N0017423Q0083 - Tang Retainers Sub-Assembly.pdf

NSWC IHD

RECEIVING

4522 MCMAHAN ROAD B116

INDIAN HEAD MD 20640-5125

TEL: 301-744-4221 FAX:

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

N0017423Q0083 31-Jul-2023 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ [ ] IS X[ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

NSWC INDIAN HEAD

ATTN: DEANNA WILSON

4081 N. JACKSON RD. RM 221

INDIAN HEAD MD 20640

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

15-Aug-2023(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

301-744-6891DEANNA L WILSON

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

N0017423Q0083

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 800 Each A - Tang-Retainer Sub-Assembly

FFP

512-174-0082 A - Tang-Retainer Sub-Assembly // See SOW and drawings for details // See Special Shipping and Packaging Instructions FOB: Destination VENDOR PART NR: Tang-Retainer Sub-Assembly

PSC CD: 5342

NET AMT

0002 1 Data

Records

CDRL A001

FFP

Test/Inspection Report -- Final Dimensional Inspection Report /// BLK 4:

Contractor format acceptable.

BLK 9: DISTRIBUTION STATEMENT D: Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use. To protect technical or operational data or information from automatic dissemination under the international exchange program or by other means. This protection covers publications required solely for official use or strictly for administrative or operational purposes. This statement may be applied to manuals, pamphlets, technical orders, technical reports, and other publications containing valuable technical or operational data.) (10/7/2020). Other requests shall be referred to Commanding Officer or Technical Director, NSWC Indian Head Division.

BLK 12: Final Dimensional Inspection Report is due simultaneous with delivery of production units. Government has 15 working days from receipt of draft to review and comment. The Contractor has 10 working days from receipt of Government comments to submit revisions. If the Government does not submit revision request within 15 working days, draft submittal is approved.

BLK 14: Submit via e-mail in Microsoft Office or PDF format to the e-mail recipients listed below.

DISTRIBUTION ADDRESSEE -

Rockets/CAD/PAD Manufacturing Division

NSWC IHEODTD

Attn: Luccien Fitzpatrick, Code M13LDF 4341 Carpenter Road Building 1685 Indian Head, MD 20640-5088 Luccien Fitzpatrick luccien.d.fitzpatrick.civ@us.navy.mil FOB: Destination

VENDOR PART NR: CDRL A001

0003 1 Data

CDRL A002

Certificate of Compliance (CoC) /// BLK 4: Contractor format acceptable.

BLK 9: DISTRIBUTION STATEMENT D: Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use. To protect technical or operational data or information from automatic dissemination under the international exchange program or by other means. This protection covers publications required solely for official use or strictly for administrative or operational purposes. This statement may be applied to manuals, pamphlets, technical orders, technical reports, and other publications containing valuable technical or operational data.) (10/7/2020). Other requests shall be referred to Commanding Officer or Technical Director, NSWC Indian Head Division.

BLK 12: Final Dimensional Inspection Report is due simultaneous with delivery of production units. Government has 15 working days from receipt of draft to review and comment. The Contractor has 10 working days from receipt of Government comments to submit revisions. If the Government does not submit revision request within 15 working days, draft submittal is approved.

BLK 14: Submit via e-mail in Microsoft Office or PDF format to the e-mail recipients listed below.

DISTRIBUTION ADDRESSEE -

Rockets/CAD/PAD Manufacturing Division

NSWC IHEODTD

Attn: Luccien Fitzpatrick, Code M13LDF 4341 Carpenter Road Building 1685 Indian Head, MD 20640-5088

Luccien Fitzpatrick luccien.d.fitzpatrick.civ@us.navy.mil

FOB: Destination

VENDOR PART NR: CDRL A002

0004 1 Data

CDRL A003

GOVERNMENT PROPERTY PHYSICAL INVENTORY COUNT OR

CUSTODIAL -- Government Furnished Property Baseline Report /// Block 4.

Contractor format acceptable. Report shall be in MS Office 2016 or MS Excel 2016.

Block 9. DISTRIBUTION D. Distribution authorized to U.S. Government agencies and U.S. DoD contractors only (PUT REASON HERE) (DATE OF CONTRACT AWARD). Other requests for this document shall be referred to Commanding Officer or Technical Director, NSWC Indian Head EOD Technology Division.

DESTRUCTION NOTICE: Destroy by any method that will prevent disclosure of contents or reconstruction of the document.

WARNING: This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 275 1, et seq.) or the Export Administration Act of 1979, as amended, Title 50, U.S.C, App. 240 I et seq.

Violation of these export-control laws is subject to severe criminal penalties.

Dissemination of this document is controlled under DoD Directives 5230.25.

Block 11, 12, 13: Initial submission due 6 months after award of contract.

Subsequent submissions due six months at the end of the contract.

Block 14. Distribution Addressee:

Contractor shall provide by electronic means to distribution address below:

DISTRIBUTION ADDRESSEE -

Rockets/CAD/PAD Manufacturing Division

NSWC IHEODTD

Attn: Luccien Fitzpatrick, Code M13LDF 4341 Carpenter Road Building 1685 Indian Head, MD 20640-5088 Luccien Fitzpatrick luccien.d.fitzpatrick.civ@us.navy.mil FOB: Destination

VENDOR PART NR: CDRL A003

Section C - Descriptions and Specifications

SOW

MANUFACTURING OF HARDWARE USING NSWC IHD DRAWINGS

PERFORMANCE WORK STATEMENT

1.0 Scope of Work

The Naval Surface Warfare Center, Indian Head Explosive Ordnance Disposal Technology Division (NSWC IHEODTD) requires support in the refurbishment and assembly of new Retainers (512-174-0129 Rev. A) to previously machined Tangs (512-174-0083 Rev. B), in accordance with 512-174-0082 Revision A, notes 2-8.

2.0 Applicable Documents

512-174-0129 Rev A – Retainer, Hex Head 512-174-0083 Rev B – Tang 512-174-0082 Rev A – Tang-Retainer Sub-Assembly 512-174-0082 Rev A Form 16 CDRL_A001 – Inspection CDRL_A002 – CoC CDRL_A003 – Government Property Physical Inventory Count or Custodial Balance Report

2.1 General Specifications

American National Standards Institute (ANSI)/American Society for Quality (ASQ) Standards:

ANSI/ASQ Z1.4 Sampling Procedures and Tables for Inspection by Attributes

Code of Federal Regulations (CFR):

22 CFR 121 The United States Munitions List 22 CFR 122 Registration of Manufacturers and Exporters

Department of Defense (DoD) Directives:

5230.25 Withholding of Unclassified Technical Data From Public Disclosure

International Organization for Standardization (ISO)/International Electrotechnical Commission (IEC) Standards:

ISO 9001 Quality Management Systems ISO/IEC 17025 General Requirements for the Competence of Testing and Calibration Laboratories

2.2 Technical Drawings

Department of Defense Drawings:

512-174-0129 Rev A – Retainer, Hex Head 512-174-0083 Rev B – Tang 512-174-0082 Rev A – Tang-Retainer Sub-Assembly

2.3 Conflicting Document Requirements

If there are any conflicts between specifications, drawings, or requirements listed herein, the contractor shall notify the Contracting Officer (KO) and the Technical Point of Contact (TPOC), in writing for interpretation, clarification, and resolution.

3. Requirements

3.1 Tang-Retainer Sub-Assembly Manufacture

3.1.1 Remove Heads (11744255) from eight hundred (800) Tangs. These Tangs contain eight hundred (800) each 512-174-0083. Take care to minimize damage to the Tang and the 1.375-16 UN-2A thread during the removal process. After removal of the heads, clean, deburr and repair any damage to the threads. Inspect the thread with a 1.375-16 UN-2A calibrated thread gauge. Segregate any that fail, and identify them and return in separate packaging.

3.1.2 Apply part number and Serial numbers to all Tangs IAW DWG 512-174-0083 Note

12. Parts are then to be passivated IAW DWG Note 2 (M103).

3.1.3 All Tangs 512-174-0083 must be submitted for inspection IAW section 3.3.3.

3.1.4 After official acceptance and return by NSWC IHD of the above, assemble the newly manufactured Retainers (512-174-0129) to the Tangs in accordance with 512-174- 0082 Note #2 & 3.1.6-3.1.8.

3.1.5 Mark the location of the ½ hole that will be machined in the retainer to match the existing ½ hole in the Tang. The drawing requires the final retainer to be flush to below the surface by .030. Screw the retainer approximately .015 below the surface of the Tang and mark the location of the existing hole in the Tang on the Retainer. This will provide a visual alignment mark for the location to machine the ½ hole in the Retainer and allow any misalignment to position the matched Retainer within the acceptable drawing tolerance.

3.1.6 Machine the .125 diameter ½ hole (slot) in Retainer, remove, deburr and re assemble to the matched Tang. Inspect to insure the hole will accept a .123 inch diameter pin, and the retainer is flush to .030 below face of Tang.

3.1.7 All parts must be passivated IAW SAE AMS 2700 Rev F, Type 6 or Type 7.

3.1.8 After machining the assembly must meet all of the requirements of DWG 512-174-

0082 Rev. A, and maintain traceability with matched sets throughout.

3.2 Test and Inspection

The Contractor shall maintain and control processes to inspect and test components as described in this PWS. These processes should cover all phases from the ordering of the material to the Government acceptance of the finished product.

3.2.1 Dimensional Inspection

The Contractor is responsible for performing in-house inspections to ensure each first article or production component and dimension conforms 100% to the contract, PWS, and product dimensional requirements. The Contractor shall provide copies of in-process dimensional data and/or proof of inspections, such as floor shop travelers or final QA inspections, as requested by the Government.

The Contractor shall submit a Final Dimensional Inspection Report in accordance with DI- NDTI-80809 per CDRL A001 for each deliverable line item. The final dimensional inspection report shall include either a list of all drawing dimensions and tolerances, and their actual measured values, or a marked-up copy of the drawing with actual measured values written in red next to the corresponding dimension.

3.2.2 Product Certification

The Contractor shall submit a Certificate of Compliance in accordance with DI-QCIC-81356 per CDRL A002 to accompany the shipment of each first article and/or production lot, as required by Table 3. The certificate shall state compliance of the material with its respective drawing or specification, and contract/order requirements. The certificate shall as a minimum state the company name, contract/order number, drawing or specification number, and date.

The certificate shall be forwarded to the Government; one (1) copy to accompany the shipment (in the packing list envelope), and one (1) copy mailed to arrive at time of receipt of the shipment (mark the certificate to the attention of the designated POC above). The Certificate of Compliance shall state, above the signature of a legally authorized representative of the company, the following:

“This certification concerns a matter within the jurisdiction of an agency of the United States and making a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18, United States Code 1001.”

Test Requirement

Certificate Dwg Location

Traceability SOW 3.1.8 Compliance Plating 512-174-0083 Rev B Note #2 Compliance

Table 1: Certification Requirements

3.3 Quality Control

3.3.1 Quality System and Quality Control Processes

The Contractor shall maintain a quality system which adheres, at minimum, to the requirements of ISO 9001:2015 standards.

The Contractor quality management system shall ensure products are in compliance with the applicable drawings, specifications, and contract. The quality management system shall outline processes to identify, record, and disposition nonconforming material or other characteristic discrepancies for the entire duration of this contract. Procedures, planning, and all other relevant documentation and data which comprise the quality management system, if requested, shall be made available to the Government for review.

3.3.2 Calibration of Measuring and Testing Equipment

Measuring and testing equipment used by the contractor shall, at a minimum, adhere to the requirements of ISO/IEC 17025:2017.

3.3.3 Acceptance of Product

Final acceptance of individual parts and assembled production deliverables will be determined by Government dimensional inspection and certification verification at Government destination for each deliverable line item. The Government shall complete sample testing within 60 days of receipt of all documentation and deliverables relevant to the relevant line item. Unless otherwise stated, the Government sampling plan shall be in accordance with Table 2. The Government reserves the right to perform additional inspection and testing of hardware to verify acceptability.

This may include testing at other facilities.

ASQ Z1.4 [ANSI/ASQ Z1.4-2003 (R2013) – October 2013]:

Critical: 100% Major: Level II Minor: Level I

Table 2: ACSI Sampling Plan

3.3.4 Government-Identified Nonconformity Reporting Procedures The Government shall alert the Contractor to any nonconforming deliverables within one (1) working day of identifying the nonconformity. The Contractor shall respond with their recommended disposition on the deliverables within one (1) working day.

4 Export Control The Contractor shall comply with either one, or both, of the export control options below.

4.1 International Trafficking in Arms Regulations (ITAR) Compliance The Contractor shall maintain ITAR compliance through registration in accordance with 22 CFR 122 to export Category III and IV munitions components, as defined by 22 CFR 121.

4.2 Joint Certification Program (JCP) Registration

The Contractor shall maintain JCP registration and a DD Form 2345 to comply with DoD Directive 5230.25.

4.3 Preservation

4.3.1 Property Inventory Report

The Contractor shall be responsible for providing a periodical inventory report of government property, per DI-MGMT-80441C, as the need for tracking arises, whether it be due to acceptance of new government issued property, fallout during the manufacturing process, or return of property to the Government.

4.3.2 Shipping and Packaging

The Contractor shall be responsible for packing and packaging of deliverables to prevent any potential damage during transport. The Contractor shall label completed parts packaging to include component name, quantity, contract number, drawing number, revision, and manufacturer name and date. Packaging quantities and methods shall be in accordance with applicable Form 43.

5 Deliverables The Technical Point of Contact and Contracting Officer (KO) for this contract will approve all deliverables as specified. The following Certificates shall include the signature of the Contractor’s representative authorized to make such certification.

CDRL Spec Section Title A001 DI-NDTI-80809 3.2.1 Final Dimensional Inspection Report A002 DI-QCIC-81356 3.2.2 Certificate of Compliance

A003 DI-MGMT-80441 C 4.3.1 Government Property Physical Inventory Count or Custodial Balance Report

5.1 Hardware Delivery

The Contractor shall notify the Contracting Officer 30 days in advance if the Contractor cannot meet the contract delivery schedule.

The Contractor shall be responsible for coordinating and shipping all the units below to the required destination.

Item Year Drawing Rev Nomenclature Qty UOI 1 Base 512-174-0082 A Tang-Retainer Sub-Assembly 800 EA

Delivery address provided below:

ATTN: Luccien Fitzpatrick/Alexander Royston Naval Surface Warfare Center Indian Head Division 4522 McMahon Road Bldg. 116, Suite 100

Indian Head, MD 20640

Section D - Packaging and Marking

SPEICAL SHIPPING & PACKAGING

A. Primary physical protection for shipping and handling damage shall be provided by covering each part with a web-type sleeve (reference CAPLUG SW series or equivalent) of appropriate size as to ensure protection from physical damage.

B. Inserting a desiccant bag per MIL-D-3464, Type I or II of appropriate size, with up to 5 components, into any poly-bag with a minimum thickness .002 inch, which is necessary to provide moisture protection. Each unit may either be heat-sealed, or zip locked.

All bags must be either be heat-sealed, or zip locked. The bag must be legibly marked with part name, part number, revision letter and quantity.

C. After completion of the above requirements the parts are to be bulk packaged for shipment to the Indian Head Division, Naval Surface Warfare Center.

**Note: The shipping containers must be legibly marked on two surfaces with the contract number, part name, part number and quantity.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government

CLAUSES INCORPORATED BY FULL TEXT

E-246-H020 QUALITY MANAGEMENT SYSTEM REQUIREMENTS (NAVSEA) (OCT 2018)

The Contractor shall provide and maintain a quality management system that, as a minimum, adheres to the requirements of ASQ/ANSI/ISO 9001:2015 “Quality Management Systems – Requirements” and supplemental requirements imposed by this contract. The quality management system procedures, planning, and all other documentation and data that comprise the quality management system shall be made available to the Government for review. Existing quality documents that meet the requirements of this contract may continue to be used. The Government may perform any necessary inspections, verifications, and evaluations to ascertain conformance to requirements and the adequacy of the implementing procedures. The Contractor shall flow down such standards, as applicable, to lower-tier subcontractors under instances covered in FAR 52.246-11(b) or at the direction of the Contracting Officer. The Government reserves the right to disapprove the quality management system or portions thereof when it fails to meet the contractual requirements.

(End of text)

E-246-H022 INSPECTION AND TEST RECORDS (NAVSEA) (JAN 2019)

Inspection and test records shall, as a minimum, indicate the nature of the observations, number of observations made, and the number and type of deficiencies found. Data included in inspection and test records shall be complete and accurate, and shall be used for trend analysis and to assess corrective action and effectiveness. The data shall, on request, be identified and made available for on-site review by the Contracting Officer or designated Government representative.

E-246-W002 CERTIFICATE OF COMPLIANCE (NAVSEA) (OCT 2018)

(a) A certification of material shall be provided by the Contractor, one (1) copy to accompany the shipment (in the packing list envelope) and (l) copy mailed to arrive at time of receipt of the shipment. Mark all certificates to the attention of Code 00Q.

(b) The certificate shall state compliance of material with drawing specification and contract/order requirements. The certificate shall as a minimum state the company name, contract/order number, drawing or specification number, and date. The certificate shall state, above the signature of a legally authorized representative of the company, the following:

This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18, United States Code, Section 1001.

(c) Failure to provide certification at the time of shipment may result in material being rejected and returned at the contractor's expense.

(d) The certificate shall read as follows:

I certify that on ______ [insert date], the ____ [insert Contractor’s name] furnished the supplies called for by the Order/Contract No._____ via ____ [Carrier] on ________ [identify the bill of lading or shipping document] in accordance with all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this document.

Date of Execution: ________________________________ Signature: _______________________________________ Typed Name: ____________________________________ Title: ___________________________________________

E-246-W005 SAMPLING OF RECEIVED MATERIAL – MAN-RATED MATERIAL (NAVSEA) (MAY 2021)

(a) When NAVSEA, Naval Surface Warfare Center Indian Head Division receipt inspects man-rated material under this contract for catapults, cartridge actuated devices, propellant actuated devices and their related component parts, the sampling plan utilized shall be as outlined in the applicable technical data package or as otherwise specified in other controlling documentation. If the sampling plan is not specified within any applicable controlling documentation, the sampling plan and the sampling size shall be as outlined by one of the following:

ASQ Z1.4 (ANSI/ASQ Z1.4 -2003 (R2018):

Critical: 100% Major: Level II Minor: Level I

MIL-STD-1916 (DTD 1 APR 96 with NOTICE 2 DTD 5 JUN 14):

Critical: Level V Major: Level II, N < 200 Level III, N > 200 Minor: Level I, N < 100 Level II, N > 100

(b) In all cases, the acceptance number of defects will be ZERO (0); the lot will be rejected for any defect unless specifically otherwise specified by the inspection type and code.

(c) Notwithstanding the above, NAVSEA, Naval Surface Warfare Center Indian Head Division may, at its discretion, accept a defect on an approved waiver on a case-by-case basis.

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 120 dys. ADC 800 NSWC IHD

RECEIVING

4522 MCMAHAN ROAD B116

INDIAN HEAD MD 20640-5125

301-744-4221 FOB: Destination

N00174

0002 120 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0003 120 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0004 120 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

Section G - Contract Administration Data

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice and Receiving Report (COMBO) Destination / Destination

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice and Receiving Report (COMBO) Destination / Destination

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC N62838

Issue By DoDAAC N00174

Admin DoDAAC** N00174

Inspect By DoDAAC N00174

Ship To Code N00174

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) N/A

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Send additional notifications to: luccien.fitzpatrick@navy.mil For invoicing questions: NAVSEA.NSWC.IHEODTDVendorPay@navy.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

(a) For other than firm fixed priced contract line item numbers (CLINs), the Contractor agrees to segregate costs incurred under this contract/task order (TO), as applicable, at the lowest level of performance, either at the sub line item number (SLIN) or CLIN level, rather than at the total contract/TO level, and to submit invoices reflecting costs incurred at that level. Supporting documentation in Wide Area Workflow (WAWF) for invoices shall include summaries of work charged during the period covered as well as overall cumulative summaries by individual labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of other direct costs (ODCs), materials, and travel, by technical instruction (TI), SLIN, or CLIN level. For other than firm fixed price subcontracts, subcontractors are also required to provide labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of ODCs, materials, and travel invoiced. Supporting documentation may be encrypted before submission to the prime contractor for WAWF invoice submittal.

Subcontractors may email encryption code information directly to the Contracting Officer and Contracting Officer Representative (COR). Should the subcontractor lack encryption capability, the subcontractor may also email detailed supporting cost information directly to the Contracting Officer and COR; or other method as agreed to by the Contracting Officer.

(b) Contractors submitting payment requests and receiving reports to WAWF using either Electronic Data Interchange (EDI) or Secure File Transfer Protocol (SFTP) shall separately send an email notification to the COR and Contracting Officer on the same date they submit the invoice in WAWF. No payments shall be due if the contractor does not provide the COR and Contracting Officer email notification as required herein.

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021)

(a) The policy of this activity is to schedule periods of reduced operations or shutdown during holiday periods.

Deliveries will not be accepted on Saturdays, Sundays or Holidays except as specifically requested by the [insert activity name]. All goods or services attempted to be delivered on a Saturday, Sunday or Holiday without specific instructions from the Contracting Officer or his duly appointed representative will be returned to the contractor at the contractor’s expense with no cost or liability to the U.S. Government.

(b) The federal Government observes public Holidays that have been established under 5 U.S.C. 6103. The actual date of observance for each of the holidays, for a specific calendar year, may be obtained from the OPM website at OPM.GOV or by using the following direct link:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/.

(c) Delayed Opening, Early Dismissal and Closure of Government Facilities. When a Government facility has a delayed opening, is closed or Federal employees are dismissed early (due to severe weather, security threat, security exercise, or a facility related problem) that prevents personnel from working, onsite contractor personnel regularly assigned to work at that facility shall follow the same reporting and/or departure directions given to Government personnel. The contractor shall not direct charge to the contract for such time off, but shall follow parent company policies regarding taking leave (administrative or other). Non-essential contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. Subsequent to an early dismissal, delayed opening, or during periods of inclement weather, onsite contractors should monitor the OPM website as well as radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis.

(d) When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site contractors shall continue working established work hours or take leave in accordance with parent company policy. Those contractor employees who take leave shall not direct charge the non-working hours to the contract. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, or closings in accordance with the FAR, applicable cost accounting standards, and the company’s established policy and procedures. Contractors shall follow their disclosed charging practices during the contract period of performance, and shall not follow any verbal directions to the contrary. The Contracting Officer will make the determination of cost allowability for time lost due to facility closure in accordance with FAR, applicable Cost Accounting Standards, and the Contractor's established accounting policy and procedures.

(e) If you intend to visit the Contracts Office, it is advised that you call for an appointment at least 24 hours in advance.

(f) The hours of operation are as follows:

AREA FROM TO

Building 116 0730 – 1130 1230 – 1530

(g) All deliveries to the Receiving Officer, BLDG 116, shall be made Monday through Friday from 0730 - 1130 to 1230 – 1530, local time. Deliveries will not be accepted after 1530. No deliveries will be accepted on federal government holidays.

POC

The following contacts are provided for this contract:

Contract Administrator: Deanna Wilson Phone Number: (301) 744-6891 E-mail: deanna.l.wilson27.civ@us.navy.mil

Payments/Invoicing: Comptroller Vendor Pay E-mail: NAVSEA.NSWC.IHEODTDVendorPay@navy.mil

Technical Representative: Luccien Fitzpatrick E-mail: luccien.fitzpatrick@navy.mil

Technical Representative: Trevor Muhler Phone Number: (240) 993-6766 E-mail: Trevor.C.Muhler.civ@us.navy.mil

Any concerns regarding your contract, should be directed to the above mentioned personnel, or the Contracting Officer Marlene Ridgell at (301) 744-6617 or by email at marlene.l.ridgell.civ@us.navy.mil.

Section H - Special Contract Requirements

VPP CLAUSE

1. Voluntary Protection Program:

1.1. In August 2006, Indian Head Division (IHD) Naval Surface Warfare Center (NSWC) was nominated to participate in the DoD Voluntary Protection Program Center of Excellence Implementation Initiative of the Defense Safety Oversight Council (DSOC). The Voluntary Protection Program (VPP) was established by the Occupational Safety and Health Administration (OSHA) in 1982 to recognize and promote effective worksite-based safety and health management systems. IHD NSWC, through the utilization of VPP, desires to be a model of safety and health excellence. VPP's emphasis on trust and cooperation between OSHA, the employer, employees, employees representatives, and contractors complements the Agency's enforcement activity but does not take its place. All parties, including Contractors, are to work together to identify and resolve any safety and health problems that may arise, yet obtain Contracting Officer approval of any changes that would impact the terms of the contract. IHD NSWC as the VPP participant develops and implements systems to effectively identify, evaluate, prevent, and control occupational hazards so that injuries and illnesses to employees and contractors are prevented. Contractor and sub-contractor personnel are subject to occupational safety and health oversight. This oversight will be accomplished by IHD NSWC personnel and Contracting Officers. Contractors, sub-contractors, and their employees, while in performance of a contractual action on-site within the geographical boundaries of Naval Support Facility (NSF) Indian Head, shall be subject to the requirements of the IHDIVNAVSURFWARCENINST 5100.22, “Safety Manual” regardless of the type or duration of the contract.

Appendix 13-A, of the chapter 13 entitled “Contractor Safety Requirements When Performing Work at the Naval Support Facility (NSF) Indian Head, MD” shall be signed by the Contractor prior to commencement of services on-site at NSF Indian Head. The Contractor shall maintain one signed copy for future reference in educating its personnel and sub-contractors. A second signed copy shall be provided to the Contracting Officer to be maintained in the contract file. If an occupational safety or health related injury or illness occurs during the performance or as a result of this contractual action, the Contractor shall notify the Contracting Officer Representative (COR) as soon as practicable, who will notify the Safety Office and the Contracting Officer. 1.2 In support of VPP and in compliance with Chapter 13 of the Safety Manual, entitled “Contractor Safety,” all Contractors performing on-site at NSF Indian Head shall comply with the following:

1.2.1 Public Law 91-596 (and Amendments), also known as the Occupational Safety and Health Act of 1970, establishes that all employers, including Contractors, are responsible, as far as possible, for providing every employee a safe and healthful working environment. All employers, including Contractors, shall conform to the standards as issued by OSHA. Contractors are responsible for complying with safety requirements specified in the contract as well as all Federal, State, and local safety and security regulations. Non-compliance may be cause for the removal of a Contractor or any Contractor employee from the activity and such non-compliance may form the basis for contractual action, up to and including termination for default.

1.2.2 Contractor personnel shall participate in basic safety awareness and hazard identification training offered by the Government activity at the work area they are supporting. Contractors performing on-site shall attend area weekly safety meetings and annual safety stand-downs, as determined by the COR.

1.3 The best Safety and Health Programs involve every level of the organization, instilling a safety culture that reduces accidents for workers and improves the bottom line for managers. When Safety and Health are part of the organization and a way of life, everyone wins. IHD NSWC is committed to safety excellence. The Contractor shall familiarize itself with the IHDIVNAVSURFWARCENINST 5100.22, “Safety Manual,” Appendix 13-C entitled “OSHA Voluntary Protection program (VPP) Fundamentals Training for Contractors”.

2. Contractor On Site Training:

2.1 A Contractor providing support on-site at any IHD NSWC site may be required to have its on-site Contractor personnel participate in training covering rules, practices, procedures, equipment and systems, as needed, based on the type of support being provided. This training may include, but is not limited to: Operation Security training (OPSEC); Personally Identifiable Information training; DoD Information Assurance Awareness training;

Information Technology Security; Voluntary Protection Program (VPP) training; and Personnel Security training.

2.1.2 This training will be provided at no cost by the IHD NSWC site and will take place on-site during normal contract working hours without any additional compensation for the Contractor. This training does not relieve the Contractor of its responsibility to train its employees in such areas as environment, health, safety, security, sexual harassment, ethics, etc. to ensure compliance with all federal, state, and local laws and DoD regulations.

H-246-H001 CALIBRATION SYSTEM REQUIREMENTS (NAVSEA) (FEB 2023)

(a) Definitions:

(1) All definitions, with the exception of Commercial Service Provider, are found in OPNAVINST3960.16 (series).

(2) Commercial Service Providers. Suppliers of tools, instruments, fixtures, test, measurement, and diagnostic equipment, including original equipment manufacturers, who may calibrate their own products but are not engaged in calibration as a major line of business, and other commercial laboratories that provide either calibration services in support of Navy contracts, or low volume, model specific, or unique parameter calibration services.

(b) The accuracy of Navy and Contractor calibrated equipment used for quantitative and qualitative measurements are ensured through measurement traceability. The Contractor is required to ensure that all calibrated equipment used for quantitative or qualitative measurements required for the research, design, test, production, and maintenance of NAVSEA systems will be maintained and calibrated in accordance with references OPNAVINST

3960.16 and NAVSEAINST 4734.1. Calibration sources shall be accredited by a U.S. based, Navy approved accreditation body to U.S. national standards:

(1) ANSI/NCSL Z540.3, Requirements for the Calibration of Measuring and Test Equipment, dated 3 Aug 2006; or

(2) ISO/IEC 17025:2017, General Requirements for the Competence of Testing and Calibration Laboratories (3rd Edition), dated 29 Nov 2017; or

(3) Certified by the U.S. Navy to NAVSEA 04-4734, Navy and Marine Corps Calibration Laboratory Audit/Certification Manual.

(c) ISO/IEC 17025:2017 and ANSI/NCSL Z540.3 accreditations must be performed by a U.S. based accreditation body. Calibration accreditation must include the parameters required to execute the calibration at appropriate ranges and tolerances. A calibration certificate meeting the requirements of ANSI/NCSL Z540.3 or ISO/IEC 17025:2017 must be provided with the returned calibrated unit. The calibration certificate must be evaluated to confirm that the calibration was performed within the laboratory's accreditation scope and that each calibration measurement met or exceeded a 4:1 Test Uncertainty Ratio (TUR).

(d) Certification to Navy standard NAVSEA 04-4734, is acceptable in place of ANSI/NCSL Z540.3 and ISO/IEC 17025:2017 accreditations. For activities certified to NAVSEA 04-4734, calibrations must be evaluated to confirm that the calibration was performed within the laboratory’s NAVSEA scope of certification, and calibration event records shall be provided to the Government upon request. Calibration intervals that deviate from NAVSEA OD 45845, Metrology Requirements List (METRL), shall reflect Test, Measurement and Diagnostic Equipment (TMDE) end of period reliability greater than 85%. TMDE reliability data shall be provided upon request. TURs shall be greater than or equal to 4:1, or ensure a Probability of False Acceptance (PFA) of 2% or less and a Probability of False Rejections (PFR) of 15% or less. Measurement traceability, including TUR, PFA, and PFR shall be documented in accordance to MIL-STD-1839. Calibration procedures, methods, and measurement traceability used by the Contractor shall be provided to the Government upon request.

(e) All calibrations supporting this contract shall meet the requirements of OPNAVINST 3960.16. If the Contractor executes, subcontracts or outsources the initial or reoccurring calibration of calibrated equipment, the respective calibration laboratory, and all of their employees who perform calibration or supply calibrated equipment, shall be certified or accredited to the requirements of paragraphs (b), (c), and (d).

(f) Contractors electing certification to NAVSEA 04-4734 will contact the Contracting Officer’s Representative (COR) or Technical Point of Contact (TPOC) within 60 days of contract award, who will then contact the NAVSEA09MM METCAL Technical Warrant Holder (TWH), at NAVSEA_METCAL_INSERVICE@us.navy.mil, to begin the Navy certification process.

(End of Text)

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-27 Prohibition on a ByteDance Covered Application JUN 2023 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

NOV 2021

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.211-17 Delivery of Excess Quantities SEP 1989 52.232-1 Payments APR 1984 52.232-8 Discounts For Prompt Payment FEB 2002 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-1 Disputes MAY 2014 52.239-1 Privacy or Security Safeguards AUG 1996 52.243-1 Changes--Fixed Price AUG 1987 52.245-1 Government Property SEP 2021 52.245-9 Use And Charges APR 2012 52.246-2 Inspection Of Supplies--Fixed Price AUG 1996 52.247-34 F.O.B. Destination NOV 1991 52.249-1 Termination For Convenience Of The Government (Fixed

Price) (Short Form)

APR 1984

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7009 Limitations on the Use or Disclosure of Third-Party

Contractor Reported Cyber Incident Information

JAN 2023

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements MAR 2022 252.204-7020 NIST SP 800-171 DoD Assessment Requirements JAN 2023 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.239-7000 Protection Against Compromising Emanations OCT 2019 252.239-7018 Supply Chain Risk DEC 2022 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

JAN 2023

252.246-7008 Sources of Electronic Parts JAN 2023

52.213-4 TERMS AND CONDITIONS--SIMPLIFIED ACQUISITIONS (OTHER THAN COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES) (JUN 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(ii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(iii) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(iv) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L.

117-328), unless the agency grants an exception--see paragraph (b) of 52.204-27.

(v) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

(vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(vii) 52.222-26, Equal Opportunity (SEPT 2016) (E.O. 11246).

(viii) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(ix) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(x) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(xi) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77 and 108-78 (19 U.S.C.

3805 note)).

(2) Listed below are additional clauses that apply:

(i) 52.232-1, Payments (APR 1984).

(ii) 52.232-8, Discounts for Prompt Payment (FEB 2002).

(iii) 52.232-11, Extras (APR 1984).

(iv) 52.232-25, Prompt Payment (JAN 2017).

(v) 52.232-39, Unenforceability of Unauthorized Obligations (JUN 2013).

(vi) 52.233-1, Disputes (MAY 2014).

(vii) 52.244-6, Subcontracts for Commercial Products and Commercial Services (JUN 2023).

(viii) 52.253-1, Computer Generated Forms (JAN 1991).

(b) The Contractor shall comply with the following FAR clauses, incorporated by reference, unless the circumstances do not apply:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note) (Applies to contracts valued at or above the threshold specified in FAR 4.1403(a) on the date of award of this contract).

(ii) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (DEC 2022) (E.O. 13126) (Applies to contracts for supplies exceeding the micro-purchase threshold, as defined in 2.101 on the date of award of this contract).

(iii) 52.222-20, Contracts for Materials, Supplies, Articles, and Equipment…