M95494-17-R-0006.pdf

SEE ADDENDUM

(No Collect Calls)

M9549417R0006 10-Aug-2017

b. TELEPHONE NUMBER

703-604-4163

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 23 Aug 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M954949. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

VIPHALAC C. DICKOVER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MCICOM HQ

3000 MARINE CORPS PENTAGON

WASHINGTON DC 20350-3000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF41

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M9549417R0006

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Base Period - Task 1

FFP

PROGRAM MANAGEMENT SUPPORT (REGIONAL GARRISON FOOD

SERVICE CONTRACT)

FOB: Destination

NET AMT

0002 12 Months Base Period - Task 2

FFP

TRANSPORTATION SERVICES

0003 12 Months Base Period - Task 3

FFP

SUPPLY AND SERVICES

0004 12 Months Base Period - Task 4

FFP

INFORMATION TECHNOLOGY SYSTEM SUPPORT

0005 20,000 Each Base Period - Travel

COST

Not-to-exceed Base Period Travel in the amount of $20,000.00. Reimbursed IAW

PWS Section 8.0.

ESTIMATED COST

0101 12 Months OPTION Option Period 1 - Task 1

FFP

PROGRAM MANAGEMENT SUPPORT (REGIONAL GARRISON FOOD

SERVICE CONTRACT)

0102 12 Months OPTION Option Period 1 - Task 2

FFP

TRANSPORTATION SERVICES

0103 12 Months OPTION Option Period 1 - Task 3

FFP

SUPPLY AND SERVICES

0104 12 Months OPTION Option Period 1 - Task 4

FFP

INFORMATION TECHNOLOGY SYSTEM SUPPORT

0105 20,000 Each OPTION Option Period 1 - Travel

COST

Not-to-exceed Option Period 1 Travel in the amount of $20,600.00. Reimbursed

IAW PWS Section 8.0.

ESTIMATED COST

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

0101 Destination Government Destination Government

0102 Destination Government Destination Government

0103 Destination Government Destination Government

0104 Destination Government Destination Government

0105 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 30-SEP-2017 TO

29-SEP-2018

N/A N/A

0002 POP 30-SEP-2017 TO

0003 POP 30-SEP-2017 TO

0004 POP 30-SEP-2017 TO

0005 POP 30-SEP-2017 TO

0101 POP 30-SEP-2018 TO

29-SEP-2019

0102 POP 30-SEP-2018 TO

0103 POP 30-SEP-2018 TO

0104 POP 30-SEP-2018 TO

0105 POP 30-SEP-2018 TO

PERFORMANCE WORK STATEMENT

LOGISTICS AND SERVICES PROGRAM MANAGEMENT SUPPORT

1.0 INTRODUCTION

The Marine Corps Installations Command (MCICOM) Logistics and Services (G4) division provides policy guidance, analytic support, and programmatic oversight of the supply operations and procedures for:

the accountability and management of Marine Corps Garrison Property (GP) and other accountable property aboard Marine Corps installations;

the procurement of installation services and IT systems;

the procurement of Garrison Mobile Equipment (GME) and non-tactical transportation assets; and the Marine Corps’ Food Service mission.

G4 also performs as the Headquarters Marine Corps (HQMC) liaison with the Defense Commissary Agency

(DeCA) and provides subject matter expertise on Support Agreements. This function includes providing support to

Joint Basing and oversight of the HQMC Warfighter and Performance Dietitian. All of these functions contribute to optimizing installation support to Marine Corps Operating Forces, installation tenant commands, as well as Marines and their family members.

2.0 BACKGROUND

The MCICOM G4 organization consists of four (4) branches and provides for the following mission areas:

The Program Management Office (PMO) provides for the acquisition and execution of food service support for the

Continental United States (CONUS) mess halls. PMO also provides Marines with a high-quality, nutritious menu developed using industry best practices and controls program costs from inception to execution.

The Transportation Services (TS) Branch is responsible for establishing Garrison Mobile Equipment (GME) and non-tactical vehicle (NTV) management policies for the entire Marine Corps. It centrally manages the procurement of all non-tactical automotive passenger and cargo vehicles as well as engineering and material handling equipment.

GME plans, programs, budgets, and executes the funding to procure all Marine Corps NTVs and directly manages the Garrison Transportation and Management program for the Deputy Commandant, Installations and Logistics and for Marine Corps Installations Command. Through this program, the Marine Corps manages the personnel, maintenance, and operation functions of all commercial transportation activities aboard Marine Corps installations and Marine Forces Reserves. GME is also directly involved in efforts to meet Legislative, Presidential, and

Department of the Navy energy mandates and goals.

The Supply and Services Branch is responsible for policy and programmatic oversight of accountable GP within the

Defense Property Accountability System (DPAS) and establishing property accountability internal control procedures across Marine Corps Installations in accordance with Department of Defense (DOD) regulations. The

Supply and Services Branch provides guidance concerning: accountability of assets; comments on all DOD regulations and policies governing Garrison Property; and reviews and updates to supply-related Marine Corps

Orders (MCO) on a bi-annual basis. The Supply and Services Branch also develops, publishes, and implements policies and procedures for the management of the following functions:

investment-type plant property garrison property collateral equipment in support of military construction (MILCON) warehouse modernization equipment supply operations

Program Objective Memorandum (POM) preparation for supported Marine Corps activities

The Food Service and Subsistence Branch is responsible for Outside of Continental United States (OCONUS) garrison mess hall operations, all operational rations (field feeding) requirements, and establishing policies for garrison and field feeding.

3.0 SCOPE

The scope of this requirement is to provide program management, technical, and data analysis support services across the MCICOM G4 organization. Contractor services are required to support each G4 Branch with the day-to-day operations to successfully execute their respective mission areas as described above by providing:

Resources for labor, equipment, materials, and facilities

Acquisition Program Management support to include pre-award and post-award activities

Information and engineering analysis support

Data research, data collection, and data generation and development through field investigations

Research of publications and special studies

Risk assessments and analyses

System Maintenance, Help Desk support, and System Administrator functions

Best practice recommendations for acquisition planning and contract administration

Technical reviews and analyses

Field engineering investigations and studies

Reporting and administrative support on program areas related to Marine Corps installations, facilities and logistics systems and processes

Logistic support for meetings, symposia, conferences, and training events

4.0 APPLICABLE DOCUMENTS

The following regulations and references are applicable to support contract performance:

Federal Acquisition Regulation (FAR)

Defense Federal Acquisition Regulation Supplement (DFARS)

DOD 5220.22, National Industrial Security Program

DOD Instruction 5000.02, Operation of the Defense Acquisition System

MCO P5510.18A, United States Marine Corps Information and Personnel security Program Manual

HQMC Installations and Logistics Order PSSll.1F, Standard Operating Procedure (SOP) for Handling, Processing and Safeguarding Classified Material

DOD Instruction 5000.02, Operation of Defense Systems

MCO P10110.14M, Marine Corps Food Service and Subsistence Program

DOD 1338.10-M

DOD Food Service Program

MCO 4400.30, War Reserve Program Policy Manual

NAVMED P5010, Manual of Preventative Medicine

NAVSUP Publication 486, Food Service Management General Messes

MCRP 4-11.8A, Food Services Reference

Marine Corps Food Management Information System (MCFMIS) Users Guide

Field Food Service Manual

Marine Corps Food Management Information System (MCFMIS), Standard Operating Procedure

MCO 10110.42 Armed Forces Recipe Card Service

SECNAVINST, 7320.1OA, DON, Personal Property Policies and procedures

MCO P10150.1, Garrison Property Policy Manual

MCO P4400.150E, Consumer-Level Supply Policy Manual

MCO P7100.8K, Field Budget Guidance Manual

DOD 5000.64, Defense Property Accountability

DON/U.S. Marine Corps DPAS Desktop Reference

DPAS User Guide/Management Control Reports & Queries

Federal Logistics Catalog

Defense Logistics Agency Customer Assistance Handbook

Table of Organization for Installations

DODI 4000.19 Support Agreements

MCO P5510.18, Standard Operating Procedures for the Information and Personnel Security Program

MCO P11240.10GB, Garrison Mobile Equipment

MCO 11240.106d GME Management

MCO 4500.36 Non-Tactical Vehicle (NTV)

DOD 4500.36-R Management, Acquisition and Use of Motor Vehicles

NAVSUPINST 4200.98.A, Department of the Navy Policies and Procedures for the Operation and Management of the Fleet Card Program

MCO P5215.1, Marine Corps Directives System

DOD 5200.2-R, DOD Personnel Security Program

SECNAV M-5216.5, DON Correspondence Manual

MCO 5216.20, HQMC Supplement To DON Correspondence Manual

MCO 4600.7 Marine Corps Passenger Transportation Program

MCO 4610.37F Marine Corps Transportation Account Code (TAC) Policy

MCO 4600.41 Marine Corps Distribution Manual

MCO P4600.39 Marine Corps Personal Property Transportation Manual

MCO 4600.40B Government Travel Charge Card Program (GTCCP)

MCO 4650.39A Defense Travel System (DTS)

MCO 5200.26b Commander in Chief’s Annual Award for Installation Excellence

5.0 GENERAL REQUIREMENTS

a) Non-Personal Services: The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

b) Business Relations: The Contractor must integrate and coordinate all activity needed to execute the requirement. The Contractor must manage the timeliness, completeness, and quality of problem identification. The Contractor must develop corrective action plans, identify performance issues in a timely manner, and effectively manage subcontractors, if applicable.

c) Contract Management: The Contractor must establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the support operations at Governments Facilities and the Contractor's corporate office(s).

d) Contract Administration: The Contractor must establish processes and assign appropriate resources to effectively administer the requirement. The Contractor must respond to Government requests for contractual actions in a timely fashion. The Contractor must have a single point of contact between the

Government and Contractor personnel assigned to support contracts or task orders. The Contractor must assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

5.1 TASK 1 – PROGRAM MANAGEMENT SUPPORT (REGIONAL GARRISON FOOD SERVICE

CONTRACT)

The Contractor must:

a) Provide training to designated Government representatives on the Evaluation Module of the Quality

Assurance Surveillance Plan Application (QASP App) in support of Program Management COR site visits, through lectures and demonstrations via Microsoft PowerPoint in accordance with the delivery schedule specified in Section 7.0 and with the travel schedule specified in Section 8.0.

b) Provide training to designated Government representatives on the Monthly Status Report generation process in support of the Program Management COR site visits, through lectures and demonstrations via

Microsoft PowerPoint in accordance with the delivery schedule specified in Section 7.0 and with the travel schedule specified in Section 8.0.

c) Extract and compile data reports from the QASP App to be provided to the COR and/or Government personnel designated by the COR in accordance with the delivery schedule specified in Section 7.0.

d) Aggregate data from the Monthly Status Reports from each installation and update the PMO master excel file in accordance with the delivery schedule specified in Section 7.0.

e) Generate Software Requirements Documents for quality assurance and surveillance processes based on

Government provided changes to the QASP in accordance with the delivery schedule specified in Section

7.0.

f) Update the QASP, Incentive/Award Fee Plans, Baseline Meal/Menu Requirements under the Regional

Garrison Food Service Contract based on changes provided by the Government.

g) Generate monthly survey quotas for 48 CONUS USMC mess halls by analyzing previous meal count data within the LFS App in accordance with the delivery schedule specified in Section 7.0.

h) Monitor program budget from financial management systems including Standard Accounting Budgeting and Reporting System (SABRS), Program Request Builder, Wide Area Workflow (WAWF), Electronic

Document Access (EDA), MyInvoice, and SABRS Management Analysis Retrieval System (SMARTS).

i) Update the MCO 5200.26b Commander in Chief’s Annual Award for Installation Excellence based on information provided by the Government in accordance with the delivery schedule specified in Section 7.0.

j) Attend the Bi-Annual Program Management Review (PMR) and Incentive Award (IA) Fee meetings in accordance with the travel schedule specified in Section 8.0.

k) Coordinate the reservation and logistics for the Bi-Annual Program Management Review and Incentive

Award Fee meetings, prepare the required presentation materials (see Exhibit A), and take meeting minutes in accordance the delivery schedule specified in Section 7.0.

5.2 TASK 2 – TRANSPORTATION SERVICES

a) Draft policy for Class "A" Vehicle assignments based on data provided by the Government in accordance with the delivery schedule specified in Section 7.0.

b) Research, prepare, and manage Common Output Levels of Service (COLS) development in accordance with the delivery schedule specified in Section 7.0.

c) Develop a financial analysis report based on a comparison of funded requirement expenses, readiness costs, and cost of maintenance data provided by the Government in accordance with the delivery schedule specified in

Section 7.0.

d) Attend the annual TS Working Group (WG) Workshop in accordance with the travel schedule specified in

Section 8.0.

e) Coordinate the reservation and logistics for the bi-weekly TS WG meetings, prepare the required presentation materials, and take meeting minutes in accordance with the delivery schedule specified in Section 7.0.

f) Develop business rules based on process requirements provided by the Government for the TS SharePoint website.

g) Draft and prepare MCO 11240.106d GME Management and MCO 4500.36 Non-Tactical Vehicle (NTV)

Management, Telematics Policy, and Domicile to Duty policy in accordance with the delivery schedule specified in Section 7.0.

h) Participate in the development of the Fleet Manager Award Program initiative.

i) Facilitate TS Branch Acquisition functions to include:

Budget development and execution

Procurement Process

Vehicle Lease Program budget

Modifications of Allowance

Equipment specifications coordination

Financial Auditing/Internal Control Program Coordinator

Tri-Annual Review

Equipment specifications

Fleet Card Program oversight

j) Facilitate TS Branch Operations functions to include:

Fleet Focus to (DPAS) transition

Annual Fleet and fuels management reports (A11/VAM/701 waivers) via Federal Automotive

Statistical Tool (FAST) System

Create and Release Scorecards

Maintenance Management

NTV Table of Equipment (T/E) review

Fleet Manager training/certification program

Enter GME assets into inventory and service using:

o Federal Motor Vehicle Registration System (FMVRS) o ELOG o UNICOR license plate ordering system o DPAS

Track all G4 Transportation Services tasks and messages within the Department of the Navy

(DoN) Tracker and the Automated Message Handling System.

k) Extract and analyze: data reports (i.e. Fuel consumption, Vehicle utilization, and Maintenance Costs, etc.); life-cycle cost analysis reports; and data summaries from the Fleet Management Information System (FMIS) Fleet

Focus in accordance with the delivery schedule specified in Section 7.0.

l) Draft and prepare the P-19R fielding and sustainment plan in accordance with the delivery schedule specified in

Section 7.0.

m) Attend the TS Assist and Training Program in accordance with the travel schedule specified in Section 8.0.

n) Attend the TS Fleet Manager Training Program in accordance with the travel schedule specified in Section 8.0.

o) Perform functions as the liaison between MCICOM installations, DOD, and HQMC I&L LPD distribution management policy organization to include representing MCICOM interests in personal property and passenger traffic management policy issues.

p) Facilitate TS Branch Operations and fuel infrastructure inspections to include conducting Management Assist

Visits (MAV) with Naval Supply Systems Command (NAVSUP) Energy in accordance with the travel schedule specified in Section 8.0.

5.3 TASK 3 – SUPPLY AND SERVICES

a) Develop predictive modeling for Installation Management functions, supporting the formulation, preparation, and maintenance of technical documentation such as manuals, specifications, and data summaries in accordance with the delivery schedule specified in Section 7.0.

b) Review the impact of Common Output Level Service (COLS) outputs for Joint Basing and for future deployment across all installations and provide budget recommendations for POM.

c) Extract LFS Apps data reports (i.e. Furniture, Furnishing and Equipment studies), life cycle cost analysis reports, and data summaries in accordance with the delivery schedule specified in Section 7.0.

d) Compare interagency programs and policies across the Marine Corps and make recommendations to improve efficiency and cost effectiveness.

e) Provide Administrative Support for the Defense Property Accountability System (DPAS) to include:

Processing Data Requests submitted by MC installations and MC units for DPAS cataloging

Extracting DPAS data reports and Asset Inquires in accordance with the delivery schedule specified in Section 7.0

Preparing and collecting data summaries from site visits and validating all Marine Corps Garrison

Property assets in support of the FY2018 Government Accountability Office (GAO) Audit

f) Review and compile results from site visits and audit readiness reviews provided by the Government to ensure policies and regulations are adhered to.

g) Participate in the bi-weekly G-4 working group meetings by providing recommendations for program requirements and program improvements and take meeting minutes in accordance with the delivery schedule specified in Section 7.0.

h) Provide recommendations for improving program policy, procedural, and process requirements.

i) Prepare presentation materials in preparation for the weekly and monthly status meetings in accordance with the delivery schedule specified in Section 7.0.

j) Attend the local weekly and monthly status meetings and take meeting minutes in accordance with the delivery schedule specified in Section 7.0.

k) Attend the local monthly and quarterly DOD GAO Audit and G-Invoicing meetings and take meeting minutes in accordance with the delivery schedule specified in Section 7.0.

l) Research and assess the impacts of new legislation such as DOD GAO Audit and G-Invoicing, and determine the impacts on the Supplies and Services program and on the Marine Corps Policy rewrite.

m) Review, recommend, and draft proposed changes to policy manuals and other guidance documents;

supporting the formulation, preparation and maintenance of program and project management plans.

5.4 TASK 4 – INFORMATION TECHNOLOGY SYSTEM SUPPORT

a) Provide subject matter expertise and technical support to MCICOM G4, in support of the Marine Corps Food

Management Information System (MCFMIS). Technical expertise must include extensive knowledge of information technology systems and how to incorporate and maintain them on the Marine Corps Enterprise

Network (MCEN).

b) Perform as the liaison between the MCFMIS software vendor(s) and Marine Corps Information Assurance (IA) community for security compliance, DOD policies, and site infrastructure to support the deployment and sustainment of the MCFMIS software components.

c) Ensure all Marine Corps IA requirements are identified and met by coordinating with Headquarters, regional and local command Information Technology (IT) centers, and the MCFMIS software vendor.

d) Assist the MCFMIS Program Office in identifying and complying with security principles of the Marine Corps

Enterprise Network (MCEN) and its interfacing components of MCFMIS on the network and data integrity.

e) Conduct site visits in support of MCFMIS POS implementation and MCFMIS system migration to Kansas City in accordance with the travel schedule specified in Section 8.0.

f) Provide Analyst/Data Management Support for the USMC NTV Fleet Management Information System (FMIS)

Fleet Focus (Assetworks) to include:

Executing System Maintenance such as software application and network server troubleshooting, network backups, and Commercial of the Shelf (COTS) application updates

Providing Help Desk support to include granting/revoking Systems Access and troubleshooting

Developing standardized processes for maintenance management to improve workflow solutions

Establishing metrics and measuring fleet financial performance against those metrics

Building custom reports, integrating pertinent information, and analyzing and presenting information to support decision making on fleet management using the Configuration

Management Team (CMT) construct

Attend the FMIS Configuration Team Meeting in accordance with the travel schedule specified in

Section 8.0.

g) Provide daily Technical Support for the Logistics Facility Services Application (LFS App) system to include:

System Maintenance (e.g. troubleshooting, backups, and approved updates)

Help Desk support (i.e. Systems Access (user rights), Password resets, and troubleshooting)

Training on using system applications

Documentation of system applications

6.0 DELIVERABLES, MEETINGS, AND REVIEWS

At a minimum, reports shall contain information in sufficient detail to ensure that a professionally qualified third party can follow the logic of the report. When studies to identify potential problem solutions are required, all data, analysis, recommendations, and other report contents shall be sufficiently similar in format to allow direct comparison among the problem solution options under consideration and the existing conditions. The Government will have five (5) business days to review and added comments shall be incorporated into the final deliverable in the form of revisions, deletions, additions and corrections. The Contractor shall make all corrections within five (5) business days.

6.1 KICK OFF MEETING

The Contractor shall schedule and coordinate a Kick-Off Meeting within five (5) days after contract award at a location approved by the Government. The Government shall provide the Contractor with the Meeting Agenda. The

Contracting Officers Representative (COR) shall ensure all identified participants are notified in advance of the meeting. The Contractor shall develop and, after Government approval, distribute the kick-off meeting minutes in accordance with the delivery schedule specified in Section 7.0. Meeting minutes must include a list of attendees, action items, and other pertinent information discussed in the meeting.

6.2 MONTHLY STATUS REPORT

The Contractor shall provide a monthly status report that clearly lists elements of work completed and the estimated percentage of contract work completed for each Task from inception as well as cumulative contract performance.

The report shall reflect task to be completed during the next reporting period and any problems encountered. The monthly status report shall be delivered in accordance with the delivery schedule specified in Section 7.0.

6.3 BI-ANNUAL PROGRAM MANAGEMENT REVIEW AND INCENTIVE AWARD FEE MEETINGS

(a) The Contractor shall attend the Bi-Annual Program Management Reviews, which is a two (2) day event that is conducted to ensure the program is on course with respect to cost, schedule, and performance requirements in accordance with the travel schedule specified in Section 8.0.

(b) The Contractor shall attend the local Incentive Award Fee meetings, which is a four (4) day event that is conducted by the Award Fee Review Board (AFRB) Chairperson who will provide a presentation on the status of Contractor performance.

7.0 DELIVERABLE SCHEDULE: The following deliverables shall be provided to the COR of this contract:

Task 1 Deliverables PWS Ref. Due Date Format

QASP Training (Evaluation Module) 5.1(a) Semi-annually MS PowerPoint

MSR Process Training 5.1(b) Semi-annually MS PowerPoint

QASP Data Reports 5.1(c) End of 2 nd week, and last day of the month MS Excel

Monthly Status Report from each Installation 5.1(d) 15 th of the month MS Excel

Software Requirements Documents 5.1(f) As required MS Word and MS Excel

Monthly Survey Quotas from Mess Halls 5.1(g) 5 th of the month MS Excel

Update MCO 5200.26b 5.1(i) Every Tuesday MS Word with track changes

Bi-Annual PMR Presentation Materials 5.1(k) 10 business days before the meeting MS PowerPoint

Bi-Annual PMR Meeting Minutes 5.1(k) 5 business days after meeting MS Word

Bi-Annual IA Fee Presentation Materials 5.1(k) 10 business days before the meeting MS PowerPoint

Bi-Annual IA Meeting Minutes 5.1(k) 5 business days after meeting MS Word

Task 2 Deliverables PWS Ref. Due Date Format

Class “A” Vehicle Assignment Policy 5.2(a) Annually MS Word

Common Output Levels of Service (COLS)

Development 5.2(b) Annually MS Word or Excel

Financial Analysis Report 5.2(c) Annually MS Word and Excel

TS WG Presentation Materials 5.2(e) Bi-weekly MS Word, Excel, and PowerPoint

TS WG Meeting Minutes 5.2(e) 5 business days after meeting MS Word

MCO 11240.106d GME Management 5.2(g) Annually MS Word

MCO 4500.36 NTV Management 5.2(g) Annually MS Word

Telematics Policy 5.2(g) Annually MSWord

Domicile to Duty Policy 5.2(g) Annually MS Word

Extracting data reports 5.2(k) Bi-weekly MS Excel

P-19R Fielding and Sustainment Plan 5.2(l) Annually MS Word and Excel

Task 3 Deliverable PWS Ref. Due Date Format

Installation Management Technical

Documents 5.3(a) 15 th of the month MS Word

LFS Apps data reports 5.3(c) Monthly MS Word and Excel

DPAS data reports and Asset Inquires 5.3(e) Monthly and quarterly MS Word and Excel

Bi-weekly DOD WG Meeting Minutes 5.3(g) 5 business days after meeting MS Word

Preparation materials for the Weekly and

Monthly Status 5.3(i)

5 business days before meeting MS Word or Excel

Weekly and Monthly Status Meeting Minutes 5.3(j) 5 business days after meeting MS Word

DOD GAO Audit and G-Invoicing Meeting

Minutes 5.3(k)

5 business days after meeting MS Word

Deliverables, Meetings, and Reviews PWS Ref. Due Date Format

Kick-Off Meeting Minutes 6.1 5 business days after meeting MS Word

8.0 TRAVEL

The table below summarizes the anticipated travel requirements under this effort:

Task

PWS

Ref.

Number of

Travelers

Estimated

Month Duration Location

Program

Management

COR Site Visit

(West Coast)

5.1(a,b) 1 March, April

14 days

3 days

5 days

2 days

San Diego, CA

Yuma, AZ

29 Palms, CA

Bridgeport, CA

Program

Management

COR Site Visit

(East Coast)

5.1(a,b) 1 June, July

12 days

2 days

6 days

Jacksonville, NC

Norfolk, VA

Beaufort, SC

Program

Management

Review

5.1(j) 1 August, February

8 days

(4 days x

2 visits)

MCB Pendleton

MCB Lejeune

Transportation

Services

Working Group

5.2(d) 1 July 5 days MCB Pendleton

Management

(Fuels

Infrastructure)

Assistance Visits

5.2(q) 1

October, February, May, July

16 days

(4 days x

4 visits)

MCB Pendleton, MCAS Yuma, MCAS Iwakuni, MCAS Kaneohe Bay

Training and

Assist Visits 5.2(n) 1

February, May, July

15 days

(5 days x

3 visits)

MCB Pendleton

MCB Lejeune

MCB Okinawa

Fleet Manager

Training 5.2(o) 1 June 5 days San Diego, CA

MCFMIS POS

implementation and

MCFMIS system migration

5.4(a) 1

October, November, December, January, February, June

18 days

(3 days x

6 visits)

MCB Pendleton, MCRD Parris Island, MCB Lejeune, MCAS Cherry Point, MCAS Beaufort, Quantico

FMIS Configuration

Team Meeting 5.4(f) 1 February 5 days

MCB Pendleton or

MCB Lejeune

All travel shall be coordinated and approved by the COR prior to incurring any travel expense. The Contractor shall adhere to the following travel regulations (see FAR 31.205-46):

Federal Travel Regulations (FTR) – Prescribed by the General Services Administration, for travel in the contiguous United States.

Joint Travel Regulations (JTR), Volume 2, DoD Civilian Personnel, Appendix A. Prescribed by the

Department of Defense for travel in Alaska, Hawaii, and outlying areas of the United States.

Department of State Standardized Regulations (DSSR) (Government Civilians, Foreign Areas), Section 925, "Maximum Travel Per Diem Allowances for Foreign Areas," prescribed by the Department of State for travel in areas not covered in the FTR or JTR.

The Contractor shall use only the minimum number of travelers and rental cars needed to accomplish the task(s).

Travel shall be scheduled during normal duty hours whenever possible.

Monthly Status Report 6.2 10th day of the Month MS Word

Travel Reimbursement. The Contractor shall be reimbursed for the reasonable actual cost of transportation, lodging, meals and incidental expenses. However, actual costs shall be considered reasonable, allowable, and reimbursable only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at http://www.defensetravel.dod.mil/. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

The Contractor shall use the allowable Government personnel rates for transportation and lodging. Reimbursement for airfare shall not exceed the lowest customary standard, coach, or equivalent airfare quoted during normal business hours. The Contractor will not be reimbursed for travel expenses unless audited records for transportation contain evidence, such as original receipts, substantiating actual expenses incurred for travel. In no event will reimbursement exceed the published rates of common carriers. Expenses for lodging, meals and incidental expenses shall be reimbursed to the Contractor, provided that the overnight stay was documented as necessary.

The contract includes a not-to-exceed funding limitation for travel costs. When the Contractor expects total funding expended for reimbursable travel to reach 85 percent of the total funds available on the travel CLIN, the Contractor shall notify the Contracting Officer and the COR and any other Government official identified by the Contracting

Officer. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the task order. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on the reimbursable travel CLIN.

The Government is not obligated to reimburse the Contractor for otherwise reimbursable travel in excess of the funded amount stated on the reimbursable travel CLIN.

The Contractor is not obligated to continue performance of any reimbursable work under this Contract or otherwise incur costs for reimbursable travel in excess of the funded amount stated on the reimbursable travel CLIN unless the

Contracting Officer notifies the Contractor in writing that the funded amount stated under the applicable reimbursable travel CLIN has been increased. In the event notification is made orally, such notification shall be followed up in writing within two (2) business days.

No notice, communication, or representation from any person other than the Contracting Officer shall affect the

Government’s obligation to reimburse the Contractor.

Change orders shall not be considered an authorization to exceed the funded amount stated under the reimbursable travel CLIN unless they contain a statement expressly increasing the funded amount of that reimbursable CLIN by a sufficient amount to cover the change order.

9.0 PERIOD OF PERFORMANCE

This contract is for a one (1) one-year base period with a one-year option period.

10.0 PLACE OF PERFORMANCE

The Contractor may perform work at the Government facility (85%) or Contractor’s facility (15%).

11.0 PERSONNEL REQUIREMENTS

a) All positions under this contract shall be staffed upon award and within 30 days of vacancy.

b) It is the Contractor’s responsibility to provide and maintain a trained workforce capable of providing the services specified under this contract. All related training, continuing education, certification courses, and other similar events are the financial responsibility of the contractor, except as otherwise specified in the contract.

Task priorities, short-notice suspense, operational constraints, and other potential impacts shall be managed to maintain schedule requirements on all Tasks. Further requirements for personnel qualifications are set forth in this PWS.

http://www.defensetravel.dod.mil/

c) Contractor personnel shall attend all mandatory Headquarters Marine Corps training. Training topics include, but are not limited to, Sexual Harassment in the workplace, Safety, Security and Ethics. The Contractor may be required to attend DOD training prior to traveling and working at locations.

d) The minimum investigation required is a National Agency Check with Written Inquiries (NACI) for all

Contractor personnel supporting this contract with the exception to Task 4. Contractor support for Task 4 must have a Secret Clearance to access secure Government Data Centers and Server Rooms.

12.0 KEY PERSONNEL

The Contractor shall establish a single management focal point to accomplish the administrative, managerial, and financial aspects for this contract. The Government has identified the Program Manager (PM) as Key Personnel under this contract. The Program Manager must possess a Program Management Professional (PMP) Certification and a minimum of five (5) years of program management experience.

13.0 SUBSTITUTION OF KEY PERSONNEL

General Provision – The Contractor agrees to assign to this contract those persons identified as personnel whose resumes were submitted with this proposal and who are necessary to fulfill the requirements of this contract. No substitutions of personnel shall be made except in accordance with this clause.

Guidance on Substitutions – During the first 120 days of the contract performance period no personnel substitutions by the Contractor will be made unless substitutions are necessitated by an individual's sudden illness, death, or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required below. After the initial 120 days, all proposed substitutions must be submitted, in writing, at least two (2) weeks in advance of the proposed substitutions to the Contracting Officer and provide information required below. There shall be no more than a ten (10) calendar day gap in support due to a key personnel replacement issue.

Request for Substitution – All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitution, a resume for the proposed substitute, and any other information requested by the Contracting Officer. All proposed substitutes must have qualifications equal to or higher than the qualifications of the person being replaced. The Contracting Officer or his/her authorized representative will evaluate such requests and promptly notify the Contractor of his/her approval or disapproval thereof.

14.0 GOVERNMENT FURNISHED INFORMATION, MATERIALS, FACILITIES, AND PROPERTY

Common Access Card (CAC). Contractors that require CACs are required to have, at a minimum, a National

Agency Check with Written Inquires (NACI), also known as a suitability and trustworthiness check. This policy is in accordance with the DOD Physical Security Program, DOD 5200.8-R. The contractors that will be accessing security sensitive data will need a CAC and will need to complete a System Authorization Access Request-Navy

(SAAR-N) and the DOD Information Assurance Awareness Training.

Government Furnished Facilities (GFF). Government furnished facilities and workspaces will be provided as a matter of routine. The Government will provide workspaces, administrative supplies, telephones, desktop computers, laptops, access to printers, FAX machines, and copiers on an as needed basis for on-site personnel.

The Government shall notify the Contractor if Government-Furnished Property (GFP) is required for completion of specific tasks. In general, the contractor will be provided access to Marine Corps owned hardware and software that is required to upgrade databases and extract files as necessary to conform to the specifications/requirements of this contract. Upon completion or termination of this contract, any Government furnished property and equipment provided to the Contractor shall be returned to the Government.

Government Furnished Information (GFI) / Materials. The contractor shall protect GFI (technical data) provided by the Government from public disclosure in accordance with the marking contained thereon. The services performed under this contract involve access to and handling of material at the classified level. All materials developed by the contractor during this contract shall become the property of the Headquarters, U.S. Marine Corps. The contractor shall be required to abide by the disclosure standards set forth in DFARS 252.204-7000. The Contactor shall not release any information to regulators, media, or other parties. Any information release will come from USMC

Government employees only.

All Contractor personnel attending meetings, answering Government telephones, working on-site, at locations where the Contractor status is unknown to third parties, must identify themselves as Contractors, to include wearing ID badges, which identify them as Contractor personnel. Contractor personnel shall also ensure that when logged onto

Government equipment that their profile shows them as Contractor personnel.

15.0 SECURITY CLASSIFICATION

The minimum investigation required is a National Agency Check with Written Inquiries (NACI), also known as a suitability and trustworthiness check, for all Contractor personnel supporting this contract with the exception to Task

4. Contractor personnel supporting Task 4 is required to have a Secret Clearance. Security requirements applicable to this contract are described on the DD 254, DoD Contract Security Classification Specification (Attachment 1).

Contractor personnel providing support under this contract will require background checks in order to obtain user account at the Information Technology (IT) level 3 (unclassified network access). An in-person visit with the

HQMC Security Officer will be required for Contractor personnel to in-process. All Contractor personnel supporting this effort will be required to sign a Classified Non-Disclosure Agreement (SF312).

Contractor personnel may be required to access, view, possess, process and/or use classified information, information systems and workspaces to successfully complete certain functions. In those conditions, the Contractor must possess a SECRET clearance access and/or be eligible for immediate adjudication by the appropriate cognizant security authority upon notification of need. The COR shall apprise the Contractor of any increased security requirements.

The Contractor shall perform in accordance with the National Industrial Security Program Operating Manual

(NISPOM), DOD 5220.22M, and ensure that all classified material is handled in accordance with the NISPOM and the appropriate Security/Program Guides/Directives. The Contractor shall obtain appropriate security clearances for required personnel.

All Contractor personnel assigned to this effort will have access to information that may be subject to the Privacy

Act of 1974. The contractor is required to ensure the proper safeguarding of such information to prevent unauthorized release. All task requirements will be conducted in full compliance with DoD security regulations.

Service performed under this contract involves a security classification of “secret” clearance in order to obtain access to Place of Performance.

16.0 PERFORMANCE REQUIREMENTS SUMMARY

The performance standards and Acceptable Quality Levels (AQL) for this PWS are stated in the Performance

Requirements Summary (PRS) below:

PEFORMANCE REQUIREMENTS SUMMARY (PRS)

Outcome Performances Inspection Incentive

Stakeholder

Outcome Objective/Standard Section AQL Inspector

Method &

Frequency

Performance

Incentive/Remedy

Providing

Required

Customer

Support

Provide support to

HQMC G4, and

Management and

Productivity in the

Entire PWS Timely resolution of customer issues and in a

COR Random

Monitoring

Customer

Exercise Option

CPARS Rating

(Responsiveness) design and implementation of

G4 initiatives satisfactory manner

Feedback

Timeliness of

Deliverables

Deliverables shall be submitted in accordance with the delivery requirements required by the

PWS

Entire PWS 100% of the deliverables submitted on time

Feedback

Accuracy of

Deliverables

Deliverables shall be submitted in accordance with the delivery requirements required by the

PWS

Entire PWS Less than 10% rework required for completed task

Re-accomplish at no additional cost to the

Government

Overall

Management of tasks

Provide suitable technical and analytical expertise to ensure technical management, coordinate task activities and provide overall expertise for successful completion of each task area

Entire PWS Timely resolution of issues and in a satisfactory manner

Providing and

Maintaining

Quality

Personnel

(Staffing)

Provide key personnel substitution requests in an efficient manner in order to avoid a gap in service/lapse of personnel supporting the required task areas

Entire PWS No more than a

10-calendar day gap in support due to a key personnel replacement issue.

Efficiency &

Effectiveness of

Performance

Perform contract requirements ensuring an unconstrained flow of information to effectively and efficiently complete requirements within the specified cost and schedule

Entire PWS Timely resolution of customer issues and in a satisfactory manner

17.0 SERVICE PERFORMANCE HOURS

Government personnel shall be available during normal working hours of 0730 thru 1630, Monday through Friday, excluding federally observed holidays. When necessary, the Contractor shall interact with the Government during normal working hours. The following federal holidays are observed:

st January New Year’s Day rd

Monday of January Martin Luther King’s Birthday rd

Monday of February Presidents Day

Last Monday of May Memorial Day th

July Independence Day st Monday of September Labor Day nd

Monday of October Columbus Day th

November Veterans Day th

Thursday of November Thanksgiving Day th

December Christmas Day

Note: If a federally observed holiday should fall on a Saturday, it will be observed on the preceding Friday; if it falls on a Sunday, it will be observed on the following Monday. Should this occur the contractor is exempt from performing work on these days.

18.0 SPECIAL CONSIDERATIONS

18.1 MARKING OF CONTRACTOR REPORTS

All reports required under contracts for individual experts and consultants; studies, analyses, and evaluations; and management and professional support services should prominently show on the cover of the report:

a) Name and business address of the contractor.

b) Contract number.

c) Contract dollar amount.

d) Whether the contract was competitively or non-competitively awarded.

e) Name of individual sponsor. The sponsor should be an individual from the requiring activity at the Program

Manager or comparable level.

f) Name and address of requiring activity.

18.2 DATA, SOFTWARE AND INTELLECTUAL PROPERTY RIGHTS

All reports, materials, data, information, and all electronic/digital files and other items described herein, and any other items, (hereinafter referred to individually or collectively as the Work or Works), and all intellectual property rights in or to such Works, in whatever form, created, generated, produced or provided under, or as a result of, this contract/effort shall become the property of the U.S. Government/Marine Corps, i.e., the U.S. Government/Marine

Corps shall be the owner of all of these Works and all intellectual property rights in or to these Works. Therefore, any restricted data rights, information, software, materials and/or other items including, the contractor's or a Third-

Party's Proprietary data, information, software, materials and/or items must not be used under this contract without the specific written approval by the COR prior to start of any work.

Use of Works: Except as provided in writing by the COR, no Work (as defined in the Intellectual Property Rights paragraph above) material and/or other item created, generated, produced or provided under, or as a result of, this

PWS/Contract/effort shall be used by the contractor or any of its employees/agents, subcontractors and/or representatives, for any purpose other than for the support and performance of this PWS/Contract/effort. Therefore, the contractor is obligated to protect the Works from unauthorized use and shall incorporate this paragraph in each of its contracts/subcontracts associated with the goods and/or services provided under this PWS/Contract/effort.

18.3 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

a) Lease/Rental of Equipment;

b) Lease/Rental of Facilities;

c) Construction of Structures and Facilities;

d) Utilities ONLY;

e) Freight and Shipping ONLY.

The contractor is required to…