N0018320Q0059 Solicitation Amendment.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to add On-Site Training and travel for Base year, Option 2 and Option 4.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Jun-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N0018320Q0059

X 9B. DATED (SEE ITEM 11)

12-Jun-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Jun-2020

CODE

NAVAL MEDICAL CENTER

MMD/CONTRACTING DIVISION

ATTN: PAULA POE

54 LEWIS MINOR STREET

PORTSMOUTH VA 23708-2297

N00183 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0018320Q0059

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 1001

The CLIN extended description has changed from:

Service to include:New Innovations Site License for 298 Residents. Anesthesia, Dental, Emergency Management, ENT, General Surgery, Internal Medicine, OB/GYN, Oral and Maxillofacial Surgery, Orthopedics, Pediatrics, Psychiatry, Radiology, and Transitional Medicine Residents. Residency Management System at Naval Medical Center Portsmouth (NMCP) See Statement of Work in Section CBase Year 01 Oct 2021 - 30 Sept 2022

To:

Service to include:New Innovations Site License for 298 Residents. Anesthesia, Dental, Emergency Management, ENT, General Surgery, Internal Medicine, OB/GYN, Oral and Maxillofacial Surgery, Orthopedics, Pediatrics, Psychiatry, Radiology, and Transitional Medicine Residents. Residency Management System at Naval Medical Center Portsmouth (NMCP) See Statement of Work in Section CPOP: 01 Oct 2021 - 30 Sept 2022

CLIN 2001

Service to include:New Innovations Site License for 298 Residents. Anesthesia, Dental, Emergency Management, ENT, General Surgery, Internal Medicine, OB/GYN, Oral and Maxillofacial Surgery, Orthopedics, Pediatrics, Psychiatry, Radiology, and Transitional

(NMCP) See Statement of Work in Section CBase Year 01 Oct 2022 - 30 Sept 2023

Emergency Management, ENT, General Surgery, Internal Medicine, OB/GYN, Oral and Maxillofacial Surgery, Orthopedics, Pediatrics, Psychiatry, Radiology, and Transitional

(NMCP) See Statement of Work in Section CPOP: 01 Oct 2022 - 30 Sept 2023

CLIN 3001

Service to include:New Innovations Site License for 298 Residents. Anesthesia, Dental, Emergency Management, ENT, General Surgery, Internal Medicine, OB/GYN, Oral and Maxillofacial Surgery, Orthopedics, Pediatrics, Psychiatry, Radiology, and Transitional

(NMCP) See Statement of Work in Section CBase Year 01 Oct 2023 - 30 Sept 2024

Emergency Management, ENT, General Surgery, Internal Medicine, OB/GYN, Oral and Maxillofacial Surgery, Orthopedics, Pediatrics, Psychiatry, Radiology, and Transitional Medicine Residents. Residency Management System at Naval Medical Center Portsmouth (NMCP) See Statement of Work in Section CPOP: 01 Oct 2023 - 30 Sept 2024

CLIN 4001

Service to include:New Innovations Site License for 298 Residents. Anesthesia, Dental, Emergency Management, ENT, General Surgery, Internal Medicine, OB/GYN, Oral and Maxillofacial Surgery, Orthopedics, Pediatrics, Psychiatry, Radiology, and Transitional

(NMCP) See Statement of Work in Section CBase Year 01 Oct 2024 - 30 Sept 2025

Emergency Management, ENT, General Surgery, Internal Medicine, OB/GYN, Oral and Maxillofacial Surgery, Orthopedics, Pediatrics, Psychiatry, Radiology, and Transitional Medicine Residents. Residency Management System at Naval Medical Center Portsmouth (NMCP) See Statement of Work in Section CPOP: 01 Oct 2024 - 30 Sept 2025

CLIN 0002 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Each FY21 On-Site Training at NMCP

FFP

One (1) Trainer with Fice (5) Hotel nights Plus any travel Cost.

All Travel must be approved in advance by KO or COR Allowable Travel costs will be reimbursed IAW FAR 31.205-46 See Statement of Work in Section C Base Year 01 Oct 2020 - 30 Sept 2021

FOB: Destination

PSC CD: U099

NET AMT

CLIN 2002 is added as follows:

2002 1 Each OPTION FY23 On-Site Training at NMCP

FFP

One (1) Trainer with Fice (5) Hotel nights Plus any travel Cost.

All Travel must be approved in advance by KO or COR Allowable Travel costs will be reimbursed IAW FAR 31.205-46 See Statement of Work in Section C POP: 01 Oct 2022 - 30 Sept 2023

CLIN 4002 is added as follows:

4002 1 Each OPTION FY25 On-Site Training at NMCP

FFP

One (1) Trainer with Fice (5) Hotel nights Plus any travel Cost.

All Travel must be approved in advance by KO or COR Allowable Travel costs will be reimbursed IAW FAR 31.205-46 See Statement of Work in Section C POP: 01 Oct 2024 - 30 Sept 2025

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Residency Management Suite Software, Software License and maintenance for GME Dept.

-Naval Medical Center Portsmouth)

PART 1

SCOPE OF WORK

1 GENERAL: This is a non-personal services contract to provide Software, Software

License. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform software, software license, maintenance and technical support as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Scope: Vendor to provide Onsite-Training, software, software license, maintenance and technical support on the Residency Management System at Naval Medical Center Portsmouth (NMCP)

1.2.01 Residency Management Software system includes:

1.2.02 Site License for 298 Residents for the following departments:

1.2.02.1.1 Anesthesia, Dental, Emergency Management, ENT, General Surgery, Internal

Medicine, OB/GYN, Oral and Maxillofacial Surgery, Orthopedics, Pediatrics, Psychiatry, Radiology, and Transitional Medicine Residents.

1.2.03 On-Site Training at Naval Medical Center Portsmouth includes:

1.2.03.1 One (1) Trainer–15 trainees Max.

1.2.03.2 Training hours 8:30 am -5:00 pm

1.2.03.3 (2) 15 minute breaks

1.2.03.4 1 hour lunch break

1.2.03.5 Equates to (7) training hours

1.2.03.6 Travel Cost

1.2.03.7 Training shall be completed within the 6th month of the new Fiscal Year for the

Base Year, Option 2 Year and Option 4 Year.

1.3 Period of Performance: The period of performance shall be for one (1) Base Year and four

(4) Option Years. The Period of Performance reads as follows:

Base Year 01Oct. 2021 to 30 Sept. 2022 Option Year I 01Oct. 2022 to 30 Sept. 2022 Option Year II 01Oct. 2023 to 30 Sept. 2023 Option Year II I 01Oct. 2024 to 30 Sept. 2024 Option Year IV 01Oct. 2025 to 30 Sept. 2025

GENERAL INFORMATION

1.4 Recognized Holidays: The contractor is not required to perform services on holidays

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 am – 5:00 pm (EST) Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6 Place of Performance: The work to be performed under this contract will be performed at government facilities.

1.7 Type of Contract: The government will award a FFP Contract.

1.8 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured

1.9 Organizational Conflict of Interest: It is the contractor’s responsibility to notify the KO of any potential Organizational Conflict of Interest (OCI). In the event that an OCI exist the contractor shall propose a Mitigation plan that shall be review and accepted by the KO prior to continuance of the work that presents an OCI. Should the proposed Mitigation Plan not be accepted by the KO, the Government may terminate this contract, disqualify the Contractor from subsequent contractual efforts, and pursue any remedies as may be permitted by the law or this contract.

PART 2

DEFINITIONS & ACRONYMS

2 DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.01 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.02 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. This is the only individual who can legally bind the government.

2.1.03 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.04 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.05 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.06 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.07 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.08 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs POC Point of Contact PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

CONTRACTOR FURNISHED ITEMS AND SPECIFIC TASKS

3 CONTRACTOR RESPONSIBILITIES AND SPECIFIC TASKS:

3.1 Basic Services. The contractor shall provide services software, software license, maintenance and technical support

3.2 The Contractor shall

3.3 Vendor shall provide all software maintenance releases as soon as possible after release but no later than 14 days after release.

3.4 Copies of software license and software maintenance releases are to be sent to the NMCP

MID Office.

3.5 Supplied, software / license shall be provided free of all additional royalties or charges.

3.6 All supplied software must be certified free of damaging properties such as viruses, Trojan horses, worms etc.

3.7 NMCP recognizes that the use of all supplied software is for the sole use of NMCP. NMCP agrees not to share, sell, copy, and lease or assign supplied software without the expressed permission of vendor.

3.8 NMCP shall make all attempts to preserve the proprietary nature of all supplied software.

Vendor shall take all reasonable measures to safeguard any and all NMCP file data. (i.e.

vendor shall not share any medical records / data collected by supplied software)

3.9 All technical support personnel must be adequately trained and knowledgeable of supplied software.

PART 4

CONTRACTOR FURNISHED MATERIAL AND SPECIFIC TASKS:

4 CONTRACTOR FURNISHED MATERIAL AND SPECIFIC TASKS:

4.1 Basic Services: The Government Shall provide the following requirement for the trainer and trainees during the On-Site Training.

4.2 Technical and Room Requirements

Computer requirements for each trainee:

Computers equipped with internet access ,network, DSL or broadband Browsers -Internet Explorer version 10.0 or later, Firefox, Safari or Chrome Microsoft .NET framework 4 ( only if we are training on Med Scheduler desktop application )

4.3 Items for the Trainer:

Presentation Computer Projector White Board or Paper Flip Chart

4.4 Class Duration and Break Times

Typical training hours 8:30 am -5:00 pm

(2) 15 minute breaks 1 hour lunch break Equates to (7) training hours

4.5 Class Room Etiquette shall be followed by all trainees

Trainees to place cellphones in vibrate mode. If a call must be taken, the trainee should leave the classroom to minimize classroom disruption.

Tainees that require assistance, shall direct their questions to the trainer instead of disturbing other trainees.

Discussion with other trainees should be limited to non-classroom time even if it is regarding the software.

Questions should be written down and asked when solicited by the trainer, unless it deters the trainee from comprehending the material.

Trainees should refrain from checking emails until the specified break and/or independent work times.

Interruptions to the class shall be kept to a minimum, where possible, to ensure adequate teaching time

PART 5

REIMBURSABLE TRAVEL EXPENSES:

TBD, dates have not been established at this time. Once the requirement becomes available and the Government representative determines a need for attendance, a trip estimate will be provided to the COR or KO for Approval. The contractor shall request reimbursable travel and training uthorization from the COR prior to confirming travel arrangements. Travel shall be in accordance with the FAR and JTR and reimbursed in accordance with the FAR and JTR. Travel claims shall be submitted within 5 days of travel completion. Allowable Travel costs will be reimbursed IAW FAR 31.205-46.

PART 6

TECHNICAL POINT OF CONTACT AND INSPECTION AND ACCEPTANCE:

The Technical Point of Contact under this Order is:

POC: Jeffrey Waechter, Department Head & GMDE Officer Phone: (757) 953-2169 E-mail: jeffrey.j.waechter.civ@mail.mil

SECTION E - INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0002:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for CLIN 2002:

The following Acceptance/Inspection Schedule was added for CLIN 4002:

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule for CLIN 0002 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-OCT-2020 TO

30-SEP-2021

N/A NAVAL MEDICAL CENTER

RECEIVING OFFICER

54 LEWIS MINOR STREET

BLDG. 250

PORTSMOUTH VA 23708-2297

757-953-5770

N00183

The following Delivery Schedule for CLIN 2002 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-OCT-2022 TO

30-SEP-2023

N/A NAVAL MEDICAL CENTER

RECEIVING OFFICER

54 LEWIS MINOR STREET

BLDG. 250

PORTSMOUTH VA 23708-2297

757-953-5770

The following Delivery Schedule for CLIN 4002 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-OCT-2024 TO

30-SEP-2025

N/A NAVAL MEDICAL CENTER

RECEIVING OFFICER

54 LEWIS MINOR STREET

BLDG. 250

PORTSMOUTH VA 23708-2297

757-953-5770

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been added by full text:

TRAVEL 31.205-46

31.205-46 -- Travel Costs.

(a) Costs for transportation, lodging, meals, and incidental expenses.

(1) Costs incurred by contractor personnel on official company business are allowable, subject to the limitations contained in this subsection. Costs for transportation may be based on mileage rates, actual costs incurred, or on a combination thereof, provided the method used results in a reasonable charge. Costs for lodging, meals, and incidental expenses may be based on per diem, actual expenses, or a combination thereof, provided the method used results in a reasonable charge.

(2) Except as provided in subparagraph (a)(3) of this subsection, costs incurred for lodging, meals, and incidental expenses (as defined in the regulations cited in (a)(2)(i) through (iii) of this subparagraph) shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the --

(i) Federal Travel Regulations, prescribed by the General Services Administration, for travel in the contiguous United States, available on a subscription basis from the -- Superintendent of Documents U.S. Government Printing Office

Washington, DC 20402 Stock No. 922-002-00000-2;

(ii) Joint Travel Regulation, Volume 2, DoD Civilian Personnel, Appendix A, prescribed by the Department of Defense, for travel in Alaska, Hawaii, and outlying areas of the United States, available on a subscription basis from the -- Superintendent of Documents U.S. Government Printing Office Washington, DC 20402 Stock No. 908-010-00000-1; or

(iii) Standardized Regulations (Government Civilians, Foreign Areas), Section 925, “Maximum Travel Per Diem Allowances for Foreign Areas,” prescribed by the Department of State, for travel in areas not covered in (a)(2)(i) and (ii) of this subparagraph, available on a subscription basis from the -- Superintendent of Documents U.S. Government Printing Office Washington, DC 20402 Stock No. 744-008-00000-0.

(3) In special or unusual situations, actual costs in excess of the above-referenced maximum per diem rates are allowable provided that such amounts do not exceed the higher amounts authorized for Federal civilian employees as permitted in the regulations referenced in (a)(2)(i), (ii), or (iii) of this subsection. For such higher amounts to be allowable, all of the following conditions must be met:

(i) One of the conditions warranting approval of the actual expense method, as set forth in the regulations referenced in paragraphs (a)(2)(i), (ii), or (iii) of this subsection, must exist.

(ii) A written justification for use of the higher amounts must be approved by an officer of the contractor’s organization or designee to ensure that the authority is properly administered and controlled to prevent abuse.

(iii) If it becomes necessary to exercise the authority to use the higher actual expense method repetitively or on a continuing basis in a particular area, the contractor must obtain advance approval from the contracting officer.

(iv) Documentation to support actual costs incurred shall be in accordance with the contractor’s established practices, subject to paragraph (a)(7) of this subsection, and provided that a receipt is required for each expenditure of $75.00 or more. The approved justification required by paragraph (a)(3)(ii) and, if applicable, paragraph (a)(3)(iii) of this subsection must be retained.

(4) Paragraphs (a)(2) and (a)(3) of this subsection do not incorporate the regulations cited in subdivisions (a)(2)(i), (ii), and (iii) of this subsection in their entirety. Only the maximum per diem rates, the definitions of lodging, meals, and incidental expenses, and the regulatory coverage dealing with special or unusual situations are incorporated herein.

(5) An advance agreement (see 31.109) with respect to compliance with subparagraphs (a)(2) and (a)(3) of this subsection may be useful and desirable.

(6) The maximum per diem rates referenced in subparagraph (a)(2) of this subsection generally would not constitute a reasonable daily charge --

(i) When no lodging costs are incurred; and/or

(ii) On partial travel days (e.g., day of departure and return). Appropriate downward adjustments from the maximum per diem rates would normally be required under these circumstances. While these adjustments need not be calculated in accordance with the Federal Travel Regulation or Joint Travel Regulations, they must result in a reasonable charge.

(7) Costs shall be allowable only if the following information is documented --

(i) Date and place (city, town, or other similar designation) of the expenses;

(ii) Purpose of the trip; and

(iii) Name of person on trip and that person’s title or relationship to the contractor.

(b) Airfare costs in excess of the lowest priced airfare available to the contractor during normal business hours are unallowable except when such accommodations require circuitous routing, require travel during unreasonable hours, excessively prolong travel, result in increased cost that would offset transportation savings, are not reasonably adequate for the physical or medical needs of the traveler, or are not reasonably available to meet mission requirements. However, in order for airfare costs in excess of the above standard airfare to be allowable, the applicable condition(s) set forth above must be documented and justified.

(c)

(1) “Cost of travel by contractor-owned, -leased, or -chartered aircraft,” as used in this paragraph, includes the cost of lease, charter, operation (including personnel), maintenance, depreciation, insurance, and other related costs.

(2) The costs of travel by contractor-owned, -leased, or -chartered aircraft are limited to the allowable airfare described in paragraph (b) of this subsection for the flight destination unless travel by such aircraft is specifically required by contract specification, term, or condition, or a higher amount is approved by the contracting officer. A higher amount may be agreed to when one or more of the circumstances for justifying higher than allowable airfare listed in paragraph (b) of this subsection are applicable, or when an advance agreement under subparagraph (c)(3) of this subsection has been executed. In all cases, travel by contractor-owned, -leased, or -chartered aircraft must be fully documented and justified. For each contractor-owned, -leased, or -chartered aircraft used for any business purpose which is charged or allocated, directly or indirectly, to a Government contract, the contractor must maintain and make available manifest/logs for all flights on such company aircraft. As a minimum, the manifest/log shall indicate --

(i) Date, time, and points of departure;

(ii) Destination, date, and time of arrival;

(iii) Name of each passenger and relationship to the contractor;

(iv) Authorization for trip; and

(v) Purpose of trip.

(3) Where an advance agreement is proposed (see 31.109), consideration may be given to the following:

(i) Whether scheduled commercial airlines or other suitable, less costly, travel facilities are available at reasonable times, with reasonable frequency, and serve the required destinations conveniently.

(ii) Whether increased flexibility in scheduling results in time savings and more effective use of personnel that would outweigh additional travel costs.

(d) Costs of contractor-owned or -leased automobiles, as used in this paragraph, include the costs of lease, operation (including personnel), maintenance, depreciation, insurance, etc. These costs are allowable, if reasonable, to the extent that the automobiles are used for company business. That portion of the cost of company-furnished automobiles that relates to personal use by employees (including transportation to and from work) is compensation for personal services and is unallowable as stated in 31.205-6(m)(2).

(End of Summary of Changes)