N0017417R00090002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment 0002 to N0017417R0009 is to address contractor questions, revise Sections L and M accordingly, revise Attachments G and H, and extend the proposal due date. Please see continuation page for further details.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 26

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-May-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N00174-17-R-0009

X 9B. DATED (SEE ITEM 11)

08-May-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 4 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-May-2017

CODE

NSWC IHEODTD N

4081 N. JACKSON RD

BLDG 841

INDIAN HEAD MD 20640-5116

N00174 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N00174-17-R-0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES*

Amendment 0002

1. The purpose of this Amendment to Solicitation N01017417R0009 is to respond to additional Contractor questions, revise Sections L and M accordingly, revise Section J, Attachment G and Attachment H and extend the proposal submission date from 8 June 2017 to 15 June 2017.

2. Contractor questions and responses:

Q1. Reference: Section B, HQ B-2-0020 TRAVEL COSTS - ALTERNATE I (NAVSEA) (DEC 2005) (b), pg. 8 states - Reimbursable travel costs include only that travel performed from the Contractor's facility to the worksite, in and around the worksite, and from the worksite to the Contractor's facility.

Question: Request the Government confirm that travel from subcontractor facilities and travel from home of record personnel who work remotely are reimbursable.

A1. Yes, travel from subcontractor facilities and travel from home of record for personnel who work remotely are reimbursable.

Q2. Reference: Section C, 1.7 Personnel Requirements, pg. 12.

The recommended minimum requirements for key and non-key labor are identified in Section C, Clause IHDTD17 below. Section IHEODTD 17 - PERSONNEL QUALIFICATIONS (MINIMUM) NAVSEA/NSWC IHEODTD (OCT 2013), Pgs. 30-31 does not contain non-key personnel requirements. Without non-key personnel requirements offerors are not able to complete pricing, the staffing plan, nominate additional SCA wage determined places of performance, and complete allocation of small business subcontracting goals required in Cost and Subcontract Plan volumes.

Question: Request the Government provide non-key personnel requirements.

A2. See Amendment 0001 Q3. Reference:

Section C, 1.7 Personnel Requirements, pg. 12. This section requests resumes for all prospective key and non-key personnel. Section C, Clause IHEODTD 17 - PERSONNEL QUALIFICATIONS (MINIMUM), (b) pg. 31 states the Government will review resumes of Contractor personnel proposed to be assigned, and if personnel not currently in the employ of Contractor, a written agreement from the potential employee to work will be part of the technical proposal.

Section L, Subfactor 1: Facility Security Clearance/Personnel Resources, pg. 112 requests supporting paragraph for each proposed non-key labor category and resumes for the proposed key personnel

Question: Are we correct to understand that resumes are only required for key personnel?

A3. Resumes are only required for Key Personnel.

Q4. Reference: Section L, 3.1.1(i) 2, pg. 109 states - Two (2) copies of Past Performance Volume II, including Past Performance Matrix, and Past Performance Questionnaire.

Question: Request the Government clarify what content is to be included in Volume II regarding past performance questionnaires.

A4. See Attachment E to the Solicitation.

Q5. Reference:

Section L.3.1.1(i), pg. 109 The Offeror shall submit the following information in both hard copy and electronic copy format; failure to do so will render an offer ineligible for award:

Section L.4.1, pg. 110 The Offeror shall also submit one proposal, to include all volumes, in electronic copy to:

Julie.jacko@navy.mil Section L.5.0, pg. 115 THE PRIME CONTRACTOR SHALL SUBMIT ITS PROPOSAL ON WHITE BOND

PAPER ONLY along with the CD(s) (appropriately labeled as to content) as needed for the entire cost proposal (prime and subcontractor(s), if applicable). Only one set of CDs need be submitted.

Question: Request the Government confirm how they want the electronic copy delivered?

Via CDs with the hard copy proposal? If yes, how many copies per volume?

Via email only to provided email address?

All the above are required as part of submission?

A5. One (1) CD with the hard copy proposal.

Q6. Reference:

Section L.4.1, pg. 110 12-point Times New Roman Font text Section L.5.0, VOLUME I – TECHNICAL (Factor 1), pg. 112 The Technical Proposal shall be single-spaced;

not less than 10 pitch (Times New Roman or similar)

Question: Request the Government confirm that Volume I Technical is excluded from the font requirements stated in Section L, 4.1 (12-point Times New Roman Font text) and may be at 10 pitch (point) (Times New Roman or similar)

A6. Follow requirements in Section L, Volume 1, Technical.

Q7. Reference: Section L.4.1, General, pg. 110 12-point Times New Roman Font text

Question: Request the Government confirm that offerors may use no less than 8 point Arial font for figures, graphics, tables, charts, and other insert materials?

A7. As per the Solicitation, 12-point Times New Roman Font text shall be used.

Q8. Reference: Section L.4.0, Proposal Format, pg. 110

Question: Request the Government confirm that offerors may submit Volumes I - Technical, II – Past Performance, IV – Small Business Subcontracting Plan and the narrative portion of Vol III Cost in Adobe PDF.

A8. Yes

Q9. Reference: Section L.4.1, General, pg. 110 12-point Times New Roman Font text

Question: Request the Government confirm that offerors may use no less than 8 point font (Times New Roman or similar) for headers and footers

A9. As per the Solicitation, 12-point Times New Roman Font text shall be used.

Q10. Reference: Section L.4.1, General, pg. 110 8.5 x 11 inch paper

Question: Request the Government confirm that paper sizes greater than 8.5 x 11 inches may be used for tables in the proposal and that each page larger than 8.5 x 11 will count as one page toward the page count.

A10. Yes, paper sizes greater than 8.5 x 11 inches may be used for tables in the proposal and that each page larger than 8.5 x 11 will count as one page toward the page count.

Q11. Reference: Section L.4.1, General, pg. 110 The Offeror shall submit proposals in hard copy to:

Question: Request the Government please provide hand delivery instructions.

A11. No hand delivered proposals will be accepted due to security reasons.

Q12. Reference: Section L.4.1.1, Page Numbering, pg. 110 Number consecutive pages within sections.

Question: Request the Government confirm that they want the page numbering by factor/volume and not by sections (within the volume)?

A12. 4.1.1 Page Numbering The Offeror shall use a standard page numbering system to facilitate proposal references. Number consecutive pages within sections. Charts, graphs and other insert materials shall be page-numbered as part of the page numbering system.

Q13. Reference: Section L.4.1.2, Page Limitations, pg. 111

Question: Request the Government confirm that Lists of Figures and Tables are not included in page limitations?

A13. Yes they are included in the page count, where page count includes limitations.

Q14. Reference: Section L.4.2, Page Limitations, pg. 111

Question:

Request the Government confirm that the cover letter is not included in page limitations?

Request the Government confirm that one (1) copy of the cover letter is required for submission?

A14a. Cover letter is not included in the page count.

A14b. 4.3 - Cover Page, Table of Contents, Proposal Cross-Reference Table Each proposal volume must include a Cover Page and a Table of Contents. The Cover Page shall identify the solicitation number, amendment number, proposal volume and title, and the Offeror’s name. Volume I shall include a Master Table of Contents and a Proposal Cross-Reference Table. The Proposal Cross-Reference Table shall indicate the required proposal content by solicitation section/page number and the section/page number where this content appears in the proposal.

Q15. Reference:

Section L.4.2, Cover Letter, pg. 111 Small Business Subcontracting Plan: The Offeror shall propose at least

20% to small businesses.

Section L.3.1.1(iii) 1, pg. 110 Two (2) copies of the Small Business Subcontracting Plan Volume IV

Question: Request the Government confirm whether the Small Business Subcontracting Plan should be included in the cover letter or in Vol IV or in both.

A15. Volume IV

Q16. Reference: Section L.5.0, pg. 112 OFFERORS SHALL ADDRESS THE FOLLOWING FACTORS:

Information shall be submitted in three separate volumes as detailed below.

Question: Did the government mean four separate volumes to coincide with Volume’s I – IV listed?

A16. See revision in Section L. Four (4) Volumes shall be submitted by a Large business and 3 Volumes shall be submitted by a Small Business.

Q17. Reference: Section L.5.0, pg. 112 Subfactor 1: Facility Security Clearance/Personnel Resources

Question: Subfactor 1 is limited to 10 pages. Considering a Staffing Plan, Staffing Matrix, Retention Strategies, Key and Non-Key narrative, and a supporting paragraph for each non-key candidate, 10 pages is not sufficient to provide a responsive proposal. Would the Government consider increasing the page count for Volume I, Subfactor 1 to 20 pages?

A17. 20 pages will be acceptable for this Section.

Q18. Reference: Section L.5.0, pg. 112 Subfactor 1: Facility Security Clearance/Personnel Resources last paragraph

- The offeror shall submit the completed Staffing Plan with cost found in Section J, Attachment H.

Question:

Request the Government confirm that the matrix listed in this section is the same as Staffing Plan_no cost found in Section J, Attachment H.

Request the Government confirm that the Staffing Plan_with no cost should be submitted as a separate MS

Excel file?

A18a. Matrix is the same as listed in Section J, Attachment H.

A18b. Yes, submit as a separate MS excel file

Q19. Reference: Section L.5.0, pg. 113 Subfactor 2: Technical Knowledge, Capability and Approach

Question: Subfactor 2 is limited to 15 pages. Given that there are approximately 60+ technical requirements/sub-requirements, would the Government consider expanding the page count limitation for this Subfactor to 20 pages?

The additional 5 pages will enable offerors to adequately demonstrate understanding, skills, knowledge, capabilities, and address the nature, difficulties, uncertainties, and risks

A19. 20 pages will be acceptable for this Section.

Q20. Reference: Section L.5.0, pg. 113 Subfactor 2: Technical Knowledge, Capability and Approach and Section M, Subfactor 2- Technical Knowledge, Capability and Approach, pg. 124. These sections request offerors demonstrate and will be evaluated on their understanding and approach to perform the requirements contained in all paragraphs of the Performance Work Statement (PWS).

Question: The requirement to address all paragraphs of the entire PWS in this section is too broad. Request the Government modify the requirement to address all paragraphs with technical tasks (3.0) which would be relevant to Subfactor 2.

A20. See revisions to Section L and Section M.

Q21. Reference: Section L.5.0, pg. 113 Vol II - Past Performance (Factor 2)

Question: Request the Government confirm that Vol II Past Performance is not page limited?

A21. Correct, there are no page limitations for this Section.

Q22. Reference: Section L.5.0, pg. 114 Volume III – COST (Factor 3)

Question: Request the Government confirm that Vol III Cost is not page limited?

A22. Correct, there are no page limitations for this Section.

Q23. Reference: Section L.5.0, pg. 115 Volume III – COST (Factor 3), first paragraph - All cost proposals are to be prepared using Microsoft Excel (Office 07 preferably--any later version of Microsoft Excel is NOT

ACCEPTABLE).

Question: The Cost Summary Format file provided by the Government is in MS Excel 2013. Request the Government confirm that use of more recent versions of MS Office are acceptable.

A23. The Government confirms that the files can be submitted using Microsoft 2010/2013 versions.

Q24. Reference: Section L.5.0, pg. 115 Volume III – COST (Factor 3), second paragraph - The Offeror shall submit a completed Staffing Plan with cost found in Section J, Attachment G.

Question: Request the Government confirm that the Staffing Plan with cost should be submitted as a separate MS Excel file?

A24. Yes, submit as a separate MS Excel file.

Q25. Reference: Section L.5.0, pg. 115 Volume III – COST (Factor 3), last paragraph states Prime contractors and all teaming subcontractors MUST provide their company name; complete address; point of contact with phone number; and solicitation number at the top left of the “Cost Summary Format” template. The Attachment A, Cost Summary Format provided by the Government has this information in the top right hand corner.

Question: Request the Government clarify where to provide this information

A25. Top left corner

Q26. Reference: Section L.5.0, pg. 115 Volume III – COST (Factor 3), last paragraph states The Offeror shall provide a narrative to explain any assumptions and the application of all burdens. This narrative shall be included as an attachment and cross referenced to the specific section of the cost proposal.

Question:

Request the Government confirm that the narrative should be submitted as the Vol III Cost proper with the Cost

Summary Format as an attachment to the Volume? This will allow for inclusion of the required cover page, table of contents, and glossary

Request the Government confirm that offerors can submit the narrative portion of the cost volume in Adobe

PDF.

A26a. Correct A26b. Adobe PDF for the narrative portion is acceptable.

Q27. Reference: Section L.5.0, pg. 116 Volume III – COST (Factor 3), second paragraph - THE OFFEROR

SHALL SEND ONE COPY OF ITS COST PROPOSAL TO ITS COGNIZANT DCAA CONCURRENT WITH

ITS PROPOSAL SUBMISSION TO NSWC IHEODTD. THE OFFEROR SHALL INSTRUCT ITS PROPOSED

SUBCONTRACTORS AND CONSULTANTS, IF ANY, TO DO THE SAME.

Question: For Subcontractors and Consultants that do not have an assigned Cognizant DCAA Office may a copy of the required sub/consultant cost proposal be submitted directly to PAE’s Cognizant DCAA Office?

A27. Please refer to your DCAA representative.

Q28. Reference: Section L.5.0, pg. 116 Volume III – COST (Factor 3), per third and fourth paragraphs - Subcontractors and consultants are required to submit their cost proposals.

Question: Since failure by any one subcontractor or consultant to deliver their information by the specified due date may deem the Prime Offeror being late, request the Government confirm that is it acceptable to have subcontractor cost information accompany the Prime’s submission in proprietary sealed packages?

A28. Yes, this is acceptable.

Q28. Reference: Section L.5.0, pg. 116 Volume III – COST (Factor 3), second paragraph - The Offeror shall provide confirmation and date that copies of its cost proposal were submitted to DCAA, along with a telephone number and point of contact at DCAA.

Question: Request the Government confirm that Offerors meets the confirmation requirement by affirmatively stating that copies of the prime contractor’s cost proposal and the cost proposals of subcontractors have been submitted to the cognizant DCAA offices. This statement will include the dates that the proposals were submitted to

DCAA.

A29. Yes

Q30. Reference: Section L.5.0, pg. 119 Volume IV – Individual Small Business Subcontracting Plan Goals

Question: In order to comply with all requirements of FAR clause 52.219-9 subcontracting plans would the Government consider omitting Volume IV from page count or expanding the page count limitation to 15 pages?

A30. 15 Pages for Volume IV is acceptable

Q31. Reference: DD 254, pg. 3, 10.k states - This contract may include IT Level 1, 2, and 3 access requirements.

A favorably adjudicated SSBI, or Periodic Review (PR) of the SSBI, is required for personnel whose duties meet the criteria for an IT Level 1 designation.

Question: Based on this requirement should block 1.a&b be Top Secret and block 10.e.1 marked yes for SCI?

A31. Facility and Personnel requirements are for Secret Clearance. The DD254 will be updated to reflect any necessary changes prior to award.

Q32. Reference: Attachment F, Past Performance Matrix contains two difference fonts – Times New Roman 9 point and Times New Roman 9 point 13.5

Question: Request the Government confirm that offerors should use Time New Roman 9 point

A32. Yes

Q33. Reference: Attachment G – Staffing_Plan_ for_ Cost_Volume and Attachment H – Staffing_Plan_No_Cost_Information contain the NOTE: All formulas are examples; entries should conform to the solicitation, the offeror's proposal, and the offeror's accounting practice. Nevertheless, all of the formulas used by the offeror to calculate its costs should be viewable in this spreadsheet and clear.

Question: Does this mean the Government wants these staffing plans submitted as a separate electronic file but printed hard copy in binder?

A33. Yes

Q34. Reference: Attachment G – Staffing_Plan_ for_ Cost_Volume and Attachment H – Staffing_Plan_No_Cost_Information contain the NOTE: NOTE: Offerors may not edit the column headings on this Tab.

Question: Are offeror permitted to adjust column width and wrap text?

A34. Yes

Q35. Reference: Attachment G – Staffing_Plan_ for_ Cost_Volume and Attachment H – Staffing_Plan_No_Cost_Information, the first column requires Example Tasks and column eleven requires PWS Tasks

Question: Request the Government clarify what is required in the first column for Example Tasks.

A35. See revised Attachments G and H deleting the “Example Task”.

Q36. Reference: Attachment G – Staffing_Plan_ for_ Cost_Volume and Attachment H – Staffing_Plan_No_Cost_Information third column – Labor Category

Question: Request the Government confirm that the Labor Category is the Government Labor Category.

A36. Yes

Q37. Reference: Attachment G – Staffing_Plan_ for_ Cost_Volume and Attachment H – Staffing_Plan_No_Cost_Information fourth column – Proposed Position

Question: Request the Government clarify what is required in the column - proposed position?

A37. This column is for Government Use only. Please leave blank.

Q38. Reference: Attachment G – Staffing_Plan_ for_ Cost_Volume and Attachment H – Staffing_Plan_No_Cost_Information twelfth column – Program/Functional area to be supported

Question: Request the Government clarify what is required in the column - Program/Functional area to be supported?

A38. See revised Attachments G and H deleting this column

Q39. Reference: Attachment G – Staffing_Plan_ for_ Cost_Volume and Attachment H – Staffing_Plan_No_Cost_Information fourth column – Proposed Position

Question: Request the Government clarify if the staffing plan is to be completed with the fonts provided in the spreadsheet or those specified in Section L, 4.0 Proposal Format, pg. 110

A39. Follow requirements for Section L, 4.0 Proposal Format.

Q40. Reference: Attachment G – Staffing_Plan_ for_ Cost_Volume and Attachment H – Staffing_Plan_No_Cost_Information. These plans will be lengthy completed by task and labor category.

Question: Would the Government consider omitting Attachment H – Staffing_Plan_No_Cost_Information from page count?

A40. Yes, Attachment H will be omitted form the page count.

Q41. Reference: SF 33 block 9, proposal submission due date

Question: In order to assess and incorporate forthcoming answers to questions, including non-key personnel labor category requirements, request the Government provide a two week extension to the proposal submission deadline.

A41. No, only a one week extension will be granted. See Block 9 - The proposal submission date has hereby been extended from 8 June 2017 at 2:00 PM to 15 June 2017 at 2:00 PM.

Q42. Reference: Section L.5.0, pg. 116, 3rd Section from the top of the page. The RFP States the Prime shall clearly identify their cost information to include a description of the supplies or services to be subcontracted; identification of the type of subcontract to be used; identification of the proposed subcontractor; and the proposed subcontract price. In addition, the Prime shall identify the labor category, employee name, and hours of all proposed subcontractors and/or consultants in accordance with the format prescribed in the Cost Summary Format.

Question Is there a requirement to provide hours, and total price per hour by employee? If Yes, will the Government permit Offerors to add an additional Tab to the Excel Workbook?

A42. Yes, it is a requirement to include total price per hour by employee. If the subcontract is a Cost reimbursement or time and materials, a cost proposal must be submitted with the breakdown of the subcontractor’s cost on the Cost Summary Format (CSF) form. Yes, an additional tab may be added to the CSF form.

Q43. Reference: Section L.5.0, pg. 116, last section near bottom of the page. The following is required as part of the prime cost summary format:

1. The Offeror shall map proposed contractor labor categories to the corresponding Government labor categories identified in the Government Level of Effort (LOE) found in Table 1 within the Offerors Cost Summary.

Question Will the Government identify where in the Cost Summary Format Offerors are to provide this mapping?

Will the Government permit Offerors to add an additional Tab to the Excel Workbook to provide this mapping?

A43. Offerors can either provide this in the cost narrative or an additional page may be added to the CSF form.

3. Section L is hereby revised as follows:

IHEODTD 195 - SECTION L PROPOSAL REQUIREMENTS (FEB 2000) (NAVSEA/IHD)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

1.0 GENERAL INFORMATION: Each Offeror must submit an offer/proposal and other written information that is in strict accordance with these instructions. Therefore, the Government encourages Offerors to contact the Contracting Officer by telephone or e-mail to request an explanation of any aspect of these instructions. The Government intends to award based on initial offers and without holding discussions, but reserves the right to hold discussions at the Government’s discretion. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost/price and technical standpoint. Questions should be submitted NLT 15 calendar days after the release date of the solicitation to allow sufficient time for the Government to research and answer the questions.

All Government responses to inquiries will be made available to all Offerors by amendment to the solicitation.

Awards will be made to the responsible Offerors whose proposals represent the Best Value to the Government following evaluation in accordance with the factors and sub factors specified in the solicitation. Each of the Offeror’s initial proposals shall contain that Offeror’s best terms from a cost and technical standpoint.

The Government intends to award up to three (3) Indefinite Delivery Indefinite Quantity (ID/IQ) contracts resulting from this solicitation. Offerors who are other than Small Businesses are required to submit a Small Business Subcontracting Plan in accordance with FAR clause 52.219-9 demonstrating that at least 20% of the overall total dollar amount of its cost proposal will represent subcontract awards to Small Business Concerns.

Once the Government makes contractual awards individual task orders may be competed using a trade-off process in accordance with FAR 15.101-1 or award may be based on a Low Priced/Technically Acceptable approach, pursuant to FAR 15.101-2.

2.0 NOTICES TO OFFERORS

Each Offeror must (1) submit an offer, (2) submit information that addresses the evaluation factors, and (3) submit supporting cost data. The Government will evaluate each Offeror's understanding of the Government's requirements and ability to perform the work on the basis of its proposal. It is the Offeror's responsibility to provide information and evidence that clearly demonstrates its ability to meet the solicitation requirements.

3.0 INSTRUCTIONS FOR SUBMISSION OF OFFERS

3.1 Submission

3.1.1 Submission, modification, revision, and withdrawal of proposals

(i) The Offeror shall submit the following information in both hard copy and electronic copy format;

failure to do so will render an offer ineligible for award:

1. Four (4) copies of the Technical Volume I.

2. Two (2) copies of Past Performance Volume II, including Past Performance Matrix, and Past Performance Questionnaire.

3. One (1) copy of the Cost Volume III, containing the completed and signed RFP package, with all representation certifications executed, and with prices in Section B.

(ii) Any proposal modification or revision not received/submitted by the exact time specified for receipt of offers is “late” and may not be considered. The solicitation will close at the exact date and time specified in the solicitation and Offerors will be unable to submit their proposal after that time.

(iii) Proposals may be withdrawn by written notice to the Contracting Officer provided such notice is received prior to contract award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

1. Two (2) copies of the Small Business Subcontracting Plan Volume IV

Failure to submit a complete proposal prior to the solicitation closing date and time may render the proposal unacceptable.

3.2 Offer Expiration Date

Proposals in response to this solicitation shall be valid for 180 calendar days.

4.0 PROPOSAL FORMAT

4.1 General

Offerors must comply with the detailed instructions for the format and content of the proposal; proposals that do not comply with the detailed instructions for the format and content of the proposal may be considered non-responsive and may render the Offeror ineligible for award. Format shall comply with the following information:

8.5 x 11 inch paper Single-spaced typed lines 1 inch margins 12-point Times New Roman Font text

Offerors are instructed to clearly label all files with Volume number, company name and a unique identifying name which is reflective of the contents of the file (i.e., VOL. III, ABC COMPANY, PRIME COST PROPOSAL). Please keep the file names consistent for all volumes.

The Offeror shall submit proposals in hard copy to:

NSWC IHEODTD –

4081 N. Jackson Road, Bldg.841 Indian Head, MD 20640-5115 Code 023J Attn: Julie Jacko

The Offeror shall also submit one proposal, to include all volumes, in electronic copy to:

Julie.jacko@navy.mil@navy.mil

4.1.1 Page Numbering

The Offeror shall use a standard page numbering system to facilitate proposal references. Number consecutive pages within sections. Charts, graphs and other insert materials shall be page-numbered as part of the page numbering system.

4.1.2 Page Limitations

Page limitations are identified for each volume/section of the proposal, as described in paragraph 5.0 below and will be treated as maximums. If exceeded, excess pages will not be read or considered in proposal evaluation. When both sides of a sheet display printed material, it shall be counted as two pages. Graphs, charts, and tables are included in the page count. The following are not included in the page limitations:

(i) Title/Cover pages

(ii) Tables of contents

(iii) Glossaries of abbreviations and acronyms

(iv) Subcontracting agreements, letters of intent, resumes, and subcontract agreements

(v) Proposal Cross-Reference Tables

4.2 Cover letter, provided as a separate file, of the proposal must provide the following:

(i) The solicitation number;

(ii) Cage Code;

(iii) The name, address, e-mail address, and telephone and facsimile numbers of points of contact for the Offeror and teaming subcontractors;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation;

(v) Name, title, and signature of person authorized to sign the proposal.

(vi) A statement that the Offeror consents, meets and agrees with all terms, conditions, requirements, provisions, and amendments included in the solicitation. Offerors must meet all requirements at the time of proposal submission; or provide with their cover letter an acceptable plan to meet the requirements by the start date of the contract performance. Failure to meet all requirements at the time of proposal submission or provide an acceptable plan to meet the requirements by the start date of the contract performance may remove the Offeror from consideration of award. The following elements of the technical proposal shall be addressed in the cover letter:

Organizational Conflict of Interest (OCI) Certification/Mitigation Plan: The Offeror shall certify compliance with the OCI clause HQ L-2-0005 - Notification Of Potential Organizational Conflict(s) Of Interest (NAVSEA) (JUN 1994). If a potential conflict of interest exists at any tier, each potential prime Offeror is requested to notify the Contracting Officer within 14 days of the date of this solicitation and present an acceptable plan to neutralize any potential organizational conflict of interest. Those Offerors deemed to have a conflict of interest may be ineligible for award.

Small Business Subcontracting Plan: The Offeror shall propose at least 20% to small businesses.

4.3 Cover Page, Table of Contents, Proposal Cross-Reference Table

Each proposal volume must include a Cover Page and a Table of Contents. The Cover Page shall identify the solicitation number, amendment number, proposal volume and title, and the Offeror’s name. Volume I shall include a Master Table of Contents and a Proposal Cross-Reference Table. The Proposal Cross-Reference Table shall indicate the required proposal content by solicitation section/page number and the section/page number where this content appears in the proposal.

4.4 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary which includes all abbreviations, acronyms and their corresponding definitions.

4.5 Price Information

No cost or pricing information of any kind shall be included in any volume except Volume III, Cost Proposal.

Offerors must submit all cost related documentation required for Volume III. Factors are listed in descending order of importance.

5.0 PROPOSAL ORGANIZATION

OFFERORS SHALL ADDRESS THE FOLLOWING FACTORS: Information shall be submitted in four separate volumes as detailed below.

Volume I - TECHNICAL (Factor 1)

1. Facility Security Clearance/Personnel Resources

2. Technical Knowledge, Capability and Approach

3. Management Plan

4. Small Business Subcontracting Plan (if applicable)

Volume II - PAST PERFORMANCE (Factor 2) Past Performance

Volume III – COST (Factor 3) Cost Proposal

Volume IV - Small Business Subcontracting Plan (For Other Than Small Businesses Only) Not subject to merit evaluation; only for determining Responsibility.

VOLUME I – TECHNICAL (Factor 1)

The Offeror shall address technical subfactors as detailed below which are of equal importance. The Technical Proposal shall be single-spaced; not less than 10 pitch (Times New Roman or similar); printed on single sided pages;

and not to exceed the page limits for each Sub-Factor below. Offerors are advised that excess pages will not be evaluated. The Technical Proposal shall not contain any hyperlinks, other electronically imbedded links or Price information. The resultant Offeror's proposal will be incorporated into the contract by reference and the Offeror shall perform in accordance with the technical proposal presented with its proposal.

The technical proposal shall be limited to the following submissions and pages:

Subfactor 1: Facility Security Clearance/Personnel Resources (Not To Exceed 20 pages)

The Offeror shall possess at least a SECRET facility security clearance from the Defense Security Service (DSS) as verified within the Industrial Security Facilities Database (ISFD). The Offeror shall provide the physical address of the facility and the current facility clearance level and complete the DD254, Attachment B.

The Offeror shall provide a staffing plan that graphically depicts the Offeror’s organization and reporting relationships and details the number of personnel that will be provided to accomplish the tasks in the Performance Work Statement (PWS). The Key Personnel qualifications are provided in Section C, Clause IHEODTD17 of the solicitation. Offerors must demonstrate a commitment to assign appropriately skilled and experienced individuals to the tasks by submitting a matrix which cross references the proposed personnel's name, education, certifications, and work experience against the required tasks in the PWS, clearly labels each position with employment status (i.e., currently employed by Offeror or proposed with a signed Letter of Intent). In addition to the matrix, the Offeror shall provide a supporting paragraph for each proposed non-key labor category that describes how the candidate(s) demonstrates the knowledge and capability to meet the requirements of the PWS.

Offerors shall submit resumes for the proposed key personnel to support the Government's review. The resumes may be submitted in the format of the Offeror's choosing and are limited to 2 pages per resume. Offerors shall submit signed Letters of Intent which are signed by the prospective employee and an authorized officer of the Offeror’s company for personnel not currently employed by the Offeror. Resumes and Letters of Intent are not included in the page count.

The offeror shall submit the completed Staff ing Plan found in Section J, Attachment H. Offers shall not include cost information in Attachment H.

The Offeror shall demonstrate an ability to provide qualified personnel in a timely manner. The Offeror shall certify that the proposed key personnel will be available at the time of contract award, and non-key personnel and contingent hires within 30 days of contract award.

Subfactor 2: Technical Knowledge, Capability and Approach (Not To Exceed 20 pages)

The Offeror shall demonstrate an understanding of the requirements contained in Section 3.0 – 3.6.9 of the Performance Work Statement (PWS) and demonstrate knowledge and capability to perform the requirements. The Offeror must address their technical approach to perform the requirements contained in all paragraphs of the PWS.

The Offeror’s technical approach must demonstrate the necessary skills, knowledge, and capabilities to successfully perform the tasks in the PWS.

The Offeror shall address the nature, difficulties, uncertainties, and risks associated with performing the kind of work that will be required under the prospective contract.

Subfactor 3: Management Plan (Not To Exceed 10 pages)

The Offeror shall provide a comprehensive Management Plan that describes how the Offeror intends to manage and coordinate the task efforts of this contract, including planning, assigning responsibility, controlling personnel, controlling utilization of resources, tracking deliveries, and periodically monitoring performance and obtaining feedback.

The Management Plan shall describe the proposed subcontractors, the planned division of tasks within the team, why the teaming agreements will benefit the Government and aid the contractor in achieving the requirements and objectives of the effort, the management structure for coordinating and controlling subcontractors, subcontractor deliveries to the prime and payment tracking, points of contact and the sole bearer of ultimate responsibility for performance. The Offeror must demonstrate that they have assessed the potential risks associated with its technical approach and management plans, and must provide a plan to mitigate identified risks.

VOLUME II – PAST PERFORMANCE (Factor 2)

Past performance information shall be provided for the Prime and all teaming subcontractors in order to develop an Offeror's past performance rating. The past performance of both the Prime and teaming subcontractors will be reviewed and evaluated.

Past performance information is one indicator of an Offeror’s (to include prime and teaming subcontractors) ability to perform the contract successfully. In the evaluation of an Offeror’s past performance, the Government reserves the right to use relevant performance within the past five years. Relevant and timely past performance information in Contractor Performance Assessment Reporting System (CPARS) and the Past Performance Information Retrieval System (PPIRS) (http://www.ppirs.gov/) including the Federal Awardee Performance and Integrity Information System (FAPIIS) will be considered during the evaluation of an Offeror’s past performance. Other sources of information available to the Government will also be used in the evaluation of Past Performance.

Using the Past Performance Matrix (as listed in Section J), the Offeror and all teaming subcontractors shall provide a separate list of relevant contracts that were performed within the last five years. Contracts that are listed in PPIRS are preferred. The list for the Prime shall contain no more than seven relevant contracts. In addition, each teaming subcontractor shall complete a separate matrix and provide no more than seven relevant contracts. The identified relevant contracts shall focus on performance that is relevant to the current solicitation requirement. Relevancy includes similarity of service/support, complexity and dollar value. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance. If the Offeror has no relevant past performance within the last five years or cannot provide a list of relevant contracts, then the Offeror must provide an explanation.

Past Performance Questionnaires (as listed in Section J) only apply to relevant contracts for which performance information is not available through PPIRS. The Offeror and teaming subcontractors shall submit the Past Performance Questionnaire to all of their references listed on the Past Performance Matrix that have NO PPIRS contracts, and shall request the references to complete the Past Performance Questionnaire and return it directly to:

Contracts Department 4081 North Jackson Road Suite 110, Code 023J Indian Head, MD 20640-5115

Past Performance Questionnaires may also be emailed to julie.jacko@navy.mil, which is the preferred method of delivery. All questionnaires must be received by the closing date and time of the solicitation.

In order to facilitate the evaluation of Past Performance the Offeror must complete the required information below:

(a) Pursuant to FAR 42.1502, this contract is subject to DoD's Contractor Performance Assessment System (CPARS). CPARS is an automated centralized information system accessible via the Internet that maintains reports of contractor performance for each contract. CPARS is located at https://www.cpars.gov. Further information on CPARS is available at that web-site.

(b) Under CPARS, the Government will conduct annual evaluations of the contractor's performance. The contractor has fourteen (14) days after the Government's evaluation is completed to comment on the evaluation. Day 15 after the evaluation sent to the contractor the evaluation is available in PPIRS with or without the contractor comments.

The evaluation is marked “Pending”. Contractor may send comments on days 15-60 if not previously provided. If contractor sends comments, PPIRS is updated to reflect contractor comments and “Pending” marking removed. Day 61 evaluation sent to Assessing Official (AO) and contractor may no longer send comments. The opportunity to review and comment is limited to this time period and will not be extended. Failure to review the report at this time will not prevent the Government from using the report.

(c) The contractor may request a meeting to discuss the CPAR. The meeting is to be requested via e-mail to the CPARS Program Manager no later than seven days following receipt of the CPAR. A meeting will then be held during the contractor’s 60-day review period.

(d) The CPARS system requires the Government to assign the contractor a UserID and password in order to view and comment on the evaluation. Provide the name(s) of at least one individual (not more than two) that will be assigned as your Defense Contractor Representative for CPARS.

Name Phone E-mail Address (optional)

(e) Any changes in designated contractor personnel shall be the sole responsibility of the contractor to notify the contract specialist, AO and the CPARS Focal Point when changes occur.

Volume III – COST (Factor 3)

REMINDER: It is imperative that Offerors label all cost or price files with Volume III, company name and a unique identifying name which is reflective of the contents of the file.

All Offerors are to submit their cost proposal in accordance with the following instructions and sample/example format contained in Section J. All cost proposals are to be prepared using Microsoft Excel (Office 07 preferably--any later version of Microsoft Excel is NOT ACCEPTABLE).

THE PRIME CONTRACTOR SHALL SUBMIT ITS PROPOSAL ON WHITE BOND PAPER ONLY along with the CD(s) (appropriately labeled as to content) as needed for the entire cost proposal (prime and subcontractor(s), if applicable). Only one set of CDs need be submitted.

The Offeror shall submit a completed Staffing Plan with cost found in Section J, Attachment G.

To assist the Government in determining cost reasonableness/realism for this effort, it is required that the offeror provide enough detailed cost information with the offer to make this determination. In preparing the cost proposal, it is essential that the offeror breakout and identify separately for each year of the contract, the following types of cost elements listed below. The following is only an example of the various types of cost elements which may be applicable but not necessarily limited to:

a) DIRECT LABOR - Identify the various labor categories intended for use under this contract including the number of labor hours, labor rates, and total cost for each labor category proposed for each year of the contract. The labor specified under this category shall only be for the prime contractor's direct labor and shall not include any subcontracted labor. (See subcontracted labor below).

b) FRINGE BENEFITS - If applicable and in accordance with your normal accounting procedures, identify the fringe benefit rate(s) and total fringe benefit cost being proposed and identify the cost elements for which the fringe benefit rate is being applied.

c) OVERHEAD - Identify the current and/or projected overhead rate(s) and total overhead cost being proposed under this solicitation and identify the various cost elements for which overhead is being applied.

d) SUBCONTRACTING LABOR - Identify (if applicable), any proposed subcontracting labor intended for use under this contract. Identify the type of subcontractor agreement, labor categories for which subcontracting is being proposed and include the subcontractor's direct labor rates, number of hours proposed for each labor category, fringe benefits, overhead, G&A, fee, etc., that has been submitted by the subcontractor to the prime contractor for consideration under this contract.

e) GENERAL & ADMINISTRATIVE EXPENSE - Identify the G&A rate(s) and the total G&A cost proposed and identify the various cost elements for which the G&A is being applied.

f) FEE - Identify the fee rate and total amount proposed and identify the various cost elements to which the fee is being applied.

All Attachments submitted under Volume III shall be clearly identified. The Offeror shall submit its cost proposal in accordance with the format entitled “Cost Summary Format” contained in Section J of the solicitation. Prime contractors and all teaming subcontractors MUST provide their company name;

complete address; point of contact with phone number; and solicitation number at the top left of the “Cost Summary Format” template. Service Contract Act labor categories shall be identified by the Offeror. Do not lock any cells. Locked cells will make it difficult for the Government to evaluate the cost proposal. The Offeror shall provide a narrative to explain any assumptions and the application of all burdens. This narrative shall be included as an attachment and cross referenced to the specific section of the cost proposal. In addition, the Offeror shall provide a narrative to justify any labor category that results in the Government paying a fully burdened labor rate in excess of $156 per hour (with indirect rates and fee applied).

The Cost Proposal submitted by an Other Than Small Business Concern shall demonstrate that at least 20% of the overall total dollar amount of the cost proposal will represent subcontract awards to Small Business Concerns. The Offeror shall clearly identify in its “Cost Summary Format” the proposed subcontractors it will use to fulfill the small business subcontracting plan requirement of 20%.

THE OFFEROR SHALL SEND ONE COPY OF ITS COST PROPOSAL TO ITS COGNIZANT

DCAA CONCURRENT WITH ITS PROPOSAL SUBMISSION TO NSWC IHEODTD. THE OFFEROR

SHALL INSTRUCT ITS PROPOSED SUBCONTRACTORS AND CONSULTANTS, IF ANY, TO

DO THE SAME. The Offeror shall provide confirmation and date that copies of its cost proposal were submitted to DCAA, along with a telephone number and point of contact at DCAA.

In accordance with FAR 52.244-2, when subcontractors and/or consultants are proposed, the Prime shall clearly identify their cost information to include a description of the supplies or services to be subcontracted;

identification of the type of subcontract to be used; identification of the proposed subcontractor; and the proposed subcontract price. In addition, the Prime shall identify the labor category, employee name, and hours of all proposed subcontractors and/or consultants in accordance with the format prescribed in the Cost Summary Format. Offerors may expand the template by inserting additional lines to reflect the work force being proposed. The prime shall instruct subcontractors and/or consultants to submit supporting cost proposals in the same format as required for the Prime. Subcontractor and/or consultant proposals should only reflect their proposed hours and costs. If a proposed subcontractor and/or consultant does not want to disclose detailed pricing information to its prime contractor, then the subcontractor and/or consultant shall submit complete cost proposal spreadsheets in accordance with the following instructions:

The submission must include the solicitation number and the name of the prime contractor. Cost data provided separately by a subcontractor or consultant should be received by the time and date specified for receipt of proposals. The prime contractor shall be responsible for justifying the reasonableness of each subcontractor’s or consultant’s cost, and this reasonableness analysis shall be submitted in this Volume.

FOR PROPOSAL PREPARATION PURPOSES ONLY:

Direct Labor

The Government specified Level of Effort (LOE) by labor hours and labor category is provided in Table 1.

Offerors may deviate from the provided labor category mix but must propose a total of 65,280 hours per year. A work-year is based on 1,920 hours.