D_M67400-20-R-0005-0001.pdf

M6740020R0005

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

To provide answ ers to questions submitted prior to the question submission deadline and to extend the solicitation submission deadline due to the number of questions submitted.

1. CONTRACT ID CODE PAGE OF PAGES

1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Jun-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M6740020R0005

X 9B. DATED (SEE ITEM 11)

01-Jun-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Jun-2020

CODE

MCIPAC REGIONAL CONTRACTING OFFICE

MCB CAMP S.D. BUTLER

OKINAWA 904-0100

M67400 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Jul-2020 08:00 AM to 12-Jul-2020 08:00 AM.

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) for the

III Marine Expeditionary Force Contractor Maintenance Support

1.0 General

1.1. Introduction and Background

The III Marine Expeditionary Force (MEF) located on Camp Courtney, building 4225, Okinawa, Japan requires maintenance support for a wide-array of tactical vehicles to support Major Subordinate Commands (MSC) across

Okinawa.

1.2. Scope of Work and Objective

The Contractor shall provide field level maintenance and repair services of Marine Corps tactical ground Motor

Transport Vehicle assigned to III MEF in accordance with the technical manuals (TMs) provided by the manufacturer. Field maintenance involves those actions taken to maintain or restore equipment to an operational condition. Maintenance tasks are grouped into two types, preventive and corrective. Preventive Maintenance

Checks and Services (PMCS) is performed by equipment operator(s) and maintenance personnel; it includes servicing, adjustment, and tuning for the purpose of maintaining equipment in an operational condition. PMCS is condition based, typically based on time intervals (weeks, months, hours, etc.), and shall be accomplished through systematic inspection, detection, and correction of failures as set forth in applicable equipment technical publications. Corrective Maintenance (CM) consists of all maintenance actions performed, as a result of an equipment failure, to restore equipment to an operational condition. The CM process commences when equipment is reported as requiring CM. It terminates when equipment is either restored to an operational condition or determined not reparable through disposition instructions. CM will be performed per the procedures established in appropriate equipment technical publications. Deviations from these procedures must be minimized and consistent with the effective performance of the specific maintenance action. Appendix A provides a list of Marine Corps tactical ground Motor Transport vehicles covered by this requirement. Although not all-inclusive, Appendix B, provides historical data on the type of repairs performed on the equipment outlined in Appendix A.

1.2.1. Contractor’s technicians shall possess 4-6 years of automotive experience in the repair, rebuild, maintenance, and operation of automotive and diesel equipment. Technicians shall be able to complete repairs in accordance with the manufacturer standards or other appropriate standards that are deemed universally and commercially acceptable.

All Contractor provided personnel must be able to read, write, and speak English. If English is not the first language for some contractor provided personnel, the contractor will ensure those personnel are at a minimum proficient at a

Language Proficiency Level (LPL) 2 per the following acceptable language proficiency standards:

LPL TOEIC ALCPT

TOEFL

CASEC EIKEN

PBT CBT iBT

4 (Exceptional) 860-990 NA 600- 250- 100- NA 1st

3 (Fluent) 730-859 90-100 550-599 210-249 80-99 870- Pre 1st

2 (Average) 550-729 75-89 460-549 140-209 50-79 560-869 2nd

1 (Elementary) 400-549 65-74 430-459 120-139 40-49 475-559 Pre 2nd

Pre-1 (Minimal) 350-399 40-64 NA NA NA NA 3rd

Note 1: Contractor does not have to provide proof of proficiency for their personnel, but is responsible for ensuring compliance with proficiency requirement. All TMs and maintenance management forms are in English and lack of proficiency will likely have a negative impact on contractor performance.

Note 2: Testing acronyms are defined below (shown as they appear from left to right on the chart):

TOEIC: Test of English for International Communication

ALCPT: American Language Course Placement Test

TOEFL: Test of English as a Foreign Language

PBT: Paper Based Test

CBT: Computer Based Test iBT: Internet Based Test

CASEC: Computerized Assessment System for English Communication

EIKEN: Jitsuyo Eigo Gino Kentei

1.3. Period of Performance

The period of performance (POP) of this contract is one base year plus two option years beginning in fiscal year

2020. Tentative dates are listed below:

Base Year: 10 September 2020 – 9 September 2021

Option Year 1: 10 September 2021 – 9 September 2022

Option Year 2: 10 September 2022 – 9 September 2023

1.3.1. Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order

11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.3.2. Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of

Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military

Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

2.0 Place of Performance

Federal Holiday Occurrence

New Year’s Day 1 January*

Martin Luther King Jr.’s Birthday 3rd Monday of January

President’s Day 3rd Monday of February

Memorial Day last Monday of May

Independence Day 4 July*

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November

Christmas Day 25 December*

This requirement is for the Contractor to send maintainers to unit maintenance bays to conduct maintenance actions, not for the vehicles to be delivered to a Contractor location. Contractor Maintenance Support shall be provided throughout Okinawa, but in two general areas, and shall be described as the Northern Site and Southern Site. The

Northern Site refers equipment operated by 3d Marine Division and maintenance bays located within: Camp

Courtney, Camp Hansen, and Camp Schwab. The Southern Site refers to equipment operated by 3d Marine

Logistics Group and maintenance bays located within: Camp Foster and Camp Kinser. The Government will provide a full list of specific building numbers of the maintenance bays at each of the bases where performance will be required to the Contractor at the time of award. The Government will provide the contractor with a secure storage at each camp to store their equipment and tools.

3.0 Technical Requirements (Description of Work / Tasks)

3.1 Maintenance Support

Contractor shall plan, coordinate, and execute field level maintenance in support of the III MEF assets listed in

Appendix A. The contractor will ensure all maintenance personnel are equipped with General Mechanics Tool Kits

(GMTKs) which contain, at a minimum, the tools meeting form, fit, and function of those listed in Appendix C.

Any tool required that is not part of the standard GMTK will be available to the contractor as set forth in paragraph

6 of this PWS. The contractor shall ensure all mechanics have a “Shop Use Only” license for non-tactical/tactical

Government-owned equipment in order to move equipment around in the conduct of maintenance activities and to perform road tests (see paragraph 3.4 for more information). The Government expects that both the Northern and the Southern Sites and their associated assigned camps will each require equal amounts of maintenance work, approximately 2000 hours of labor, per month. The contractor is responsible for overseeing and managing all associated workloads (4000 hours of labor total per month). Note: Estimates are based on a 40 hour work week.

The Government maintains the ability to identify maintenance priorities and if required, with advance notice to the contractor, identify the need to increase the maintenance requirements at one location while decreasing the requirement at the other to ensure there is a ‘zero-sum gain.’ The contractor shall provide a flexible workforce capable of supporting surge maintenance requirements at a specific camp within 48 hours of receiving the request from the Contracting Officer Representative (COR). The contractor will be responsible for providing the necessary transportation, tools, and personnel to and from the surge location. If required, all maintenance can be performed at one location to surge maintenance capability for a short timeframe not to exceed (30) days.

3.1.1 Preventive Maintenance. The contractor will be assigned PMCS on Marine Corps tactical ground Motor

Transport Vehicles listed in Appendix A. PMCS will be performed in accordance with PMCS procedures outlined in the equipment’s associated TMs.

Contractor will be expected to conduct 200 PMCS actions on equipment per month. This consists of 100

PMCS at the Northern Site and 100 PMCS at the Southern Site per month.

A PMCS repair is defined as every task associated with a PMCS service request necessary for the completion of the PMCS action as defined within that vehicles technical manual.

o PMCS includes those directed by the TMs to be conducted, weekly, monthly, semi-annually, annually, and based on intervals such as hours, miles, etc.

The Government will provide the Contractor the month’s PM workload a week before the beginning of each month. This information will be provided by the COR/Assistant COR (ACOR).

3.1.2 Corrective Maintenance. The contractor will perform field level corrective maintenance on tactical ground

Motor Transport Vehicles listed in Appendix A. Corrective Maintenance (CM) will be performed in accordance with the procedures outlined in the equipment’s associated TMs.

Contractor will be expected to conduct no less than 40 CM repair tasks per month, depending upon the government’s ability to source repair parts. This consists of 20 CM in support of the Northern Site and 20

CM in support of the Southern Site per month.

A corrective maintenance (CM) repair is defined as every task associated with a service request which is necessary to achieve the final end state of that vehicle no longer being in a degraded or deadline status.

These tasks will include additional repairs discovered during Quality Control final inspections.

o CM actions include, but are not limited to, inspection, identification of discrepancies (fault isolation), parts installation/replacement, inspection of parts prior to installation, replacement of major assemblies/modular components that can be readily removed/installed and do not require critical adjustment.

The Government will provide the Contractor the CM workload a week in advance. This information will be provided by the COR/ACOR.

3.1.3 Overflow Maintenance. The government reserves the right to request additional PMCS and CM repairs beyond the total amount stated for the period of performance. The request for overflow maintenance will not exceed

20% of the total PMCS or CM actions stated for a period of performance. This will be coordinated in advance and only approved by the Contracting Officer. These charges will be executed against overflow maintenance CLINs

(X003 and X004. X= contract year).

3.1.4 Quality Control. Final inspection and acceptance of all work will be performed at the place of performance.

Transfers of equipment will be performed between the contractor and the owning unit and vice versa.

The contractor will perform a road test after each PMCS or CM service is completed to test the overall operation of the equipment, ensure there are no other issues, and to check the effectiveness and completeness of repairs. If secondary issues are identified during the road test or operational checks, the Contractor will provide the Government representative an explanation of any further repairs required upon returning the equipment to the Government.

The contractor will establish a quality control plan to ensure all equipment, once returned to an operational status, is inspected prior to releasing it back to the Government to ensure the maintenance conducted is defect free.

o Defects: Contractor shall correct defects identified during the final inspection at no additional cost to the Government. The contractor will be given adequate time to correct discrepancies in accordance with the prescribed recommended work order maintenance times provided in the technical manual.

3.2 Maintenance Management. The Government will be responsible for ordering all maintenance parts and entering all maintenance related information into the system of record. The contractor will support those functions by conducting the following:

Identify repair/replacement parts requirements to the Government representative using a Parts Requirement

Form for the Government to procure.

o Format and list of authorized/responsible Government representatives will be provided to the

Contractor upon award.

o Contractor maintenance personnel will submit a Parts Requirement Form to the Government upon completing troubleshooting and having identified parts required to conduct necessary maintenance actions.

Track maintenance actions per serialized item on an Equipment Work Log to enable the Government to enter information into the Marine Corps maintenance system of record.

o Format will be provided by the Government after award.

o Contractor maintenance personnel will provide a completed Equipment Work Log to the

Government after the vehicle passes final inspection.

3.3 Maintenance Reporting. The contractor will be required to discuss vehicle maintenance with the Assistant

Contracting Officer’s Representative (ACOR) on a weekly basis to provide status updates, anticipated completion time, and any other updates within scope of the contract. Monthly Completed Work report will be submitted monthly to the COR. Formats will be provided upon award. Specific dates and times will be established at time of award.

Weekly Status Report. At a minimum, the weekly status report will consist of the following: List of completed PMCS and CM tasks and equipment in a Work In Progress (WIP) status. Each item will be identified by TAMCN, Serial Number, and owning unit. Report will also include labor hours per vehicle, total labor hours, WIP labor hours, and identify any stoppage/delays preventing the contractor from meeting deliverables.

Monthly Status Report. At a minimum, the monthly status report will consist of the same information as the Weekly Status Report, but for the month and will also include the number and detailed description of equipment maintenance actions which the government rejected based on the government’s quality control inspection and a count of how many vehicles the contractor restored to an operational status.

3.4 Fully Operations Capable. Since this is a new requirement, the Government understands the Contractor will not be fully operations capable immediately upon contract award for the base year. The Government believes that

60 days is sufficient for the Contractor to be fully operations capable.

60 days provides sufficient time for the Contractor to have mechanics obtain “Shop Use Only” licenses.

The government will provide the points of contact for the Northern and Southern Sites licensing offices at the time of award. “Shop Use Only” licensing takes approximately 3-4 days and consists of the following requirements:

o NAVMC 10964 (Application for Government Operator Permit) o OF-345 (Physical Fitness Inquiry for Motor Vehicle Operators) o Complete the vehicle characteristic training, vehicle inspection test, skills test.

o Air brake endorsement (as required).

If the vendor is able to conduct some maintenance actions during this period, they can invoice for completed actions in accordance with paragraph 7.16 of this PWS.

4.0 Delivery or Deliverables

The acceptance of deliverables and satisfactory work performance required herein must be based on the timeliness, accuracy and standards as specified in the Performance Requirements Summary (PRS), paragraph 7.18. The Contractor reserves the right to prioritize work based on the Contracting Officer’s Representative (COR) recommendation. In addition, the COR can provide guidance and coordinate changes in delivery dates (with approval by the Contracting

Officer). The COR will review the Contractor deliverables in accordance with all specifications stated in this PWS.

Only the Contracting Officer or authorized representative has the authority to inspect, accept or reject deliverables.

4.1. Deliverables

Number Title Applicable PWS Paragraphs

1 Maintenance 3.1

Maintenance Management

Forms 3.2

3 Weekly Status Report 3.3

Monthly Completed Work

Report 3.3

5 Safety Compliance 7.9

5.0 Applicable Documents / Governing References. In addition, requirements of regulations and policies applicable to this contract by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this PWS, as listed below, including any amendments or subsequent issuance.

Reference Location

Marine Corps Order 4790.2C www.marines.mil

Technical Manuals Electronic technical manuals will be made available to contractor maintenance personnel, in English, in support of this contract.

6.0 Government Furnished Facilities, Equipment, Services and/or Information. Government property identified herein, or by attachment, is subject to the requirements of FAR part 45 and DFARS 245, pursuant to the enumerated property clauses incorporated in this contract.

The Government will provide the contractor appropriate workspace to conduct inspections and repairs. This will primarily be indoor maintenance bays, but can also include outdoor storage lots or canopies as required. The

Government will coordinate for initial base access for all members of the maintenance team and guide them to the worksite.

The Government will order, pay for, and provide all necessary repair/replacement parts and petroleum, oil, and lubricants. The Government will be responsible for entering all maintenance related information into the system of record. Contractor shall conduct repairs only with parts provided by the Government. Repair/replacement parts will be Government Furnished Property (GFP) provided to the contractor during the performance of this contract. Any defective repair/replacement parts will be returned to the Government representative. The responsibility to dispose of government property will solely be conducted by the government.

The government will provide the contractor with the latest Technical Manuals, in English, at each work location in electronic format via an Electronic Maintenance Support System (EMSS). Additionally, since the contractor is only required to equip their mechanics with GMTKs, the government will ensure any tools not carried in the standard issue GMTK are available to the contractor should they be required to complete maintenance actions assigned.

EMSSs and, if needed, tools will be issued to the contractor from the supported unit’s tool room.

In accordance with FAR 52.245-1, the contractor will be held financially responsible for any damages caused to any government equipment or facilities if they were found to be negligent as determined by the COR/regional contracting office.

7.0 Special Instructions and Administrative Information

7.1. Non-Personal Services. This is a non-personal services, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

7.2. Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

7.2.1. Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

7.2.2. Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

7.2.3. Meetings, Conferences and Events. Contractor personnel are required to identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

7.2.4. Correspondence. Contractor personnel are required to identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

7.2.5. Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

7.3. Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of

DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204

(Designated Third Country Nationals), which can be made available upon request.

7.4. Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint

Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption

Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese

Tax Office.

7.5. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no

Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

7.6. Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS

237.76) who would be required during crisis or emergency operations.

7.7. Working Hours. Normal operating hours will be from 0730 to-1630. If the contractor requires access to the work site outside these hours, they may provide a request in writing with the requested hours and applicable time period.

7.8. Security: The Contractor shall coordinate and ensure the provision of security badges required to allow

Contractor personnel access to designated workspaces; the Contractor shall comply with all applicable security requirements, abide by direction given by Military Police or other security personnel, and adhere to installation traffic laws.

7.9. Hazardous Materials and Safety. The Contractor shall comply with all safety regulatory guidance including those as detailed in appropriate Occupational Safety and Health Administration (OSHA) and Environmental

Protection Agency (EPA) instructions; the contractor shall be responsible for the safety and accountability of all its employees; the contractor shall provide personnel protective equipment (PPE) for team members. Team members shall report for duty with all Personal protective equipment common to the specialty of work they are expected to perform such as but not limited to; safety glasses (both prescription and non-prescription), Safety Shoes, Face shields (welding), Face shields (protective), and foul weather gear. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration

(OSHA)) and DOD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP).

Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

7.9.1 Contractor will report all safety related incidents to shop supervisor within an hour of occurrence.

7.10. Installation Access and Personnel Credentialing

7.10.1. Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

7.10.1.1. Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the Provost Marshal via the Joint Services Vehicle Registration Office (JSVRO) at Bldg. 5638, Marine Corps Base, Camp Butler.

Information may be obtained at JSVRO website at: https://www.mcbbutler.marines.mil/Base-Information/Vehicle-

Registration/, or by calling +81-(0)98-970-7481.

7.10.1.2. Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their http://www.osha.gov/dcsp/vpp/index.html https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/ https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/ employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

7.10.1.3. Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents)

Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

7.10.1.4. Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

7.10.1.5. Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

7.10.2. Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and

POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the

Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

7.10.2.1. Common Access Cards (CAC). Provided the clause 52.204-9 is incorporated, personnel performing on this contract/order may require a CAC. Pursuant to FAR 52.204-9, the CAC is DOD’s Personal Identity

Verification (PIV) system; DOD procedures for CAC issuance are applicable and incorporated herein, as governed by DODI/M series 1000.13, DODI 5200.46, and other regulations. All personnel to be issued CAC must meet eligibility and suitability criteria as specified in the references; accordingly, the vetting procedures and required personnel actions may often begin well before the contract/order POP. The contractor and its employees and/or subcontractors are responsible for ensuring timely action and suitability to obtain CACs, and any resultant access issues from non-compliance shall not constitute excusable delay.

7.10.2.2. Base Passes and/or Defense Biometrics Identification System (DBIDS) cards. Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps Installations

Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the

Contracting Officer in an access request letter.

7.10.2.3. Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer.

The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

7.10.2.4. Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

7.11. Privacy Act. Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order. The regulation may subject the contractor and/or contractor's personnel to criminal liability under

Title 18, Section 793 and 7908 of the United States Code.

7.12. Classified information. Any classified work products shall be handled in accordance with DoD Instruction

5220.22-M. The contractor’s procedures for protecting against unauthorized disclosure of information will not require DoD employees or members of the Armed Forces to relinquish control of their work product, whether classified or not, to the contractor. The contractor may also have access to, and be required to safeguard, For Official

Use Only (FOUO), sensitive, confidential, and/or classified information and material.

7.13. Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost or misplaced, and are not used by unauthorized persons. The Contractor shall report lost keys to the COR. The Contractor shall not duplicate any keys. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. In the event keys are lost or unauthorized duplication occurs through the fault of a Contractor employee, The Government may, at its option, require the Contractor to replace keys, reimburse the government for replacement of locks, or re-key as a result of Contractor losing keys. In the event a master key is lost or duplicated, the Contractor shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment.

7.14. Travel. There are no reimbursable travel expenses as part of this contract.

7.15. Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract, the contactor is reminded that the government may conduct Quality Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

7.16. Invoicing. The contractor is authorized to invoice for work performed in increments of 30 days or more. The only exception will be for the final invoice for a period of performance which can be for an increment of less than

30 days.

7.17. Agency Reporting Requirements. NMCARS 5237.102-90 ENTERPRISE-WIDE CONTRACTOR

MANPOWER REPORTING APPLICATION (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United States Marine Corps via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission

(D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

7.18. Performance Requirements Summary

Task Performance

Objective

PWS

Ref

Performance

Standard

AQL

Surveillance

Method Incentive

Preventive

Maintenance

(PM)

The Contractor will perform scheduled

PMCSs in strict compliance with the appropriate technical manuals.

3.1

Contractor shall perform PMCSs within 5 working days of scheduled date.

95% of all

PMCSs are performed within 5 working days of the scheduled date.

100%

Inspection

CPARS

Report

(Positive or

Negative)

Exercise of

Options

Corrective

(CM)

The Contractor will perform all scheduled CMs in strict compliance with the appropriate technical manuals.

3.1

Contractor shall perform CM within 10 working days of scheduled date

95% of all

CMs are performed within 10 working days of the scheduled date.

100%

Inspection

CPARS

Report

Option s

Maintenance

Managemen t

The Contractor shall submit maintenance forms in a timely manner.

3.2

Contractor shall provide the

Government with maintenance management forms per conditions in

PWS

When PWS conditions are met, forms are submitted to government representativ e with 90% accuracy.

100%

Inspection

CPARS

Report

Reporting

The Contractor shall report maintenance actions

3.3

The Contractor shall provide the

Government

Monthly and

Weekly maintenance reports

Reports are accurate and submitted on time 90% of the time.

100%

Inspection

CPARS

Report

Safety

Compliance

Contractor personnel will ensure compliance with safety requirements in the performance of contract related activities

7.9

Contractor will notify government representative within one hour of any safety mishap

100% compliance with safety requirement

s. Safety mishaps reported within one hour 95% of the time.

100%

Inspection

CPARS

Report

8.0 Acronym Key

ACOR Assistant Contracting Officer's Representative

ALCPT American Language Course Placement Test

CAC Common Access Cards

CASEC Computerized Assessment System for English Communication

CBT Computer Based Test

CM Corrective Maintenance

COR Contracting Officer’s Representative

CPARS Contractor Performance Assessment Reporting System

DBIDS Defense Biometrics Identification System

DFAR Defense Federal Acquisition Regulation

DOD Department of Defense

DTCN Designated Third Country Nationals

EIKEN Jitsuyo Eigo Gino Kentei

EMSS Electronic Maintenance Support System

EPA Environmental Protection Agency

ESOH Environmental, Safety, and Occupational Health

FAR Federal Acquisition Regulation

FOUO For Official Use Only

GFP Government Furnished Property iBT Internet Based Test

JCI Japanese Compulsory Insurance

JSVRO Joint Services Vehicle Registration Office

LPL Language Proficiency Level

MCBJ Marine Corps Bases Japan

MEF Marine Expeditionary Force

MSC Major Subordinate Command

OSHA Occupational Safety and Health Administration

PBT Paper Based Test

PMCS Preventive Maintenance Checks and Services

POP Period of Performance

PWS Performance Work Statement

SOFA Status of Forces Agreement

TAMCN Table of Authorized Material Control Number

TM Technical Manual

TOEFL Test of English as a Foreign Language

TOEIC Test of English for International Communication

USFJ United States Forces Japan

VPP Voluntary Protection Programs

End Performance Work Statement

(End of Summary of Changes)