Performance Work Statement V2.pdf

Statement of Work for New NIPR/SIPR VTC Suites Installation for IP Services in support of COMMANDER EXPEDITIONARY STRIKE GROUP TWO Headquarters

(Bldg 1602)

Background: Commander Expeditionary Strike Group TWO (COMEXSTRKGRU TWO) Headquarters Ashore and

Afloat provides critical command and control, amphibious warfare expertise, and warfighting readiness advocacy for in support of Atlantic Fleet Ships, Afloat Staff and Shore Activities in order to directly support UNITED STATES

SECOND FLEET tasking.

The intended goal is to continue to provide reliable state of the art audio video (AV) and video teleconferencing (VTC) systems that will provide service well into the future and integrate remote, net centric asset management and control of these systems.

Specifically, the requirement is for the update of integrated AV and VTC systems in support of EXPEDITIONARY

STRIKE GROUP TWO (ESG-2) conference room located in Building 1602 on Joint Expeditionary Base Little Creek.

It is imperative that this facility commence this technical update due to incompatibilities with current VTC and AV systems. Government VTC suite services are utilized 100% of the time and the conference room is utilized by ESG-

2 staff and several other flag and senior staff units, to include the Commander of ESG-2 and the Commodores of

COMMANDER AMPHIBIOUS SQUADRONS FOUR, SIX, AND EIGHT; and occasionally hosting strike group staffs and meetings.

Purpose: This purpose of this requirement is to update Internet Protocol (IP) VTC and integrated AV systems in support of one conference room (ESG-2) in Building 1602. Additionally, the purpose of this requirement is to continue to provide reliable state of the art AV and VTC systems that will provide continued support to TYCOMs, CNSL, and

USFF assets that will provide service well into the future and integrate remote net-centric asset management and control of these systems.

Scope: The Contractor shall provide and integrate dual classification AV and VTC systems in the ESG-2 conference room. The VTC conference room shall allow for dual classification VTC functionality, VTC hosting capability up to six participants including ESG2 as the host, ability to send and/or display NIPR and SIPR presentations to other units participating in VTCs. The AV/VTC system shall also allow for presentation of briefings from any workstation in the conference room, onto any/all monitors located inside the conference room and viewing of commercial television on all monitors as well. The Contractor shall provide all equipment, management and labor to perform the installation of a new IP NIPR/SIPR VTC suite. Additionally, the Contractor shall provide and integrate the below functionally compatible AV and VTC components:

Conference Room

Vendor will remove existing system including (2) front displays, (2) rear displays, (2) VTC Cameras, all

Ceiling Speakers, Ceiling Microphones, A/V rack, and operations credenza.

Vendor will reuse existing presenter’s podium, external LED signage, PC workstations and cable floor track to conference room table, 6 zone wall clock and Cox tuner w/HDMI out.

HD VTC system to support Non-classified Intranet Protocol Routing Network (NIPRNET) and Secret

Intranet Protocol Routing Network (SIPRNET) compatible with the Navy Marine Corps Intranet (NMCI) and applicable Certified Device List. The VTC system selected should be current and active and not listed as

End Of Service or End Of Life.

Two high definition cameras dedicated for use with NIPR and SIPR VTC systems. Cameras will be center mounted between the 86 inch displays. Cameras should also support use for Gov DCS/DCO soft codec solution via Government Furnished Equipment (GFE) NIPR and SIPR workstations.

Two 86 inch ultra-high definition displays with tilt wall mount and three 60 inch displays with tilt wall mount.

All displays must not have WiFi, Bluetooth capabilities.

Uninterrupted power supply (UPS) with at least 1650W, 120V to support back-up power to all installed equipment.

Digital/Analog switching system capable of supporting the following GFE equipment: three NIPR and three

SIPR laptops, one NIPR and one SIPR single monitor workstations, two NATO single monitor thin client workstations, and IP NIPR HD VTC system, IP SIPR HD VTC system.

Integrate one input for NIPR laptop and one SIPR laptop on conference room table.

Presenters podium (GFE) will allow for a 20 inch touch panel with video display capability on adjustable arm stand and USB capability to support mouse/keyboard connection. Podium will have a wall plate for AV disconnect capability as needed.

Integrate digital based multi element ceiling mic arrays with LED status indicators over conference room table to be used for VTC and audio teleconference calls. Coverage will be focused on the conference room table and seating area. Microphones should support DSP with echo cancellation for proper audio adjustment and have built in audio conference capability via GFE POTS connection. Microphones should also be able to support Gov DCS/DCO soft codec solution via GFE NIPR and SIPR workstations.

Integrate relay controlled network media isolator system in order to separate and protect classified and unclassified data as well as disable the codec not actively in use.

Integrate dual zone ceiling audio system with six commercial ceiling speakers. Four speakers will cover the conference table and seating area, two will cover the back of the room behind partial wall. The two zones should be capable of separate audio feeds or muting of speakers independently of each other.

Integrate and program control system with a 20 inch video capable touch panel at GFE podium able to control all aspects of the AV system including system power, source selection and routing, microphone control, audio control, mouse/keyboard routing from operations credenza, basic TV control functions and basic VTC controls.

Integrate and program 7 inch wired touch panel for the conference table capable of basic control functions such as volume control, microphone control, and VTC or telephone call end.

Integrate and program 10 inch wired touch panel in the rear of the room behind partial all for control of source routing and audio video control to the 3 rear 60 inch displays only.

Provide 3 bay credenza to store all non-user AV equipment, UPS equipment. Credenza will allow for all, appropriate power distribution, equipment cooling, and cable management. All cabling to/from equipment in the credenza will be hard wired. Must include locking doors.

AV and VTC system will allow for future expansion via empty input/output slots available in equipment racks.

1 year priority service plan, hands on customer/user training and operation after the full completion of installation

Provide on-site, in person training and user documentation for customer.

Place of Performance: 2600 Tarawa Court, Virginia Beach, VA 23459-9235

Period of Performance: Completion no later than 90 days after receipt of award.

Hours of Performance: Normal working hours are 07:00 AM to 4:00 PM Monday through Friday, with the exception of Federal government holidays.

Technical Point of Contact:

ITC Ian Sorensen (COMEXSTRKGRU TWO)

ESG-2 Information Systems Security Manager

757-462-1302

Email: ian.l.sorensen1@navy.mil

Wage Determination No. 2015-4341 Revision No. 15 dated 12/21/20 or its latest version, will be incorporated in this contract

5237.102-90 Enterprise-wide Contractor Manpower Reporting Application (ECMRA).

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission

(D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address: sam.gov.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at sam.gov.

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information

Technology (IT) Systems or Protected Health Information

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor

Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential

Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the

Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant

Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy Command under this contract is required to obtain a

Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance of the performance start date.

Definition of “productive”:

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. Completed EQIP (Electronic Investigation)

d. All contractor resource(s) must have an active JPAS profile.

e. Common Access Card (CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbrusement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed acces sot the functional/system side of Enterprise Resource Planning

(ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY ( IT) SYSTEMS

In accordance with (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to

DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-

5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT

Levels are determined by the requiring activity’s Command Information System Security Manager

(ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to

IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the

Navy Command’s CSM and ISSM/IAM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System

Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information

Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting

Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The

Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s

Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command

Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical

Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security

Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or

IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security

Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s

ISSM/IAM. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy

Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual

Cyber Awareness training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The

Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the

Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract.

The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position

Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years of legal residency in the

United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with

Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your CSM and ISSM/IAM for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

AbilityOne

NAVSUP FLCN may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance.

The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the

Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the

AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLCN contract.

AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the

Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the

Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the

Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: Sherell Brown

EMAIL ADDRESS: sherell.brown@navy.mil

TELEPHONE: 757-443-1706

mailto:sherell.brown@navy.mil