15P0194.pdf

NSWC IHEODTD

RECEIVING

RECEIVING OFFICER BLDG. 116

4522 MCMAHAN ROAD, SUITE 100

INDIAN HEAD MD 20640-5125

TEL: 301/744-4221 FAX:

1300497301

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

N00174-15-T-0194 02-Oct-2015

5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPO RTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NO TE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) ( Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA

FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

NSWC INDIAN HEAD EOD TECHNOLOGY DIVISION

ATTN: SUSAN GAYLOR

4072 NORTH JACKSON ROAD

INDIAN HEAD MD 20640

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

02-Nov-2015(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

301-744-6617SUSAN GAYLOR

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

N00174-15-T-0194

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot

MATLAB MODELER

Matlab Cartridge Ballistic Modeler (custom computer software) See attached

Statement of Work

VENDOR PART NR: 100001046867-0ACQ

NET AMT

0002 1 Lot

CDRL A001

Data IAW DD 1423 A001 - Scientific and Technical Reports

0003 1 Lot

CDRL A002

Data IAW DD 1423 A0002 - Computer Software Product End Items

0004 1 Lot

CDRL A003

Data IAW DD 1423 A003 - Computer Software Product End Items

CLAUSES INCORPORATED BY FULL TEXT

52.215-1 INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION (JAN 2004)

(a) Definitions. As used in this provision--

“Discussions” are negotiations that occur after establishment of the competitive range that may, at the Contracting

Officer's discretion, result in the offeror being allowed to revise its proposal.

“In writing or written” means any worded or numbered expression which can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

“Proposal modification” is a change made to a proposal before the solicitation's closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

“Proposal revision” is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer as the result of negotiations.

“Time”, if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include

Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday, or legal holiday, then the period shall include the next working day.

(b) Amendments to solicitations. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Submission, modification, revision, and withdrawal of proposals. (1) Unless other methods (e.g., electronic commerce or facsimile) are permitted in the solicitation, proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages (i) addressed to the office specified in the solicitation, and (ii) showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information in paragraphs (c)(1)(i) and (c)(1)(ii) of this provision.

(2) The first page of the proposal must show--

(i) The solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the offeror (and electronic address if available);

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror's behalf with the Government in connection with this solicitation; and

(v) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office.

(3) Submission, modification, or revision, of proposals.

(i) Offerors are responsible for submitting proposals, and any modifications, or revisions, so as to reach the

Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that proposal or revision is due.

(ii)(A) Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(3) It is the only proposal received.

(B) However, a late modification of an otherwise successful proposal that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(iii) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(iv) If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt of proposals by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal

Government processes resume.

(v) Proposals may be withdrawn by written notice received at any time before award. Oral proposals in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile proposals, proposals may be withdrawn via facsimile received at any time before award, subject to the conditions specified in the provision at

52.215-5, Facsimile Proposals. Proposals may be withdrawn in person by an offeror or an authorized representative, if the identity of the person requesting withdrawal is established and the person signs a receipt for the proposal before award.

(4) Unless otherwise specified in the solicitation, the offeror may propose to provide any item or combination of items.

(5) Offerors shall submit proposals in response to this solicitation in English, unless otherwise permitted by the solicitation, and in U.S. dollars, unless the provision at FAR 52.225-17, Evaluation of Foreign Currency Offers, is included in the solicitation.

(6) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(7) Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

(8) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the

Contracting Officer.

(d) Offer expiration date. Proposals in response to this solicitation will be valid for the number of days specified on the solicitation cover sheet (unless a different period is proposed by the offeror).

(e) Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall--

(1) Mark the title page with the following legend: This proposal includes data that shall not be disclosed outside the

Government and shall not be duplicated, used, or disclosed--in whole or in part--for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of--or in connection with-- the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(2) Mark each sheet of data it wishes to restrict with the following legend: Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

(f) Contract award. (1) The Government intends to award a contract or contracts resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors and subfactors in the solicitation.

(2) The Government may reject any or all proposals if such action is in the Government's interest.

(3) The Government may waive informalities and minor irregularities in proposals received.

(4) The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror's initial proposal should contain the offeror's best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

(5) The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered, unless the offeror specifies otherwise in the proposal.

(6) The Government reserves the right to make multiple awards if, after considering the additional administrative costs, it is in the Government's best interest to do so.

(7) Exchanges with offerors after receipt of a proposal do not constitute a rejection or counteroffer by the

Government.

(8) The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

(9) If a cost realism analysis is performed, cost realism may be considered by the source selection authority in evaluating performance or schedule risk.

(10) A written award or acceptance of proposal mailed or otherwise furnished to the successful offeror within the time specified in the proposal shall result in a binding contract without further action by either party.

(11) If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(i) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(ii) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(iii) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(iv) A summary of the rationale for award.

(v) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(vi) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

Section C - Descriptions and Specifications

STATEMENT OF WORK

STATEMENT OF WORK

MATLAB Cartridge Ballistic Modeler

1.0 GOAL

The goal is a cartridge ballistic modeler, created using the MathWorks MATLAB program, designed to run on a

PC with the Windows operating system.

2.0 SCOPE

The primary design tool used in the development of Cartridge Actuated Devices (CADs) at Naval Surface

Warfare Center Indian Head Explosive Ordnance Disposal Technology Division (NSWC IHEODTD) is a cartridge ballistic modeling program written in Fortran 77. The code has been developed to provide a lumped parameter model of the interior ballistic performance of these devices.

The existing ballistic modeler calculates the performance of cartridge actuated devices in a single chamber volume and also for a dual chamber high/low type device where the propellant burns in one chamber, with the combustion gas leaking through an orifice into a second chamber. It uses as input variables the thermochemical properties of a propellant, its physical geometry, and burning rate vs. pressure behavior, as well as the weight and impetus of the ignition material. The program allows for variation of heat loss to adjust the calculated results.

It is now possible to combine the existing ballistic modeler’s computational scheme with graphical display of the output data on PCs within a single program, resulting in rapid display of analysis results in a plotted format.

This new capability will speed up the CAD design process, allow many more design options to be investigated, simplify troubleshooting and failure analysis of existing designs, widen the scope of product improvement programs, and improve the general accuracy of the ballistic modeler.

Contractor support is sought to modernize the existing ballistic modeler’s code as described above for both computation and graphical display of results using the MathWorks MATLAB program, running on a PC with the Windows operating system. The new ballistics modeler shall be the property of the Navy.

3.0 TASK DESCRIPTION

The contractor shall perform the following tasks, each of which provides additional capabilities to the modeler, from the previous steps.

The CADPROG User’s Guide includes a detailed description of all the program’s functional capabilities. The

User’s Guide also includes a listing of all input variable required and the units in which each of the variables are entered by the user. The variables for the new modeler shall use the same units as in the existing CADPROG program.

The current CADPROG program’s Fortran 77 source code, as well as the Design Specifications section of the

User’s Guide, provide the specifics of the mathematical formulas used in the calculations, and the details on the functions of the program which are to be implemented in the new modeler.

The existing source code includes references to an obsolete external plotting package, so the new modeler shall replicate the plotting functions of the existing code using Matlab instead. The listing of input parameters for the current version of CADPROG (version 9) contains several parameters related to modeling a device with a second piston, a function which was never fully implemented and which is not to be implemented in the new modeler.

At completion, the new ballistic modeler shall have the same functional capabilities as the current CADPROG program.

3.1 Single Chamber, Tabular Output - Using MathWorks MATLAB software (purchased by the contractor), the contractor shall create a computational program that calculates the interior ballistics of a closed bomb

(single chamber CAD with locked piston), with one grain geometry of a single main charge propellant. The

User’s Guide details the different grain geometries which the program is capable of modeling. The new program shall use input variables consistent with the existing ballistic modeler and employ the same parameterization and use the same fourth order Runge–Kutta integration scheme and the same methodology for determination of initial conditions and termination criteria. The output will be formatted similar to the existing modeler’s output, with the option to display the output to the screen or to save it to an external

ASCII format file. The contractor shall compare the output of the MATLAB Cartridge Ballistic Modeler to the output of the provided single chamber standard test case generated by the existing modeler. The new modeler is to have the capability for the user to optionally select to have the tabular output include surface area calculations of the grain type used in the simulation. The contractor shall verify that both modelers produce the same output. The contractor shall deliver to the Government a copy of all software components required to run the MATLAB modeler (MATLAB install disc, input and output project files, and an instruction manual for the new ballistic modeler) and shall demonstrate to the Government that the

MATLAB modeler produces the same output as the existing modeler.

3.2 Single Chamber, Plotted Output - After Task 3.1, the contractor shall enable the modeler to generate plotted output in addition to the tabulated output. The plot required is Pressure vs. Time. The contractor shall verify that both modelers produce the same plot. General plotting capabilities to be implemented, which shall also apply to all the succeeding tasks:

3.2.1 Default limits on the X and Y axes on plots automatically determined by the program, based on the rage of values being plotted.

3.2.2 Capability for the user to optionally set the range (X axis) and/or the maximum Y axis value to specific user defined values.

3.2.3 Capability of plotting test data (pressure vs. time) supplied in tabular ASCII file format.

3.2.4 Capability of over-plotting test data (pressure vs. time) supplied in tabular ASCII file format with the calculated results to allow for comparison on one plot.

3.2.5 Capability of over-plotting up to ten sets of simulation results and ten sets of test data onto a single plot, to allow the user to conduct a parametric study.

3.2.6 Automatic creation of a “key” on the plots.

3.2.7 Automatic addition of key simulation results on the plots (see Base Case sample plots for details)

3.2.8 Capability of optionally assigning a custom title to each plot.

3.2.9 Capability of optionally saving plots to graphic image files.

The contractor shall deliver to the Government a copy of all software components required to run the

MATLAB modeler with the plotting capability (project files and updated ballistic modeler instruction manual), and shall demonstrate to the Government that the MATLAB modeler produces the same plotted output as the existing modeler.

3.3 Single Chamber, Three Grain Geometries - After Task 3.2, the contractor shall increase the complexity of the calculations to include the burning simultaneously of three different grain geometries of a single propellant formulation, and shall verify that the output matches existing modeler’s calculations. The modeler shall also have the ability to optionally inhibit selected surfaces on cylindrical shaped grains. The new modeler is to have the capability for the user to optionally select to have the tabular output also include surface area calculations of each of the grain types used in the simulation. The modeler shall have the capability to select if one or more of the three grain shall start burning at a time other than time = 0, and to specify the start time. The plot of the simulation results shall be of pressure vs. time. The contractor shall deliver to the Government a copy of all software components required to run the MATLAB modeler with the multiple grain geometry capability (project files and updated ballistic modeler instruction manual), and shall demonstrate to the Government that the MATLAB modeler produces the same output as the existing modeler, tabular and plotted.

3.4 Single Chamber, Telescoping Piston - After Task 3.3, the contractor shall increase the complexity of the calculations to include a single telescoping piston, with three different cross sectional areas and stoke lengths. The telescoping capability in the model shall include the ability to set the weight being pushed, the angle it is being pushed at, an optional release pressure on the pistons, and the ability to set the calculations to account for function in a user specified g-field. The plots of the simulation results shall consist of

Pressure vs. Time, Velocity vs. Time, Acceleration vs. Time, Thrust vs. Time, and Thrust vs. Displacement.

The modeler shall have the capability of over-plotting each of those five types of test data, supplied in tabular ASCII file format, with the corresponding calculated results to allow for comparison on one plot.

These shall be the same plot types for succeeding tasks where there is a telescoping piston used. The contractor shall deliver to the Government a copy of all software components required to run the MATLAB modeler with the telescoping piston capability (project files and updated ballistic modeler instruction manual), and shall demonstrate to the Government that the MATLAB modeler produces the same output as the existing modeler, tabular and plotted.

3.5 Single Chamber w/ Losses - After Task 3.4, the contractor shall increase the complexity of the calculations to include several loss parameters into the model. The modeler shall include an input parameters for a leakage area from the high and/or low chambers, where combustion gasses leak to the outside atmosphere.

The modeler shall include input parameters for a heat loss factor for the high chamber and for the low chamber, as well as a friction factor for telescoping simulations. The new modeler is to have the capability for the user to optionally select to have the tabular output include mass and flow rate calculations (see Base

Cases for an example). The contractor shall deliver to the Government a copy of all software components required to run the MATLAB modeler with the single chamber losses capabilities (project files and updated ballistic modeler instruction manual), and shall demonstrate to the Government that the MATLAB modeler produces the same output as the existing modeler, tabular and plotted.

3.6 High/Low Chambers, Telescoping Piston - After Task 3.5, the contractor shall increase the complexity of the calculations to include a high/low device with a throat between chambers. The propellant grains burn in the high chamber, with the ballistic gas leaking in to the low chamber. The calculation of the flow between the high and low chambers shall account for both choked and un-choked flow as appropriate. The plotting function shall allow the user to specify if the plot will contain simulation data from the high chamber, the low chamber, or both as appropriate. The contractor shall deliver to the Government a copy of all software components required to run the MATLAB modeler with the high/low chamber capability

(project files and updated ballistic modeler instruction manual), and shall demonstrate to the Government that the MATLAB modeler produces the same output as the existing modeler, tabular and plotted.

3.7 High/Low Chambers, Three Propellant Formulations - After Task 3.6, the contractor shall increase the complexity of the calculations to include three different grains, each with a separate and different set of thermochemical properties and burn rates. The contractor shall deliver to the Government a copy of all software components required to run the MATLAB modeler with the three different propellant formulations capability (project files and updated ballistic modeler instruction manual), and shall demonstrate to the

Government that the MATLAB modeler produces the same output as the existing modeler, tabular and plotted.

3.8 High/Low Chambers w/ Losses & Form Function Coefficients - After Task 3.7, the contractor shall increase the complexity of the calculations to include several loss parameters into the model. The modeler shall include a input parameters for a leakage area from the high and/or low chambers, where combustion gasses leak to the outside atmosphere. The modeler shall include input parameters for a heat loss factor for the high chamber and for the low chamber, as well as a friction factor for telescoping simulations. The new modeler shall include the ability to optionally calculate the maximum value in the current test data set and the time of that maximum value for Thrust vs. Time, Displacement vs. Time, Acceleration vs. Time, Velocity vs. Time, and Pressure vs. Time test data sets. The new modeler shall include the ability to use

Thrust vs. Time test data, to optionally calculate the end of a stroke velocity, maximum acceleration, end of stroke displacement, maximum onset rate, and DRI (Dynamic Response Index) along with the times of all of the calculated values, after the user is prompted to enter the weight of the object being accelerated. The new modeler shall include the ability to optionally calculate friction losses from Thrust vs. Time and

Pressure vs. Time test data sets. The new modeler shall also allow for the option to specify input variables for the three form function coefficients, rather than the program using those calculated internally based one of the standard grain geometries. The contractor shall deliver to the Government a copy of all software components required to run the MATLAB modeler with the two chamber losses and form function coefficient capabilities (project files and updated ballistic modeler instruction manual), and shall demonstrate to the Government that the MATLAB modeler produces the same output as the existing modeler, tabular and plotted.

At the conclusion of the effort, the MATLAB software and associated license used by the contractor shall be formally transferred to NSWC IHEODTD.

4.0 GOVERNMENT FURNISHED MATERIAL

The contractor will be supplied as Government Furnished Material:

1. CADPROG User’s Guide: The CADPROG User’s Guide (version 8) includes a general description of the program’s functions and the basic formulas encoded into the program.

2. A set of printouts of sample input and output files w/ results (tabular and plotted) which are to be used to establish that the new modeler is providing the same results as the current CADPROG program

(version 9).

3. CADPROG Fortran 77 Source Code: The current CADPROG program’s Fortran 77 source code

(version 9) will be provided, so the input variables and mathematical formulas for the initial conditions, calculated results, and termination criteria can be implemented in the new modeler.

5.0 GOVERNMENT POINT OF CONTACT

The contractor shall communicate comments and technical feedback to the following NSWC IHEODTD personnel:

Mr. David Sorochty

Phone: 301-744-2368 e-mail: David.Sorochty@navy.mil

6.0 DELIVERABLES

The contractor’s deliverables to the Navy under this Monthly Status Reports:

1. The contractor shall prepare and submit monthly status reports to the above Government Point of

Contact and any other NSWC IHEODTD personnel designated by him (CDRL A001). These reports shall summarize work performed on the tasks assigned in Section 3.0.

2. MathWorks MATLAB based cartridge ballistic modeler project files and instruction manual. Shall include all source and executable code as well as input and output files, and be delivered at the completion of each of tasks 3.1 through 3.8 (CDRL A002).

3. MathWorks MATLAB Software & license(s) used by the contractor to develop and run the new ballistic modeler (CDRL A003). Shall include all original media, software, materials, and serial numbers/licenses provided by manufacturer, with the license transferred to NSWC IHEODTD.

7.0 MEETINGS

There will be a kickoff meeting at NSWC IHEODTD after the contract is awarded, as well as two additional meetings at NSWC IHEODTD during the course of the contract.

8.0 PERIOD OF PERFORMANCE

The Period of Performance for this effort shall be 12 months after date of award.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 12 mths. ADC 1 NSWC IHEODTD

RECEIVING

RECEIVING OFFICER BLDG. 116

4522 MCMAHAN ROAD, SUITE 100

INDIAN HEAD MD 20640-5125

301/744-4221

FOB: Destination

N00174

0002 1 mth. ADC 1 (SAME AS PREVIOUS LOCATION)

0003 12 mths. ADC 1 (SAME AS PREVIOUS LOCATION)

0004 12 mths. ADC 1 (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.247-34 F.O.B. Destination NOV 1991

Section G - Contract Administration Data

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and

“Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in

WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____

Issue By DoDAAC ____

Admin DoDAAC ____

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional

Email Notifications” field of WAWF once a document is submitted in the system.

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

IHEODTD 6 - CONTRACT POINTS OF CONTACT (NAVSEA/NSWC IHEODTD) (JAN 2014)

The following contacts are provided for this contract:

Contract Administrator:

Phone Number: (301)744-

E-mail:

Payments/Invoicing: Comptroller Vendor Pay

Phone Number: (301) 744-6998

E-mail: NAVSEA.NSWC.IHEODTDVendorPay@navy.mil

Technical Representative:

Phone Number: (301)744-

E-mail:

Any concerns regarding your contract, should be directed to the above mentioned personnel, or the Contracting Officer

___________________ at (301) 744- .

IHEODTD 76 - NAVAL SURFACE WARFARE CENTER INDIAN HEAD EXPLOSIVE ORDNANCE DISPOSAL

TECHNOLOGY DIVISION (NSWC IHEODTD), NAVAL SEA SYSTEMS COMMAND, HOURS OF OPERATION AND

HOLIDAY SCHEDULE (NAVSEA/NSWC IHEODTD) (DEC 2013)

1. The policy of this station is to schedule periods of reduced operations or shutdown during holiday periods.

Deliveries will not be accepted on Saturdays, Sundays or Holidays except as specifically requested by the NAVSEA, Naval Surface Warfare Center Indian Head Explosive Ordnance Disposal Technology Division. All goods or services attempted to be delivered on a Saturday, Sunday or Holiday without specific instructions from the

Contracting Officer or his duly appointed representative will be returned to the contractor at his expense with no cost or liability to the U.S. Government.

2. The scheduled holidays for NAVSEA, Naval Surface Warfare Center Indian Head Explosive Ordnance Disposal

Technology Division, are:

HOLIDAYS*

New Year's Day

Martin Luther King's Birthday

President's Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veteran's Day

Thanksgiving Day

Christmas Day

* If the actual date falls on a Saturday, the holiday will be observed the preceding Friday. If the holiday falls on a

Sunday, the observance shall be on the following Monday.

For a specific calendar year, the actual date of observance for each of the above holidays may be obtained from the

OPM website at OPM.GOV or by using the following direct link: http://www.opm.gov/fedhol/index.asp.

3. The hours of operation for the Contracts Department and Receiving Branch are as follows:

AREA FROM TO

NORTH CAMPUS (Maryland):

Contracts Office (BLDG. 1558) 7:30 A.M. 4:00 P.M.

Receiving Office (BLDG. 116) 7:30 A.M. 11:30 A.M.

12:30 P.M. 3:30 P.M.

SOUTH CAMPUS (Maryland):

Contracts Office (BLDG. 2008) 7:30 A.M. 4:00 P.M.

Receiving Office (BLDG. 2195) 7:30 A.M. 3:30 A.M.

PICATINNY CAMPUS (New Jersey):

Contracts Office (BLDG. 61N) 7:30 A.M. 4:00 P.M.

Receiving Office (BLDG. 3355) 7:00 A.M. 3:30 A.M.

If you intend to visit the Contracts Office, it is advised that you call for an appointment at least 24 hours in advance.

4. NAVSEA, Naval Surface Warfare Center Indian Head Explosive Ordnance Disposal Technology Division is a tenant of the Naval Support Activity South Potomac (NSASP) at Indian Head. Access to the NSASP at Indian Head

Explosive Ordnance Disposal Technology Division shall be in accordance with NAVSEA, Naval Surface Warfare

Center Indian Head Explosive Ordnance Disposal Technology Division Command Security Policy requirements.

Routine Physical Contractor Access to a Federally-controlled Activity

4.1 Activity Regulations

All contractor personnel employed on the Activity shall become familiar with and obey all Activity regulations including but are not limited to installation access control policy, safety, traffic and security regulations. The contractor in the performance of work requirements must comply with these regulations.

4.2 Personally Identifiable Information (PII)

Personally Identifiable Information is information that can be used to distinguish or trace someone’s identity. It includes information such as name, social security number, date and place of birth, mother’s maiden name, and biometric records, including any other personnel information which is linked to an individual. When submitting any of this information in electronic communication methods ensure the subject line indicates “For Official Use

Only (FOUO) Privacy Sensitive”. Contractor’s who work with records that contain the aforementioned sensitive information are responsible for protection of PII. Failure to safeguard PII can result in identity theft as well as can result in criminal penalties against the individual and civil penalties against the agency. In order to protect

PII, all documentation utilized by Naval Support Activity South Potomac (NSASP) for vetting and determining the fitness of individual requesting and/or requiring access to NSASP installations will be destroyed.

http://www.opm.gov/fedhol/index.asp

4.3 Citizenship

Individuals working on this contract must be U.S. citizens, immigrant/resident aliens who hold a current resident alien card with a photo; either the I-551 with a photo and without an expiration date or who hold the new type I-

766 Employment Authorization Card (with magnetic strip, photo, hologram) issued by Homeland Security in their possession in order to enter the installation. As is the case with anyone allowed access to the installation, these individuals must also have a current driver’s license or state issued identification card.

Resident aliens or those with a Homeland Security I-766 may work in the general or restricted areas but cannot enter or work inside technical buildings unless authorized by the cognizant command.

Those with any other type of work permit, resident cards with expiration dates, visas, etc. will not be granted access.

4.4 Expected Visitor

Submission of personal information is required for the purpose of vetting individuals to ensure fitness for access to military installations, to include criminal record and sex offender registry status. In accordance with the

Office of the Chief of Naval Operations (OPNAV), OPNAVINST 1752.3 dated 27 May 2009 sex offenders are prohibited from accessing Navy facilities. Information obtained will be destroyed once verified. Non-compliance in providing personal information will result in denial of access.

An expected visitor must identify the Company Name along with address, Date of the Visit, Visitor Name (first name, middle initial and last name), Social Security Number (SSN), Date of Birth, Citizenship, Drivers License or State issued ID (State issued, photo ID number and expiration date), Building Number Visiting, Point of

Contact and Telephone number not later than five working days before the required visit to the Contracting

Officer Representative (COR).

Prior to granting access, the aforementioned expected visitor information is required to be submitted to the

COR.

On the day of the arrival, the person must bring their photo identification, vehicle registration and proof of insurance card. All visitors must stop at the Activity pass office for clearance.

4.5 Recurring Vendors, Contractors, Suppliers and Other Service Providers

NOTE: NSWC IHEODTD Picatinny Location is excluded from the RAPID gate process.

NAVSEA, Naval Surface Warfare Center Indian Head Explosive Ordnance Disposal Technology Division has implemented RAPIDGate for non-common access card (CAC) vendors, contractors, and suppliers program in accordance with Commander, Navy Installations Command (CNIC) Notice 5530 dated 12 July 2010. It is strongly encouraged that all non-CAC holders who require base access enroll into the RAPIDGate program.

RAPIDGate provides a standardized background check, identification credential, biometric capabilities and entry procedures that will enhance security while significantly expediting access. RAPIDGate credential will be issued and base access granted once the enrollee passes vetting and National background checks conducted by

RAPIDGate systems maintained by the installation. The RAPIDGate credential will be the only means for long term installation access. After 1 June 2011, NSASP will only issue one day Temporary Paper Passes and all previously issued passes will expire. Participants in the RAPIDGate program will have streamlined access to the installation which will reduce time and costs to companies desiring to conduct business on NSASP installations. The following RAPIDGate Program Enrollment Information is provided:

4.5.1 Enrollment in RAPIDGate

Enroll your company by calling 1-877-RAPIDGate (1-877-727-4342). A customer service representative will give you all the necessary information regarding the program and send you the necessary enrollment forms.

You will need to provide your installation name (NSA South Potomac) and sponsor point of contact or (COR), including a name, phone number and e-mail address. NSASP must authorize your request to participate in the

RAPIDGate Program. The minimum elapsed time from company enrollment to an employee receiving

RAPIDGate credential is approximately two weeks.

4.5.2 Current RAPIDGate Enrollment

If your company is already enrolled in the RAPIDGate Program at another installation, you may request access to this installation by calling the aforementioned number. Once your company is approved by NSASP your employees who already hold RAPIDGate credentials will be able to use the same credentials at our installation.

4.5.3 Approved RAPIDGate Enrollment

Once your company has been approved for enrollment and paid the enrollment fee, instruct your employees to register at the self service registration located at the NAVSEA, Naval Surface Warfare Center Indian Head

Explosive Ordnance Disposal Technology Division Pass and ID Office at Indian Head Explosive Ordnance

Disposal Technology Division. Each employee should be ready to provide your company’s RAPIDGate company code, his or her address, phone number, date of birth, and social security number. The registration station will capture the employee’s photograph for badging and fingerprints for identity verification.

4.5.4 Assisted RAPIDGate registrations

Assisted registration at your company’s location may be available if you have 50 or more employees to register.

Contact RAPIDGate for details at 1-877-RAPIDGate.

4.5.5 RAPIDGate Background Screening and Credentialing

RAPIDGate program performs background screening and credentialing. Upon the company approving an employee participation and paid the registration fee, the RAPIDGate Program performs identity authentication and background screening. Your company will be notified when qualified employees may pick up their personalized RAPIDGate credentials at the NAVSEA, Naval Surface Warfare Center Indian Head Explosive

Ordnance Disposal Technology Division Pass and ID Office. To retrieve the credential, the employee must show proof of identity by presenting one form of identification from List A or two forms of identification from

List B.

4.5.6 Forms of Acceptable Identification for picking up credentials:

List A – One Required

U.S. Passport (current not expired)

Permanent Resident Card or Alien Registration Receipt Card (Form I-551)

Unexpired foreign passport, with I-551 stamp or attached Form I-94 indicating unexpired employment authorization

Unexpired Employment Authorization Document that contains a photograph (Form I-766, I-688, I-

688A, I-688B)

List B – Two Required

Drivers license or ID card issued by a state

ID Card issued by federal, state or local government agencies or entities

School ID card with a photograph

Voter’s registration card

U.S. Military card or draft card

Military Dependent’s ID Card

U.S. Coast Guard Merchant Mariner Card

Native American Tribal document

Driver’s license issued by a Canadian Government Authority

U.S. Social Security card issued by the Social Security Administration

Certification of Birth Abroad issued by the Department of Sate (Form FS-545 or Form DS-1350)

Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal

U.S. Citizen ID Card (Form I-197)

ID Card for use of Resident Citizen in the United States (Form I-179)

Unexpired employment authorization document issued by DHS (other than those listed under List

A)

4.5.6.7 RAPIDGate entry

After activating the RAPIDGate credentials, employees present them to the officer at the entry control point to request entry to NAVSEA, Naval Surface Warfare Center Indian Head Explosive Ordnance Disposal

Technology Division. Participants must wear and display their credential at all times while on the installation.

Questions about the RAPIDGate program shall be addressed to info@rapidgate.com with the subject line RE:

RAPIDGate Program.

4.6 Activity Identification Badges

Contractors that require routine access to the installation shall obtain an identification badge accordance with

Naval Support Activity South Potomac installation access control procedures.

Contractor employees shall submit an application for badge requests to the COR by providing their personal information such as Company Name and Address, Name (last name, first name and middle initial), SSN, Date of

Birth, Citizenship, Drivers License or State issued ID (State issued, photo ID number and expiration date).

Any lost or stolen badges shall immediately be reported to the COR along with the Security Office.

4.7 Badge Returns

mailto:info@rapidgate.com

Notify the Physical Security Office and the COR of all terminations of employees to ensure access levels are removed and all badges issued to the person by the Activity are returned.

4.8 Installation Traffic and Parking Regulations

All contractors at NSASP are subject to federal law, DoD, DoN, Navy Installation Command (CNIC), Navy

District Washington (NDW), and NSASP regulations, policies and appropriate supported command instructions.

All provisions of Virginia and Maryland vehicle codes apply unless one of the aforementioned regulations or policies is more restrictive.

Contractors must comply with NSASP Instruction 5560.1 dated 26 February 2009 for traffic control, parking control and traffic court at the Naval Support Activity, South Potomac installations for NAVSEA, Naval

Surface Warfare Center Indian Head Explosive Ordnance Disposal Technology Division This aforementioned instruction is located on the internet website, http://dahlgrensharks.com/NSASPINST%205560.1%20Installation%20Traffic%20&%20Parking%20Regulatio ns.pdf . Any violations of the instruction, Navy or DoD regulation or policy, or state or federal laws may result in a wide range of penalties. These may include but are not limited to: criminal charges, civil charges, vehicle towing, vehicle impoundment at owner’s expense, and/or other administrative or legal action up to and including removal of vehicle or individuals from the confines of NSASP installations.

Privately owned vehicles that operate on the Activity must comply with state inspection requirements of the state in which the vehicle is registered.

Regardless of status, all vehicles and personnel entering and exiting the Activity shall be subject to searches to ensure the overall readiness of the Activity.

All drivers entering shall possess a valid driver’s license, issued by competent authority, on their person when operating a motor vehicle. In addition, all vehicles shall have a current registration, license plates, and proof of insurance.

All personnel onboard the Activity are subject to federal…