Instructions_to_Offerors.docx

ADDENDUM TO 52.212-1:

INSTRUCTIONS TO OFFERORS

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following instructions are provided.

The Government intends to award a Firm Fixed Price (FFP) contract as a result of this solicitation in accordance with FAR part 12 and FAR part 13. Award will be made to the Quoter whose Quote is most advantageous to the Government under the selection criteria set forth in this solicitation. The Government intends to evaluate Quotes and award a contract based on initial Quotes. Therefore, the Quoter’s initial Quote should contain the Quoter's best terms from a Non-Price and Price standpoint.

INSTRUCTIONS FOR SUBMISSIONS OF QUOTES:

(1) Quote shall be submitted electronically no later than the due date of the solicitation

(2) Quoters shall comply with all FedBid instructions for uploading attachments and inserting CLIN amounts. This includes the following:

i) Completing Authorized Distributor Certification form

ii) Completing Price Worksheet Quote shall include the following legend on each page:

Source Selection Information FAR 2.101 and FAR 3.104

QUOTE CONTENT:

The Quote should contain the following items in addition to other information required by this solicitation.

The cover page should indicate the following:

· Solicitation Number

· Name and Address of Quoter, and Cage Code

· Point of Contact name, telephone number, and email address

· Quote valid of 30 days following the solicitation closing date

Volume I: Non-Price Quote

Factor I – Technical Certifications

1) In order to minimize the risk of the government purchasing counterfeit products or unauthorized secondary market equipment, which would not be supported by the Original Equipment Manufacturer (OEM), and to ensure that the Government purchases only equipment that is genuine (i.e., not counterfeit or gray market), authorized (e.g., including appropriate licenses), and supported (e.g., warranty and support services) by the OEM, Vendor shall certify that it is a Manufacturer Authorized Distributor as of the date of the submission of their quote, and that it has the certification/specialization level required by the Manufacturer to support both the product sale and product pricing, in accordance with the applicable Manufacturer certification/specialization requirements.

2) Vendor shall warrant that the products are new, in original packaging. By submitting a response to the Request for Quote (RFQ), the Vendor confirms to have sourced all Manufacturer products submitted in this quote from Manufacturer or through Manufacturer Authorized Partners only, in accordance with Manufacturer's applicable policies in effect at the time of purchase.

3) Vendor shall provide Buyer with a copy of the End User license agreement, and shall warrant that all Manufacturer software is licensed originally to Buyer as the original licensee authorized to use the Manufacturer Software.

4) Vendor shall provide any and all standard professional/commercial warranties typical to these products.

Complete the Authorized Distributor Certification form and include as an attachment to the solicitation. Additional evidence of certification maybe provided. There is no page limitation.

Volume II – Price Proposal

Factor II – Price

The Price Quote shall include the completed solicitation documents. The price Quote shall include all elements of price and such other price information considered appropriate to support the Quoter’s Quote. The pricing information shall be completed in accordance with the following:

No partial bids or additional items will be accepted. Failure to quote all part numbers or add additional items will result in ineligibility for award. In order to assist in the contracting officer’s price analysis, additional price information may be required and may consist of copies of applicable published price lists with effective dates, catalog pages of products, evidence of discounts off the published price lists, historical price/sales information supported by copies of paid invoices OR price breakdown of all cost elements.

The price submission is not page limited, but is strictly limited to price information.

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ADDENDUM TO 52.212-2:

EVALUATION--COMMERCIAL ITEMS (OCT 2014)

The Government intends to award a Firm Fixed Price Contract resulting from this solicitation in accordance with FAR Part 8 and FAR Part 12. Award will be made to that Quoter whose Quote is most advantageous to the Government and represents the best value after the evaluation in accordance with the factors in the solicitation. The Government intends to evaluate Quotes and award a contract based on initial Quotes. Therefore, the Quoter’s initial Quote should contain the Quoter's most favorable terms from a Non-Price and Price standpoint.

The selection of a Quoter for award will be conducted in two phases. Phase I will consist of the evaluation of Factor I –Technical Certifications. Quoters receiving a rating of “Acceptable” in Phase I shall move on to Phase II. Phase II will consist of Factor II – Price.

The selection of a Quoter for award will be conducted on a lowest price technically acceptable basis. A Quoter’s proposed price will be determined by adding all extended amounts for all CLINS which are comprised of all items listed on the pricing spreadsheet. If the lowest priced Quote is evaluated as technically acceptable, that Quote represents the best value for the Government and the evaluation process stops at this point. Award shall be made to that Quoter without further consideration of any other Quotes.

Rating Tables

Technical Acceptable/Unacceptable Ratings Table

These ratings will be used in the evaluation of the Factor I - Technical Certifications

TABLE I

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