25Q0056_RFQ.pdf

SEE ADDENDUM

(No Collect Calls)

M6740025Q0056 15-Aug-2025

b. TELEPHONE NUMBER

315-645-3607

8. OFFER DUE DATE/LOCAL TIME

08:00 AM 15 Sep 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M674009. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

AYESHA ENRIQUEZ

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MCIPAC REGIONAL CONTRACTING OFFICE

MCB CAMP S.D. BUTLER

OKINAWA 904-0100

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE MMF100 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

MCIPAC G-F, UNACCOMPANIED HOUSING BRANCH

MCBB MCIPAC OPC 557 BOX 23

FPO AP 96371-9001

TEL: FAX:

FAX:

TEL: 315-645-3607

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

332510

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF30

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M6740025Q0056

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Classic RFID Electronic Card Locks

FFP

HARDWARE:

Electronic Card Locks: "Classic RFID" by Vingcard Complete Set (Quantity: 3,161

EA)

-UL certified

-High security emergency cylinder with metal keys -3ea battery cells

-Latest Mifare UL AES (Advanced Encryption Standard) compatible

SOFTWARE:

-Key System: Visionline ver 1.30 (up to 2 IP addresses) (Quantity: 7 EA)

-Server PC for Visionline (Desktop PC) with spare unit (Quantity: 7 EA)

-RFID Card Key Encoders with spare unit (Quantity: 7 EA)

-RFID Card Keys: Mifare UL AES for Guest (Quantity: 20,000 EA)

-RFID Card Keys: Mifare Plus 4K for Staff (Quanity: 500 EA)

-Lock Programming Device with software "Lock Service" with spare unit

(Quantity 7EA) FOB: Destination

BRAND NAME/SOLE SOURCE: BN

PSC CD: 5340

NET AMT

0002 1 Lot Classic RFID Upgrade Kit

FFP

Classic RFID Upgrade Kit (Quantity:500EA)

-UL certified

-3ea battery cells

-Latest Mifare UL AES (Advanced Encryption Standard) compatible

FOB: Destination

0003 1 Job On-Site Support and Staff Training

FFP

Provide initial set-up and configuration of the Visionline Software and all key encoding/programming devices. Per the specification document, initial set-up and training shall occur within 45 days of final delivery.

FOB: Destination

SPECIFICATION DOCUMENT

Specifications Document

1. Requirement Overview

The United States Marine Corps requires a comprehensive upgrade to the existing electronic locks at

Marine Corps Base Camp Butler (MCBB) to ensure alignment with current DoD security standards, improve operational efficiency, and support the long-term barracks modernization strategy under the USMC Barracks 2030 initiative.

This procurement includes the acquisition and implementation of ASSA ABLOY Classic RFID electronic card locksets, compatible with the Visionline Access Management Software (v1.30) and Mifare AES encryption technology. The locksets and software upgrades must integrate seamlessly with the existing infrastructure and provide secure, reliable access control for both staff and transient personnel.

The requirement encompasses the following core elements:

• Supply of 3,161 new Classic RFID locksets, 500 RFID upgrade kits, keycards, encoders, programming tools, and supporting server/software.

• Support for both guest and staff credentialing via high-security RFID cards.

• Integration with the Visionline central access, capable of supporting centralized monitoring, reporting, and access management functions.

• Delivery and shipment to Camp Butler, Okinawa within 180 days of order placement.

2. Applicable Regulations and Standards

• DoD Instruction (DoDI) 5200.08-R – Physical Security Program

• Unified Facilities Criteria (UFC) 4-021-01 – Design and O&M: Electronic Security Systems

• National Institute of Standards and Technology (NIST) SP 800-53 & 800-171 – Cybersecurity Controls for Federal Information Systems and Contractors

• Federal Information Processing Standard (FIPS) 140-3 – Cryptographic Module Validation Program, applicable to encryption methods such as Mifare AES

• UL 294 – Standard for Access Control System Units, for physical access control equipment

• Americans with Disabilities Act (ADA) compliance for any hardware components affecting ingress/egress

• EMI/EMC standards (DoD MIL-STD-461G) for electromagnetic compatibility in electronic equipment

The solution must be interoperable with current USMC systems and must not introduce cybersecurity, interoperability, or maintenance vulnerabilities. All software must meet applicable RMF (Risk Management

Framework) accreditation and authority-to-operate (ATO) requirements if interfacing with Marine Corps or

DoD networks.

3. Salient Characteristics

The following features and capabilities are considered essential for meeting the access control and security needs of the United States Marine Corps at Camp Butler. All proposed solutions must meet or exceed these characteristics in form, fit, and function.

Access Method:

• Must support contactless RFID card access.

• Must allow programmable time-limited access and remote activation/deactivation via central system.

Power Source:

• Each lock must operate on battery power with a minimum lifespan of 12 months under normal usage (approx. 10 operations/day).

• Locks must support standardized, field-replaceable battery packs (minimum 3-cell configuration).

• Must feature low-battery warning indicators and centralized battery status monitoring via software interface.

Compatibility:

• Locksets and access management software must be fully compatible with the Visionline locks (v1.30).

• Must interface with the existing Marine Corps card encoding hardware and Visionline server.

• Must require no infrastructure rewiring, server replacement, or control system overhauls.

• Must integrate with current door frames and lock cutouts without modification.

User Capacity:

• Each lock must support storage of at least 500 unique user profiles.

• System must support centralized management of user roles, access levels, and credential issuance.

• Visionline server must support multi-building deployment, with a capacity for 10,000+ users and multiple access zones.

Audit Logging:

• Each lock must store a minimum of 500 access events, including successful entries, denied access attempts, and emergency overrides.

• Logs must be retrievable wirelessly or via portable programming unit and centralized through Visionline software.

• Must provide real-time access status and change logs via admin interface.

Security Compliance:

• RFID credentials and lock systems must comply with FIPS 140-3 level 2 (encryption module certification).

• Must meet or exceed DoD physical security standards, including DoDI 5200.08-R and UFC 4-021-01.

TAA Compliance:

• All items must be trade agreements act (TAA compliant, in accordance with

DFAR 252.225-7021.

• Manufacture in the United States or a designated TAA compliant country, or

• Substantially transform in a designated country into a new and different article of commerce

Physical Design:

• Locks must feature a low-profile, tamper-resistant design suitable for heavy use environments.

• Construction must use corrosion-resistant metal components and be certified for indoor/outdoor use

(minimum IP54 rating).

• Must be UL 294 certified for electronic access control hardware.

• Aesthetic design must align with existing installed ASSA ABLOY Classic RFID locksets models to ensure uniform appearance across buildings.

4. Performance Requirements

The electronic locking system must perform reliably in high-demand, mission-critical environments such as

USMC barracks. The system will be installed across multiple structures on Camp Butler and must meet the following performance criteria:

Environmental and Operational Tolerance:

• Temperature Range:

Lock hardware must operate effectively within a temperature range of -20°F to 130°F (-29°C to 54°C), supporting both indoor and semi-exposed in Okinawa's subtropical climate.

Humidity Tolerance:

• Lock components must function in relative humidity levels up to 95% non-condensing, without degradation or corrosion.

Ingress Protection:

• All locks must meet a minimum of IP54 ingress protection rating for dust and water resistance, with preference for IP65 for exterior doors.

Vandal Resistance:

• Lock housing must be tamper-resistant, with reinforced external components to deter forced entry or physical tampering. Units must resist common blunt force and prying attempts.

Credential Access Performance:

• Failure Response:

On invalid access attempts, the lock must provide visual and/or audible feedback and record the event in audit logs.

• User Throughput:

• System must support high-traffic usage, capable of handling 100+ access events per day per door without performance degradation.

System Uptime and Reliability:

• Operational Uptime:

The lock system and central access software must maintain 99.99% uptime in typical use cases.

Maintenance downtime must be minimized and scheduled during low-use periods.

Data Retention:

• All audit data and configuration settings must be retained in the event of power loss or disconnection, with automatic sync/recovery upon reconnection to the Visionline software.

Installation and Support Expectations:

• Installation Readiness:

Locksets must be delivered ready for installation. Different locksets require different modifications to the doors and frames, ASSA ABLOY does not require these modifications.

Maintenance Efficiency:

• Devices must support remote diagnostics, programming, and updates via Visionline software, reducing the need for manual servicing.

• This performance profile ensures the locking system meets the USMC’s operational, environmental, and security requirements for both mission continuity and personnel safety.

5. Delivery and Installation Requirements

All hardware, software, and associated equipment shall be delivered to the following location:

MCBB Unaccompanied Housing Branch

G-F, MCBB-MCIPAC

OPC 557 BOX 23

FPO AP 96371-9001

Delivery Schedule:

• Required Delivery Timeline: All materials must be delivered within 180 calendar days from receipt of order.

• Delivery Hours: Monday through Friday, 0800 to 1600, local time (excluding U.S. federal holidays and

Japanese national holidays).

• Advance Coordination: The vendor shall coordinate delivery with the POC no less than 14 calendar days in advance to ensure on-site access and personnel availability.

Shipping and Packaging:

• All shipments must be securely packaged, clearly labeled with the project name and contract number, and accompanied by a complete packing list and bill of lading.

• Shipping costs, customs clearance, and delivery to final location shall be included in the total contract price.

• All hardware must be shipped DDP (Delivered Duty Paid) per Incoterms 2020, with the vendor responsible for importation, taxes, and freight handling.

On-Site Support and Training:

• Contractor must provide initial setup and configuration of the Visionline server system and all key encoding/programming devices.

• Within 45 days of delivery the contractor shall conduct in-person training for designated facilities and IT staff to include lock programming, user management, and troubleshooting procedures.

• All work shall be completed in coordination with USMC Unaccompanied Housing Staff, Facilities

Maintenance and Base Communications representatives.

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition--

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3

(see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization

Program Office by--

(i) Using the ASSIST feedback module (https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571-767-6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award

Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the

Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

https://assist.dla.mil/ https://assist.dla.mil/ https://assist.dla.mil/feedback mailto:assisthelp@dla.mil http://www.sam.gov/ http://www.sam.gov/

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-1 ADDENDUM

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (NOV 2021)

This is a brand name acquisition for Assa Abloy VingCard Classic RFID Locks and Accessories.

Only prospective Contractor quoting the specified brand and part/model numbers will be considered for award.

Quotes for substitute products will not be evaluated.

SUBMISSION OF QUOTES

All questions concerning this procurement, either technical or contractual must be submitted in writing, via email, to the Contracting Office. The deadline for submittal of follow up questions (Attachment 3) regarding this solicitation is 8:00 AM Japan Standard Time (JST) on August 29, 2025 . The Government’s responses will be provided as an amendment to the solicitation. No direct exchanges between the technical representative and a prospective

Contractor shall be conducted unless it is deemed necessary by the Contracting Officer. Questions shall be submitted via email to ayesha.enriquez.ph@usmc.mil and geronimo.lopez.mil@usmc.mil.

Quotes must be received no later than September 15, 2025, by 0800 JST. Quotes received after this time frame shall not be considered for award. The Government will award the contract resulting from this solicitation to the responsible vendor whose offer is conforming to the solicitation and will be the most advantageous to the

Government. The prospective contractor must be registered with the System for Award Management (SAM) website at http://www.sam.gov to be considered for award. The prospective Contractor agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes. All quotes must be submitted via email, no other form of submission will be accepted. Quotes shall be emailed to: ayesha.enriquez.ph@usmc.mil and geronimo.lopez.mil@usmc.mil.

For email quotes, the Government office designated for receipt of the quote is the email inbox of the addressee indicated above. Notwithstanding the provisions at FAR 52.212-1(c), delivery is not accomplished until the addressee can open the email; delivery to a server or an email inbox on a server is not considered delivery to the designated Government office and the quotation is not under the Government's control until the addressee can open the email. The email shall not be considered to be delivered unless the entire content of the email and all attachments mailto:ayesha.enriquez.ph@usmc.

mailto:geronimo.lopez.mil@usmc.mil mailto:ayesha.enriquez.ph@usmc.

mailto:geronimo.lopez.mil@usmc.mil can be read by the addressee indicated above. Receipt of an electronic acknowledgment from the addressee establishes that a record was received but does not establish that the content sent corresponds to the content received. Email attachments are limited to no more than 10 MB. Vendors are specifically warned that email may be subjected to spam filters or attachment stripping.

Comprehensive responses to the requirements of this RFQ are required to enable the Government to evaluate the prospective Contractor’s understanding of, capability and approaches to accomplish the stated requirements. Quotes shall be submitted per the instructions herein, and non-conformance with the specified required content may be cause for rejection of the quote. The quote shall provide comprehensive responses to the areas provided for in this section. The quote shall be a complete response to the list of items above and the requirements of this RFQ, taking into consideration required quantities and delivery schedules specified in this solicitation. The successful vendor will be selected based on an evaluation of quotes as outlined in FAR 52.212-2, incorporated below.

prospective Contractors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale in their quote.

Quote Format and Content.

Offerors shall submit their own quote formatting in accordance with the following:

• File size may not exceed 10 MB.

• Page size 8-1/2” x 11”, landscape or portrait orientation is acceptable.

• Font may not be any smaller than 10 pt.

• No Elaborate formats, graphics, color presentations are required.

• Quote validity period of at least 90 days.

• Must include Item number, Equipment Name, Brand, and Item Description

• Note: Vendor must ensure this document is reviewed in its entirety. Failure to provide all required documents may determine your quote unresponsive.

Prospective Contractor shall submit the following with their quotation:

(1) Completed RFQ coversheet (Attachment 1)

(2) Factor 1 – Technical (Item Specification): prospective Contractor shall submit detailed technical documentation to verify that all quoted products meet the required brand name specifications. This documentation must include the manufacturer’s name, product model or part numbers, and supporting materials such as technical data sheets, brochures, or catalog cut sheets sufficient to demonstrate equivalency. All items must be Trade Agreements Act (TAA) compliant, in accordance with FAR 52.225-5. Prospective Contractors must certify that each item is either manufactured in the United States or a designated TAA-compliant country, or substantially transformed within a designated country into a new and different article of commerce. Additionally, prospective

Contractors must specify the proposed delivery schedule, either by providing a firm delivery date or stating the number of calendar days after award by which delivery will be completed. All deliveries shall be FOB Destination to

Camp Foster, Okinawa, Japan.

(4) Past Performance Information: Prospective Contractor shall provide name, title, and phone number of principal for at least three (3) prior or current contracts/agreements for similar scoped projects performed during the previous five (5) years by filling up Attachment 2- Past Performance Information (PPI) form. The prospective contractor must submit relevant and recent past performance in ALL areas noted in this solicitation. Please include contract/agreement number, period of performance, reference name, reference telephone number, reference e-mail, and contract/agreement information. The Government will evaluate each vendor’s past performance on the basis of its relevance to the work that will be required under the prospective contract.

(5) Factor 3 - Price: Prospective Contractor shall provide firm-fixed pricing for each Contract Line Item Number

(CLIN), including both the unit price and extended total price. Each CLIN must include an itemized price breakdown that clearly identifies all cost components such as hardware, software, and any other elements that contribute to the overall CLIN price. In addition, prospective Contractors must ensure that all pricing is accurately entered on the Standard Form (SF) 1449, including the appropriate CLIN structure as outlined in the solicitation.

(End of addendum)

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1 – Technical (Item Specification)

Factor 2 - Past Performance

Factor 3 – Price

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-2 EVALUATION

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)-

ADDENDUM

The United States Government (USG) will make an award to the responsible Prospective Contractor whose quote conforms to the solicitation and is determined to be the best value to the USG, considering both price and the non-price evaluation factors.

Factor 1 – Technical (Item Specification): Factor 1 will be evaluated based on the prospective Contractor’s proposed items. Additionally, the prospective Contractor’s quote will be evaluated on delivery lead times and item availability. prospective Contractors who quote shorter lead times and items that adhere to the item specifications in the RFQ which are available to ship within 30 days after receipt of award will be favorably evaluated. Technical ratings are as follows:

a. Exceeds Requirements: Quoted items exceed specification, delivery, and/ or availability requirements. Example: a quote may be given this rating if the prospective Contractor submits a quote for the exact items request, with no alternatives and is able to start delivery within 30 days after receipt of award.

b. Meets Requirements: Quoted items meet specification, delivery, and availability requirements. Example: a quote may be given this rating if the prospective Contractor submits a quote for the items requested with alternative items that meet the criteria and is able to start delivery within 30 days after receipt of award.

c. Unacceptable: Quote clearly does not meet minimum requirements.

Factor 2 - Past Performance: The Government will evaluate past performance to assess the risk of unsuccessful performance under this solicitation. This evaluation will consider the recency, relevancy, and quality of the offeror’s performance on contracts of similar size, scope, and complexity. In doing so, the Government will use information provided in the prospective Contractor’s submission, as well as data obtained from independent sources such as the Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity

Information System (FAPIIS), and other government databases or references as appropriate.

In evaluating quality and performance risk, the Government will consider whether the prospective Contractor has previously provided similar items in comparable quantities, and whether those items were delivered in accordance with required schedules. Particular attention will be paid to instances of late delivery, the causes of those delays, and any mitigation actions taken. This assessment will inform the Government’s overall confidence in the offeror’s ability to successfully perform the contract requirements.

Evaluation Ratings

Past performance relevancy shall be evaluated in accordance with the adjectival ratings in Table 1.

Table 1. Past Performance Relevancy Rating Method

Adjectival

Rating

Description

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat

Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Neutral No record of past performance.

Past performance recency shall be evaluated in accordance with the solicitation and Table 2.

Table 2. Past Performance Recency Rating Method

Adjectival

Rating

Description

Recent Performance completed within the last 5 years.

Not Recent Performance completed greater than 5 years ago.

Neutral No record of past performance.

Quality of past performance (CPARS Ratings) shall be evaluated in accordance with Table 3.

Table 3. Past Performance Quality Rating Method

Adjectival

Rating

Description

Outstanding Past performance quality is considered outstanding. Zero evidence of negative performance remarks on record.

Acceptable Past performance quality considered acceptable. Little, if not any, negative performance remarks on record.

Unacceptable Past performance quality considered unacceptable. Substantial negative performance remarks on record.

Neutral No record of past performance.

Factor 3 – Price: The prospective Contractor’s quoted price will be evaluated per FAR 13.106-3(a). Prospective

Contractors responding to this solicitation are advised that, prior to award, the Government may request prospective

Contractors to submit information/data to support price reasonableness such as copies of paid invoices for the same or similar items, sales history for the same or similar items, price list with effective date and/or copies of catalog pages along with any applicable discounts. Failure to submit the requested information may result in disqualification of the submitted quote.

Award Determination. The award decision will be based on an integrated assessment of the prospective contractor's price and non-price factors. The USG will select the prospective contractor whose combination of their

Technical Specification, Past Performance, and Price is most advantageous to the USG.

(End of Provision)

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 180 dys. ADC 1 MCIPAC G-F, UNACCOMPANIED

HOUSING BRANCH

MCBB MCIPAC OPC 557 BOX 23

FPO AP 96371-9001

FOB: Destination

MMF100

0002 180 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0003 225 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.204-7 System for Award Management NOV 2024

52.204-13 System for Award Management Maintenance OCT 2018

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-26 Covered Telecommunications Equipment or Services--

Representation.

OCT 2020

52.212-3 (Dev)(RMBO)

Offeror Representations and Certifications - Commercial Products and Commercial Services (DEVIATION 2025-

O0003/ DEVIATION 2025-O0004)

MAR 2025

52.212-4 Contract Terms and Conditions--Commercial Products and

Commercial Services

NOV 2023

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or

Assembled by American Security Drone Act--Covered

Foreign Entities

NOV 2024

52.247-34 F.O.B. Destination JAN 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 (Dev) Safeguarding Covered Defense Information and Cyber

Incident Reporting (DEVIATION 2024-O0013 REVISION

1)

MAY 2024

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

JAN 2023

252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services

JAN 2023

252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023

252.211-7003 Item Unique Identification and Valuation JAN 2023

252.223-7008 Prohibition of Hexavalent Chromium JAN 2023

252.225-7012 Preference For Certain Domestic Commodities APR 2022

252.225-7020 Trade Agreements Certificate--Basic NOV 2014 252.225-7021 Trade Agreements--Basic FEB 2024

252.225-7041 Correspondence in English JUN 1997

252.225-7048 Export-Controlled Items JUN 2013

252.225-7055 Representation Regarding Business Operations with the

Maduro Regime

MAY 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro

Regime

JAN 2023

252.225-7059 Prohibition on Certain Procurements from the Xinjiang

Uyghur Autonomous Region - Representation

JUN 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang

Uyghur Autonomous Region

JUN 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7008 Assignment of Claims (Overseas) JUN 1997

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2022

252.244-7000 Subcontracts for Commercial Products or Commercial

Services

NOV 2023

252.247-7023 Transportation of Supplies by Sea OCT 2024

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services--

Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-

Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph

(d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM)

(https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The

Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered

(include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered

(include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION 2025-

O0003/ DEVIATION 2025-O0004) (MAR 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement…