N00189-18-Q-G024-0001.docx

N0018918QG024

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

Q & A

QUESTION: Proposal Cover page states a proposal suspense date of March 8, 2018 and later on page 21 of 43 a date of March 5, 2018 is stated. Can the government please clarify the suspense date for this solicitation?

ANSWER: The correct date would be March 8th. The change is reflected in the amendment.

QUESTION: The Solicitation includes FAR clauses 52.222-41 Service Contract Labor Standards and 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment; can the government please provide the applicable wage determination for this solicitation?

ANSWER: WD 2015-4111 Rev 6

QUESTION: Based on the inclusion of FAR 52.217-9 in the solicitation is it the government’s intent to award 4 additional option years plus a 6 month option (FAR52.217-8), if so can the supplies and services schedule be updated to allow the offer to propose pricing to be considered in the evaluation for any additional options?

ANSWER: The government’s intent is to ONLY award one year with the OPTION to extend to six months.

QUESTION: If the government does not intend to allow the offeror to price any additional option periods for purpose of the evaluation, can the requirement to “provide subcontracting goals in their proposal, expressed as percentages of total level of effort and dollars for the base period and all subsequent options as well as a total of all five years’ summary”, be revised to only reflect the base and 6 month option being evaluated?

ANSWER: Yes. The change is reflected in the amendment.

QUESTION: FAR 52.217-9 states total contract length is not to exceed 66 months; does the government want the ability to have additional options available as this exceeds the requirement of 1 base year period and a 6 month option being evaluated? If so would the government consider revising the clause to allow for 60 day notification of intent to extend services, so that the contractor may have time to provide pricing for those options as they are not being priced at the time of proposal submission?

ANSWER: The total contract length has been corrected to 18 months versus 66 months.

QUESTION: Part 3 of Volume 3 requires the subcontractor to provide representations and certifications. Since the solicitation includes FAR 52.204-7 System for Award Management does paragraph d to 52.204-8 apply? Is it acceptable for the offeror to make a statement that the offeror has completed the annual representations and certifications electronically via SAM? If not can the government please provide a Section K with all applicable clauses for certification?

ANSWER: The government will accept a statement that the offeror has completed the annual representations and certifications electronically via SAM. However, a signed FAR 52.203-18 and FAR 52.209-11 must still be submitted along with the proposal.

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS FOR SUBMISSION OF PROPOSALS:

At the time of Request for Quotations (RFQ) closing, vendors shall submit their quotes electronically in accordance with the information specified in sections (a) and (b) of this addendum to the address below:

Larissa Benoit Email: larissa.benoit@navy.mil

(a) PROPOSAL CONTENT AND INSTRUCTIONS:

Vendors are required to submit quotes in three (3) separate volumes as follows:

Volume 1 – Technical Approach

Volume 2 – Factor II – Socio-Economic Plan

Volume 3 - Factor III – Price Quote

Volume 1 – Factor I – Technical Approach

The Technical Approach shall demonstrate the vendor’s overall approach and strategy to successfully perform the effort described in the PWS. The Technical Approach shall include, but not limited to, the following:

1. The vendor shall provide a narrative that describes their company’s organizational capabilities, assets, resources and experience in supporting the taskings listed in the PWS.

2. The vendor shall provide documentation or copies of certificates of their personnel’s completion of the training/courses listed under Table 4 below.

3. Additionally, the vendor shall include their personnel’s informational sheets to include but not limited to professional resumes, copies of trade school certifications and/or licenses, and current security clearance (as applicable).

4. The Technical approach section shall not exceed 20 pages including cover.

*Non-military personnel receive a Certificate of Completion

*Non-military personnel receive a Certificate of Completion

Table 4

Volume II – Factor II – Socio-Economic Plan

Offerors shall address the extent of participation of Small Businesses in performance of the contract. The offeror shall provide and indicate subcontracting goals in their proposal, expressed as percentages of total level of effort and dollars for the base period and potential 6 month extension, as well as a total of 18 months summary, for at least one of the following: Small Disadvantaged Businesses, Women-Owned Small Businesses, Veteran-Owned Small Businesses, Service-Disabled Veteran-Owned Small Businesses, and HUBZone Small Businesses in any of the North American Industry Classification System (NAICS) Major Groups as determined by the Department of Commerce. If the offeror does not provide percentages and/or targets, the Government will use zero in the evaluation. Offerors shall address the following under the socio-economic factor:

a) Small Business Subcontracting Plan

b) Small Business Subcontracting Action – The Government will evaluate whether the offeror has taken meaningful action(s) in the present and past to assure the participation of small businesses.

Note: Small business vendors are exempt from the submission of a subcontracting plan and subcontracting actions in accordance with FAR 19.702(b)(1). Small Businesses will automatically receive an “Acceptable” rating for this factor.

The Government reserves the right to suggest or stipulate changes to the Subcontracting Plan as subcontracting opportunities are identified.

Volume III – Factor III – Price: The vendor agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. Quotations shall consist of and must include the following:

Part 1 – Price

Part 2 – Forms

a) Complete and signed Standard Form 1449, “Solicitation/Contract/Order for Commercial Items” with blocks 12, 17a, 30a, 30b and 30c of the first page completed by the offeror. Additionally, offeror would need to fill in the RFQ Section “Pricing Schedule”

b) If applicable, sign any executed copy of amendment(s).

Part 3 – Vendor’s representations and certifications (to include signed FAR 52.203-18 and FAR 52.209-11)

IMPORTANT NOTES:

1. Vendors shall respond to all requirements of the RFQ. Vendors are cautioned not to alter the solicitation.

2. In the event any portion of the technical proposal is written by anyone who is not a bona fide employee of the firm submitting the proposal, a certificate to this effect shall be furnished which shall be signed by a responsible officer of the vendor and shall also identify the person’s name, employment capacity, the name of the person’s firm, the relationship of that firm to the vendor, and the portion of the technical proposal the person wrote.

3. In order to ensure that all questions submitted by potential vendors are answered prior to the RFQ closing date, all questions concerning the solicitation should be submitted via e-mail to the contracting points of contact – Larissa Benoit at larissa.benoit@navy.mil- no later than 10 days after the solicitation posting. The Government reserves the right not to respond to any questions received concerning this RFQ after the questions receipt date above. Accordingly, vendors are encouraged to carefully review all RFQ requirements and submit questions to the Government early in the proposal timeframe.

4. To be considered awardable, the vendor shall quote on each line item. Those unable to propose on each line item will not be considered. The basis of the award will be the total overall price for the Base period and FAR 52.217-8.

5. Vendors responding to this solicitation are advised that, prior to award, the Government may request the submission of additional information/data to support price reasonableness such as copies of paid invoices for the same or similar items, sales history for the same or similar items, price lists with effective date and/or copies of catalog pages along with any applicable discounts. Failure to submit the requested information may result in disqualification of the submitted quote.

(b) PROPOSAL FORMAT:

Vendors shall comply with the detailed instructions for the format and content of the quotes. Quotes that do not comply may be considered unacceptable and may render the quote ineligible for award. Quotes shall be emailed in Microsoft Word or Adobe Acrobat .pdf format to:

Larissa Benoit at larissa.benoit@navy.mil

The quotation and other information must be provided in accordance with the following table of contents:

Volume 1 – Technical

Volume 2 – Factor II – Socio-Economic Plan

Volume 3 - Factor III – Price Quote

This RFQ will close at 1100 a.m. EST on 08 March 2018.

Oral communications are not acceptable in response to this notice. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM) [Formally CCR – Central Contractor Registration]. Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at https://www.sam.gov/portal/public/SAM/.

All quotes shall include price(s), a point of contact, name and phone number, business size, and payment terms.

The Government intends to award a Firm-Fixed-Price contract to the responsible vendor whose quote represents the best value to the Government after evaluation in accordance with the factors and sub-factors in the RFQ.

The establishment of a competitive range is not anticipated.

Accordingly, each vendor should submit its most favorable terms from a price and technical standpoint.

The Government, nonetheless, reserves the right to establish a competitive range and conduct discussions if later determined by the Contracting Officer to be necessary.

The quote shall be in the form prescribed by, and shall contain a response to each of the areas identified in, RFQ provision FAR 52.212-1 entitled “Instructions to Vendor -Commercial Items” and its Addendum.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 1 day provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 1 day before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 18 months.

(End of clause)

(End of Summary of Changes) image1.wmf