Metals Install SOW 2020.pdf

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

UNICOR is seeking a provider for Metal Industrial Products services that include, but not limited to, make site ready, installation, disassembly of products, removal of products, offloading, inside delivery, put in place and design or layout services, and light construction for a wide range of products manufactured by UNICOR or one of UNICOR's contract. These products include Storage Systems, Pallet Racking, Shelving, Catwalk, Mezzanines, Lockers, Cabinets, Filing Systems, and all products manufactured in the Metal Industrial program. These services are to be provided by an installation team supervised by the awardees installation supervisor. The training of workers and supervisors will be the responsibility of the awardee and shall be responsible for the full cost of all required training. The awardee may be required to provide services from their own design approved by the customer, a UNICOR design approved by the customer, or the customer's design reviewed by UNICOR and approved by the customer. This award will include installation of all Metal Industrial products, except where UNICOR determines installation services to be done through some other means or agreement. This may include, but not limited to prior agreements, other contacts or agreements, special conditions, unreasonable price etc. The vast majority of the services in this contract will occur within CONUS. Those jobs outside the Continental United States will be contract price plus travel.

The guaranteed minimum of $10,000 per awardee for base year only.

1. The award of the contact shall include a copy of all Metal Industrial Products catalogs, product literature, drawings, weights of products, assembly instructions, samples of layouts and designs for project type of work and other material useful in the proper training and identification of work to be performed by this contract. The awardee must make a request for any new or additional material and coordinate any and all in-factory training requests with the factory’s assigned COR for this contact. All training and costs will be the full responsibility of the awardee. Should UNICOR inspectors deem one or more employees of the awardee's firm requiring training based on site reviews, it will become the responsibility of the awardee to insure training is completed before the employees are assigned new jobs under this contract.

2. Each installation project must include a layout and design approved by the customer. This set of documents will become the blueprint of what work is to be performed at the customer's site. UNICOR shall supply the design to the awardee in advance of the work starting on any job, or the customer shall supply the documents and the awardee will transmit them to the proper plant for review before the work starts, or the awardee will supply the documents for the customer's approval and transmit them to the plant for review before the work starts. After the work starts on any job or project, the factory's COR must give approval to any and all change notices to any and all jobs. This includes any changes that require a base change in price or cost and any change that is considered to be a no cost change to the job or project. If a change is requested, a change sheet must be completed and sent to the plant's COR for approval. Failure to seek proper approval of any change could result in a loss of income to the awardee and could become proper grounds to terminate this contract agreement in full. Before any work is performed the awardee shall receive a sign delivery order modification from the factory contracting officer.

3. Services requirements will be for a total installation job or project that is required by UNICOR's customer for products listed within this contact agreement. Awardee must perform all installation and services outlined in the above without consideration of additional charges unless pre-approved by the COR as an abnormal cost or a change to the installation by the customer or UNICOR. Jobs or projects will require a sign-off sheet for the customer to certify that the work has been completed. No deviations will be permitted without an delivery order modification from the factory contracting officer. The awardee will not be required to provide services for delivery orders that are less than $1,000 for new work. Any delivery order for services under $1,000 may be rejected by the awardee within 3 work days upon receipt. Failure to reject any delivery order within this time will require the successful awardee to perform the services as stated on these orders. A rejection of this class of delivery order must be communicated directly to the factory contracting officer issuing the delivery order with both telephone and fax notification. Installers can not be decision makers with the customers.

UNICOR must approve all changes with the customer prior to work being completed. Modifications will be made for all changes to work.

4. The approved layout or design for any job or project will be used to calculate the price for services under this contract agreement. The weight assigned to each item will be used as the base to calculate the price unless other wise stated in this contract agreement. The total shall be listed as a line item on each delivery order issued under this contract agreement and will be amount due the awardee. No additional amount will be provided or authorized unless it is provided for by the customer of UNICOR with additional funds or in a very unique case that justifies as abnormal cost. The factory's COR or Metal Industrial Program Managers are the only parties that can approve such requests. Should any dispute arise for requests under the abnormal clause, the Metal Industrial Program Manager's decision becomes final.

IF THERE IS ANY ADDITIONAL COST INCCURED ABOVE THE ORIGINAL DELIVERY ORDER

TOTAL, CONTRACTOR SHALL NOTIFY THE FACTORY CONTRACTING OFFICER BEFORE

PERFORMING ADDITIONAL WORK.

CONTRACTOR MAY PROCEED WITH ADDITIONAL WORK ONCE DELIVERY ORDER

MODIFICATION IS SIGNED BY THE FACTORY CONTRACTING OFFICER.

5. The awardee will not attempt to or engage in disputes with any of UNICOR's customers on any issue relating to work to be performed. The awardee must communicate any and all concerns with the factory's COR or the Metal Industrial Program Managers and document any problems for a full review by UNICOR staff. In some cases, the customer assigns project engineers or program managers directly to projects. Regular interface is expected, but problem resolution concerning changes to the installation must include UNICOR staff. At no time will the offeror discuss price or cost with the customer without authorization from the COR's listed in the awarded contract. Delivery Orders will be issued to the contractor and no changes will be permitted that is not listed on the delivery order unless a Modification to the original delivery order from UNICOR is received to authorize work that is different than stated on the original delivery order. All prices shall be submitted as FOB Destination work performed on the customers site location (which shall include transportation charges), and all charges for any and all types of necessary equipment to perform said work shall be included in the bid.

6. The awardee must keep and maintain a project file for the full term of this contract agreement. The job or project file must include the layout and design, any changes, abnormal cost requests with full supporting documents, abnormal cost approvals, a complete list of employees or workers & payroll sheets used on the job or project, the sign off sheets, all invoices and the date and check number of all payments received from UNICOR. Any work performed by awardee's partner companies must also be included in the job or project file that may be audited by UNICOR or another party at the request of UNICOR. Should an audit become necessary, for any reason, the awardee shall agree to make the entire job or contract file available to UNICOR within 10 days of the request. This may include one of the awardee's management staff hand delivering the file and explaining the contents in full to an auditor or reviewed at a site mandated by UNICOR or the government.

7. Tool and Equipment required to perform work at the job or project site shall be the complete responsibility and expense of the offeror. All tools and equipment must be sufficient to ensure the work is performed and completed in a timely manner. The expected complete date may dictate the type and amount of equipment that is required to complete the job on schedule. It is the full responsibility of the awardee to meet UNICOR's customer expectations. The government may supply equipment for use by the awardee on the job or project, but this can not be expected in terms of the price submitted. Any use of government equipment shall be documented in the job or project file, and a signed release of returned in proper condition must also be keep in the job or project file, if the equipment used was the property of the governments.

8. Shelving products may include installation services for standard nut and bolt, clip type, wide span, wire or other styles or can be a mixture of several styles. The type and style is determined by the order received from the customer and the products shipped to the customer. All items delivered and requiring installation must be used or returned with justification to the plant location. At no time shall the awardee leave product not installed or change the intended design or layout without approval from the factory's COTR. All required fasteners shall be secured and installed according to specifications that allow the customer the flexibility of loading such units, or completing their quality inspection in a timely manner.

9. Pallet Racking products require special handling to prevent damage to the customer's building and to the product's painted finish. The awardee shall make every effort to use equipment in such a manner that eliminates these areas of concern and will be responsible for the cost to correct unnecessary damage. All pallet rack units must be installed as specified, shimmed to correct level concerns, and attached using the specified fasteners to the floor, wall or each other as designed. All guide railing installed must meet the customer's expectations of a uniform line or the awardee may have to re-install product at their own expense.

10. Catwalk products may consist of several different types of designs, depending on the sub structure and requirements of customer's site location. On site fitting of product may be required and is expected based on the creep factors associated with the product or the unique fitting that may be required around stairways, columns, support structures etc. If a case arises that is outside the realm of normal installation, the awardee must notify the plant's COR at once for consideration of abnormal charges. The plant's COR or the Metal Industrial Program Manager decisions on such request are final.

AWARDEE WILL NOTIFY THE FACTORY CONTRACTING OFFICER, AND NO ADDITIONAL

WORK OUTSIDE THE SCOPE OF THE ORIGINAL DELIVERY ORDER WILL BEGIN UNTIL THE

AWARDEE RECEIVES A SIGNED DELIVERY ORDER MODIFICATION.

11. Mezzanine products are unique with all installations and a specialty designed product. The units are usually free standing and require exact procedures and process to complete the installation as specified by the layout and design.

12. Decking products are offered in several designs, and must be installed as layout by the print, minor product adjustments may be required and is expected to complete the job or project. All decking products must be secured as designed on the print or layout. Failure to properly secure all fasteners specified in the design may require the awardee to travel back to the job site at their own expense to finish the job or project and gain customer's final approval prior to payment being issued.

13. Cabinets and Lockers are offered to the customers and usually shipped in a knockdown status that requires the product to be taken out of a box, assembled and moved into place as specified by the customer. Special care needs to be extended in the inspection of the shipping containers, any vision type damage on the outside of the box requires the box to be saved, photographed if possible, and immediately contact the plant's COTR for instructions. Careful movement and transport of these product items must be considered to prevent damage to the exterior finish and the interior closing parts to prevent racking or twisting of the unit. Proper transport of all units is the responsibility of the awardee. All hardware must be installed and key units must have the keys taped into place on the eye level or top shelf of the unit. All trash removal will be required of the awardee. Customers may or may not provide bins for large-scale trash removal: either case requires providing detail, as this will affect the pricing structure.

14. Trash removal includes pallets, cardboard and any debris caused by the installation under this contract may vary in terms to what has to be removed at the customer's site. All estimated-weights used for calculations of pricing will become final after review by the awardee, customer and UNICOR. Once the price is established and listed on an order from the customer to UNICOR, the price remains firm to the awardee unless the customer approves a change and issues funding documents to cover the change.

15. Travel expenses are to be included in all pricing except outside the continental United States and this expense shall be provided to UNICOR in advance so that the customer fully understands what amount to place on their delivery order to UNICOR. Once travel is placed on a delivery order to the awardee, it will become final unless changed and funded by the customer. The government cannot authorize any special rates of travel, nor can it certify special rates for lodging at any site for any job or project. If special rates become available, or special lodging offered, the reduction in cost shall be passed on to the government.

16. Worldwide services is offered by UNICOR and provided by the contractor. The pricing for such services will be set and determined by the base price for all services offered and stated in this contract agreement for the price structure listing East of the Mississippi River.

In addition to the east of the Mississippi River pricing, travel expenses shall be established as the net difference from normal United States travel required to perform services throughout the US, charges for equipment not provided by the on-site customer, lodging expenses for approved US based employees and associated travel documents will be listed a separate expenses and requested in advanced of firming up the final order for UNICOR's customer.

All related expenses shall be the full responsibility of the awardee and reviewed by UNICOR at the end or closing of the job or project. In any case where the planned expenses exceed the actual cost, no additional funds shall be expected by the awardee unless approved and provided for to UNICOR by the customer in funding documents. In normal circumstances, the awardee will be notified several weeks in advance of any job or project that may require this type of service and all associated expected expenses must be complete and broken down by item within four days of notification.

This information shall become a separate item on all purchase orders issued to the awardee by UNICOR.

17. Make Ready expenses are listed to include services to make an area ready for the installation process. They may include, but not limited to, repairing floor damage that may keep the intended UNICOR product from being installed correctly, sealing the floor back to allow minimum dust and proper markings to be applied for new UNICOR product, repairing damage expected to result with the installation process, damage or repairs that were not expected or movement of material into and out of areas that are required by the customer to remain in service while the installation process is underway. The customer shall specify and fund all work to be complete on the purchase documents to UNICOR. If it is not listed on the funding documents to UNICOR from the customer and a delivery order to the awardee, no payment shall be made to the awardee. Any concerns arising from make ready work that is requested to be performed by UNICOR's customers shall be communicated with the plant's COR or the Metal Industrial Program Managers.

17A. Other service that an awardee may be asked to perform are as follows, but are not limited to, fire protection system installation in areas where UNICOR product is installed, it may include in-rack or overhead systems. The removal of fire systems, and/or the charging/recharging of fire protection systems. Floor cleaning, floor sealing, general painting, dock repairs, dock door or entry way repairs, repair of existing furnished UNICOR metals products(e.g. pallet racking, shelving, catwalk, mezzanines, etc.), lighting, and rodent removal. All these miscellaneous services may be required in conjunction with the repair of UNICOR metals products, installation of UNICOR metals products, reconfiguration of UNICOR metals products, and/or the removal of UNICOR metals products. Services of the above shall be quoted (within the existing contracts) on the job by job basis. UNICOR reserves the right on any major services to contract out or request additional bids if it deems to be in the best interest of the Government.

17B. It is UNICOR's intent to ensure that the Government is provided with fair and reasonable offers for services requested. UNICOR reserves the right to request a quote from the vendors that are part of this multiple contract in order ensure prices are fair and reasonable. Any additional quote(s) requested would be at our discretion. UNICOR reserves the right to place delivery order without quotes for project 250,000 pounds or less. UNICOR shall normally try to select the lowest price offer on competed projects, however has the discretion to select based on other considerations that will provide the best value to the government. Items of consideration: Start time, Completion time, Customer's desire based on past performance, Ability to stop and remobilize on projects without cost to the government, Contractual requirements, and any other valid consideration based on the project requirements.

18. Abnormal Cost and Expenses is a term that shall be used on a limited basis. UNICOR customers often must plan ahead to request special funding for jobs and projects that cut across funding years therefore making requests for additional funding most difficult. The offeror shall calculate their price for each item with the full understanding this section will be used in only rare cases. Should any situation arise that requires consideration for abnormal charges, the awardee must show in writing why the charge is necessary and UNICOR's customer must approve the request and fund the expenses on a funding document before any funds can be approved for release to the awardee. If a situation arises resulting in an abnormal expense caused by direct or indirect action of UNICOR and not UNICOR's customer, the justification for the abnormal request will be approved by the factory's COTR, the Metal Industrial Program Manager or the Contracting Officer that has the authority to issue the final modified delivery order for the funds requested. A report shall be offered with a detail description of all causes for abnormal expenses that are based on direct or indirect action of UNICOR before final funds are approved and released to the awardee. Loading equipment purchases, such as a forklift, are not an approved abnormal expense and will not be approved.

FINAL APPROVAL TO THE CONTRACTOR IS THROUGH A SIGNED DELIVERY ORDER

MODIFICATION.

19. All on-site requests received by the awardee from UNICOR customers that may bring about additional expenses to the awardee in addition to the delivery order from UNICOR for the job or project shall be communicated to the customer on site and UNICOR's factory COTR. Example of these abnormal costs include working off hours, holiday scheduled days, completing the work in advance of the plan by the use of overtime, etc.

20. The awardee will be responsible to make contact with UNICOR's customer upon receipt of a delivery order from UNICOR to perform services.

This contact shall be documented and saved in the contract file.

Arrangements and start times shall be communicated back to the factory's COR. Any difficulty in the initial contact phase shall be communicated to the Metal Industrial Program Managers along with the factory's COR.

21. UNICOR will provide a point of contact on each purchase order to the awardee, statement of what type of work is to be performed and to what design or layout. If this information is not available, the awardee will be responsible to obtain any and all data required to perform the services required by UNICOR's customer.

22. The awardee shall keep an updated list of all work/delivery orders that contain all necessary information to assist the awardee and UNICOR in general administration of work. The list will be used by the awardee to submit a weekly status list to the factory's CORs and the Metal Industrial Program Managers that outline all open delivery orders, date work begins, scheduled completion dates, and a listing of telephone numbers for contacts on site at the customers location. All site-completion forms will be signed by the customer. The list shall keep all completed jobs listed until the Metal Industrial Program Managers agree to record them and drop them from the list. The recording data will be used to keep track of the total value used on all line items for the delivery order/contact by period. A copy of Vendor 100% sign off of job complete that is signed off on by the customer must be sent to UNICOR Metals Factory – Industrial Specialist.

23. The awardee must used administrative documents approved and provided by UNICOR in the administration of this Contract Agreement. The awardee may submit any form for review and acceptance consideration to be used in place of the attached forms, but the final decision will rest with the Metal Industrial Program Managers.

26. The awardee shall remove trash and dunnage from all job or project work sites at the customer's location. Proper disposal will be the responsibility of the awardee.

27. Building code requirements and other code requirements shall be followed in all work applications. It is the full responsibility of the awardee to have knowledge of and apply all work on all job sites to meet code requirement. Any questions or concerns will be addressed to the plant's COR or the Metal Industrial Program Managers. All safety regulations, OSHA and State, shall be observed and in full use on all installations and services under this contract.

28. Specialty items such as a hand railing, a bump railing and guards shall be calculated in terms of pricing based on the product it will be used to service.

29. Awardee shall insure that no Fire Escapes or Exits are ever blocked in the performance of any work on a job or project site. The awardee shall meet all codes established by the customer at the site of any and all work. This includes 40 USC title 619, federal codes, state and local codes established for fire, safety, building codes, and contractors licensing.

30. Place of performance will be worldwide with three (3) areas listed for price variation. One price section will be for all products service requirements East of the Mississippi River, one for West of the Mississippi River, and the pricing for all other services outside the base 48 state area. As stated before, the work performed outside the 48 state radius will be calculated using the East of the Mississippi River pricing and will add specialty expenses for travel, administrative costs, lodging, and equipment expenses on a job by job basis. The primary service pricing will be East and West of the Mississippi River.

31. Off Loading work shall be performed by the awardee with coordination of the factory's assigned staff and COTR. This shall require the awardee to arrange to be on site to meet the trucks with product for arrival at the customer's work site and ensure all paper work is retained for the receiving customer. This paper work is vital to the customer, UNICOR and the awardee. They must have the proper paper work to pay for the product and service offered by the awardee.

32. Inspection and Receiving of UNICOR product at the work site is critical and must be performed as the product arrives, identified by truck company, date and time of arrival. The listing of all material on the trucks must match or immediate notification must be communicated back to the plant's COR or Factory Manager. A full inventory of parts and items shall be maintained on the job site by the awardee, any damage, missing items, or wrong items must be reported immediately to the plants COTR, Factory Manager/Business Manager and the Metal Industrial Program Managers.

33. Wage rates shall be incorporated in this contact agreement and shall be added upon receipt from the Department of Labor. It will be the awardee's responsibility to keep pace with the changes and updates of wage labor rates and stay in full compliance. The awardee shall be responsible to pay the appropriate wage rates or back wages if determined by the Department of Labor. Generally the projects fall under the Service Contract Act, however, projects may occasionally be considered by the Department of Labor as construction, requiring certain work to be paid under the Davis Bacon Act.

34. Insurance requirements are as follows: (Evidence of such coverage must be provided to the Contracting Officer prior to an award.)

General Liability - The contractor shall carry bodily injury liability insurance coverage written on the comprehensive form of policy at least $300,000.00 to $500,000.00 per occurrence.

Worker's Compensation and Employer's Liability shall comply with applicable federal and state worker's compensation at occupational disease statutes. The minimum employer's coverage shall be $100,000.00 except in states with exclusive or monopolist funds that do not permit workers compensation to be written by private carriers. It shall be the awardee's responsibility to carry and maintain proper insurance to protect itself and all workers.

Property Damage liability insurance shall be required only in special circumstances as determined by the agency. Should this be required, it will be the responsibility of the awardee to be in full compliance.

Automobile Liability shall be full coverage to protect any and all other parties in the use of any vehicle on a government complex. All employees of the awardee must have valid drivers license and insurance on their vehicles or they must not drive on the government complex.

Automobile Liability shall be in the amount of $100,000 to $300,000.00 per occurrence for bodily injury, and $100,000.00 for property damage.

35. Communication. This section cannot cover any and all items that may arise in the performance of daily work by an awardee. It will be the awardee's responsibility to seek any and all items that may need clarified and to keep in close contact with the factory's COR and the Metal Industrial Program Managers.