McGovern Resilience Park Project RFP AD4 (003).pdf

CITY OF JERSEY CITY, NJ

DEPARTMENT: Infrastructure PURPOSE: Jersey City McGovern Resilience Park Project

REQUEST FOR PROPOSALS

DIVISION: Sustainability DUE DATE: 4/29/25, 4:00 pm

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Department of Infrastructure Division of Sustainability

Request for Proposals for

Jersey City McGovern Resilience Park Project

Submission Deadline:

4/29/25 at 4:00 p.m.

Address & deliver all proposals to the dedicated lockbox:

Raquel Y. Tosado, Director, QPA Department of

Finance | Division of Purchasing 280 Grove Street, 1st Floor, Room 116

Jersey City, NJ 07302

PURPOSE: Jersey City McGovern Resilience Park Project

REQUEST FOR PROPOSALS

DIVISION: Sustainability

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Contents

SECTION 1: GENERAL INFORMATION & SUMMARY

SECTION 2: INTRODUCTION AND GENERAL INFORMATION

SECTION 3: WRITTEN PROPOSAL FORMAT

SECTION 4: PROJECT OBJECTIVES

SECTION 5: SCOPE OF SERVICES

SECTION 6: PROPOSAL SUBMISSION REQUIREMENTS

SECTION 7: PROPOSAL EVALUATION

SECTION 8: GENERAL TERMS AND CONDITIONS

SECTION 9: REQUIRED ADMINISTRATIVE FORMS

PURPOSE: Jersey City McGovern Resilience Park Project

REQUEST FOR PROPOSALS

DIVISION: Sustainability

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SECTION 1: GENERAL INFORMATION & SUMMARY

1.1 Organization Requesting Proposal

City of Jersey City - Department of Infrastructure/All City Offices

City Hall

280 Grove Street

1.2 Contact Person

Raquel Y. Tosado, Director, QPA Division of Purchasing 280 Grove St, 1st Floor, Room 116

(201) 547-4439 | rtosado@jcnj.org

1.3 Procurement Process

This contract will be awarded as a professional services agreement using the “”fair and open” process under the "New Jersey Local Unit Pay-to-Play Law””, N.J.S.A. 19:44A-20.4 et seq.

The City Council will vote to approve a resolution awarding a contract to the Consultant for a sum not to exceed a specified amount and for a term of twelve (12) months. The contract term will be inclusive up to and including construction administration. (Refer to 5.0 Scope of Services).

1.4 Contract Form

If selected to provide services, it is agreed and understood that the Consultant shall be bound by the requirements and terms contained in this RFP with regard to services performed, payments, indemnification, insurance, termination, and applicable licensing provisions.

It is also agreed and understood that the acceptance of the final payment by the Consultant shall be considered a release in full of all claims against the City of Jersey City (City) arising out of, or by reason of, the work done, and materials furnished under this Contract.

1.5 Submission deadline

Proposals must be submitted to, and be received by the Division of Purchasing, via mail or hand delivery, to the dedicated lockbox by 4:00 p.m. prevailing time on Tuesday, 4/29/25. Proposals will not be accepted by facsimile transmission or e-mail.

1.6 Opening of proposals

Proposals shall be opened at 4:00 p.m. prevailing time on Tuesday, 4/29/25 in the Division of Purchasing

280 Grove Street, 1st Floor, Room 116, Jersey City, NJ 07302.

1.7 Definitions

The following definitions shall apply to and are used in this Request for Proposals (RFP):

"City"- refers to the City of Jersey City.

"RFP" - refers to this Request for Proposals, including any amendments thereof or supplements thereto.

mailto:rtosado@jcnj.org

PURPOSE: Jersey City McGovern Resilience Park Project

REQUEST FOR PROPOSALS

DIVISION: Sustainability

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"Respondent" or "Respondents"- refers to the interested persons and/or firm(s) that submit a Proposal.

“Consultant” refers to the person or firm that is awarded the contract.

1.8 Submission address

All proposals should be delivered to the dedicated lockbox and addressed to:

Raquel Y. Tosado, Director, QPA

Division of Purchasing

City Hall

280 Grove St, 1st Floor, Room 116

Jersey City, NJ 07302

(201) 547-4439 rtosado@jcnj.org mailto:rtosado@jcnj.org

PURPOSE: Jersey City McGovern Resilience Park Project

REQUEST FOR PROPOSALS

DIVISION: Sustainability

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SECTION 2: INTRODUCTION AND GENERAL INFORMATION

2.1 Introduction and Purpose

The City is seeking proposals from qualified Respondents for services as described herein.

2.2

Fair and Open Process

This contract will be awarded using the “fair and open“” process under the "New Jersey Local Unit Pay-to-

Play Law“”, N.J.S.A. 19:44A-20.4 et seq.

The City has structured a procurement process that seeks to obtain the desired services, while establishing a competitive environment to assure that each Respondent is provided an equal opportunity to submit a proposal in response to the RFP. Proposals will be evaluated in accordance with the criteria set forth in

Section 7 of this RFP, which will be applied in the same manner to each proposal received.

2.3 Evaluation

Proposals will be reviewed and evaluated by the Department of Administration and the Division of

Sustainability. The proposals will be reviewed to determine if the Respondent has met the professional, administrative, and subject areas described in this RFP.

2.4 Procurement Schedule

The steps involved in the process and the anticipated completion dates are set forth in the Procurement

Schedule below. The City reserves the right to, among other things, amend, modify, or alter the

Procurement Schedule upon notice to all potential Respondents.

Activity

1. Issuance of Request for Proposals 4/8/25

2. Site Walkthrough Available during park operation hours

3. Receipt of Proposals 4:00 P.M. on Tuesday, 4/29/25

2.5 Addenda or Amendments to RFP

During the period provided for the preparation of responses to the RFP, the City may issue addenda, amendments, or answers to written inquiries. Those addenda will be noticed by the City and will constitute a part of the RFP. All responses to the RFP shall be prepared with full consideration of the addenda issued prior to the proposal submission date. Respondents who fail to submit the

Acknowledgment of Receipt of Addenda will have their Proposal rejected.

PURPOSE: Jersey City McGovern Resilience Park Project

REQUEST FOR PROPOSALS

DIVISION: Sustainability

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All communications concerning this RFP, or the Proposal process shall be conducted through the City’s

Purchasing portal – bidnetdirect.com. Responses to all questions will be forwarded as addenda to all prospective Respondents who have provided accurate and current contact information (mailing address, fax number, e-mail address), also via the BidNet portal.

No oral interpretation and or clarification of the meaning of the specifications for any goods and services will be made to any Respondent. Such request shall be through the City’s Purchasing portal – bidnetdirect.com In order to be given consideration, a written request must be received at least seven

(7) business days prior to the date fixed for the opening of the Proposal for goods and services.

Subsequent to issuance of this RFP, the City (through the issuance of addenda to all persons and/or firms that have received a copy of the RFP) may modify, supplement, or amend the provisions of this

Proposal specification in order to respond to inquiries received from prospective Respondents or as otherwise deemed necessary or appropriate by (and in the sole judgment of) the City.

2.6 Rights of the City

The City reserves, holds and may exercise, at its sole discretion, the following rights, and options with regard to this RFP and the procurement process in accordance with the provisions of applicable law:

• To conduct investigations of any or all of the Respondents, as the City deems necessary or convenient, to clarify the information provided as part of the Proposal and to request additional information to support the information included in any Proposal.

• To suspend or terminate the procurement process described in this RFP at any time (in its sole discretion.) If terminated, the City may determine to commence a new procurement process or exercise any other rights provided under applicable law without any obligation to the

Respondents.

2.7 Cost of Proposal Preparation

Each Proposal and all information required to be submitted pursuant to the RFP shall be prepared at the sole cost and expense of the Respondent. There shall be no claims whatsoever against the City, its officers, officials, or employees for reimbursement for the payment of costs or expenses incurred in the preparation of the Proposal or other information required by the RFP.

2.8 Proposal evaluation

Proposals will be reviewed and evaluated by the City of Jersey City Department of Infrastructure, Division of Sustainability. The Proposals will be reviewed to determine if the Respondent meets the professional, administrative, and technical requirements described in this RFP.

2.9 Written Proposal

Prospective Respondents must submit a written proposal in a format specified by the City. The required format is detailed in Section 3.

PURPOSE: Jersey City McGovern Resilience Park Project

REQUEST FOR PROPOSALS

DIVISION: Sustainability

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2.10 Additional Requirements

2.11 Equal Employment Opportunity/Affirmative Action

Respondent is required to comply with requirements of P.L. 1975, c. 127, the Law Against Discrimination and with N.J.A.C. 17:27-1.1 et seq., and N.J.S.A. 10:5-31, the Affirmative Action Rules.

A party responding to this RFP must indicate what type of business organization it is e.g., corporation, partnership, sole proprietorship, or non-profit organization. If a party is a subsidiary or direct or indirect affiliate of any other organization, it must indicate in its proposal the name of the related organization and the relationship. If a party responding to this RFP is a corporation or partnership, it shall list the names of those stockholders holding 10% or more of the outstanding stock or of all individual partners in the partnership who own a 10% or greater interest in the partnership.

Section 8 of this document describes general terms and conditions. Section 9 of this document contains required administrative forms that must accompany all proposals. Exclusion of any required form is grounds for rejection of proposals.

2.12 Disposition of RFP

Upon submission of a Proposal in response to this RFP, the Respondent acknowledges and consents to the following conditions relative to the submission and review and consideration of its Proposal:

• All Proposals shall become the property of the City and will not be returned.

• All Proposals will become public information at the appropriate time, as determined by the City

(in the exercise of its sole discretion) in accordance with law.

2.13 Open Public Records Act

With respect to the Open Public Records Act (OPRA) and Proprietary Information- although the RFP indicates that all proposals will become public information, it is understood that OPRA contains exceptions for "Trade secrets and proprietary commercial or financial information obtained from any source" and "Information which, if disclosed, would give an advantage to competitors or bidders".

Therefore, prospective Respondents shall submit two (2) clearly marked versions of their proposals. One version is to be a complete version to be used by the City for evaluation. The second version should contain redactions of legitimate "trade secrets and proprietary commercial or financial information" and/or "information which...would give an advantage to competitors or bidders". This second version will be provided to persons submitting OPRA requests for information relating to this solicitation. Failure to provide two clearly marked proposals will mean that the Respondent agrees that the single version provided does not contain trade secrets or proprietary information and may be released pursuant to

OPRA requests.

PURPOSE: Jersey City McGovern Resilience Park Project

REQUEST FOR PROPOSALS

DIVISION: Sustainability

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SECTION 3: WRITTEN PROPOSAL FORMAT

Proposals must address all information requested in this RFP. Proposals which in the judgment of the

City fail to meet the requirements of the RFP or which are in any way conditional, incomplete, obscure, contain additions or deletions from requested information, or contain errors may be rejected.

3.1 Mandatory content

Each proposal submitted must contain the eleven (11) sections described below:

• Title Page

• Table of Contents

• Executive Summary

• Scope

• Objectives

• Project Work Plan (including project organization, critical success factors and risks)

• Assumptions/City of Jersey City Responsibilities

• Experience and Staffing

• Timing and Fees

• Appendices/Other

• Required Administrative Forms

The information requested by the sectional format described above is further defined.

3.2 Title Page

The Proposal should include a title page, which identifies the project, the Respondent's Firm, name of the Respondent's primary contact, address, telephone number and email address.

3.3 Table of Contents

The Respondent's Proposal should include a Table of Contents, which lists the titles and page numbers for each major topic and sub-topic contained in the Proposal.

3.4 Executive Summary

This section should include a summary of the key points and highlights of the Respondent's response and should discuss the pricing contained in the Proposal.

3.5 Scope

In this section of the proposal, the Respondent should state what it believes to be the scope of the intended strategy within the City. If there are any gaps between what the Respondent believes should be the proper scope of the solution given all information known at the time of this RFP, the Respondent should clearly state these gaps in this section and clearly mark these concerns as such.

3.6 Objectives

In this section of the Proposal, the Respondent should state what it believes to be primary objectives for each element of the plan. Respondents may choose to offer suggestions to the City on how objectives for this type and size of a phased project should be measured throughout the life of the implementation, to ensure success in delivery of every business priority.

PURPOSE: Jersey City McGovern Resilience Park Project

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DIVISION: Sustainability

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3.7 Project Work Plan

In addition to providing a high-level project work plan, this section should describe each of the proposed phases, activities, and tasks that the City should execute to achieve success. In addition to the tasks, it is assumed that the Respondent will identify the resources needed to complete the associated task, and that the resource identified will have been included in the project organizational structure. All assumptions that were made to complete the project plan should be documented in this section.

The work plan should present a picture of key activities, milestones, key dates, etc. necessary to deliver this project. The City realizes that each Respondent brings its own methodology and work plan.

3.8 Assumptions/Jersey City Responsibilities

In this section, the Respondent should clearly describe any assumptions relating to the responsibilities and/or commitments the Respondent is expecting of the City throughout the life of this project.

3.9 Deliverables & Timeline

The Respondent is required to submit with its proposal; a schedule of the initial plan, identify problem areas, hydrologic and hydraulic analysis in 3 steps. Each step is described in more detail below. Design and construction documents, including but not limited to key dates for delivery of all documents/approvals to bid the project publicly; that may include the following: initial plans and specifications, an initial list of permitting and approvals required for the project (including but not limited to permit requirements of the

New Jersey Department of Environmental Protection (DEP) and the Jersey City Municipal Utilities Authority

(JCMUA) permitting requirements. The Respondent should include further requirements as required for construction of the Project. After the Municipal Council awards the contract and City officials execute the contract, the Consultant shall have forty-five (45) days to: 1) to make any necessary revisions to the preliminary design based on limited input from the Business Administrator and the Division of Architecture and 2) the full term for all deliverables for this contract shall be twelve (12) months.

The Consultant must begin the project within one month of the approval of the City Council resolution awarding the contract.

It is important to note that pursuant to N.J.S.A 40A:5-16, the City is prohibited from paying for goods or services before they have been provided. Therefore, any proposals, which specify payment upon contract signing, will be deemed unresponsive and rejected.

3.10 Experience and Staffing

This section should include at a minimum: Respondent qualifications, references, staffing plan, project organizational chart, and resumes. Respondent must include in its Proposal information demonstrating that it has qualified experience conducting comprehensive resilience projects in the construction sector during the five years preceding the due date for submission of Proposals, preferably in the areas of flood mitigation, environmental analysis.

The Proposal must identify all organizations and individuals within the organizations who will participate on the consultant team and include the qualifications of both the consultant firm(s) and resumes of all assigned staff. Any samples of prior work included in the Proposal must be the work product of the specific proposed team members. Generic firm project descriptions by professionals not proposed to be

PURPOSE: Jersey City McGovern Resilience Park Project

REQUEST FOR PROPOSALS

DIVISION: Sustainability

P a g e 10 | 23 part of the project team are unacceptable. The Proposal must describe the tasks to be performed by each individual on the consultant team and the amount of time that each person will contribute to the total time spent on the project. Any requests for substitutions to the assigned staff must be placed in writing and will be subject to approval by the City’s project manager for the project. In addition, this section of the Proposal must include:

An organizational chart showing the reporting and reviewing relationships of all participants in the respondents’ team.

While inclusion of Minority-Owned, Woman-Owned, Disadvantaged Business Enterprise(s), and/or

Emerging Small Business Enterprise(s) is not strictly required, the City strongly encourages participation of M/W/DBE and ESBE firms as prime or subcontractors. If included on the team, the firm’s M/W/DBE or

ESBE certification, participating staff from the M/W/DBE and/or ESBE, and specific tasks to be performed by the M/W/DBE and/or ESBE should be included in this section.

Please provide contact information for three references, outside City staff, associated with prior relevant work by the consultant team or its lead members. At least one reference should be from the public sector. At least one reference should be from an individual who has worked directly with the lead consultant team’s project manager within the last 5 years.

3.11 Appendices/Other

If Respondents feel that other materials are necessary (such as promotional literature, white papers, etc.) they should provide them in a separate document clearly labeled "Additional Materials" in order to adhere to the 30-page maximum guideline for proposal length. Note that these materials may or may not be reviewed by all evaluators and will not be part of the official evaluation.

Finally, any out-of-scope services not covered in other sections should be included here. A description of the personnel likely to be involved, and the resources brought to bear (including costs and/or hourly rates) must be provided.

PURPOSE: Jersey City McGovern Resilience Park Project

REQUEST FOR PROPOSALS

DIVISION: Sustainability

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SECTION 4: PROJECT OBJECTIVES

The Jersey City Division of Sustainability is seeking proposals from qualified professionals to provide certain assessments, evaluations, Engineering Design of construction documents related to installing a flood mitigation system (stormwater park) with stormwater retention chambers underneath the existing outdated multi-use courts and grass field in McGovern Park. This project seeks to reduce the risk of flooding in Jersey City through the use of green infrastructure.

SECTION 5: SCOPE OF SERVICES

Respondents must submit Proposals that address the categories of services described in this Scope of

Services. The descriptions of the services included in the Scope of Services are not intended to limit the required services, but rather, illustrate the broad range of services the Consultant will be required to perform as currently contemplated.

5.1 Overview

The City is seeking Proposals (“Proposals”, each a “Proposal”) from qualified planning, engineering, environmental, or other qualified firms (“Respondents”, each a “Respondent”) to providing surveys, geotechnical analysis, design, benefit-cost analysis, permitting and construction bid documents (drawings and specifications in Master Spec Format) for the construction of a stormwater infrastructure improvement at

McGovern Park in the Greenville neighborhood of Jersey City.

To address flooding in the area surrounding McGovern Park and maintain long-term continued use and enjoyment of the park, a concept is proposed with a subsurface storage component. The new catch basins designed through this contract will be added near the low point on Sycamore Road to capture flow before flooding exceeds depth that cause damages and will flow to the storage systems designed within McGovern

Park as it has wide open areas that can accommodate the installation of these large storage systems. The storage system will have to be connected into the existing 66” storm sewer adjacent to McGovern Park. The storge system will be placed blow grade under the existing grass field and in the soccer field. Once the storage systems are placed into the ground, the surface will be restored back to its original landscape or utilized for other purposes such as recreation fields and/or play areas.

This project is technically feasible based on a multi-step analysis that was conducted by engineers to identify the project area and scope components. To identify areas that are the most vulnerable to flooding, a screening analysis was conducted for the City using the Blue Spot tool in ArcGIS, coupled with community feedback through the Resilient Northeastern New Jersey Planning process (see www.resilient.nj.gov/nenj for more on the project and engagement processes to date). The tool was developed by the Danish Road Institute to systematically identify natural bowls (i.e., depression zones) susceptible to flooding, also known as blue spots.

This is done by evaluating digital elevation maps to determine which areas have no natural outlet. The resulting blue spots represent the area where water could accumulate if the depression area were filled with water without means for it to be conveyed away. It is important to note that the Blue Spot tool was used as a preliminary method to identify vulnerable areas, since the blue spot extents generally reflect the worst-case scenario of accumulation and not actual flood volumes that would depend on the availability of runoff and conveyance capacity. Blue spots that touch buildings are separately categorized to help identify areas where

PURPOSE: Jersey City McGovern Resilience Park Project

REQUEST FOR PROPOSALS

DIVISION: Sustainability

P a g e 12 | 23 flooding may cause structural damages. In Jersey City, the blue spot next to McGovern Park extends along

Sycamore Road from Mina Drive to Briarwood Road, which is the area most vulnerable to flooding in this vicinity. As part of step one, the blue spot storage curve was developed using digital elevation maps in ArcGIS.

The low point within the blue spot was identified and recorded. As part of step two, sewer modeling was conducted using the City’s Long Term Control Plan (LTCP) model, which was implemented in EPA’s Storm Water

Management Model (SWMM) software (SWMM 5). This model was originally developed in January 2012. Since then, the model has been calibrated to field measurements and used to development of LTCP alternatives for the City. In this study, the LTCP model was used to simulate the 1-, 2-, 5-, 10-, 25-, 50-, and 100-year 2-hour design rainfall events. Rainfall depths for these events were determined based on NOAA Atlas 14 point precipitation frequency estimates for McGovern Park. This rainfall was then applied using the NRCS Type-III distribution. For each design event, the volume of flooding from of all nodes that drain to the bluespot was recorded. As part of step three, the modeled flooding was projected onto the surface using the storage curves developed in step one. To do this flood volumes from the 5-, 10-, 25-, 50-, and 100-year 2-hour design rainfall events were recorded, and the flood elevation was determined using linear interpolation between the flood volume and the volume of the storage curve. Using the flood elevation, the extent of flooding was also determined using the storage curve developed in step one. When the extent of flooding intersects a building footprint more than 10- percent, the building is noted as flood damaged. To mitigate damages, surface flooding will be captured by the McGovern Park System. The system will be sized to hold 30,500 cubic feet of water. A storage system of this size would successfully mitigate all damages from surface flooding for the 5-, 10-, and 25-year events. It would also mitigate some surface flooding during the 50- and 100- year events.

5.2 History and Background

The selected project area is in the Greenville neighborhood located at the southernmost end of Jersey City. This neighborhood is primarily comprised of residential one and two family housing. The selected mitigation project location is at McGovern Park, sitting one block (0.2 mi) from the Newark Bay waterfront. This area is currently served by two existing sewers. Jersey City is vulnerable to three types of flooding: coastal flooding from Newark Bay and Upper bay, riverline flooding from Hudson and Hackensack Rivers, and inland flooding from storm events that overwhelm the existing , outdated sewer systems. The area closest to McGovern Park, located on Sycamore Road between Briarwood Road and Delmar Road, is connected to the combined sewer system. There is a depression area located near McGovern Park. Flooding starts in the depression area along the Sycamore Road corridor. The area has elevated flood risks as there are no natural outlets for flooding at the surface.

Therefore, each time the sewer system is overwhelmed, flood volumes have the potential to build up along the corridor and adjacent properties. McGovern Park has been identified for stormwater management opportunities due to its large open spaces and proximity to flooding along the Sycamore Road corridor.

McGovern Park is a mixed-use community park with a grass field, playground, baseball field and other facilities.

The McGovern Park serves as green space in a heavily urbanized environment. As such, it is also important to safeguard the future of the park against recurrent flood damage for the health and well-being of residents nearby.

It is important that the project not impact the long-term use and enjoyment of the park. All available park spaces in the vicinity were evaluated for potential green infrastructure solutions. Ground elevations at park sites were compared with elevations in the flooded areas to consider conveyance constraints. The available space in the park was compared to the estimated volume that will accumulate at the blue spot.

PURPOSE: Jersey City McGovern Resilience Park Project

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DIVISION: Sustainability

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McGovern Park is optimal as it is located near the depressed zone, close to where the flooding will start. It also contains expansive open spaces to accommodate large storage volumes needed to mitigate expected flooding impacts for this area. The proposed stormwater infrastructure solution considered the sources of flooding, ground elevations and surface slopes, percentage of impervious surfaces, and available right-of-way and park spaces to install the proposed solution.

The park is located on Sycamore Road, extending from Delmar Road to just past Briarwood Road. McGovern Park spans four blocks and includes concrete sidewalks and grassed lanes with deciduous trees. The focus of this project will be on the grass field and courtyard located between the grass field and the baseball field. Along the Sycamore Road corridor, there are several homes repeatedly impacted as flood volumes accumulate and pond near them. Additionally, as the depression volume increases, flooding begins to extend up additional cross streets like Crossgate, Delmar, Exeter, and Ferncliff Road. The impact of flooding is especially hazardous in this area because of the high concentration of vulnerable populations. The primary census tract in the project area is more socially vulnerable than the City of Jersey City on a whole across a variety of social vulnerability indicators.

5.3 Existing Conditions and Physical Inventory

The Consultant shall conduct a site survey of the vicinity, documenting existing conditions, then field review and verify conditions of McGovern Park. Additionally, include comprehensive review and analysis of relevant past plans, documents, and data available through the State of New Jersey, the City, Hudson County and other entities that provide a baseline understanding of the physical, and environmental characteristics of the site. In addition to reviewing plans, documents, and data. The Consultant shall assess site conditions on-site to verify the information collected and clarify any discrepancies found on-site.

The Consultant may suggest modifications to the characteristics or phasing of construction for improvements to ensure minimal impact on the neighborhood.

The following is a non-conclusive list of the physiographic, neighborhood and environmental analyses details that shall be identified and mapped and the proper measures for safeguarding shall be included in the proposal and construction documents for public bid:

a) Steep slopes & Topography.

b) Protection of in ground holes.

c) Sidewalk signs and closures.

d) Silt fences.

e) Orange netting and safety signs.

f) Traffic control.

g) Street Closures and police presence.

h) Existing utilities shut off.

i) Monitoring and protecting of existing surrounding structures.

j) Erosion and drainage problems that emerge from water runoff during rain events.

Infrastructure and Utilities:

a) Identify and map the location of all utilities in relationship streets and pedestrian walkways (water, sanitary sewers, electrical and gas lines, telephone, etc.)

The Existing Conditions assessment will also include a narrative description of site conditions and potential issues or opportunities, photographs, and additional documentation that can help the team determine the space constraints.

PURPOSE: Jersey City McGovern Resilience Park Project

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DIVISION: Sustainability

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As part of the assessment of site conditions, the Consultant shall document ownership along all streets, including but not limited to both land rights, bridges and structures, adjacent parcels at-grade, and parcels that cross areas where the excavation process would most feasibly connect to the surrounding street network. The City will provide tax map data to assist with identification of ownership, but the Consultant should also plan to engage with NJ TRANSIT for coordination of bus stops.

5.4 Soil Analysis

The Consultant shall conduct an analysis of the soil conditions that includes an testing for any potential hazardous contaminants that may have contaminated the soil due to but not limited to oil seepage, petroleum products, asbestos, pesticides as well as the level of drainage. In the proposal, the Consultant shall detail the methods and quantity of locations recommended for soil testing.

5.5 Construction Documents

Engineering Design of a flood mitigation system (stormwater park) with Drawings and Specifications, in

Master Spec Format (suitable for Public Bid)

5.6 Financial Feasibility

The Consultant shall develop a cost estimate including construction costs and construction administration services.

5.7 Proposal Development

The Respondent will prepare and submit a proposal for review by the City Project Team that describes the scope and methodology that it intends to perform the work, overall findings, recommendations, surveys, geotechnical analysis, design, benefit-cost analysis, and permitting for the installation of a stormwater park. All technical analyses shall be included as appendices, with the main technical aspects summarized in the main body of the report.

Once the participating parties have concurred on the findings of the study, an executive summary will be developed that can be widely disseminated. The executive summary will be designed so that it can serve as a stand-alone document and be the basis of on-going public education and citizen involvement efforts.

Your proposal for professional services should include the following information: 1. Firm name and address 2.

Primary contact person and phone number 3. Names of principals and NJ licenses 4. Names of key personnel who would be involved with the project, experience level, years with the firm and NJ licenses. 5. Provide previous experience in the flood mitigation in an urban setting. Attached is a standard professional services agreement with a list of insurance requirements, which the Consultant will purchase and maintain during the project term. Insurance certificates will be required to execute the agreement. Please review the requirements carefully. The Consultant shall include / retain the following approvals / permits / requirements but not limited to:

PURPOSE: Jersey City McGovern Resilience Park Project

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DIVISION: Sustainability

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a) Work shall meet NJDEP technical requirements. All required permits to be included in Proposal.

b) All testing needed for hazardous material and any suspected items shall be tested. A Licensed site remediation professional shall be retained, if necessary, contingent on findings, with City approval.

c) Scanning of concrete slabs and required coring for presence of utilities.

d) All necessary sub-consultants as deemed necessary by the Respondent.

e) All reimbursable expenses shall be included in the Proposal.

In addition, Respondents are required to fill out and return the required Affirmative Action statements.

Walkthrough is available during park operation hours to any interested party; however, prior notification is recommended. Proposals can be mailed or hand delivered to Jersey City's Division of Purchasing (contact information listed above). Provide a lump sum inclusive of all expenses for the work as herein outlined. Award will be based on the ability to complete the work quickly at a competitive cost.

5.8 Budget

The City is seeking a Lump Sum proposal for the Scope of Work. The Respondent will be paid on a cost reimbursement basis for costs incurred, up to a fee not to exceed the total budget determined by the

City. To be eligible for reimbursement, costs must be in accordance with federal cost principles.

Respondents must submit a cost proposal itemized by each major task in the Scope of Work, which is inclusive of all expenses.

5.9 Project Timeline

It is expected that the selected Consultant will begin work on the project within 30 days of contract award. The City anticipates that once awarded, the project can be completed within a 12-month period.

The Respondent shall provide a table or Gantt chart in its proposal that identifies the timeline for major tasks and milestones. The project schedule must allow a minimum of two weeks of time for the review of milestones by City staff and key stakeholders.

PURPOSE: Jersey City McGovern Resilience Park Project

REQUEST FOR PROPOSALS

DIVISION: Sustainability

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SECTION 6: PROPOSAL SUBMISSION REQUIREMENTS

To be responsive, Proposals must provide all requested information and must be in strict conformance with the instructions set forth herein. Proposals and all related information must be bound and signed and acknowledged by the Respondent.

6.1 Number of copies

Respondents must submit one signed original and 2 unbound copies of their proposal per the Open

Public Records Act (OPRA) requirements below. Additional copies on USB flash drive may also be submitted.

As previously described in 2.13, with respect to the OPRA and Proprietary Information - although the RFP indicates that all proposals will become public information, it is understood that OPRA contains exceptions for "Trade secrets and proprietary commercial or financial information obtained from any source" and "Information which, if disclosed, would give an advantage to competitors or bidders".

Therefore, in addition to the 1 signed copy, prospective Respondents shall submit two (2) clearly marked unbound versions of their proposals for OPRA use. One version is to be a complete version to be used by the city for evaluation. The second version should contain redactions of legitimate "trade secrets and proprietary commercial or financial information" and/or "information which...would give an advantage to competitors or bidders". This second version will be provided to persons submitting OPRA requests for information relating to this solicitation. Failure to provide two clearly marked proposals will mean that the Respondent agrees that the single version provided does not contain trade secrets or proprietary information and may be released pursuant to OPRA requests.

6.2 Proposal media

Proposals forwarded by facsimile, e-mail, or any other electronic media will not be accepted.

6.3 Proposal format

To facilitate a timely and comprehensive evaluation of all submitted Proposals, it is essential that all

Respondents adhere to the required response format. The City requires a standard format for all

Proposals submitted to ensure that clear, concise, and complete statements are available from each

Respondent in response to requirements. The required format is detailed in Section 3. The City is not under any obligation to search for clarification through additional or unformatted information submitted as a supplement to the formatted response. Where a Proposal contains conflicting information, the City at its option may either request clarification or may consider the information unresponsive.

6.4 Proposal length

The exact presentation and layout format of Proposals is up to the discretion of the Respondent, however a maximum length of 30 pages is strongly suggested. The required administrative forms do not count towards the 30-page length suggested.

6.5 Submission deadline

Proposals must be received by the City no later than 4:00 p.m. prevailing time on Tuesday, 4/29/25, and must be mailed or hand delivered.

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SECTION 7: PROPOSAL EVALUATION

The City's objective in soliciting Proposals is to enable it to select a Consultant that will provide high quality and cost-effective services to the citizens of Jersey City. The City will consider Proposals only from

Respondents that, in the City's sole judgment, have demonstrated the capability and willingness to provide high quality services to the citizens of the City in the manner described in this RFP.

7.1 Evaluation methodology

Proposals will be evaluated by the Department of Administration and the Division of Sustainability on the basis of which is the most advantageous, and this evaluation will consider the following:

a. Required Format

The extent to which the Proposal includes the required format as detailed in Section 3.

b. Appropriateness of proposed methodology

The extent to which the proposed methodology meets the City’s goals as described in Sections 4 and 5 of this RFP. The degree to which specific activities and milestones are described will also be evaluated. Respondents should describe their methodology and explain how it will meet the

City’s needs.

c. Personnel assigned

Through this project, The City will be reinforcing its reputation as a world-class city and is therefore entitled to expect world-class credentials and experience from the Respondents, which it employs for high profile efforts. Resumes of Respondent personnel will be scrutinized to ensure this requirement is met. Proposals, which provide detailed accounts of team members’ applicable experience and their anticipated roles in this project, will be viewed more favorably. Lead personnel must meet or exceed the professional qualifications standards for Architect as per Code of Federal Regulations, 36 CFR Part 61.

d. Cost

The winning Proposal will not necessarily be that with the lowest cost, but that which provides the greatest value to the City. Proposals should provide detailed breakdowns on the cost components.

Proposals will be evaluated on the detailed breakdown provided and whether pricing is appropriate to the project scope.

e. Commitment to diversity

Support of, and utilization of Minority and Women Owned Business Enterprises (MBE/WBE), and/or Locally Owned Business Enterprises consistent with City policies, should be described.

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7.2 Oral Presentation

After the selection process; finalist may be required to be available for an interview with the selection committee, (date and room TBD). At this interview, key personnel must be present to present their approach to accomplish this project.

7.3 Final evaluation

The City will select the most advantageous Proposal based on all of the evaluation factors set forth in this

RFP, and make the award in the best interests of the City. Each Proposal must satisfy the objectives and requirements detailed in this RFP. The Consultant shall be determined by an evaluation of the total content of the Proposal submitted. The City shall not be obligated to explain the results of the evaluation process to any Respondent.

7.4 Contract award

This Contract will be awarded as a Professional Services Contract under the provisions of the Local Public

Contracts Law, N.J.S.A. 40A:11-1 et seq. This contract will be awarded as “fair and open” pursuant to

N.J.S.A. 19:44A-20.4, the "New Jersey Local Unit Pay-to-Play Law”. The term of the contract will be (12) months commencing on the execution date of the contract by City officials.

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SECTION 8: GENERAL TERMS AND CONDITIONS

The following are general terms and conditions which may or may not be explained elsewhere in this

RFP.

8.1 City's right to reject

The City reserves the right to reject any or all Proposals, if necessary, or to waive any informalities in the

Proposals, and, unless otherwise specified by the Respondent, to accept any item, items or services in the Proposal should it be deemed in the best interest of The City.

8.2 Original/Authorized signatures

Each Proposal and all required forms must be signed in ink by a person authorized to do so and/or notarized as indicated.

8.3 Delivery of proposals

Proposals may be hand delivered or mailed consistent with the provisions of the legal notice to

Respondents. In the case of mailed Proposals, the City assumes no responsibility for Proposals received after the designated date and time and will return late Proposals unopened. Proposals will not be accepted by facsimile or e-mail.

8.4 Equal Employment Opportunity/Affirmative Action requirements

Respondents are required to comply with the provisions of N.J.S.A. 10:5-31 and N.J.A.C. 17:27 et seq. No firm may be issued a contract unless it complies with these affirmative action provisions. The Mandatory

Equal Employment Opportunity/Affirmative Action Language for Goods, Professional Services and

General Service Contracts, Exhibit B summarizes the full required regulatory text.

Goods and Services (including professional services) Respondents/Respondents shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

• A photocopy of a valid letter that the Respondent is operating under an existing Federally approved or sanctioned affirmative action programs (good for one year from the date of the letter); or

• A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; or

• A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the Respondent, in accordance with N.J.A.C.

17:27-4.

The Respondent’s attention is also called to Section 9 of this document which contains the required information and forms. For information on EEO/AA requirements and forms only, please contact:

Jeana F. Abuan, MPA, CPM, EEO/AA, PACO Director / Office of Tax Abatement & Compliance Department of Administration 280 Grove Street, City Hall, Lower Level, Room 109A

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Jersey City, New Jersey 07302 Direct: 201.547.4946 | Office: 201.547.4538 E-Mails: abuanj@jcnj.org ;

jccompliance.publiccontracts@jcnj.org;

www. JerseyCityNJ.gov

8.5 Business Registration Certificate

P.L. 2004, c. 57 (Chapter 57) amends and supplements the business registration provisions of N.J.S.A.

52:32-44 which impose certain requirements upon a business competing for or entering into a contract with a local contracting agency whose contracting activities are subject to the requirements of the Local

Public Contracts Law (N.J.S.A. 40A:11-1 et seq.).

Respondents are required to comply with the requirements of P.L. 2004, c. 57 (Chapter 57) which include submitting a copy of their Business Registration Certificate (BRC), issued by the NJ Department of the Treasury. For more information on obtaining a BRC, see Section 9.

8.6 Clarification of RFP

Should any difference arise as to the meaning or intent of this RFP; The City's Business Administrator's decision shall be final and conclusive.

8.7 Indemnification

The Consultant agrees to protect, defend and save harmless The City against damage for payment for the use of any patented material process, article or devise that may enter into the manufacture, construction or form a part of the work covered by either order or contract, and further agrees to indemnify and save harmless the City from suits or actions of every nature and description brought against it for, or on account of, any injuries or damages received or sustained by any party or parties by, or from, any of the acts of the Consultant , its servants or agents.

The Consultant agrees to assume all risk of loss or damage to property or injury to, or death of, persons arising out of any negligent act, error or omission of the Consultant, and The City agrees to cause each such consultant to defend, at its own expense, the City, , its officers and employees, against any and all suits, claims, losses, demands, or damages of whatsoever kind or nature, arising out of, or claimed to arise out of, or relating in any way to, the work of the Project or the breach of any contract related to the Project by said Consultant.

8.8 Insurance requirements

The Consultant shall not commence nor perform services under this Contract until the required insurance has been obtained and such insurance has been approved by the City. This insurance shall be written with an acceptable company authorized to do business in the State of New Jersey, shall be taken out before any operations of the Consultant are commenced and shall be kept in effect until all operations shall be satisfactorily completed. Claims made insurance policies do not satisfy the insurance requirements under this Contract.

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a. Proof of Insurance

The Consultant shall furnish the City with insurance certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance policies. The insurance covered by the certificates will not be canceled or materially altered and shall include an endorsement to the effect that the insurance company will give at least thirty (30) days written notice to the City of any modification or cancellation of any of the policies.

b. Time to Provide Proof of Insurance

The certificates of insurance containing all provisions as required by the City shall be provided to the City with the executed contract.

c. Additional Insured The City, its officers, agents, servants and employees as their interest may appear, shall be named as an additional insured on said policies insofar as the work and obligations performed under the Contract are concerned.

The consultant and any sub-consultant shall carry the following insurance:

• Workers' Compensation ($1 Million)

• Professional/General Liability ($3 Million aggregate)

• Auto Insurance ($500,000 per person and $1 Million per accident)

• Consultant Errors and Omissions ($1 Million per claim)

• Cyber Liability in the amount of not less than $1 Million

• Excess Liability of not less than $1 Million

8.9 Termination

Notwithstanding this provision (or any other terms of this contract), the City reserves the right to issue an immediate stop work order notice to the Consultant upon receipt of the same from the state and/or federal funding authorities. No payment for work, expenses or costs after the date of the stop work order notice will be paid by the City (including non-cancelable costs) unless The City receives the same from state and/or federal funding authorities.

During the term of the Contract, the City’s Business Administrator shall have the right to terminate the

Contract for convenience, in whole or in part, by giving 30 days’ written notice prior to the effective date of termination.