RFQ N00183-12-T-0460.doc

Section A - Solicitation/Contract Form

CLAUSES INCORPORATED BY FULL TEXT

VENDOR TO COMPLETE THE FOLLOWING:

TIN:

CAGE:

DUNS:

Vendor Point of Contact:

Vendor E-Mail:

Vendor Phone:

Vendor Fax:

VENDOR Check Here: Include a copy your Published or Commercial Price List which contains the items quoted per this Request for Quote.

Naval Medical Center Portsmouth Points of Contact:

Doris Turner, Phone: 757-953-7456 Fax: 757-953-5006 E-Mail: doris.turner@med.navy.mil

Payment in Arrears (Check One): Monthly Quarterly Semi-Annually Annually

Note: Vendor will be required to provide billing electronically via the WAWF Electronic Invoicing Method per Section G of this RFQ. For additional information, a review of the following web sites may be required: https://wawf.eb.mil http://wawftraining Email: wawf@nmlc.med.navy.mil Vendor to reference Request for Quotation (RFQ) Number N00183-12-T-0460 on all correspondence relating to this RFQ.

PROMPT PAYMENT: For Prompt Payment Act purposes, this contract is:

Subject to the 7-calendar day constructive acceptance period.

Government Reserves the right to make an award based on an “All or None” evaluation and/or based on the “Best Value” proposed for this requirement in terms of past performance and technical capabilities. Contractors with superior past performance history may be given 1st consideration. Contractors must submit technical proposal separately from the price proposal in accordance with Section L, “Instructions, Conditions, and Notice to Bidders” as specified in this RFQ. Failure to provide the required information may deem the contractor’s proposal as unacceptable.

SITE VISIT: Due to the nature of this procurement, interested vendors are required to participate in a site walk-through. A one-time group site visit will be conducted on Friday, 14 September 2012beginning promptly @ 8:30 a.m. at Naval Medical Center Portsmouth. At this time, there are no additional site visits scheduled. See Section L of this RFQ for additional “Site Visit” Information and Instructions required for Base Access for each Attendee.

Section B - Supplies or Services and Prices

Maintenance Service Agreement for

FFP

Multimedia Rooms including Tandberg VTC equipment located at Naval Medical Center Portsmouth, VA in accordance with Performance Work Statement, Section C.

Period of Performance: 01 October 2012 through 30 September 2013

FOB: Destination

MILSTRIP: N0018313RQTE102

PURCHASE REQUEST NUMBER: N0018313RQTE102

NET AMT

EQUIPMENT MONTHLY PRICING

EQUIPMENT LISTING PRICE BREAKDOWN BY ROOM:

Contractor to provide a monthly cost per each Department and Location as specified below:

MONTHLY COST PER ROOM

CHAPEL

CIRD

FITNESS CENTER - GYM

GENERAL SURGERY - THORASIC/VASCULAR

GME - SIMULATION CENTER

GME - SIMULATION CENTER

(BACK HALF)

TOTAL MONTHLY

COST FOR ALL EQUIPMENT

(CLIN 0001 PRICE)

Section C - Descriptions and Specifications

PERFORMANCE STATEMENT OF WORK FOR MULTIMEDIA MAINTENANCE

1.1 SCOPE

The contractor shall submit a technical package for maintenance of multimedia equipment located at Naval Medical Center Portsmouth (NMCP). The contractor shall provide on-site hardware and software support, toll free technical telephone support, and product replacement and/or repair services for 82 multimedia rooms to include 17 rooms with Tandberg VTC units as specified per the below Equipment Listing. The agreement will also allow the ability to upgrade components to newest technology at any time.

The selected vendor must be able to provide full contract support immediately upon award of a resulting order

1.2 ASSUMPTIONS

The following assumptions are understood between NMCP Communications Office and the contractor:

· The Contractor shall comply with Federal, State, and Local Laws, plus any Federal Regulations as applicable to the performance of this contract.

· The Contractor shall not accept any instructions issued by any person employed by the U. S. Government, other than: the Contracting Officer or the Communications Division, all acting within the limits of their authority.

· When required, the Contractor shall be qualified / authorized by the Original Equipment Manufacturer (OEM) in the repair of all equipment listed within this contract. Contractor shall maintain current (within 2 years) qualifications throughout entire contract period. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance.

· The contractor shall provide all equipment, material handling equipment (i.e., pallet jacks), labor, communications, and anything else required to fulfill this contract.

· The contractor shall have a service location within a 50 mile radius of NMCP in order to respond on-site within 2 hours of an initial service call for designated rooms.

1.3 DUTIES

a. The contractor shall:

· Provide all maintenance services, to include labor, materials, and replacement parts (up to $1,500.00 per room/per day) necessary to keep the rooms in satisfactory working condition to include all cabling. Repair of equipment is limited to normal and wear and tear and does not cover damage due to user negligence. All equipment will be maintained in accordance with the manufacturer specifications. Only manufacturer repair parts or equivalent will be used.

· Maintenance shall be performed on existing equipment, as specified in the attached inventory, and on any equipment that has replaced the existing equipment as part of a previous maintenance action.

NOTE: The $1,500.00 (repair parts) is per room, per day. If the vendor services or makes repairs to multiple rooms in a single visit, it is $1,500.00 per room for parts.

· The contractor shall perform bi-annual preventive maintenance visits to all rooms. These visits will be coordinated with Communications personnel. A copy of inspection results for each room shall be provided to the Communications Office.

· The contractor shall provide telephone technical support for service calls and troubleshooting assistance during the hours of 8:00 AM and 5:00 PM during the normal business week.

· If telephone support does not resolve an issue, an on-site response is expected within 2 hours for the following rooms:

· Commanding Officer’s Conference Room

· Deputy’s Conference Room

· Staff Education and Training Classrooms 1, 2, 3 (front and back half), 4, 5, 6, 7, 8, and 11

· Auditorium (front and back half)

· Orthopedic Conference Room

· Psychiatry Conference Rooms 1.3-100 and 1.3-109

· The contractor shall respond within one business day of receipt of a trouble call for all other multimedia rooms.

1.4 DEPENDENCIES

a. Work Sites: All work under this contract will be performed at the following locations:

Portsmouth, VA 23708

b. Equipment

The contractor shall ensure timely maintenance and repair of the equipment covered in this performance statement of work. The government project manager is responsible for coordinating all network-related maintenance/repair and the scheduling of rooms for maintenance and repair. Equipment listed in this contract will be maintained to meet the original equipment manufacturer’s (OEM’s) specifications.

c. Facilities

The Communications Office is responsible for providing the contractor with facilities and system access. Communications personnel will be responsible for handling any and all security-related issues pertaining to the maintenance and repair of the equipment specified in this statement of work, to include providing escorted or unescorted access to spaces where the work will be performed.

d. Character of Work and Workforce

The work must conform in all respects with the requirements of the contract:

· A strictly first-class operation will be insisted upon. No incompetence, carelessness, or use of drugs/alcohol will be tolerated.

· The contractor’s workforce shall be identifiable by picture identification badges which shall be worn and visible on the upper body at all times while on site and will be required to fill out a Criminal History Record Request supplied by the Communications Office for each employee. These must be submitted five business days prior to employees reporting on site. After five business days the Government will issue a temporary security badge and car sticker for the period of employment on site. The Navy reserves the right to approve employees working on site.

· Care of Government Facilities and Property – The contractor shall be responsible for care of the premises. The contractor shall not damage Government property or facilities during the performance of this contract. The contractor shall furnish padding and other protective materials as necessary to preclude damage to hallways, doors, door frames, elevators and building fixtures. If damage does occur, the contractor will be responsible for any necessary repair work to include patching and painting of walls. In addition, the contractor shall remove all contractor-generated debris including boxes, packaging, etc.

· NMCP and Clinic Command Regulations – All Contractor personnel must abide by the rules and regulations while in the above mentioned areas. These rules include no firearms, no smoking or tobacco chewing in any government building, no food or beverages except in authorized areas, minimal noise levels and allowing corridor access to non-move involved patient/personnel/carts.

NOTE: ALL INTERESTED VENDORS MUST ATTEND A SITE VISIT TO EXAMINE WORK CONDITIONS AND EXISTING EQUIPMENT. BIDS WILL NOT BE ACCEPTED FROM CONTRACTORS WHO DO NOT ATTEND THE SITE VISIT.

NOTICE TO CONTRACTOR: The Government anticipates some Multimedia / VTC Rooms maybe replaced prior to the end of the contract performance period. Currently, locations scheduled to be replaced includes but are not limited to the Communications, Nutrition, and OR Conference Rooms.

In the event maintenance services are no longer required in a particular room, the Government reserves the right to cancel that location from this maintenance contract after providing at least a 30 day written notification to be issued in writing by the Contracting Officer.

Contractors’ total monthly cost per each Room/Location shall be specified in Section B.

EQUIPMENT LIST BY LOCATION/ROOM

CHAPEL

CIRD

R0310-0208

SMART

Unavailable

FITNESS CENTER - GYM