China Lake CA 93555-6100

b. NAWS China Lake Station 22, Bldg. 20009, 1 Administration Circle, China Lake CA 93555-6100

c. NAWS China Lake Station 23, Bldg. 70005, 1 Administration Circle, China Lake CA 93555-6105

3. Naval Air Station Lemoore (NASL) CA: The point of contact is the Installation Fire Chief at 559-998-1704. NASL encompasses the two (2) fire stations below:

a. NAS Lemoore Station 61, Bldg. 770 Franklin Ave. NAS Lemoore CA 93246

b. NAS Lemoore Station 62, Bldg. 190 Franklin Ave. NAS Lemoore CA 93246

4. Naval Weapons Station Seal Beach (NWSSB) CA: The point of contact is the Installation Fire Chief at 562-626-7005. NWSSB encompasses the one (1) fire station below:

a. NWS Seal Beach Station 31, Bldg. 203; 800 Seal Beach Blvd, Seal Beach, CA 90740

5. Naval Air Facility El Centro (NAFEC) CA: The point of contact is the Installation Fire Chief at 760-339-2251. NAFEC encompasses the one (1) fire station below:

a. NAF El Centro Station 41, Bldg. 137, 1605 3rd Street, El Centro CA 92243

6. Naval Air Station Fallon (NASF) NV: The point of contact is the Installation Fire Chief at 775-426-3400. NASF encompasses the two (2) fire stations below:

a. NAS Fallon Station 51, Bldg. 18, 4th St, Fallon NV 89496

b. NAS Fallon Station 52, Bldg. 302, Churchill Ave, Fallon NV 89496

7. Naval Base Ventura County (NBVC) CA: The point of contact is the Installation Fire Chief at 805-989-7034. NBVC encompasses the four (4) fire stations listed below:

a. NBVC Point Mugu Station 71, Bldg. 391 Ronald Reagan, Point Mugu, CA 93042

b. NBVC Point Mugu Station 72, Bldg. 642 Ronald Reagan, Point Mugu, CA 93042

c. NBVC Port Hueneme Station 73, Bldg. 430 Patterson Rd., Port Hueneme, CA 93043

d. NBVC St. Nicholas Island Station 74, Bldg. 144 Monroe Dr., San Nicholas Island, CA 93042. Note: Government will transport all technicians and equipment to St. Nicholas lsland by barge at no cost to the Contractor. Contractor must provide 14-day notice to the Installation Fire Chief to ensure Contractor personnel and equipment are added to the barge manifest. Please note that there are times where the barge can be delayed due to weather conditions. No reimbursement will be given to the Contractor relating to weather delays to SNI.

II. Period of Performance: The contract shall be established for one (1) Base Year plus two (2) 12-month Option Years as follows:

III. Services to be provided: All services shall be performed in accordance with the manufacturers’ specifications and the National Institute for Occupational Safety and Health (NIOSH), the National Fire Protection Association (NFPA) and OSHA standards and testing procedures.

1. Contractor must provide a schedule of performance for each section listed in the contract within 30 days of award.

2. Contractor must provide names of contractor and sub-contractor employees to be vetted through security for base access. Form DD-5512 must be completed by each employee requiring access to Installations and each employee must be listed on the NRSW Security spreadsheet. COR will provide DD-5512 and spreadsheet upon award of contract. This information must be provided to the COR within 21 days after contract award date.

IV. Service Warranty: The Contractor guarantees all service and repairs for a period of one year, unless damage is due to misuse, tampering, fire damage, or normal wear-and-tear. Items that require calibration will be marked so that tampering is evident to the Contractor; if certified units require re-calibration, the unit will be brought back to manufacturer’s specifications at Contractors expense.

V. Manufacturer Parts Warranty: Contractor shall be responsible for processing Manufacturer’s warranty on parts only. If any components under warranty require warranty labor for warranty implementation, then the Contractor shall notify the COR and Installation Fire Chief for warranty processing.

Contractor will provide a Work Summary Report for each fire station on the installation where the Manufacturer’s warranty on parts was provided. The Work Summary Report will include all parts processed under parts warranty and any items requiring warranty labor for warranty implementation submitted to the COR and Installation Fire Chief.

If Contractor’s certified technician is authorized by Original Equipment Manufacturer (OEM) to process Manufacturer’s warranty on parts, Contractor will be responsible for identifying parts under warranty that require replacement and forwarding to the Contracting Officer Representative (COR) and Program Point of Contact (POC) for approval. Contractor will process the part warranty claim directly with the OEM and receive a replacement part for the part under warranty.

Contractor shall not proceed with warranty labor repairs for items under warranty, or purchase any replacement parts prior to receiving the warranty replacement part. The Government will not reimburse the Contractor for these costs.

If the manufacturer rejects the warranty or does not authorize the Contractor to process Manufacturer’s warranty on parts, the contractor must notify the COR and Installation Fire Chief by the end of date of service so the government may determine cause of rejection and determine further action. Any item no longer under warranty will be identified on the Work Summary Report and will be the responsibility of the government to determine further action.

VI. Description of Services

001 Annual SCBA/SAR/RIT/AIRLINE REGULATORS/Mobile Air Carts Annual Maintenance Service. Provide all required consumables and tools required to complete maintenance at all locations. SCBAs will be made accessible as required.

Applicable Guidelines: The 2018 edition and any updates for the duration of this contract of the NFPA 1500, Standard on Fire Department Occupational Safety and Health Program. Scott Technician manuals, Honeywell Posichek Manual, NFPA 1852, 1981, 1982, 1404, NIOSH Self Contained Breathing Apparatus (SCBA) Standards (https://www.cdc.gov/niosh/npptl/respstandards/approvedstandards/scba_cbrn.html).

Qualifications:

Contractor shall provide SCOTT SAFETY qualified personnel to complete annual certification, testing, required maintenance and parts warranty replacements of Scott Safety SCBA/SAR/RIT/AIRLINE REGULATORS SCOTT SAFETY Mobile air carts equipment. Contractor must provide proof of authorization from the OEM to perform work on SCOTT SAFETY SCBA equipment.

Maintenance – Over and above warranty:

(For parts warranty, see Section V) SCOTT SAFETY certified technician to perform all inspection, testing and maintenance listed in the Requirements section below. It will be the responsibility of the contractor to contact SCOTT SAFETY to verify manufacturer’s warranty. Contractor’s certified technician, if authorized by the OEM, shall process warranties for parts only. Any SCBA unit or component found to be defective and requiring repair over and above normal maintenance to include items outside of warranty, will be labeled with an “OUT OF SERVICE” tag, identified on the Work Summary Report and reported to both the Installation Fire Chief and COR by the end of day of service. The Contractor will be required to provide a price quote to the COR and Program POC within 5 business days for budgeting purposes only. No repairs will be performed until the government determines further action. Repair/maintenance work above and beyond warranty; for “out of service” items; or for “damaged” items would need to be performed under a separate competitive contract. The quote must identify the problem and solution; to include each components serial number, model number, the installation/location, the internal fire department numbering (if utilized - e.g. E-12-C would mean engine 12 captain), current service date/status; and any other serial # required by SCOTT SAFETY to complete the repair. The Contractor shall only use the manufacture certified parts or authorized parts. No generic filters or parts are authorized.

Requirements:

SCBA/SAR/RIT/AIRLINE REGULATORS/Mobile Air Carts Annual Maintenance. On-site inspection, testing, maintenance, and recertification of SCBA units and its components within Navy Region Southwest. The components of an assembled SCBA unit include the facemask, air cylinder and valve, backpack and harness, regulator, air hoses with couplings/connectors, gauges, electronics, and miscellaneous securing parts as outlined in the SCBA model breakdown charts from SCOTT SAFETY. Air Carts consist of the cart, associated gauges, couplings/fittings, hoses, High Pressure (HP) and low pressure output regulators and SAR hoses. Service shall be conducted on-site and include an inventory of each unit by serial number, model number, location/station number and current service date.

· Each unit will be inspected visually.

· The SCBA unit shall be flow tested annually on a Posichek machine, and/or after any modifications requiring a new flow test as outlined in the current SCOTT Technician manuals and Posichek manual. No SCBA shall be returned to service unless accompanied by a Posichek flow test sheet indicating that it has passed all tests 100% and Flow Test sheet is signed by the technician. All completed Flow Test sheets will be provided to the Installation Fire Chief and COR within 7 business days.

· The regulator shall be visually and functionally tested as outlined in the Scott Technician manual. The pressure reducer shall be visually and functionally tested as outlined in the Scott Technician manual.

· The harness and backpack assembly shall be visually and functionally tested as outlined in the Scott Technician manual.

· The cylinder assembly includes the hand-wheel mechanism and pressure gauge, burst disc safety device and valve assembly in its entirety. The cylinder vessel shall be visually inspected and Contractor shall replace any items needed to return it to usable service. If cylinder is found to have any damage, the item must be tagged out of service and a price quote for repair for budgeting purposes shall be provided to the COR and Program POC within 5 business days. The price quote must contain the Federal Fire Department (FFD) number the of cylinder and manufacture serial number, the type of damage and the cost to bring cylinder back to 100% serviceability.

· All flow test reports shall include all serial numbers of the SCBA/SAR/RIT/AIRLINE REGULATORS/ SCOTT Mobile air carts being tested. A copy of all flow test reports must be provided to the COR and Installation Fire Chief within 7 business days of completion of service for each installation.

· All adjustments or repairs made shall be clearly stated in the comments section on the POSICHEK form before being printed and signed. If no adjustments/repairs were made to the unit being tested it shall be stated as such. A copy of all flow test reports must be provided to the COR and Installation Fire Chief within 7 business days of completion of service for each installation.

· All annual certifications, required maintenance and warranty repairs shall be performed on site.

· AA & AAA (voicecomm’s) Batteries will be replaced annually by Contractor at annual servicing. All batteries being replaced shall be of same type as authorized by SCOTT Technician manual. All batteries shall be changed in PASS device, Voice Comm, RIT PAK, Chest gauge, SARPAK Gauge assembly, and no mixing of used and new batteries are authorized. The date shall be written on batteries with month / year. All batteries shall be in compliance with manufacturer recommended specifications.

· Full electronic testing of PASS (Personal Alert Safety system), shall be visually and functionally tested as outlined in the Scott Technician Manual. Mobile Air Cart Pressure gauges are tested and calibrated. If gauges are not within factory tolerance they shall be replaced and identified in the Work Summary Report.

· Mobile air cart Hand Valves are operationally tested and serviced. If the valve no longer meets minimum operational requirements it will be replaced. If a valve is found to have any damage, the item must be tagged out of service and a price quote for repair for budgeting purposes provided to the COR and Installation Fire Chief within 5 business days. The price quote must contain the Federal Fire Department (FFD) number the of cylinder and manufacture serial number, the type of damage and the cost to bring cylinder back to 100% serviceability.

· High Pressure (HP) hoses are checked for damage and replaced if necessary.

· Airline Regulators shall be visually and functionally tested as outlined in the Scott Technician manual.

· The wheeled frame unit, pneumatic unit HP system, LP system, mainframe unit, and electrical unit will be inspected according to manufacturer requirements.

· The following final performance tests will be performed and documented leak, static LP manifold pressure, flow rate, and relief valve set point.

· Testing, maintenance, and recertification of confined space hoses, SAR hoses, air cart hoses or low pressure supplied air line systems will be tested and marked in accordance with NFPA 1852, 1981, 1982, 1404.

Deliverables: Complete records and reports are kept of all test results. The following must be provided to the Installation Fire Chief and COR during and/or after each installation’s service visit:

· During the service visit, any deviations will be returned to manufacturer’s operating standard or tagged out of service for repair or due to end of service life and reported to the Installation Fire Chief or Operations Chief on duty by the end of the day and to the COR on the next business day.

· Any SCBA units or components that do not pass inspection will be labeled with an “OUT OF SERVICE” tag, identified on the Work Summary Report and reported to both the COR and Program POC by the end of day of service.

· If cylinder is found to have any damage, a price quote for repair for budgeting purposes must be provided to the COR and Program POC within 5 business days. The price quote must contain the Federal Fire Department (FFD) number the of cylinder and manufacture serial number, the type of damage and the cost to bring cylinder back to 100% serviceability. No repair will be performed until the government determines further action. Repair/maintenance work above and beyond warranty; for “out of service” items; or for “damaged” items would need to be performed under a separate competitive contract.

· After completion of the service visit a Work Summary Report of services provided including each components serial number, model number, the installation/location, the internal fire department numbering current service date and service status within 7 calendar days to the Installation Fire Chief and COR.

· Contractor must provide proof of current Certificate of POSICHECK and PORTACOUNT calibration performed by a certified technician. Certification for the POSICHECK is through Honeywell. Certification for the PORTACOUNT is through TSI (Precision Measurement Instruments).

· All Flow Test Sheets complete with proper comments as outlined above and be permanent to the form (no hand written ink comments allowed) then shall be signed by the service tech.

· In conjunction with the Work Summary Report, the contractor will provide a copy of all SCOTT Testing results for each SCBA unit.

· Contractor must provide proof of current SCOTT SAFETY SCBA technician certification.

· Contractor must provide a schedule of performance within 30 days of contract award date.

002 Breathing Air Compressor Maintenance Service & Quarterly Air Sampling. Provide all required consumables and tools required to complete on-site testing at all locations. Equipment will be made accessible as required.

Applicable Guidelines: The 2018 edition and any updates for the duration of this contract of the NFPA 1989: Standard on Breathing Air Quality for Emergency Services Respiratory Protection, 2013; NFPA 1500: Standard on Fire Department Occupational Safety and Health Program; Occupational Safety and Health Administration (OSHA) 29 CFR 1910.134; Manufacture Maintenance Manual.

Qualifications:

Contractor shall provide personnel who are qualified to perform all breathing air compressors equipment inspection, testing, maintenance and warranty replacements in accordance with manufacturers and NFPA requirements. Contractor shall be OSHA respiratory certified and be able to provide proof of certification. Contractor must provide proof of certification from each manufacturer listed below for all technicians. These certifications are provided by the individual manufacturers. See compressor inventory list below for manufacturers.

Maintenance – Over and above warranty:

(For parts warranty, see Section V) Contractor will perform all inspection, testing and maintenance listed in the Requirements section below. It will be the responsibility of the contractor to contact each manufacturer to verify manufacturer’s warranty. Contractor’s certified technician, if authorized by the OEM, shall process warranties for parts only. Any air compressor component found to be defective and requiring repair over and above normal maintenance to include items outside of warranty, will be labeled with an “OUT OF SERVICE” tag, identified on the Work Summary Report and reported to both the Installation Fire Chief and COR by the end of day of service. The Contractor will be required to provide a price quote to the COR and Program POC within 5 business days for budgeting purposes only. No repairs will be performed until the government determines further action. Repair/maintenance work above and beyond warranty; for “out of service” items; or for “damaged” items would need to be performed under a separate competitive contract. The quote must identify the problem and solution; to include each components serial number, model number, the installation/location and current service date/status. The Contractor shall only use the manufacture certified parts or authorized parts. No generic filters or parts are authorized.

Requirements for the Annual Maintenance Service: (Annually or bi-annually based on manufacturer requirements): Breathing Air compressor and refill stations, storage trailers and gas boosters or decanting systems shall be serviced according to the respective Manufacturers specifications.

· This inspection shall be carried out on–site including the fill station preliminary data, pre-test data, test, labels and instructions and appearance as well as operational readings, accessories, monitors, air test, labels, instructions and appearance.

· All servicing, repairs, calibrations and testing of breathing air compressors, refill stations, storage trailers and gas boosters or decanting systems shall be performed.

· Contractor shall provide air-testing services, if required.

· The Contractor shall perform preventative maintenance services to twenty-one (21) breathing air compressors referenced in this statement of work.

· The Contractor shall only use the original manufacture certified parts or authorized certified manufacture parts. No generic filters or parts are authorized.

· All services shall be performed in accordance to manufacture standards and NFPA 1989. Summary of services to be performed are as follows:

a. Breathing air compressor oil and filter change

b. Check inter-stage/final separator pressures, record and complete to manufacturers parameters and if applicable previous service

c. Check automatic control mechanisms for proper settings and operation.

d. Check interstage safety valves

e. Check belt wear/tension

f. Clean intercooler/aftercooler for proper cooling

g. Check/clean final separator and blow down valve

h. Drain and properly dispose of condensate muffler reservoir

i. Recalibrate CO monitor

j. Replace purification /dryer cartridges as equipped

k. Prepare equipment report indicating any operation/service recommendations for improved service

l. Replace of co span gases as required

m. Replace as required service panel light bulbs and O-rings

n. Calibration of HP regulators if required.

Requirements for the Quarterly Air Sampling:

· The service will include quarterly air samples on all twenty-one (21) breathing air compressor systems serviced.

· The 21 breathing air compressors will have their initial quarterly sample taken by the Contractor’s technicians in the presence of a representative of the Government in order to train and familiarize the Government representative with the procedures for the remaining 3 quarters air sample requirement. Shipping of these 21 air samples will be the responsibility of the Contractor. The contractor will provide air sample testing kits quarterly to the individual sites with a pre-labeled mailing container for the sites to submit to the lab. All pre-labeled containers provided by the contractor to the sites must include COR and Technical POC contact information so testing results will be sent directly to them from the lab.

· Postage for test kit containers for the remaining sixty-three (63) samples over the final three quarters of the annual contract will be the Contractor’s responsibility.

Training Requirements for the Breathing Air Compressor & Quarterly Air Sampling:

· Contractor will provide on-site training for each type of breathing air compressor listed in the region inventory list. Training shall cover the basic operation and functioning of ultrahigh pressure breathing air compressors, storage cylinders, pumps and trailers. This training is hands-on and covers cylinder refilling, dos and don'ts regarding filling and decanting of high-pressure cylinders, Basic maintenance, changing of purification filters, calibrating of monitoring sensors as well as pointing out the dangers involved in the handling and pumping of ultra-high-pressure breathing air. This training will include the process for conducting the on-site air sample testing required by the government representative each quarter.

· Contractor will provide a list of individuals who have successfully completed this training to the COR and to the Installation Fire Chief.

Inventory:

Region Breathing Air Compressor List:

Deliverables: Complete records and reports are kept of all air samples to include quarterly, annual and after breathing air compressor maintenance, repair and certification:

· Contractor must provide air sample results and a Work Order Summary of services provided including a serial number, model number, location/station number, current service date and service status within 7 calendar days to the Installation Fire Chief and COR.

· Any deviations will be returned to manufacturer’s operating standard or tagged out of service for repair or due to end of service life and reported to the Installation Fire Chief or Operations Chief on duty by the end of the day and to the COR on the next business day.

· Air Compressors that do not pass inspection will be labeled with an “OUT OF SERVICE” tag, identified on the Work Summary Report and reported to both the Installation Fire Chief and COR by the end of day of service.

· The Contractor will be required to provide a price quote to the COR and Program POC within 5 business days for budgeting purposes only. No repair will be performed until the government determines further action. Repair/maintenance work above and beyond warranty; for “out of service” items; or for “damaged” items would need to be performed under a separate competitive contract.

· The Contractor must notify the Installation Fire Chief or on-duty Operation Chief within 24-hours of a negative air sample result.

· Contractor will include documentation on the Work Summary Report that test kit containers for the remaining sixty-three (63) samples for the final three quarters of the annual contract have been provided to each Fire Station with a compressor on the installation.

· Contractor will provide a list of individuals who have successfully completed this training to the COR and to the Installation Fire Chief within 7 business days of completion of the training.

· Contractor must provide proof of current technician certification from each manufacturer listed in the inventory.

· Contractor shall be OSHA respiratory certified and be able to provide proof of certification.

· Contractor must provide a schedule of performance within 30 days of contract award date.

003 Ground Ladder Testing: Provide all required consumables and tools required to complete on-site testing at all locations. Equipment will be made accessible as required. The Contractor shall provide required annual inspection, testing and maintenance service of fire department ground ladders identified in the requirements of this statement of work.

Applicable Guidelines: The 2018 edition and any updates for the duration of this contract of the NFPA 1932, Standard on Use, Maintenance, and Service Testing of In-Service Fire Department Ground Ladders, NFPA 1911: Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Automotive Fire Apparatus, NFPA 1500: Standard on Fire Department Occupational Safety and Health Program; Occupational Safety and Health Administration (OSHA); Manufacture Maintenance Manual.

Qualifications:

Contractor shall provide personnel who are qualified to perform fire ground ladder inspections, testing, maintenance and warranty replacements in accordance with manufacturers and NFPA requirements. Contractor must provide a corporate certificate of compliance from Underwriters Laboratory (UL) or Factory Mutual Research (FM) as proof of certification to provide services requested.

Maintenance – Over and above:

Warranty only applies to ladders purchased within the last 12 months. (For parts warranty, see Section V) Contractor will perform all inspection, testing and maintenance listed in the Requirements section below. It will be the responsibility of the contractor to contact the manufacturer and provide the ladder’s purchase date to verify manufacturer’s warranty. Contractor’s certified technician, if authorized by the OEM, shall process warranties for parts only. Any ladder found to be defective and requiring repair over and above normal maintenance, will be labeled with an “OUT OF SERVICE” tag, identified on the Work Summary Report and reported to both the Installation Fire Chief and COR by the end of day of service. The Contractor will be required to provide a price quote to the COR and Program POC within 5 business days for budgeting purposes only. No repairs will be performed until the government determines further action. Repair/maintenance work above and beyond warranty; for “out of service” items; or for “damaged” items would need to be performed under a separate competitive contract. The quote must identify the problem and solution; to include each ladders serial number, model number, the installation/location and current service date/status. The Contractor shall only use the manufacture certified parts or authorized parts. No generic parts are authorized.

Requirements: (Annually) Inspection, testing, maintenance, and recertification of ladders.

· Prior to service testing the ladders shall be visually inspected in accordance with Chapter four of the NFPA 1932.

· All Defects shall be recorded and those ladders failing to meet the set requirements shall not be put forward into the service-testing phase.

· The heat indicating labels will also be inspected at this time and replaced as needed.

· This testing shall include a horizontal bend testing, roof hook testing, extension ladder hardware, hardness service testing (in accordance with manufacturer’s specifications).

Deliverables: Complete records and reports are kept of all ladder testing results:

· Contractor must provide a Work Summary Report of services provided including a serial number, model number, location/station number, current service date and service status within 7 calendar days to the Installation Fire Chief and COR. A testing work sheet for each ladder to be provided with Work Summary Report submission.

· Contractor will provide a testing work sheet for each ladder that includes: the date test is performed; Station/Installation; Type of Ladder; Apparatus ID number; Load Test; Ladder length; Ladder construction material and type. To include a list identifying criteria used for visual inspection and repair in determining pass/fail. If requested, COR can provide test form sample with requirements.

· Contractor must be able to provide proof of Underwriters Laboratory (UL) or Factory Mutual Research (FM) certification of serviceability.

· All Ladders passing inspection require a dated Ladder Inspection Tag to be attached and recorded on the Work Summary Report.

· Ladders that do not pass inspection will be labeled with an “OUT OF SERVICE” tag, identified on the Work Summary Report and reported to both the Installation Fire Chief and COR by the end of day of service.

· The Contractor will be required to provide a price quote to the COR and Program POC within 5 business days for budgeting purposes only. No repair will be performed until the government determines further action. Repair/maintenance work above and beyond warranty; for “out of service” items; or for “damaged” items would need to be performed under a separate competitive contract.

· Contractor must provide a schedule of performance within 30 days of contract award date.

004 Annual PPE Structural Ensemble Cleaning and Inspection: Provide all consumables and tools required to clean and inspect all PPE structural ensembles at all locations. Ensembles will be made accessible according to schedule provided by the contractor. This contract requires pickup/drop-off service at all the locations identified in Section I.1:

Pickup/Drop-off Service: All Installations will have pick up and drop off service for Structural Ensemble Cleaning and Inspection from the Fire Station where each employee is assigned. SCI will send all ensembles to NB Coronado for pickup service. SNI will send all ensembles to NB Ventura County. Contractor will provide all consumables and tools required to complete this service. PPE Structural Ensemble must be picked up and returned within 72 hours (depending on the firefighter’s duty schedule). Contractor will work with the Installation Fire Chief for coordination on the drop off schedule and provide schedule to the COR and Program POC.

Applicable Guidelines: The 2018 edition and any updates for the duration of this contract of the NFPA 1851: Standard on Selection Care, and Maintenance of Protective Ensembles for Structural Fire Fighting; NFPA 1500: Standard on Fire Department Occupational Safety and Health Program; Occupational Safety and Health Administration (OSHA); Manufacture Maintenance Manual.

Qualifications:

Contractor shall provide personnel who are certified to perform advanced care, inspection and cleaning in accordance with NFPA 1851, on Morning Pride by Honeywell Structural Ensembles.

Maintenance – Over and above:

The Contractor will clean and inspect all structural firefighting PPE Structural Ensemble to ensure serviceability in accordance with NFPA 1851. Any Structural Ensemble found to be defective and requiring repair over and above normal maintenance, will be labeled with an “OUT OF SERVICE” tag, identified on the Work Summary Report and reported to both the Installation Fire Chief and COR by the end of day of service. The Contractor will be required to provide a price quote to the COR and Program POC within 5 business days for budgeting purposes only. No repairs will be performed until the government determines further action. Repair/maintenance work above and beyond warranty; for “out of service” items; or for “damaged” items would need to be performed under a separate competitive contract. The quote must identify the problem and solution; to include each ensemble/components serial number, model number, the installation/location, member’s name and current service date, and service status.

Requirements: (Annually) Contractor must provide care and maintenance service for Personal Protective Equipment (“PPE”) as outlined by NFPA 1851.

· The maintenance service includes cleaning and inspection using approved OEM standards and methods.

· All PPE Structural Ensembles will be cleaned in accordance with NFPA 1851 standards.

· Inspect for: soiling, physical damage, damaged trim, damaged closures and hardware, moisture barrier and seam sealing integrity, seam integrity (including missing or broken stitches,) material integrity, loss or shifting of the thermal liner, wristlet integrity and functionality, reflective trim and hook/loop integrity, attachment and functionality, label integrity and legibility, accessory compliance, correct assembly and size compatibility of shell, liner and DRD (Drag Rescue Device.)

· One Structural Ensemble set will include but is not limited to coat ensemble, pant ensemble, liners, firefighter boots, hood, and gloves.

Inventory: Base Year - 500 Ensembles; Option year 1 – 600 Ensembles; Option year 2 – 700 Ensembles Deliverables: Complete records and reports are kept of all results:

· Contractor must provide a Work Summary Report of services to include a serial number, model number, location/station number and current service date within 7 calendar days to the Installation Fire Chief and COR.

· If during the inspection process, the ensemble has been found to have damage that requires repair, the contractor will tag the ensemble “OUT OF SERVICE”, document the damage on the Work Summary Report and inform the installation Fire Chief and COR by the end of the service day.

· Contractor will be required to provide a repair quote to the COR and Program POC within 5 business days for budgeting purposes only. No repairs will be performed until the government determines further action. Repair/maintenance work above and beyond warranty; for “out of service” items; or for “damaged” items would need to be performed under a separate competitive contract.

· The quote must identify the problem and solution; to include each ensemble/components serial number, model number, the installation/location, member’s name and current service date, and service status. Quote must be provided within 5 business days.

· Contractor must provide proof of current Honeywell Personal Protection Equipment (PPE) technician certification.

· Contractor must provide a schedule of performance within 30 days of contract award date.

005 Rescue Equipment Annual Inspection & Maintenance: Provide all required consumables and tools required to complete on-site testing at all locations. Equipment will be made accessible as required.

Applicable Guidelines: The 2018 edition and any updates for the duration of this contract of the NFPA 1936: Standard on Power Rescue Tools, NFPA 1500: Standard on Fire Department Occupational Safety and Health Program; Occupational Safety and Health Administration (OSHA); Manufacture Maintenance Manual.

Qualifications:

Contractor shall provide personnel who are authorized/qualified service provider to perform all rescue equipment inspection, testing, maintenance and warranty replacements in accordance with manufacturers and NFPA requirements. Technicians should have completed Rescue Tool Repair training and must provide proof of course completion.

Maintenance – Over and above: Contractor will perform all inspection, testing and maintenance listed in the Requirements section below. Any rescue equipment found to be defective and requiring repair over and above normal maintenance, will be labeled with an “OUT OF SERVICE” tag, identified on the Work Summary Report and reported to both the Installation Fire Chief and COR by the end of day of service. The Contractor will be required to provide a price quote to the COR and Program POC within 5 business days for budgeting purposes only. No repairs will be performed until the government determines further action. Repair/maintenance work above and beyond warranty; for “out of service” items; or for “damaged” items would need to be performed under a separate competitive contract. The quote must identify the problem and solution; to include each rescue tool type, manufacturer, serial number, model number, the installation/location and current service date/status. The Contractor shall only use the manufacture certified parts or authorized parts. No generic parts are authorized.

Requirements: (Annually) The Contractor shall perform annual inspection/testing/repair/service maintenance shall include the following items:

· All motors shall be cycled checking exhaust, starting cord switches, cable, plug, frame/carrying handle/base plates, and control blocks for damage or leaks.

· Replace the spark plug in the gasoline powered pump or brushes in the electric powered units if required.

· Change the crankcase oil in the gasoline or diesel engine, and change all the fluid in the hydraulic system with the proper factory specified fluid.

· Visually inspect the internal operating parts of the pumps if problems are detected.

· Check and adjust the pump pressure to meet manufacturer specifications.

· Adjust the carburetor and clean the air filter.

· Pressure test the whole system and replace any leaking “o” rings. Internal seals on hydraulic cylinders are excluded.

· Cycle all tools and check their working condition. Carrying and Deadman’s handles will be checked for damage.

· Set and check all safety relief valves on the tools to the factory specified pressure. Main slide valve, plunger seals, pigtails, and dust caps will be inspected.

· Inspect spreading tips, clean and adjust as needed. Grease points will be re-greased if required.

· Inspect the arms of the spreader and de-burr if needed. Lock rings, hinge pins, nuts, yoke, and plunger will be checked.

· Inspect the cutter for worn parts and tighten bolts to specification, lock rings, yoke, plunger, and hinge pins for damage, and re-grease points if required.

· Inspect cutter blades, clean and dress small burrs in the cutting edge, lubricate the blades.

· Inspect the ram pistons for signs of damage, lubricate the ram heads.

· Check and adjust the high and low pressure settings on the foot pump. Inspect hinge pins, spring and handle/pedal.

· Check and adjust the pressure of the air pump.

· Inspect, pressure test and clean the hose reel.

The Contractor shall follow the preventative maintenance guidelines for the types of on the listed equipment as follows:

a. Pump Service - Hydraulic Unit

· Check Power Unit for external damage & oil leaks

· Check Frame/carrying handle for damage

· Check for correct hydraulic oil volume output

· Check Pump switchover valve pressure setting, correct if necessary

Deliverables: Complete records and reports are kept of all rescue tool maintenance & servicing results;

· Contractor must provide a Work Summary Report of services to include the manufacturer, serial number, model number, location/station number and current service date within 7 calendar days to the Installation Fire Chief and COR.

· If during the inspection process, a rescue tool has been found to have damage that requires repair, the contractor will tag the rescue tool “OUT OF SERVICE”, document the damage on the Work Summary Report and inform the Installation Fire Chief and COR by the…