NNSY Q and A.pdf

Questions for RFP N0018920Q0467

Q1 – The PWS does not make it clear if the crew supplements and works with an existing government crew. Can you clarify the requirements?

A1. Intent is for the contractor to supply personnel to operate the barriers. It is not intended that NNSY

Port Ops will supply any personnel to be on the boat with them to do this.

Q2 – 3.1.2 g. states requirement to remove barrier buoy system – this requires a floating crane, not a barrier boat. Can the government clarify? If crews are expected to pull buoys, what are the crane qualification requirements, are divers required to ensure mooring? Who is responsible for oversight of those tasks?

A2. There is no longer a requirement to move/remove a buoy to support ships movements at NNSY.

Q3 – 3.1.3 the number of moves indicate a large percentage of OT moves but does not give an indication of the amount of TIME required – what is the expected number of weekends and holidays, or non-working hours response expected from a number of hours required perspective? Are after hour and weekend responses the responsibility of the contract crews, or is that shared with government crews?

A3. Port Ops move numbers for 2019 are below. Overtime jobs are listed. Most OT jobs are with the

USCG. Port Ops crew will open and close the PSB themselves when they come and go from NNSY for

OT USCG Jobs.

The remaining bulk of OT jobs are related to Hurricane preparations/Safe Haven operations. Port Ops will require the contractor assistance during hurricane preps and hurricane recovery.

There are on average four OT jobs per year for ships coming and going from NNSY on weekends or after normal hours.

NNSY Port Operation 2019 Total Moves – 1917

(985 01Jan-30July2019) (932 01Aug-31Dec19)

YC Barge Moves – 102

YD Crane Moves – 34

YFN Moves -19

Camel Moves – 58

YOS Barge Moves – 142

YRBM Moves – 23

APL Moves – 9

Mooring Fenders (Yokohamas) – 150

Caisson Moves – 9

Security Barrier Moves – 1146

USCG Cutter Moves at ISC Portsmouth – 83

NNSY Port Operations Overtime Jobs Conducted in 2019 – 166

NNSY Port Operations Monthly Move Average –159.75

NNSY Port Operations 2018 Total Moves - 1789

YC Barge Moves - 138

YD Crane Moves - 41

YOS Barge Moves - 182

YRBM Moves - 29

APL Moves - 11

Security Barrier Moves - 987

USCG Cutter Moves at ISC Portsmouth - 43

NNSY Port Operations Overtime Jobs Conducted in 2018 - 114

NNSY Port ops Monthly average - 149

Q4 – Operations stated that contractor must have a crew on call with a 60 min. call back after normal working hours. What is the historic requirement for call-outs? This is necessary to adequately staff the support crews.

A4. Callbacks that would require a PSB opening are infrequent, average 4-5 times per year.

Q5 – 3.1.3 who determines the contractor schedule? Are crews expected to sit on the boats during their shift, or just to meet the schedule and

A5. NNSY Port Operations normal schedule is 0700-1500, M-F. There is occasional overtime. When Port

Ops is working overtime coming and going for work at the CG Base, Deperming, or Naval Station the only PSB that they pass thru is Wet Slip 2. Port Ops crews will operate that PSB as a part of those overtime jobs and contractors are not required. When Overtime occurs due to safe haven preps, safe haven arrivals, ship arrivals/departures for availabilities, contractor assistance with the PSBs will be needed.

Contract crew can utilize the Port Ops box with the Port Ops crew when not operating PSBs, doing maintenance, upkeep of the boat, etc.

Q6 – 3.4.4 describes MAINT and states that contractor will “assist” the Port Ops Office – are crews expected to perform maintenance and servicing on the boats? If so, who provides the parts and material?

Who deals with and disposes of HAZMAT? Additionally, e. states “Prep, Prime and Paint” - can the government clarify the expectation as well as provide the shipyard requirements for sanding, bottom cleaning, and painting boats on or off the water? Who provides materials and equipment?

A6. Yes, Crews are expected to perform maintenance and service on the boats. Port Ops supplies the parts and materials. Example: engine and marine gear oil changes, oil filters, fuel filters, hydraulic filters, air filters, adjusting and adding shaft packing, rudder packing, cleaning boat spaces to include engine room bilges.

HAZMAT is disposed of on NNSY. Waste oil/bilge water tanks are located near the boats. NNSY changes tanks as needed. Port Ops delivers other hazmat to the HAZMAT building, or if available hazmat personnel pick it up. Port Ops supplies paint and materials for upkeep on the boats. The paint locker is next to the boats. Painting boats at NNSY is allowed. NNSY does not allow paint in the water, dry (paint chips) or wet.

Q7 – 3.6 Place of Performance states Norfolk Naval Station vice Norfolk Naval Shipyard – please clarify?

A7. Place of performance is Norfolk Naval Shipyard, Portsmouth, VA. Corrections have been made to the

PWS.

Q8 – 4.0 Working Spaces – the PWS does not provide any information related to working spaces to support administrative activities related to reporting etc. What is provided by the government? Is there connectivity for reports, and what is needed to support operations on site?

A8. A Conex box of approximately 30 square feet with HVAC, will be provided, for the Crew when the boat is not in use/crew is not opening and closing barriers. Conex box is a shared space with Port Ops personnel. There is no office space for contactor to be provided for this contract.

Q9 – The RFP is subject to SCA (52.222-41), and included a “statement of equivalent hires” section on

pg. 31, but did not include a DOL WD nor any wage guidance. Current DOL WD for tug captains and deckhands is covered by the newly updated WD 2015-0213 REV 17 dated 4/20/2020. Please advise wage determination for pricing.

A9. Wage Determination 2015-4342 has been included in the solicitation.

Q10 – Can the government clarify the proposal page limitations for the two factors?

A10. See the below table for page limitations.

Title Page Limit*

Volume I: Factor I – Facilities Clearance No limit

Volume I: Factor II – Past Performance 15 Pages

Volume II: Factor III – Price No limit

Q11 – pg. 9 of the RFP states that award will be based on “the best value”, however then describes a lowest price selection process based on the first contractor with substantial confidence based only on past performance, and no indication that they understand the crew qualifications and operating requirements, have a facility clearance to meet personnel clearances, or will comply with SCA wage and benefit requirements. Will the government clarify the selection process for security support services is LPTA?

A11. The award will be best value based on the facility clearance, past performance and price.