QSL Announcement ECAT MP-1908-41_DENTAL_BIBS_AND_BIB_HOLDERS.DOCX

MMESO Pacific MP-1908-41 DENTAL BIBS AND BIB HOLDERS

PROCUREMENT SENSITIVE

The Defense Health Agency (DHA) Medical Logistics (MEDLOG) Division Medical Materiel Enterprise Standardization Office (MMESO) and the Defense Logistics Agency (DLA) Troop Support Medical Electronic Catalog (ECAT) Program announce a Sources Sought notification for the creation of a Qualified Suppliers Listing (QSL) for Dental Bibs and Bib Holders. This is not a request for a price quote. The MMESO Pacific is the lead MMESO for this project.

These Dental Bibs and Bib Holders products are for purchase by the Military Treatment Facilities (MTFs) of the Military Health System (MHS) and for the operational assemblages of the Army, Navy, Air Force, Marine Corps, and Naval Expeditionary Medical Support Command (NEMSCOM) and managed regionally by MMESOs North, South, West, Pacific and Europe, hereafter referred to as MMESOs. For information regarding DLA Troop Support’s ECAT Program please access its web site at https://www.medical.dla.mil/Portal/ECAT.

This Sources Sought notification is intended to solicit information and products for evaluation in order to create a QSL for Dental Bibs and Bib Holders in accordance with (IAW) FAR 9.2. The QSL for Dental Bibs and Bib Holders will be established approximately 10 March 2020 and is anticipated to be the basis of a Standardization Action. All items proposed to be included in this QSL must be available on a Medical Electronic Catalog (ECAT) Contract. The Medical ECAT Program requires that all items be manufactured in a Trade Agreements Act (TAA) Compliant Country (as defined by FAR 52.225-5). To be eligible for inclusion in the proposed QSL, all vendors are required to provide country of origin information in the QSL Package Worksheet. If an item offered is a TAA Non-Compliant End Product, the Government can use this information to determine whether or not a waiver exists or if the Government will seek a waiver for the item. Unless a waiver exists or is granted, TAA Non-Compliant County End Products cannot be added to the QSL and/or ECAT.

NOTE: The Contracting Officer will review submissions in response to the subsequent IA for Dental Bibs and Bib Holders for country of origin purposes. Only vendors on the QSL who offer products that are either made in the USA, or are designated country or qualifying country end products will be considered for an IA, unless the Contracting Officer determines that no functional equivalent item is available from a compliant source in accordance with DFARS 225.403(c) (i). Vendors are advised to keep this in mind when submitting their response to this Sources Sought notification.

If you qualify as a vendor on the QSL, you will then be invited, approximately 10 April 2020, to submit pricing quotes. Both pricing quotes and substantiating documentation will be required for eligibility to enter into an Incentive Agreement (IA) for Dental Bibs and Bib Holders. Only those vendors with an ECAT Contract will be eligible to enter into the subsequent IA. The Government reserves the right to standardize or not standardize on Dental Bibs and Bib Holders.

A. Products & Performance Required The MMESOs are seeking product line items in the category of Dental Bibs and Bib Holders. Within the MHS MTFs and operational procurement this product line has an estimated annual sales volume of $121,328. This forecast is based on historical usage data during a recent 12-month period. Two items are required for addition to the QSL and account for 80.56% ($97,744) of the total volume in sales $121,328. The specifications for this project are shown in the “Requirements to Qualify for QSL” section below.

B. Instructions to Vendors to Qualify for the QSL Vendors interested in qualifying for inclusion in the QSL must respond to this QSL Sources Sought notification by sending the appropriate QSL Package Worksheet and all supporting documentation via e-mail to the lead MMESO and DLA POCs below. The QSL requirements are outlined under Requirements to Qualify for QSL below.

1. Vendor must complete the QSL Package Worksheet in full to the MMESO POCs and DLA POC as listed in the QSL Source Sought notification by the above response date. The vendor’s submission must include all detailed information requested in the “Requirements to Qualify for QSL” section below and must also include: (1) Company name and address; (2) Company POC (Name and Phone Number, Fax Number, and E-mail address); (3) Commercial and Government Entity (CAGE) Code; (4) Identification of the Sources Sought notification to which the vendor is responding, and (5) ECAT contract number.

2. Only ONE Manufacturer Part Number may be provided for each product description listed in Requirement 3 per submitted response.

3. Vendors may provide multiple responses/submissions to the QSL Source Sought notification.

4. Vendor must offer commercially available products for all items offered in response to this Sources Sought notification.

5. Supporting documentation must be in form of commercially available catalogs and product literature (e.g. brochures, user manuals, product packaging, product specification sheets, product images, etc.).

6. Due to the potential for e-mail to be lost in transmission, from network security, etc., vendors are strongly encouraged to confirm with the lead MMESO that their e-mail submission has arrived. Each submitting vendor is advised to confirm receipt allowing adequate time for resubmission before the due date and time.

7. Any vendor experiencing difficulty opening the Worksheet may contact the MMESO POCs. The MMESO POC will provide a Worksheet copy via an alternate method (fax, e-mail or hard copy).

Vendors that do not meet the deadline of COB 4:00 PM Hawaii Standard Time (HST) on the response date for this QSL Sources Sought notification will not be included in the lead MMESO’s review to establish the QSL and thus will not be able to participate in the subsequent Standardization Action.

Requirements to Qualify for QSL The requirements for this product line are outlined below. Complete answers and all supporting documentation must be provided with the vendor’s submittal by the response date stated in this QSL Sources Sought notification. A vendor who does not meet all of these requirements or who does not submit documentation to support these requirements as requested will not be qualified for the QSL. Vendors must provide responses to this Sources Sought notification via the QSL Package Worksheet.

Technical Review Supplier Requirements:

1. Vendor must have an ECAT contract for the product line listed. Vendor must provide their ECAT contract number. Vendors who do not have an ECAT contract will not be considered for continued participation.

2. Vendors must validate that their account is Active in the System for Award Management (SAM) and provide CAGE Code. Vendors in the process of obtaining a CAGE Code must provide documentation to support that they have registered in SAM. Vendors who do not continue to process application for a CAGE Code and/or a SAM account will not be considered for continued participation. See https://www.sam.gov/portal/public/SAM/.

Required Products:

3. Vendor must provide manufacturer part numbers that meet the product descriptions below. Vendor must submit the following information via QSL Response Worksheet for each offered product: Vendor Part Number (PN), Manufacturer PN, Manufacturer Name, Full Item Description, Unit of Measure (UOM), Quantity (QTY) in UOM, Unit of Inner Packaging (UOP), QTY of UOM in UOP, Unit of Sale (UOS), and QTY of UOM in UOS. The vendor must provide country of origin for all required items and any optional items offered. Vendor must provide product catalog & literature for any items offered in response to this Sources Sought notification. Only ONE Vendor Part Number (PN) should be provided for each item/sample. Vendor must send the same part number(s) for evaluation(s) as provided in response to this QSL Announcement and as noted in the QSL Package Worksheet.

Product Specific Requirements:

4. Vendor must provide Dental Bibs and Bib Holders products that are not made with natural rubber latex. Vendor must also provide submittal documentation establishing that the offered products are not made with natural rubber latex. The vendor must meet this requirement in one of three ways: 1) demonstrating that the labeling or product information for the offered products contains the FDA recommended statement "Not made with natural rubber latex," 2) demonstrating that the ISO BS EN 15223-1:2016 symbol [reference number 5.4.5] is on the labeling or product information for the offered products, or 3) if the product labeling does not contain the FDA recommended statement or the ISO BS EN 15223-1:2016 symbol [reference number 5.4.5], the vendor must provide a signed letter stating that the offered products are "not made with natural rubber latex."

5. Vendor must provide Dental Bib and Bib Holder products that are single use and provide documentation to support this with initial submittal.

6. Vendor must provide Dental Bib products with polyethylene back and provide documentation to support this with initial submittal.

7. Vendor must provide Dental Bib that are embossed/quilted (e.g. diamond, waffle pattern, etc.) and provide documentation to support this with initial submittal.

8. Vendor must provide Dental Bib products that do not exceed 500 eaches/case and provide documentation to support this with initial submittal.

Vendor may provide any or all of the additional items listed below, following the same format as for requirement number 3.

Optional Products

1. DENTAL BIB HOLDER, SELF-ADHESIVE ENDS, 16”-18” LONG

Evaluations Evaluations for this product line will be done by a panel of experts as a technical review to determine which vendors meet the requirements. Vendors who provide all requested information and meet the requirements will be selected for inclusion on the QSL. Vendors will be notified of whether they met or did not meet the QSL requirements by approximately 10 March 2020.

Points of Contact (POCs):

MMESO Pacific Team Leader Contractor Mr. Paul Davis, 808-433-3686, paul.j.davis.ctr@mail.mil, and MMESO Pacific Clinical Analyst Contractor Ms. Cora Toledo, corazon.m.toledo.ctr@mail.mil, 808-433-2894. DLA Troop Support ECAT Contracting Officer: David Zarenkiewicz, david.zarenkiewicz@dla.mil, 215-737-3906.

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