RFQ - Group Exercise Class Solicitation.doc

ONI Sol. #N0001510012A

OFFICE OF NAVAL INTELLIGENCE

REQUEST FOR QUOTATION

SOLICITATION NUMBER: N0001510012A

GROUP EXERCISE CLASSES

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

A. GENERAL INFORMATION

Enclosures: Attachment 1 – Performance Work Statement; Attachment 2-Pricing Schedule.

1. SOLICITATION QUESTIONS

All solicitation questions shall be emailed to Camille Williams, Contracting Specialist at cdwilliams@nmic.navy.mil and copied to Imy Niemiec, Contracting Officer at iniemiec@nmic.navy.mil. Answers to questions regarding the solicitation will be incorporated as an amendment to the solicitation and will be available to all Offerors. Telephone calls will not be accepted. All questions must be submitted in writing via email and must be received by the Office of Naval Intelligence no later than 1:00 p.m. Eastern Standard Time on Friday, April 30, 2010.

2.

CONTRACT TYPE

The Office of Naval Intelligence (ONI) contemplates award of a competitive firm-fixed-price contract as a result of this solicitation. This acquisition is a 100% set-aside for small business concerns.

3. PERIOD OF PERFORMANCE

The period of performance will include a Base Year (twelve (12) months from date of award) and two (2) one-year Option Periods.

4.

COMMUNICATIONS PRIOR TO AWARD

Offerors shall direct all communications to the attention of both parties listed below:

Camille Williams

Contract Specialist

Office of Naval Intelligence

4251 Suitland Road

Washington, DC 20395

Phone 301-669-2368

Fax: 301-669-5905 cdwilliams@nmic.navy.mil Imy P. Niemiec

Contracting Officer

Office of Naval Intelligence

4251 Suitland Road

Washington, DC 20395

Phone 301-669-4042

Fax: 301-669-5905 iniemiec@nmic.navy.mil Communications with other officials may compromise the competitiveness of this acquisition and result in cancellation of the requirement.

5.

PREPARATION COSTS

This Request for Quote (RFQ) does not commit the Government to pay for the preparation and submission of a proposal/quotation.

6. PROPOSAL SUBMISSION

Your quotation shall be organized as specified in Section B. GENERAL INSTRUCTIONS TO OFFERORS and submitted electronically via email and must be received no later than 4:30 p.m. (Eastern Standard Time) on Thursday, May 6, 2010 to Camille Williams, Contracting Specialist at cdwilliams@nmic.navy.mil and copied to Imy Niemiec, Contracting Officer at iniemiec@nmic.navy.mil.

B.

GENERAL INSTRUCTIONS TO OFFERORS

1. The following clauses are incorporated by reference:

a. 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (JUN 2008)

b. 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERICAL ITEMS (ADDENDUM)

i. Submission of Offers. The following provides additional instruction with respect to the information and documents required for submission in response to this solicitation.

(1) General Instructions:

A. Period for Acceptance of Offers. The Offeror agrees to hold the prices in its offer firm for 90 days from receipt of quotations.

B. All pages of each part shall be appropriately numbered and identified with the name of the Offeror, the date, and the solicitation number. Each quotation shall be on 8½ X 11-inch paper in a commercially standard font, not smaller than 12 point font.

C. Quotations shall be submitted electronically in Microsoft Word or Adobe Acrobat pdf format. It is the responsibility of the Offeror to ensure delivery and receipt of the proposal is prior to the date and time specified for receipt of offers.

(2) Quotation Content:

Each quotation shall consist of two separate electronic files: (a) Technical Proposal and (b) Price Proposal. The contents of each are listed in Section C below.

ii. North American Industry Classification System (NAICS) code and small business size standard. NAICS code for this requirement is 713940; the small business size standard is $7.0M.

C.

PROPOSAL PREPARATION

Negotiations may or may not take place. Therefore, your initial proposal should contain your best terms from both a technical and price standpoint. No pricing information shall be included in the technical proposal.

7. TECHNICAL PROPOSAL

The following elements and all requirements in this RFQ and in the Statement of Work should be included in the technical proposal.

At a minimum, the Offeror shall address the following requirements:

a. Type of Classes: The Offeror shall provide a list of all the classes and short description of each class that will be offered in support of this requirement. The class description should also include the length (hour/minutes) of each class.

b. Personnel: The Offeror shall describe the instructor(s) that will conduct the classes and their certifications and knowledge as required in the Statement of Work, as well as other relevant certifications, experience and expertise. The Offeror should also address the approach to provide an alternate or replacement instructor in the event of an emergency or resignation of the primary instructor.

c. Past Performance/Experience: The Offeror shall provide descriptions of three (3) previous projects/contracts performed successfully within the last five (5) years for comparable services. The following information must be submitted for each:

1. Name and description of project.

2. Contract number/project number.

3. Award date

4. Offeror's role (i.e. prime contractor, subcontractor)

5. Names, address, and telephone number of company/government agency technical point of contact and the Contracting Officer.

6. Contract/project price/cost The burden of providing thorough and complete past performance information (including current, accurate telephone numbers and technical point of contacts) remains with the Offeror. In addition, the Contracting Officer may consider relevant past performance information that is posted in the Government wide performance information repository, Past Performance Information Retrieval System (PPIRS) located at www.ppirs.gov.

d. Assumptions, Conditions, Exceptions: Offerors must submit, under separate cover, all (if any) assumptions, conditions, or exceptions with any of the contractual and cost/price terms and conditions of this Statement of Work. If not noted in this section of the proposal, it will be assumed that the Offeror agrees to comply with all of the terms and conditions set forth herein.

8. PRICE PROPOSAL

Offerors shall complete the enclosed Pricing Schedule, Attachment (2) listing the fixed rate for each class and extend those rates and cost into the total proposed price for 12 months of classes (52 weeks). The fixed rate cost should include all fees. If necessary, any other costs not categorized and related to the Performance Work Statement may be added by the Offeror. The option(s) and option period prices must also be included in the price proposal and will be evaluated.

Price Proposal: Shall include the following:

1. Completed pricing schedule.

2. Cover sheet including Offeror’s DUNS, solicitation number, RFQ title, company name and point of contact information (name, telephone number and email address).

3. Agreement – Include a signed statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation D.

EVALUATION CRITERIA AND AWARD SELECTION

1. EVALUATION APPROACH

The evaluation will be conducted using the evaluation criteria as set forth in this Section. An award will be made to the Offeror whose proposal is determined to be most advantageous to the Government based on the factors contained in the solicitation.

2. EVALUATION CRITERIA

Each Offeror’s proposal will be evaluated for technical quality and price.

a. TECHNICAL QUALITY: Each proposal submitted in response to this solicitation shall be evaluated to determine its overall technical quality, which shall consist of (1) Ability to meet the requirements as stated in the SOW; (2) Personnel; and (3) Past Performance. The Government reserves the right to seek clarifications or deficiency corrections prior to determining a proposal technically unacceptable.

No Offeror will be considered technically acceptable without the Offeror’s acknowledgement and certification that it can meet the requirements established in the Statement of Work in the solicitation.

b.

PRICE EVALUATION: The Offeror's proposed pricing will be evaluated to determine the prices are fair and reasonable. The Government will evaluate the total price for the basic requirement together with the pricing for the option periods. Evaluation of options shall not obligate the Government to exercise the option(s). Offers that are unrealistically high, low or unbalanced in price will be considered indicative of a lack of understanding of the government requirements and may not be considered for award. All prices should include any and all other costs associated with the delivery of services and fulfilling the SOW.

3.

BASIS FOR AWARD

It is anticipated that one (1) award will be made resulting from this solicitation to the responsible Offeror whose offer conforms to the requirements of the solicitation and represents the best overall value to the Government. Classes, other than those suggested in the PWS, will be taken into consideration as part of the best value assessment. This award will be a Firm-Fixed-Price (FFP) contract.

The Government reserves the right to evaluate and award this contract without discussions.

E.

CONTRACT CLAUSES AND PROVISIONS

Vendors shall include a completed copy of the provision at 52.212-3, Vendor Representations and Certifications -- Commercial Items, with its proposal, as required.

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (Feb 98) This contract incorporates one or more clauses by reference with the same force and effect as if they were given in their full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address; http://www.arnet.gov/far.

Clause Number

Clause Title

52.204-9

PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (SEP 2007)

52.212-3

OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL ITEMS (AUG 2009)

52.212-4

CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (FEB 2007)

52.212-5

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEC 2007)

52.219-6

NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (JUNE 2003)

52.222-3

CONVICT LABOR (JUNE 2003)

52.222-21

PROHIBITION OF SEGREGATED FACILITIES (FEB 1999)

52.222-41

SERVICE CONTRACT ACT OF 1965 (NOV 2007)

52.223-6

DRUG-FREE WORKPLACE (MAY 2001)

52.232-1

PAYMENTS (APR 1984)

52.233-4

APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

52.237-2

PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION

52.243-1

CHANGES-FIXEDPRICE (AUG 1987)

52.246-4

INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996) (DEVIATION I - MAY 2003)

52.252-2

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

CLAUSES INCORPORATED BY FULL TEXT

52.217-5 Evaluation of Options.

As prescribed in 17.208(c), insert a provision substantially the same as the following:

Evaluation of Options (July 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of provision)

52.217-8 Option to Extend Services.

As prescribed in 17.208(f), insert a clause substantially the same as the following:

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within _30__ days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract.

As prescribed in 17.208(g), insert a clause substantially the same as the following:

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within _30__ days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least _60__ days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed ___4 years __.

(End of clause)

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