N0018320Q0059 Solicitation Amendment 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose for this amendment is to correct the period of performance (POP) in the Performance Work Statement (PWS).

All other Terms and Conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Jun-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N0018320Q0059

X 9B. DATED (SEE ITEM 11)

12-Jun-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Jun-2020

CODE

NAVAL MEDICAL CENTER

MMD/CONTRACTING DIVISION

ATTN: PAULA POE

54 LEWIS MINOR STREET

PORTSMOUTH VA 23708-2297

N00183 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0018320Q0059

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Residency Management Suite Software, Software License and maintenance for GME Dept.

-Naval Medical Center Portsmouth)

PART 1

SCOPE OF WORK

1 GENERAL: This is a non-personal services contract to provide Software, Software

License. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform software, software license, maintenance and technical support as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Scope: Vendor to provide Onsite-Training, software, software license, maintenance and technical support on the Residency Management System at Naval Medical Center Portsmouth (NMCP)

1.2.01 Residency Management Software system includes:

1.2.02 Site License for 298 Residents for the following departments:

1.2.02.1.1 Anesthesia, Dental, Emergency Management, ENT, General Surgery, Internal

Medicine, OB/GYN, Oral and Maxillofacial Surgery, Orthopedics, Pediatrics, Psychiatry, Radiology, and Transitional Medicine Residents.

1.2.03 On-Site Training at Naval Medical Center Portsmouth includes:

1.2.03.1 One (1) Trainer–15 trainees Max.

1.2.03.2 Training hours 8:30 am -5:00 pm

1.2.03.3 (2) 15 minute breaks

1.2.03.4 1 hour lunch break

1.2.03.5 Equates to (7) training hours

1.2.03.6 Travel Cost

1.2.03.7 Training shall be completed within the 6th month of the new Fiscal Year for the Base Year, Option 2 Year and Option 4 Year.

1.3 Period of Performance: The period of performance shall be for one (1) Base Year and four

(4) Option Years. The Period of Performance reads as follows:

Base Year 01Oct. 2020 to 30 Sept. 2021 Option Year I 01Oct. 2021 to 30 Sept. 2022 Option Year II 01Oct. 2022 to 30 Sept. 2023 Option Year II I 01Oct. 2023 to 30 Sept. 2024 Option Year IV 01Oct. 2024 to 30 Sept. 2025

GENERAL INFORMATION

1.4 Recognized Holidays: The contractor is not required to perform services on holidays

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 am – 5:00 pm (EST) Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6 Place of Performance: The work to be performed under this contract will be performed at government facilities.

1.7 Type of Contract: The government will award a FFP Contract.

1.8 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured

1.9 Organizational Conflict of Interest: It is the contractor’s responsibility to notify the KO of any potential Organizational Conflict of Interest (OCI). In the event that an OCI exist the contractor shall propose a Mitigation plan that shall be review and accepted by the KO prior to continuance of the work that presents an OCI. Should the proposed Mitigation Plan not be accepted by the KO, the Government may terminate this contract, disqualify the Contractor from subsequent contractual efforts, and pursue any remedies as may be permitted by the law or this contract.

PART 2

DEFINITIONS & ACRONYMS

2 DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.01 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.02 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. This is the only individual who can legally bind the government.

2.1.03 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.04 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.05 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.06 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.07 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.08 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs POC Point of Contact PWS Performance Work Statement

QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

CONTRACTOR FURNISHED ITEMS AND SPECIFIC TASKS

3 CONTRACTOR RESPONSIBILITIES AND SPECIFIC TASKS:

3.1 Basic Services. The contractor shall provide services software, software license, maintenance and technical support

3.2 The Contractor shall

3.3 Vendor shall provide all software maintenance releases as soon as possible after release but no later than 14 days after release.

3.4 Copies of software license and software maintenance releases are to be sent to the NMCP

MID Office.

3.5 Supplied, software / license shall be provided free of all additional royalties or charges.

3.6 All supplied software must be certified free of damaging properties such as viruses, Trojan horses, worms etc.

3.7 NMCP recognizes that the use of all supplied software is for the sole use of NMCP. NMCP agrees not to share, sell, copy, and lease or assign supplied software without the expressed permission of vendor.

3.8 NMCP shall make all attempts to preserve the proprietary nature of all supplied software.

Vendor shall take all reasonable measures to safeguard any and all NMCP file data. (i.e.

vendor shall not share any medical records / data collected by supplied software)

3.9 All technical support personnel must be adequately trained and knowledgeable of supplied software.

PART 4

CONTRACTOR FURNISHED MATERIAL AND SPECIFIC TASKS:

4 CONTRACTOR FURNISHED MATERIAL AND SPECIFIC TASKS:

4.1 Basic Services: The Government Shall provide the following requirement for the trainer and trainees during the On-Site Training.

4.2 Technical and Room Requirements

Computer requirements for each trainee:

Computers equipped with internet access ,network, DSL or broadband Browsers -Internet Explorer version 10.0 or later, Firefox, Safari or Chrome Microsoft .NET framework 4 ( only if we are training on Med Scheduler desktop application )

4.3 Items for the Trainer:

Presentation Computer Projector White Board or Paper Flip Chart

4.4 Class Duration and Break Times

Typical training hours 8:30 am -5:00 pm

(2) 15 minute breaks 1 hour lunch break Equates to (7) training hours

4.5 Class Room Etiquette shall be followed by all trainees

Trainees to place cellphones in vibrate mode. If a call must be taken, the trainee should leave the classroom to minimize classroom disruption.

Tainees that require assistance, shall direct their questions to the trainer instead of disturbing other trainees.

Discussion with other trainees should be limited to non-classroom time even if it is regarding the software.

Questions should be written down and asked when solicited by the trainer, unless it deters the trainee from comprehending the material.

Trainees should refrain from checking emails until the specified break and/or independent work times.

Interruptions to the class shall be kept to a minimum, where possible, to ensure adequate teaching time

PART 5

REIMBURSABLE TRAVEL EXPENSES:

TBD, dates have not been established at this time. Once the requirement becomes available and the Government representative determines a need for attendance, a trip estimate will be provided to the COR or KO for Approval. The contractor shall request reimbursable travel and training uthorization from the COR prior to confirming travel arrangements. Travel shall be in accordance with the FAR and JTR and reimbursed in accordance with the FAR and JTR. Travel claims shall be submitted within 5 days of travel completion. Allowable Travel costs will be reimbursed IAW FAR 31.205-46.

PART 6

TECHNICAL POINT OF CONTACT AND INSPECTION AND ACCEPTANCE:

The Technical Point of Contact under this Order is:

POC: Jeffrey Waechter, Department Head & GMDE Officer Phone: (757) 953-2169 E-mail: jeffrey.j.waechter.civ@mail.mil

(End of Summary of Changes)