2.05b Amendment 0002.pdf

N6831626DUM0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued for the follow ing actions-

1. Add the Questions and Answ ers section.

2. Adjust PWS Sect. 1.2.2.3.2 and 5.10.5.1.

3.Adjust Addendum 52.212-1 to reflect the correct Volume numbers.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Aug-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N0018925QG126

X 9B. DATED (SEE ITEM 11)

04-Aug-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Aug-2025

CODE

NAVSUP FLC NORFOLK CONTRACTING

GROTON OFFICE

ATTN: L. BENOIT CODE 215.2

BOX 500 - BLDG. 84-2

GROTON CT 06349

N00189 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0018925QG126

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS AND RESPONSES

1. The size of the Government’s Past Performance Information Form necessitates placement within the required 1-inch sized margin. Will the Government please confirm that this section of the Offeror’s proposal is permitted to utilize the margin space?

Response: Additional pages can be added; however, this will count against the number of pages required under that section.

2. The page limitation table on page 44 of the RFP states that the staffing approach and past performance are both included in Volume II. However, page 46 references volume III in the past performance section. Will the Government please clarify if the staffing approach and past performance are one volume or two separate volumes.

Response: Each factor has its own volume, so staffing approach and past performance will be separate. An amendment will be processed providing the correct volume numbers.

3. What is the current number of FTEs on the incumbent contract?

Response: 3 FTEs

4. Has overtime been required on the current incumbent contract?

Response: No.

5. On page 7, point 1.2.2.3.1, Qualifications for Graphic Arts Services, it says “The proposed employee(s) shall have a minimum of three years specialized experience in photography and two years of general visual information services experience.” Should that be “three years specialized experience in graphic arts,” or is the Graphic Arts Services employee expected to also have photography experience?

Response: Graphic Arts employee(s) shall have three years specialized experience in photography and two years of general visual information services experience.

6. On page 7, point 1.2.2.3.2, Specialized Experience Definition for Graphic Arts Services, there is a sentence that starts, “For graphic,” but is not finished. What is the rest of the sentence supposed to say?

Response: Disregard the last sentence. It is a typo. An amendment will be processed to remove the sentence “For graphic”.

7. On page 46, it says, “For each contract submitted, quoters shall include relevant contract documentation, such as the contract and the PWS, substantiating the work performed.” Will the government please confirm submitting only the full PWS satisfies this requirement?

Response: No, contract and PWS must be submitted.

8. What is the current procedure for submitting a Past Performance Questionnaire (PPQ) for a completed contract where the Contracting Officer is no longer available?

Response: The Contracting Officer is not always the end user. There should still be personnel that would be able to provide feedback on the contract performance.

9. 5.10.5.1 Contingency Support: Does the additional personnel support mean resource existing FTEs on contract in support of the approved assignment?

Response: Current FTEs only.

10. Is it acceptable to submit our proposal under the condition that, if selected, we will promptly proceed with securing the required Secret Facility Clearance for both our facility and our personnel?

Response: An existing Secret Facility Clearance is required in accordance with the solicitation.

11. Is there any incumbent/recompete or this is a brand new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

Response: This is a follow-on to the current contract N0018925PG006 which was awarded to Fisher-Cal Industries, Inc.

The following have been modified:

52.212-1 ADDENDUM

The Government intends to award a Firm-Fixed-Price (FFP) contract as a result of this solicitation in accordance with FAR Part 13.5.

The procedures of FAR 15.3 do not apply to this source selection. While not an all-inclusive list, some examples of FAR 15.3 requirements that do not apply are the competitive range determinations, the FAR 15.3 rules for discussions, format evaluation plans, and formal evaluation documentation.

Award will be made to the quoter whose quote is most advantageous to the Government under the selection criteria set forth in this solicitation. The Government intends to evaluate quotes and award a contract based on initial quotes.

Therefore, the quoter’s initial quote should contain the quoter’s best terms from a Facility Clearance, Staffing Approach, Past Performance, and Price standpoint. The Government may contact any or all of the quoters with questions concerning their quotes. The Government reserves the right to award a FFP contract to other than the lowest priced quote; award a FFP contract without exchanges; or award a FFP contract after exchanges, whichever is in the best interest of the Government.

QUESTIONS:

Quoters may submit questions regarding clarification of solicitation requirements directly to the Contract Specialist via email at Larissa.v.benoit.civ@us.navy.mil. It is requested that all questions be received no later than three (3) days after the solicitation posting. Time may not permit responses to questions received after that date to be prepared and issued prior to the receipt of quotes. The Government reserves the right to not answer questions after the deadline.

INSTRUCTIONS FOR SUBMISSION OF QUOTES:

(1) All submissions and attachments shall be in Microsoft Office Word or Adobe pdf. The Price Quote may include a Microsoft Excel submission. Submissions are page limited to the maximum number of pages, as defined below.

These page limitations are inclusive of the executive summary and any charts, diagrams, and/or other graphics.

Graphics (including tables) in the quote may use an alternative font with 12-point size type or larger. Each “page” is defined as one sheet, 8 ½” x 11”, with at least one-inch margins on all sides, using a font with a point size of 12 or greater (e.g. Times New Roman” style with 12-point font). Lines shall, at a minimum, be selected as single-spaced in Microsoft Word with Microsoft Word Normal character spacing. Pages shall be consecutively numbered.

Multiple pages, double pages, two-sided pages, or foldout will count as an equivalent number of 8 ½” x 11” pages.

The quoter is permitted to submit no more than one page for each of the following, which will not be included in the page count: a cover sheet, list of tables and figures, compliance matrix, table of contents, tabs and dividers.

Pages submitted in excess of the page limitations described within will not be evaluated.

GENERAL:

Quotes shall include the following legend on each page:

Source Selection Information FAR 2.101 and FAR 3.104

QUOTE CONTENT:

The quote should contain the following items in addition to other information required by this solicitation.

The cover page should indicate the following:

- Request for Quotation (RFQ) Number

- Volume Number

- Name and Address of Quoter, CAGE Code, UEI, and applicable Tax ID number (TIN)

- Point of Contact name, telephone number, and email address

- Quote valid 120 days from solicitation end date

Quote Page Limitations:

Title Page Limit Volume I: Factor I - Facility Clearance 3 Pages Volume II: Factor II - Staffing Approach 7 Pages Plus Resumes (2 Pages each*) Volume III: Factor III - Past Performance 5 Pages per reference Volume IV: Factor IV -Price No Limit

* Each resume is limited to two pages.

Electronic submission only:

1. Via email to Larissa.v.benoit.civ@us.navy.mil

2. Quoters are strongly encouraged to confirm their quote was received PRIOR to the solicitation closing date and time. It is the responsibility of the quoters to ensure that the Contracting Office has received their entire quote, with all attachments, PRIOR to the solicitation closing date and time. Only the documents received prior to the solicitation closing date and time will be evaluated.

Volume I: Factor I – Security Clearance

The quoter shall provide proof/verification that it possesses a current Secret Facility clearance at time of quote submission as identified in the PWS.

The proof/verification shall be in the form of Defense Security Service verification certifying it possesses a current Secret Facility Clearance against the vendor’s CAGE code, and shall include the following:

a) CAGE Code,

b) Facility Name,

c) Physical Location,

d) Facility Clearance Status/Level,

e) Status Date/Issue Date,

f) Safeguarding Level,

g) Authorized Access To,

h) FCL Limitation,

i) Facility Security Officer,

j) Facility Security Officer Phone Number,

k) DSS Field Office, and

l) DSS Field Office Phone Number.

2. All proposed personnel for the contract shall possess a SECRET clearance.

Volume II: Factor II – Staffing Approach

The Government anticipates that the following key personnel will be required to perform the contract:

a) Photographer V/Program Manager

b) Photographer IV

c) Illustrator III

The quoter shall provide a staffing approach that demonstrates its understanding of and capability to meet the requirements in accordance with the Performance Work Statement (PWS).

The quoter shall demonstrate the ability to provide, recruit, and retain personnel with the experience, certifications, and other qualifications needed to successfully perform the requirements of the solicitation including the PWS starting on the first day of the period of performance.

The quoter shall provide resumes in Volume II for all proposed personnel and for sufficient personnel to successfully perform the requirements of the solicitation, including the PWS starting on the first day of the period of performance. Each resume is limited to two (2) pages. **

By submitting a quote, the quoter represents and certifies that all individuals proposed for a specific labor category meet the education, specialized experience, general experience, certifications, and other qualifications required in the solicitation for that labor category. If the quoter does not currently employ a person, the quoter shall submit a letter of intent from the potential employee to work for the quoter in Volume II.

Volume III: Factor III – Past Performance

To demonstrate its past performance, the quoter shall identify up to three (3) of its most relevant contracts performed within five (5) years of the solicitation closing date. Those contracts must also reflect one (1) year of completed performance by the closing date of the solicitation. The quoter shall provide a detailed explanation demonstrating the relevance of the contracts to the requirements of the solicitation. Quoters may submit a maximum of three (3) references.

For purposes of the past performance factor of this solicitation, a contract is defined as (i) a single contract that is not an indefinite-delivery/indefinite-quantity (IDIQ) contract, a blanket purchase agreement (BPA), or a Federal Supply Schedule (FSS) contract (also known as a GSA Schedule contract), (ii) a single delivery order (DO), task order (TO), technical direction letter (TDL), or technical area task (TAT) issued under an IDIQ contract, a BPA, or an FSS contract, or (iii) a combination of no more than three (3) DOs, TOs, TDLs, and/or TATs issued under an IDIQ contract, BPA, or FSS contract. Quoters shall not submit an IDIQ contract, BPA, or FSS contract as a reference.

Quoters may submit a maximum of three (3) DOs, TOs, TDLs, and/or TATs issued under an IDIQ contract, BPA, or FSS contract as one of the examples of past performance. Such a combination must also meet the requirements stated above: each individual example in the combination must have been performed within five (5) years of the solicitation closing date and demonstrate at least one (1) year of completed performance by the solicitation closing date. If a combination of DOs, TOs, TDLs, and/or TATs is used as a past performance example, the quoter shall state the specific experience claimed, period of performance, and dollar value of each. A past performance example that does not provide the level of detail required may not be evaluated. Only one combination of DOs, TOs, TDLs, and/or TATs is permitted in the past performance submission.

If a proposed subcontractor’s past performance is provided as an example of past performance, the percentage and type of work to be done by the proposed subcontractor on the solicitation requirement must be stated. A past performance example that does not detail clearly the percentage and types of work in the solicitation that the subcontractor is proposed to perform may not be evaluated.

If a past performance example in which the quoter or a proposed subcontractor served as a subcontractor is submitted, the past performance submission shall detail clearly the work that the quoter or proposed subcontractor performed and the magnitude (dollar value) of only that work. A past performance example that does not differentiate between the overall contract effort and the subcontractor effort may not be evaluated.

The past performance of proposed subcontractors that will be performing major or critical aspects of the solicitation will be considered as highly as the quoter’s past performance.

Failure of quoters to provide the required information and level of specificity may result in the past performance example not being evaluated.

Regarding joint ventures, work done individually by a member of the joint venture and work done by the joint venture itself will be considered. Joint venture references must meet the requirements stated above: they must have been performed within five (5) years of the solicitation closing date and demonstrate at least one (1) year of completed performance by the solicitation closing date. Additionally, if a joint venture member submits a past performance reference, the joint venture member shall detail clearly the work that it performed and the magnitude (dollar value) of only that work. A reference that does not differentiate between the overall contract effort and the joint venture member’s effort may not be evaluated. The past performance of a joint venture member that will be performing major or critical aspects of the solicitation will be considered as highly as the joint venture’s past performance.

The quoter shall complete a “Past Performance Information Form” for each reference submitted and shall include the completed form in Volume III. The form is an attachment to the solicitation. The forms will count toward the Volume III page limit described above.

For each contract submitted, quoters shall include relevant contract documentation, such as the contract and the PWS, substantiating the work performed. This contract documentation will not count against Volume III page limitation. Unless exchanges are held, failure to submit such substantiating documentation will result in that contract not being evaluated.

In addition to the information requested above, quoters shall contact their past performance references and request that each reference complete the “Past Performance Report Form” also attached to the solicitation and email the completed survey form directly to Larissa Benoit at Larissa.v.benoit.civ@us.navy.mil by the CLOSING DATE/DUE DATE OF THIS SOLICITATION. The Government reserves the right to consider Past Performance Report Forms received after the due date of the solicitation and to contact references for verification or additional information.

The Past Performance submission is limited to 5 pages per reference, including the Past Performance Information Form for the reference.**

Volume IV: Factor IV – Price

Quoters shall provide completed RFQ documents and additional supporting documentation as described below:

a. A completed and signed Standard Form 1449, “Solicitation/Contract/Order for Commercial Items” and executed copy of any and all amendments (if applicable).

b. Unless completed in System for Award Management (SAM) website (https://www.sam.gov), the quoter shall complete the representations and certifications contained in the solicitation. If the vendor has completed all of the representations and certifications required by this solicitation in the SAM, then the vendor need not submit the hardcopy version of those documentation.

c. In the event any portion of the quote is written by anyone who is not a bona-fide employee of the firm submitting the quote, a certificate to this effect shall be furnished, which a responsible officer of the quoter shall sign. It shall also identify the person’s name, employment capacity, the name of the person’s firm, the relationship of that firm to the quoter, and the portion of the quote the person wrote.

d. Quoters responding to this solicitation are advised that, prior to award, the Government may request the submission of additional information/data to support price reasonableness such as copies of paid invoices for the same or similar items, sales history for the same or similar items, price lists with effective date and/or copies of catalog pages along with any applicable discounts etc. Failure to submit the requested information may result in disqualification of the submitted quote.

e. A completed and signed page 1 of the most current version of the RFQ and any amendments, as applicable;

f. For the purposes of the quote, all labor rates should be proposed at the Government site (Submarine Base New London, CT) covered by Wage Determination 2015-4111;

g. The quote shall be valid for 120 calendar days from RFQ closing date unless another time is specified in an amendment to the solicitation;

h. Oral quotes or proposals are not acceptable in response to this solicitation.

i. All responsible small businesses may submit a quote.

The completion and submission of the above items will constitute a quote and will indicate the quoter’s unconditional assent to the terms and conditions of this RFQ and any attachments and/or exhibits hereto. Quoters objecting or taking exception to the terms and conditions of the RFQ may be determined to be ineligible for award.

All price and price supporting information shall be contained in the price quote. Quoters are responsible for submitting sufficient information to enable the Government to fully evaluate their price quote.

(End of FAR provision 52.212-1 Addendum)

Performance Work Statement Visual Information Service Center (VISC)

Naval Submarine Support Facility New London, Groton, CT

1.0 Introduction

Photographic, video, imaging, artistic, digital processing, and graphic design support services are required for the VISC located at the Naval Submarine Support Facility (NSSF) New London, Groton, CT. The purpose of this Performance Work Statement (PWS) is to acquire support services in the production and development of local requirements such as: diagrams, charts, and lettering; electronic presentations, studio photography, official portraits, passport photography, location photography and video, digital photography, non-duty hours photography, photo sublimation, miscellaneous photography, other photographic-related requirements, and minor photographic equipment maintenance requests from authorized users within the Department of the Navy (DoN) and other federal agencies.

1.1 Statement of Objectives (Scope of Work)

The vendor shall professionally staff, manage, and operate the VISC facility located on the lower base of Naval Submarine Base New London, Groton, CT. The vendor shall provide all work-related labor, equipment, software, supplies, management, and other items or services necessary to perform the visual work as defined in the PWS, except as listed in Technical Exhibits 1 (VISC Equipment Inventory List), at NSSF. See Technical Exhibit 2, Annual Workload Estimates for estimated quantities and periodicities of work.

1.2 Personnel

1.2.1 The vendor shall provide onsite managerial support services for the VISC and shall be responsible for the competent performance of the work. Roles and responsibilities shall be designated in writing and submitted to the Contracting Officer’s Representative (COR) within 10 working days of the contract release (or effective date, whichever comes first).

1.2.1.1 Individuals designated by the vendor shall have full authority to act for the vendor on all matters relating to the day-to-day performance of this PWS.

1.2.1.2 All vendor employees designated to perform under the PWS shall be able to read, write, speak, and understand English fluently.

1.2.1.3 Work Environment/Physical Demands: Due to the nature of the mission support required under this PWS, the vendor may be required to drive to a specific location within and outside NSSF to perform the visual support needed by the customer. This limited location support (on very rare occasions) shall normally be within 25-miles of NSSF and must be approved on a case-by-case basis by the COR. Additionally, the vendor may be required to walk up and down the stairs of a building or use the ladder of an afloat unit and/or maneuver between tight spaces with all the necessary camera gear and related equipment to provide the visual support needed. Occasionally, the vendor may be required to perform visual support for other non-handicap accessible industrial areas/spaces within the

NSSF.

1.2.1.4 All vendor employees designated to perform under the contract shall have a current and valid motor vehicle operator/driver’s license.

1.2.1.5 Prior to commencement of the contract, the vendor shall obtain the necessary badges and vehicle passes for vendor personnel. If there is an instance when an employee will no longer perform his/her duty under the contract, the vendor shall ensure the employee’s pass and badge is returned to the COR within 48 hours.

1.2.1.6 Security Requirements:

1.2.1.6.1 Unless otherwise indicated, all vendor personnel must possess a Defense Security Service issued SECRET clearance with a current Single Scope Background Investigation (SSBI), which must be maintained during the performance of this contract. It is the vendor’s responsibility to obtain and provide proof of personnel security clearance to the government prior to the performance of the contract.

1.2.1.6.2 Vendor shall conform to the provisions of OPNAVINST 55.10.1 (series) and Department of the Navy Information and Personnel Security Program regulation. A DD Form 254 “Department of Defense Contract Security Classification Specification” will be provided at the time of award.

1.2.1.6.3 The Vendor shall comply with all Automated Information System (AIS) security requirements in accordance with OPNAV 5239.1 (Series). In addition, any ADP product (disk, tape, or hard copy) prepared by the vendor for the government (whether produced on government or Vendor-owned equipment) will be the property of the government. The Vendor shall be required to adhere to command policies on the handling of all AIS materials.

1.2.1.6.4 The government will issue all vendor employees working under this contract a government Common Access Card (CAC). This card authorizes the vendor computer and facility access during the performance of this contract. The vendor shall provide all required information and ensure that employees can obtain a CAC card prior to start of the contract.

1.2.1.6.5 The vendor shall adhere to all access requirements as established by the government facility to obtain access. The vendor shall provide all required information and ensure that employees can obtain a CAC card prior to the start of the contract.

1.2.1.6.6 The vendor shall advise the COR on vendor personnel who become an employee or ex-employee. The vendor shall contact the COR whenever a proposed employee resigns, is dismissed, laid-off, or if a change to his/her personnel security clearance status occurs. Additionally, the vendor shall ensure all ex-employee security access badges are returned to the appropriate military authority. The vendor shall replace all non-eligible employees.

1.2.1.6.7 The vendor shall ensure contracted personnel complete Navy e-Learning courses or training as directed by the government regarding security.

1.2.1.6.8 All vendor personnel designated to perform under the PWS shall be citizens of the United States of America (no exceptions).

1.2.1.6.9 Personnel Substitutions: After the award of the contract, substitution of vendor personnel will not be permitted without the express authorization (oral or written) of the COR.

1.2.2 Required Outcomes

1.2.2.1 Managerial Support: The Vendor shall provide onsite managerial support services during the performance of the work that is specified under the PWS. The vendor shall provide professional visual information services and recommendations to all authorized users, work with the latest visual information technology equipment such as cameras, scanners, printers, etc., help authorized users, offering creative suggestions and constructive advice for presentations; ensure adequate stockpile of project-related materials; and maintains records of services provided and project materials expended. In addition, the vendor shall be well-versed in the proper photographic techniques for a wide range of events that may occur during unpredictable situations and lighting conditions, and with limited opportunities for retakes. Additionally, it is the responsibility of the vendor to propose and implement technically sound solutions to resolve various visual-information-related (photographic) issues associated with the performance of this contract. Remain up to date on industry standards and procedures, equipment usage, technology digital processing, print production, military relations, communications law and ethical standards, public affairs policy, security issues, and sensitive material handling critical in the proper performance of this contract. Train, assist, cover assignments for, and/or give advisement and instruction to VISC personnel. The vendor will provide input and assistance in the development of large-scale photographic prints, posters and presentations and generate a digital file for the customer to take for printing, all other products will be generated by the vendor.

As the top technical expert, the vendor shall utilize industry-insights and available resources in response to photography situations requiring creative and innovative solutions. Typically one or more of the following assignments will be required simultaneously: (1) developing and adapting photographic equipment or processes to meet new and unprecedented situations; (2) planning and organizing the overall technical photographic coverage for a variety of events and projects; or (3) creating desired illusions or emotional effects by developing solutions or special effects photography for unique situations requiring a high degree of ingenuity and imaginative camera work to enhance, inspire, and/or alter reality to meet the customers’ needs; or (4) creating training videos of in-process work.

The vendor shall develop, plan, and organize the overall technical photographic aspects of assignments in collaboration with operating officials who are responsible for project substance. The vendor shall utilize creativity and innovation to successfully implement objectives within the capabilities and limitations of the available cameras and related equipment, shall exercise limited control over the substance of events to be photographed by staging actions, suggesting behavior of the participants, and rehearsing activities before photographs are taken.

1.2.2.1.1 Qualifications

The proposed employee(s) shall have a minimum of four years of specialized experience in photography and two years specialized visual information services management experience.

1.2.2.1.2 Specialized Experience Definition: Specialized experience is defined as a demonstrated background that shall include four years of either supervisory, and independent photographic experience providing visual information services to an organization of over 200 personnel, and two years of work experience in an art-related field which demonstrates knowledge of visual graphic product characteristics and applicable quality requirements.

1.2.2.2 Photography Services: The vendor shall have the ability to use special-purpose cameras and related equipment for assignments in which the photographer usually makes all the technical decisions, although the objective of the pictures is determined by operating officials. The vendor conceives and plans the technical photographic effects desired by operating officials and discusses modifications and improvements to their original ideas in light of the potential and limits of the equipment, improvises photographic methods and techniques or selects and alters secondary photographic features (e.g., scenes, backgrounds, colors, lighting). Many assignments afford only one opportunity to photograph the subject.

1.2.2.2.1 Qualifications

The proposed employee(s) shall have a minimum three years of general experience in commercial art and two years specialized audiovisual graphic arts, multimedia creation, presentation authoring experience.

1.2.2.2.2 Specialized Experience Definition: Specialized experience for this task is defined as work experience that shall include two years of supervised or independent photographic experience providing visual information services, and two years of work experience in an art-related field which demonstrates knowledge of audiovisual graphic product characteristics and applicable quality requirements.

Common assignments shall include: (1) personnel photographs for official government presentation, military service jackets, and passports; (2) machine or motor parts to show wear or corrosion in minute wires or gears; (3) work, repair sites, or workers in prescribed detail for organizational presentations; (4) official events; and (5) other related projects with artistic or technical design layouts requiring precise equipment settings. The proposed employee(s) shall be able to work independently but may at times be required to consult with more experienced photographers, if available, or through reference sources.

1.2.2.3 Graphic Arts Services: The vendor shall provide professional graphic arts recommendations and produce graphic art products as required by authorized users. The vendor shall have the working knowledge of utilizing the latest Commercial-Off-The-Shelf (COTS) computer presentation software packages, hands-on familiarity in various peripheral hardware such as: scanners, large color printers, etc., provide assistance to authorized users, by offering creative suggestions and constructive advice for presentations, ensure that an adequate stockpile of project-related materials, and maintain records of services provided and project materials expended. The proposed employee shall not be assigned to other duties (outside of graphic arts) which would interfere with the proper mission execution of the NSSF VISC facility.

1.2.2.3.1 Qualifications

The proposed employee(s) shall have a minimum of three years specialized experience in photography and two years of general visual information services experience.

1.2.2.3.2 Specialized Experience Definition: Specialized experience shall include two years in an art-related field with demonstrated hands-on knowledge of visual graphic production, product characteristics, and quality requirements development and application.

1.3 Quality Assurance

All products will be assessed by requesting customer. The COR’s contact information will be available and displayed on all order requests and completion documents directing the customer to contact the COR for all product issues and deficiencies.

1.4 Physical Security

The vendor shall be responsible for safeguarding all government property provided for vendor use. At the close of each work period, facilities and all equipment shall be secured.

1.4.1 Key Control

1.4.1.1 The vendor shall be liable for the cost of key(s) replacement, re-keying, and/or replacement of locks or other related re-keying services because of vendor misuse/misplacement (or lost) of keys issued by the government. In the event a master key is lost or duplicated, all locks and keys for that key/lock-system-set shall be replaced at the vendor’s expense. This applies only to keys issued to the vendor for access to the VISC facilities and related areas in Bldg. 89-1 of NSSF.

1.4.1.2 The vendor shall report all instances of lost keys to the COR, who will notify the NSSF Command Duty Officer (CDO) and NSSF Physical Security Manager within 24-hours of discovery.

1.4.1.3 The vendor shall be responsible for the proper management and accountability of all keys issued by the government. The vendor shall not loan, issue, and/or duplicate any government-issued keys to any persons other than its current employees who will provide support for the purposes of performing their duties in support of the NSSF VISC facility.

1.4.1.4 The COR will have and is responsible for one complete set of keys and a master key to all the government furnished spaces and equipment listed.

1.5 Hours of Operation

The hours of operation at the NSSF VISC are 7:30 a.m. to 4:00 p.m. Eastern Standard Time, Monday through Friday. The vendor shall not adjust the NSSF VISC shop business hours or office closures without prior consent/permission from the contract COR, or designated representative.

1.5.1 Contingencies: In the event of unusual, special, and emergency situations (i.e. fires, incidents of sabotage, accidents, law enforcement investigations, broken machinery, urgent photographic printing requests, etc.) the vendor may be required to operate and perform work on an extended temporarily basis. The man-hours required to support this unscheduled (and infrequent) event may necessitate working outside of normal business hours of operation.

Note: During fiscal years 2019 thru 2025, less than twenty man-hours outside of normal business hours were performed for contingencies. The vendor shall respond and provide these special and/or emergency services within one (1) hour (or less) of the request/notice from the Contracting Officer. Vendor personnel shall be physically capable of responding to these service requests with all the camera gear and related equipment necessary to perform the services within the allocated time frame.

In the event the vendor is unable to respond within the time frame requested by the Government, the vendor shall notify the requestor immediately so that other arrangements may be scheduled to use other resources. The vendor shall provide the COR, the NSSF Security Department, and the Navy Criminal Investigative Service (NCIS) with a complete Vendor Personnel Roster which shall include cellular phone numbers and home phone numbers of each vendor employee who will perform in accordance with the PWS. The contact phone information shall be accurate and updated (via e-mail or written memorandum format) semi-annually, or as required.

The vendor may be required (on occasions) to perform services for the NCIS detachment located aboard NSSF.

These localized visual support services may be required in support of ongoing missions, investigations, research, and/or other projects within the NCIS operational commitments. Note: In the prior fiscal years (2019-2025) all NCIS-related VISC services were performed during normal business hours.

1.5.3 Conflict of Interest and Non-Disclosure Requirement: The vendor and all vendor personnel shall sign a Conflict of Interest and Non-Disclosure Statement within 10-business days of the contract effective date.

1.6 Legal Holidays

The following days have been established as legal public holidays in the Federal Service. Services will not be required on the following holidays:

Martin Luther King’s Day President’s Day Memorial Day Independence Day Juneteenth Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day New Year’s Day

1.6.1 Inclement Weather

The vendor will not be required if NSSF is closed due to inclement weather. The vendor is responsible for calling the NSSF Command Duty Officer for status.

1.7 Availability of Utilities

All utilities will be furnished by the government at no cost to the vendor.

1.8 Conservation of Resources

All vendor personnel shall exercise prudence and frugality in utilizing water, electricity, and other resources.

Faucets, spigots, and showerheads shall be turned off completely after use. Defective and/or leaky faucets and toilet fixtures shall be reported immediately to the COR. Vendor personnel shall ensure lights are turned off when not in use, and the thermostat (if applicable) shall be kept at the minimum acceptable setting agreed upon by the COR and the vendor. The concept of Conservation of Resources also applies to all government furnished supplies and consumables.

1.9 Government Observations/Monitoring

The COR will monitor the vendor’s performance by immediately addressing any issues raised by customer complaints and resolving them with the contractor to the customer’s satisfaction, and through unscheduled floor checks.

1.9.1 The COR information is as follows:

TBD

1.10 Safety Requirements

The vendor shall comply with all Department of the Navy, local, state, and federal safety requirements. These shall include (but not limited to) the Occupational Safety and Health Administration (OSHA) requirements and guidelines, NSSF Instructions, etc. The requirements are outlined in the NSSF NLON Safety Manual that will be provided by the government within 10-business days of contract start date.

2.0 Definitions

2.1 Authorized Users

Naval activities and commands within the Groton, CT, New London area who are authorized to use the services of the VISC. See Technical Exhibit 4 for the current authorized users list. The Contracting Officer may authorize use by an activity not listed in Technical Exhibit 4 by issuing a modification to the PWS.

2.2 Project Manager

Any contracted individual designated by the vendor who is responsible for the performance of a specific work package and for meeting with government representatives regarding any problems with the project requirements.

2.3 Contracting Officer’s Representative (COR)

An individual who is appointed in writing by the Procuring Contracting Officer (PCO), and whose primary duty is to serve as technical liaison between the Vendor and the Contracting Officer. COR duties include (but are not limited

to) monitoring cost/price, delivery, and performance of the contract.

2.4 Quality Assurance Surveillance Plan (QASP)

Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the PWS standards.

2.5 Performance Work Statement

Structuring all aspects of an acquisition around the purpose of the work to be performed with the requirements/outcomes set forth in clear, specific, and objective terms with measurable outcomes, as opposed to how the work is to be performed or broad and imprecise statements of work.

2.6 Equipment

See Technical Exhibit 1 for a list of required equipment along with their time and place of delivery, disposition instructions, value/purchase price, etc.

2.7 Supplies

The government will provide all necessary supplies for the operation of the NMCI computers and printer. The vendor will provide all other supplies.

2.8 Archiving Images

The preserving of images on recordable electronic media for historic, illustrative, and public affairs purposes and to establish an image bank for future use.

2.9 Photo Engraving

A process of placing of images on metal plates by creating graphics, type, and half tones through digital means and transferring them to a computer-generated transfer sheet. The sheet is then placed on the ink transferable metal, heated, and processed through the lab as a work order.

2.10 Quality Assurance (QA)

Actions taken by the government to check the quality of services or goods provided by the vendor. Quality refers to the end-product (deliverables) appearance, completeness, consistency, and conformity to appropriate standards, specifications, and military instructions.

2.11 Requests for Visual Services

All requests for Visual Services will be conducted on-line. See Technical Exhibit 7.

2.12 Workday

Throughout this PWS, “workday” refers to a normal duty day, Monday through Friday, except Federal holidays, 7:30 a.m. to 4:00 p.m. Eastern Standard Time.

2.13 Mass Communication Specialist (MC): is a United States Navy occupational rating.

2.13.1 MC’s are Navy military personnel primarily concerned with public affairs and visual communication. Their role is to present the US Navy to Naval and civilian audiences, through a variety of media. MCs write and produce both print and broadcast journalism, including news and feature stories for military and civilian newspapers, magazines, television, and radio stations. They record still and video photography of military operations, exercises, and other Navy events. The NSSF organization may include several MC personnel attached on a temporary and/or permanent basis. MC strikers are Navy military personnel that are in the process of transferring into the rate from a different rate.

2.14 Quality Control Definitions

2.14.1 Acceptable Quality Level (AQL)

The maximum acceptable percentage resulting from dividing the number of defective end-products (submitted by the vendor) by the total number of products completed (by the vendor) within a specified period as defined by the

QASP.

The AQL thresholds shall not be utilized by the vendor to knowingly offer defective services and/or used a cost-saving tool, but as a baseline for quality in the performance of the contract.

2.15 Random Sample

A sampling method where each service output is in a lot and has an equal chance of being selected for quality assurance evaluation.

2.16 Reject

An end-product produced under a controlled condition which does not meet the professional industrial standards, intended use, and/or outside of the predetermined specifications.

2.17 Sample

A sample is defined as one or more completed service outputs (photographs or other products produced by the vendor) drawn from a lot. The sample(s) selected from a lot is the sample size.

3.0 Property and Services

3.1 Property General

The government will provide without cost to the vendor, the facilities, materials, equipment and/or services listed below.

3.1.1 The government will provide facilities in Bldg. 89 that comprise of approximately 1,723 square feet. This is the area that is outlined in Technical Exhibit 5. No alterations to the facilities shall be made without specific written permission from the NSSF Commanding Officer. The vendor shall return the facilities to the government in the same condition as received, normal wear and tear expected. The vendor may submit a request for painting services from the government at no charge, to help maintain the VISC shop. The request shall be submitted to the COR in writing, the COR will then decide whether the painting service is necessary.

3.1.2.1 Within 5-business days of the contract start date, the vendor shall conduct a joint wall-to-wall inventory with the government representative of the equipment provided under the PWS. The Vendor and the government shall jointly determine the working order of all equipment. Items not in working condition or with deterioration of physical condition beyond normal wear and tear shall be noted accordingly. The government reserves the right to repair, replace, or remove the said equipment from the list in Exhibit 1 at its discretion. The vendor and the government shall certify their agreement in writing, with all notes on equipment working order and discrepancies.

The vendor may choose not to participate in the inventory; however, the vendor shall then accept the equipment listing provided by the government as accurate and complete. The inventory shall be updated semiannually or upon any changes (repairs, upgrades, or deletions). One month prior to the completion of the contract (or end of the current contract period of performance), using the original inventory as updated; a joint wall-to-wall inventory of the equipment shall be completed, signed, and dated. Results of this wall-to-wall inventory shall be maintained in the field contract file by the COR.

3.1.2.3 The vendor shall reimburse the government for any missing or lost equipment at the current replacement value of the item as determined by the Contracting Officer.

3.1.2.4 The vendor shall reimburse the government for the replacement cost of damaged equipment (or its repair – if practicable) because of proven vendor negligence and/or misuse of the said equipment.

3.1.3 The government will provide an initial inventory of Computer Media and photographic supplies. This will be approximately a 30-day stock level except for metal plates for which the vendor will be provided a 60-day supply.

The vendor is responsible for all additional supplies necessary for the performance of the services. These supplies will be jointly inventoried at the start of the contract, by the vendor and the government representative. At the end of the contract, the vendor shall return the same (or equal) type, kind, quality, and quantity of supplies as originally provided. Technical Exhibit 2 will provide the expected workload to determine the number of supplies.

All required Navy and DoD publication regulations, instructions, and forms shall be provided by the government at no expense to the vendor. Additional requests for forms shall be made by the vendor to the government using the Navy’s (NSSF) requisitioning procedures. The aforementioned items provided to the vendor shall be returned to the government at the end of the contract. In addition, the government will provide to the vendor its collection of books and manuals on photography. Note: These books and manuals are only a loose collection of dated equipment manuals and other miscellaneous photographic books located in the VISC Shop with no current official list or inventory. Updated equipment owner manuals can be obtained from the Internet if necessary.

NOTE: The Contracting Officer does not consider the office space or equipment as Government Furnished Property in accordance with FAR 45.000(b)(5) because the Government property is incidental to the place of performance, when the contract requires contractor personnel to be located on a government site or installation, and when the property used by the contractor within the location remains accountable to the Government.

3.2 Services

3.2.1 Utilities: The government will provide electricity, water, sewage, and heating and cooling.

3.2.2 Telephone: The government will provide local telephone service to include access to the DSN Line.

Commercial long-distance calls shall be at the vendor’s expense. The local service is limited to use for government business only.

3.2.3 Police and Fire Protection Applicable phone numbers will be provided to the vendor upon commencement of the…