M6740017Q0012-002.pdf

M6740017Q0012

M2023717SU00222

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is as follow s:

1) Incorporate "STATUS OF FORCES AGREEMENT" and FAR 52.232-18 -- Availability of Funds (APR 1984),

2) Change the description of CLIN 0001 (Period of Performance),

3) Incorporate the revised Statement of Work (SOW) (The changes are specif ied in Color: Red),

4) Add "A load study" in para. (b)(2)(d) under 52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015),

5) Incorporate "Q&A" to provide Site Visit Q&A and the information in reply to inquiries (Questions # 2 ~ 26), and

6) Incorporate "ATTACHMENT IV."

All other terms and conditions remain unchanged.

POC: Mayumi Nakai Ph: +011-81-98-970-8145 (from U.S.) / 098-970-8145 (w ithin Japan) / DSN: 645-8145 Email:

mayumi.nakai.ja@usmc.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Aug-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M6740017Q0012

X 9B. DATED (SEE ITEM 11)

02-Aug-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Aug-2017

CODE

MARINE CORPS REGIONAL CONTRACTING OFFICE

MARINE CORPS BASE

CAMP S.D. BUTLER

PSC 557 BOX 2000

FPO AP CA 96379-2000

M67400 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

ATTACHMENT IV

ATTACHMENT IV (1):

ATTACHMENT IV (2):

ATTACHMENT IV (3):

ATTACHMENT IV (4):

ATTACHMENT IV (5):

REQUIRED ITEM SPECIFICATIONS

Solicitation # M6740017Q0012 (Uninterruptible Power Supply Battery)

Characteristics Government’s Required Specifications Offered Items Specifications

Utilize catalyst caps

Configurations Must be able to utilize centralized buss bar

Must be configured in 3 strings

Features and

Benefits

Transparent flame retardant module cover

(Polypropylene)

Recombination efficiency greater than 99%

Have deep discharge recovery

Accept high rate charge

Meet Uniform Building Codes (UBC) Seismic

Zone IV requirements

Have simple cell replacement capability

Terminals Must have solid copper core

Life Twenty (20) years

Configuration Must provide 750 Amps for 8 hours

Q&A

SITE VISIT Q&A

Question Can the Government provide a single line power diagram?

Answer See Attached for most accurate line diagram (ATTACHMENT IV (4)). All information on the diagram must be confirmed.

Question Does the Contractor need to replace the UPS cable or can it be re-used?

Answer Yes, the Contractor can re-use current cabling as long as it is fully functional.

Question Can the Contractor use the door leading out of the side of Room # 122?

Answer Yes.

Question When the Contractor changes out the batteries, can they shut off the power?

Answer

No, the Government would like them to perform a phased replacement removing 1 string at a time if possible. It will also be done outside of peak hours. See section 3.3 of the Statement of

Work (SOW).

Question Does the Government have a list of approved batteries for procurement?

Answer No, but “Salient Characteristics” of UPS Battery was added in amended Solicitation.

Question Does the Government have Specification sheets for the batteries the Government prefer?

Answer Please see ATTACHMENT IV (5).

Question Can the Government confirm 750 Amps is the requirement?

Answer 750 Amps for 8 hours is the requirement, and 10% growth is acceptable. Requesting a load study be included in the vendor proposal to confirm.

Question How will batteries be disposed?

Answer

The Government Representative (Gov’t Rep) will coordinate with environmental and base recycling to remove the batteries, anything they do not take will be the Contractor’s responsibility. This is addressed in the SOW Paragraph 3.6 section 4).

QUESTIONS AND GOV’T ANSWERS

No. Page Section Paragraph Questions

N/A N/A N/A We would like to do the site survey on August 8th or 9th. Could you schedule the site visit on that day?

Gov’t Answer Please refer amendment 0001 for the site survey schedule.

How does telephone wiring shown on page 50 of the RFQ relate to the scope of this project?

Gov’t Answer

The telephone wiring shown on p. 50 represents an accurate description of BL. 481. The batteries are in room 122 and they power equipment that is located in room 120.

N/A N/A N/A What room are the batteries being replaced located in?

Gov’t Answer Room 122.

N/A N/A N/A Can you please provide photographs of the existing installation?

Gov’t Answer Please see ATTACHMENT IV (1 and 2).

N/A N/A N/A

Can you please provide electrical diagrams of the existing battery installation?

Gov’t Answer Please see ATTACHMENT IV (4).

N/A N/A N/A

Can you please provide a floor plan showing the existing batteries location, routing of cables to battery power circuit protection device, location of other equipment in the room and proposed location of new batteries?

Gov’t Answer Please see ATTACHMENT IV (1 and 2).

N/A N/A N/A

Is there sufficient space available to install the new batteries while the existing batteries remain in service or is it possible to change out one string at a time?

Gov’t Answer

There is an insufficient amount of space available to install new batteries while the existing remain. However, it may be possible to change out one string at a time.

N/A N/A N/A

Please clarify if you have one string of 100A93 which has 3 jars per cell and for ONE 48vdc string has 24 cells but 72 jars, or if you have three strings of 100A92 which contains 72 cells and 216 jars.

Gov’t Answer

The Government has three (3) sets of 100A93, 48vdc strings that have 24 cells, but 72 jars. Two (2) are in the same unit, while another is separate.

9 N/A N/A N/A Is the AF aware of further expansion of the DC plant? What growth factor would the AF desire?

Gov’t Answer The Government was not aware of further expansion of the DC plant but may benefit from 10% growth.

N/A N/A N/A

Drawing provided did not show batteries or other equipment to indicate space available to install battery strings. Can AF please provide further detail of equipment and floor layout to include existing battery stacks? Photos would also be helpful.

Gov’t Answer Please see ATTACHMENT IV (1 and 2).

N/A N/A N/A

The solicitation does not include load testing. Does the AF desire to have a commissioning load test?

Gov’t Answer Yes, the Government would desire load testing.

N/A N/A N/A

The solicitation does not include details regarding existing disconnects, are there disconnects installed on the existing battery strings? Are there Emergency Power Off [EPO] switches?

Gov’t Answer The Government currently does not have EPO switches, but rather an emergency power off cable. Please see ATTACHMENT IV (3).

N/A N/A N/A

DC Plant’s often have temperature cables attached to the batteries to improve charging characteristics and battery life expectancy.

Does the existing plant have these? Can AF provide model and spec numbers of DC Plant equipment to ensure new temperature cables can be added?

Gov’t Answer The Government currently does not have temperature cables attached to the batteries. We have three sets of 100A93.

45 1.0 and 2.0

Nothing is stated in this SOW regarding the disposal of existing battery. Is it contractor responsibility to disposal of existing battery?

Gov’t Answer

The Contractor shall not dispose of the batteries. It is the

Government responsibility for disposal of batteries through the base recycling center. Please refer Amendment 0002.

1 SF1449 Block 8

What is the correct due date and time?

It is stated Aug 28, 2017 09:00 pm Eastern on FBO. On the other hand, it is stated Aug 29, 2017 10:00 am on Amendment 0001.

Gov’t Answer

Please refer Amendment 0001. “Required Response Date” on

Solicitation was corrected from 28 August 2017 10:00AM to 29

August 2017 10:00AM (JST) to match the “Response Date” on

FBO.

3 SF1449 3

It is stated that replacement and training shall be completed within

180 days after award. Is there any possibility to extend the completion day?

Gov’t Answer

Period of Performance (POP) was revised from a hundred and eighty (180) to two hundred and forty (240) calendar days. Please refer Amendment 0002.

Section (b)

Submission of quotes

Paragraph (4)

This potential bidder is a U.S. Contractor who performs work for the U.S. Government in Japan under Article XIV of the Status of

Forces Agreement. As such, we do not have licenses to do business in Japan. Except for this paragraph, in all other respects this appears to be a solicitation for work subject to Article XIV.

Will you please confirm if our understanding is correct?

Gov’t Answer

Licenses/Certifications submission does not apply to the potential bidder eligible for the Status of Forces Agreement (SOFA). Please refer the amendment 0002 (under “STATUS OF FORCES

AGREEMENT”).

Statement of

Work Paragraph 3.0

Paragraph 3.0 states that the existing plant includes three (3) strings of GNB 100A93 batteries. Since GNB carries 100A93 and 100G93, both of which have similar specifications, can the Government please verify part number?

Gov’t Answer The Government has verified the part number as 100A93.

Statement of

Work

Paragraph 1.0, 2.0, 3.0

Paragraphs 1.0, 2.0 and 3.0 require provisioning for eight (8) hours of battery backup to support the current load of 750 Amps. Section

1.0 also mentions the current battery sizing being insufficient due to having added equipment. Section 3.0 states the existing plant includes three (3) strings of GNB 100A93 batteries, each of which is rated for 4,500 AH and will support 561 Amps for 8 hours, which also calculates to three strings being able to support a total of

1,683 Amps for 8 hours, or two strings able to support a total of

1,122 if the third is taken out of service for maintenance. Can the

Government provide any additional details as to their determination of the current battery sizing being insufficient? This will support the contractor’s ability to provide the best solution to meet the site’s requirements.

Gov’t Answer

The Government was not aware of further expansion of the DC plant but may benefit from 10% growth. The Government is not experiencing any deficiencies.

Statement of

Work

Paragraph 1.0, 2.0, 3.0

Paragraphs 1.0, 2.0 and 3.0 require provisioning for eight (8) hours of battery backup to support the current load of 750 Amps. Is the

Government also able to provide total capacity of the existing rectifier system?

Gov’t Answer Not at this time.

Statement of

Work Paragraph 1.0

Paragraph 1.0 states the requirement to replace batteries with new catalyst caps. Can the Government also provide details on the other

GFE battery system accessories and supporting infrastructure that can be reused as part of the solution? For example, existing eye wash station, existing spill containment, existing keyed disconnects, existing temperature sensing, etc.?

Gov’t Answer The Government currently has a thermometer and eye wash station.

Statement of

Work Paragraph 3.6

Paragraph 3.6 discusses cleanup and disposal, but does not provide guidance or direction specific to the final disposition of removed batteries. Can the Government please provide details in reference to the contractor’s responsibility in disposal of the replaced/removed batteries?

Gov’t Answer The Base Recycling Center will dispose of our removed batteries.

This is Government responsibility. Please refer Amendment 0002.

Statement of

Work Paragraph 1.0

Can the Government provide details on the following existing battery cabling?

1) Cable size and quantity of cables per polarity from rectifier plant (bus bar) to battery

2) Cable size and quantity of cables per polarity between the three battery strings

3) Ground cable size from the battery plant the telecommunications main grounding bar (MGB)

Gov’t Answer

1) Two (2) pairs of 750 KCMIL cables

2) Three (3) Sets of three (3) cables, 500 KCMIL

3) Six (6) gauge ground wire ran from each string to MGB

Statement of

Work Paragraph 1.0

Can the Government provide details on the other GFE battery system accessories and supporting infrastructure that can be reused as part of the solution? Are each of the existing three strings equipped with a disconnect? If installed, what is the amperage capacity of each battery disconnect?

Gov’t Answer

1. This information will need to be collected after award when the contractor conducts their detailed survey to create their

IDP.

2. No disconnects on existing strings. Cables may be reutilized if they meet the capacity requirements of provided solution and are of sufficient length.

Statement of

Work Paragraph 1.0

For any items the Government identifies is not currently installed, for example: if there are no existing disconnects, keyed external power off (EPO) switches, temperature sensing, etc., will the

Government update the SOW to include a list of items that are currently installed, as well as if the Government will require the contractor to install any items that are not currently installed?

Gov’t Answer

No EPO or disconnects currently installed on current battery system. EPO is not required but disconnects are. Typically, this is a circuit breaker installed on the battery bank on the -48 vdc connection.

Statement of

Work Paragraph 1.0

Is the Government able to provide a current floor plan view of the current battery installation?

Gov’t Answer Photos provided in response to question #10 offer the best floor plan the Government has.

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting

Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

STATUS OF FORCES AGREEMENT

The Contractor shall be responsible for ensuring personnel performing under this contract obtain the necessary exit/entry visa permits to perform work in the Country of Japan. Upon request, the Contractor shall provide proof of status by presenting visa documents.

Contractor Personnel who are U.S. citizens may apply for Status of Forces Agreement (SOFA) status as necessary for the execution of this contract. The determination of SOFA Status is processed by the Office of the Staff Judge

Advocate, Marine Corps Base, Camp Smedley D. Butler to COMUSJAPAN. The Contractor shall be responsible for submitting necessary paperwork to the Office of the Staff Judge Advocate for determination of designation of

SOFA status.

Contractor employees will be subject to all U.S. Forces regulations and directives pertaining to civilian component personnel within the country. Privileges are further limited to the following:

Entry into and exit from Japan as "exempt personnel."

Exemption from certain taxes, customs restrictions and immigration regulations.

Government furnished SOFA-status ID pass/badge and car pass for the incumbent.

Purchasing privileges that authorize purchases at the Defense Commissary Agency (DECA) facilities

Use of Army and Air Force Exchange Service (AAFES) facilities and concessions. This includes purchase of petroleum and oil products.

Use of Morale, Welfare Recreational facilities. This includes "Officer's Open Mess" (club) membership, MCB Butler, as determined by each respective club, including access to all recreational activities (gyms, golf course, pools, etc.).

Military Postal Service support on a space available basis.

Use of Military Banking Facilities.

Contractor use of Government vehicles from a scheduled pool of vehicles, for official use during working hours, limited to meeting the requirements of use and the availability of vehicles. The contractor is responsible for providing transportation to and from work.

Contractor ability to obtain a privately owned vehicle (POV) operator's license, termed “SOFA license” and registration of a POV.

Routine medical and dental care to be provided on a reimbursable basis. Additionally, employees other than U.S. citizens are entitled to emergency medical treatment at medical facilities for injuries incurred while performing their duties under contract.

Utilization of casualty assistance (mortuary services) on a reimbursable basis.

DODEA Elementary and Secondary Education Facilities on a space available, tuition-reimbursable basis.

A breech of regulations and directives outlined in paragraph 4.5.5.2 and/or withdrawal of any or all of these privileges by the

Office of the Staff Judge Advocate for reasons cited, will not affect nor constitute grounds for delay in or nonperformance of any portion of any contract, nor will such action form the basis for any claim against the U.S. Government, based upon the contract or any portion thereof.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

The Contractor shall provide solution to replace current battery configuration.The Contractor shall provide installation and training in accordance with Statement of Work (SOW). Replacement and training shall be completed within a hundred and eighty (180) days after award. All personnel identified to support this requirement must be certified on the systems being installed. Job to include all manpower, tools, transportation, meals, lodging and labor and /or travel related expenses. Any other costs associated with the installation shall be the responsibility of the Contractor. All fees associated with shipping door-to-door shall be included in the cost of the item.

To:

The Contractor shall provide solution to replace current battery configuration. The Contractor shall provide installation and training in accordance with Statement of Work (SOW). Replacement and training shall be completed within two hundred and forty (240) days after award. All personnel identified to support this requirement must be certified on the systems being installed. Job to include all manpower, tools, transportation, meals, lodging and labor and /or travel related expenses. Any other costs associated with the installation shall be the responsibility of the Contractor. All fees associated with shipping door-to-door shall be included in the cost of the item.

The following have been modified:

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR

CAMP FOSTER DCO BATTERY REPLACEMENT, BUILDING 481, OKINAWA, JAPAN

1.0 OBJECTIVE: The objective of this task is to replace existing batteries with new batteries utilizing catalyst caps in Building 481 on Camp Foster, Okinawa, Japan. New battery type must be sized to provide a minimum of eight (8) hours back up power under present load. The existing battery string was installed before additional hardware in support of the Army optical transport node, the Avaya Call Manager, and the Defense Information

Systems Agency (DISA) Wide Area Network Soft Switch; and is therefore insufficient. The Contractor shall provide and install new batteries to replace the existing batteries providing adequate backup power as specified to the Dial Central Office (DCO) voice switching equipment located on Camp Foster, Okinawa, Japan.

2.0 OVERVIEW: This is a turn-key installation. The Contractor shall design the backup solution and, furnish, install, and test (EFIT) batteries and hardware to Original Equipment Manufacturer (OEM), industry, and

United States Marine Corps (USMC) specifications; to provide eight (8) hours of backup power to the Camp

Foster DCO. The contractor shall make all necessary hardware and configuration modifications to the existing equipment and components to support the newly installed equipment. All work must conform to seismic zone-

4 regulations of Telcordia GR-1275 regulation (Central Office/Network Environment Equipment

Installation/Removal Generic Requirements) and include all necessary work required to connect to the existing infrastructure providing a fully functional solution.

3.0 INSTALLATION:

3.1 Camp Foster DCO site info:

a. Located in Building 481- The present batteries are 3 strings (72 cells) of 100A93 4500 Amp Hour Gould

National Batteries (GNB) batteries and present -48 Vdc load is 750 Amps.

b. The battery room is on the first floor and accessible via an external entrance.

3.2 A three string solution shall be proposed and adjoined by centralized buss bars to provide redundancy.

3.3 System shall be installed with little or no disruption to existing services. Any disruption of service must be coordinated with the Government Representatives. Cutover will be conducted during non-peak hours such as

Friday after normal duty hours or on a weekend. Government personnel will be on site at time of cutover.

3.4 Industry standard or OEM testing procedures will be approved by the Government Representative.

3.5 All personnel identified to support this requirement must be certified on the systems being installed. The

Contractor shall ensure personnel performing installation of the batteries are authorized or certified by the manufacturer of the new batteries without voiding the manufacturer warranty.

3.6 PROCEDURES FOR INSTALLATION SERVICES:

1) Pre-Installation Meeting: Contractor’s installation foreman shall be available in person for a pre-installation meeting no less than 48 hours prior to agreed projected installation date. During the meeting, the installation dates, schedule and process shall be discussed, rules of conduct on Base shall be reiterated, and the installation responsibility listed in this RFQ shall be reviewed.

2) Post Installation Inspection: At the end of installation, the On Site Foreman and the

Government shall conduct a joint inspection and confirm related appliances have been installed in accordance with this SOW and are fully functional. Discrepancies shall be corrected before the Government accepts the new equipment. The installation process is considered incomplete until a post installation inspection is completed by the

Government and found to be acceptable.

3) Physical Security: The Contractor shall ensure that all Government Property, including

Furnishings, is secured in the building areas and shall be protected from damage caused during handling to include but not limited to dirt, contaminants, damage caused by tears, rubbing and outside elements such as moisture and rain.

4) Clean Up: The Contractor shall properly dispose of batteries and other equipment removed from the site in accordance with applicable environmental regulations. All batteries and scrap metal shall be properly disposed of through the Camp Foster environmental and recycling center. Coordination shall be conducted through the

Government Representatives and all of the material shall be prepared and staged by the

Contractor for pick-up. Any material not accepted by the Camp Foster environmental and recycling center shall be properly disposed of by the Contractor.

5) Disposal of Packaging and Other Refuse: The Contractor must make prior arrangements with the Government before disposing any refuse aboard any Government base. Nothing may be placed in any government trash container unless that Contractor has received prior authorization from the Government.

6) Delays: Any delay to the schedule agreed upon at the Initial Coordination Meeting shall require agreement between the Contractor and the Government. The Contractor shall take every step to avoid delays. The Contractor shall notify the Government as soon as a delay to the schedule is anticipated. The Government will also notify the contractor as soon as a delay to the schedule is anticipated.

3.7 SPECIAL CONTRACT REQUIREMENTS:

1) Damage to Government Property and Facilities: In instances where Government

Property or Facilities have been damaged by the Contractor, a full report of the facts and extent of damages shall be submitted to the Property Control Officer or his/her duly authorized representative within 24 hours following the incident. The Property Control

Officer or his/her duly authorized representative shall forward the report to the

Contracting Officer within 24 hours of receipt. If the Contractor is found to be negligent, the Contractor shall be held responsible for all expenses related to reimburse the

Government for any damages that may occur.

4.0 TRAINING:

4.1 Training shall be provided by the Contractor. The Contractor shall ensure base personnel can demonstrate a clear knowledge of the new system configuration and operating capability prior to government acceptance. The

Contractor shall provide an overview of the new system to familiarize G-6’s technicians with required preventive maintenance procedures and any unique characteristics of the new batteries. The training can be completed on site at the time of installation and be conducted verbally.

5.0 GENERAL: The guidelines below apply to all work conducted on Camp Foster by the

Contractor.

a. The Contractor shall provide all required safety items such as signs, barricades, and temporary coverings for exposed raised flooring.

b. The Contractor shall comply with all MCB requirements for entering confined spaces and obtain approval for entry from MCB G-6 prior to performing surveys and/or starting installation.

c. The Contractor will be escorted in the DCO at all times while work is being performed.

d. All work areas, roads, sidewalks and grass affected by the Contractor’s installation shall be returned to their original condition by the Contractor.

5.1 TASK COMPLETION: The following documentation is required as deliverables before acceptance documentation is signed.

a. Two (2) hard copies and one (1) digital copy of manufacturer specifications for materials installed and comprehensive equipment listing with serial and model numbers.

b. Two (2) hard copies and one (1) digital copy of As-Built drawings.

c. Two (2) hard copies and one (1) digital copy of test results.

5.2 SCHEDULING: Once contract is awarded, the Contractor shall coordinate with the MCB

G6 Government Representative, a minimum of five (5) working days prior to the start, to begin work in the DCO.

5.3 GOVERNMENT FURNISHED PROPERTY: The Government will provide for the use of utility (i.e.

electricity) when needed to perform installation work. The Contractor shall conserve utility as practical. Lights shall be used only in areas where work is to be performed. The Contractor shall be authorized to recharge batteries for tools used in the performance of requirements. Use of the Government telephones is not authorized except for emergency call.

5.4 HOURS OF OPERATION: The Contractor shall commence set-up and installation during normal duty hours of 0730 - 1630, Monday through Friday. In cases where installation is needed outside normal working hours, coordination shall be made with the Government Representative.

Recognized Holidays: The Contractor is not required to provide services on the following Federal Holidays*:

New Year's Day **1 January

Martin Luther King's Birthday Third Monday in January

President's Day Third Monday in February

Memorial Day Last Monday in May

Independence Day **4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans' Day **11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day **25 December

Notes:

* In addition to these Federal Holidays, if the President of the United States issues an executive order closing the federal government that date shall be considered a recognized federal holiday. (ref: Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States.

**If a holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday.

5.5 TYPHOON READINESS: The Contractor shall depart military bases when Tropical Condition of Readiness

1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor shall depart military bases and monitor radio/television until it changes to TCCOR SW. When Tropical Cyclone Condition of Readiness “STORM WATCH” (TCCOR SW or TC-SW) is declared by Military Weather Station authorities, the contractor shall restart the service within 2 hours. In this case, services will begin the next normal workday at 7:30am.

5.6 SAFETY: The Contractor shall be responsible for ensuring the safety of their personnel along with any other personnel who should enter the worksite. Requirements for safety will be strictly adhered to as they pertain to

Contractor operations and as required by Industrial Safety and Health Law and Related Legislation of Japan

(ref: a)), and NAVMAC Directive 5100.8 - Marine Corps Occupational Safety and Health (OSH) Program

Manual (ref: b)).

Ref a): http://www.mhlw.go.jp/ (Home Page for “Ministry of Health, Labor and Welfare”)

Ref b): http://www.marines.mil/Portals/59/Publications/NAVMC%20DIR%205100.8.pdf

5.7 KEY PERSONNEL: There will always be a representative of the building present during the cleaning process to report any damages or problems that occur with the facilities.

5.8 VEHICLE INSTRUCTION: Each contractor vehicle shall have the name of the company neatly exhibited.

5.9 GOVERNMENT RESPONSIBILITY: It is the Government responsibility for disposal of existing batteries through the Base Recycling Center.

6.0 WARRANTY: The Contractor shall provide warranty repair for systems, workmanship and equipment provided or installed as described and in accordance with the basic contract PWS. Contractor support shall include all OEM software patches and vulnerability fix solutions as provided by the OEM that occur during the course of the warranty period at no additional cost to the government. The Contractor shall provide written procedures and required information for warranty services prior to cutover. This information shall include, but is not limited to, written confirmation of the warranty period and phone numbers and contact information/procedures for technical support, troubleshooting assistance, and replacement of faulty cards/equipment. Warranty period shall begin upon site acceptance.

7.0 PERIOD OF PERFORMANCE: The installation shall be completed within two hundred and forty (240) calendar days after receiving award.

8.0 DEFINITIONS:

8.1 CONTRACTING OFFICER (KO): U.S. Government official authorized to enter into, make changes to, or terminate contracts on behalf of the US Government. Contracting Officers are responsible for ensuring performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding interests of the United States in its contractual relationships.

8.2 GOVERNMENT REPRESENTATIVE (Gov’t Rep): Government liaison, which functions as the technical representative monitoring, delivery and performance of the contract. Gov’t rep is not authorized to enter into any agreements, obligate the government or direct any changes to the contract. Gov’t reps (alternative Gov’t reps) of this contract are also responsible for escorting the contractor to the installation site when needed and securing keys of the buildings during the periods of performance.

Publication/ MRC Description of Publication Date Ref

NAVMC DIRECTIVE 5100.8

Marine Corps Occupational Safety and Health (OSH) Program

Manual

15 May 2006 b)

PERFORMANCE REQUIREMENT SUMMARY (PRS)

Tasks

PWS

Reference Performance Standard

Acceptable Quality

Level (AQL)

Surveillance Method and Procedures

Replace existing batteries with new batteries with little or no disruption to existing services

3.0

Successful cutover to newly installed equipment with no loss of service.

Accuracy: 100%

Gov’t Rep conducts a

100% inspection. No service interruptions are experienced due to installation.

Schedule and Deliverables

5.1 and

7.0

Provide all deliverables and complete the project in the specified period of performance.

Accuracy: 100% Gov’t Rep conducts a

100% inspection.

END OF STATEMENT OF WORK

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

The provision at 52.212-1, incorporated by reference, applies with the following changes/additions:

(a) North American Industry Classification System (NAICS) code and small business size standard.

(b) SUBMISSION OF QUOTES.

Submit signed and dated quotes to the office specified in this Request for Quotes (RFQ), or by email or fax using the specified contact information in section (n) below, at or before the exact time specified in block 8 of this RFQ.

Quotes may be submitted electronically (emailed); however, due to government computer firewall security and file size limitations, please be advised that it is the prospective contractor’s responsibility to ensure that the

Contracting Office receives all required documents by the due date/time, including acknowledgment of receipt from the Government.

QUOTES MUST BE SUBMITTED AS INDICATED:

(1) Completed SF1449/SF30. All Pricing and other required information, including:

SF1449

(a) Block 5, The Request for Quote number;

(b) Block 8, The time specified in the Request for Quotes for receipt of quotes;

(c) Block 17a complete, including the name, address, and telephone number of the offeror;

(d) Block 17b if appropriate, "Remit to" address, if different than mailing address;

(e) Unit Price and extended Price for each Contract Line Item Number (CLIN) / sub-CLIN

(f) Block 26, Total Price Quote

(g) Block 12, Discount Terms [provide amplifying information if necessary]

SF30 (if applicable)

(h) SF30 block 15a,b,c; and Acknowledgment of Request for Quotes Amendments, if applicable

(2) Technical information. Information sufficient for technical evaluation. Include, at a minimum:

(a) A written Installation Design Plan (IDP) demonstrating the contractor’s understanding of the government’s requirement, and detailing how the quoter intends to perform the tasks as specified in the Statement of Work (SOW) containing a narrative of the work to be performed, drawings depicting the proposed work, and a detailed schedule. This should include product literature, or other documents, as necessary;

(b) Terms of any express warranty;

(c) Other information relevant to the capability/performance of products/serviced offered

(d) A load study to determine actual power usage.

(3) Validation of Representations and Certifications

(a) Reps/certs completed electronically and registered as current via SAM per 52.212-3 need not be re-submitted. However, the following information MUST be provided with this quotation. Submitting the information affirms that the offeror is registered and current in the

SAM database:

Commercial And Government Entity Code (CAGE) _________________(U.S. Vendor)

NATO Commercial And Government Entity Code (NCAGE) _________(Foreign Vendor)

Taxpayer Identification Number (TIN) ____________________

Data Universal Numbering System (DUNS) ____________________

(b) In accordance with 52.212-3 offerors must identify with its offer/quote, any information regarding its representations and certifications that has changed since updated in SAM.

(c) Alternatively, a completed copy of the representations and certifications at FAR 52.212-3 may be submitted.

(4) Licenses/Certifications. License/certification to do business in the country of Japan, if applicable and copies of other necessary licenses, certifications, permits, resumes, as applicable.

(5) Past performance information. Past performance information, when included as an evaluation factor, to include identification of recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information)

(c) Period for acceptance of quotes:

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of quotes.

(d) Product samples.

When required by the Request for Quotes, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this Request for Quotes, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during pre-award testing.

(m) Correspondence.

All and any communications/questions pertaining to this solicitation must be submitted in the format provided in

Attachment II to the Point of Contact below. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contract Specialist in writing with supporting rationale.

Point of Contact:

Regional Contracting Office (RCO)

Attn: Ms. Mayumi Nakai

Bldg #355, Marine Corps Installations Pacific - MCB Camp Butler, Okinawa, Japan

Phone: 011-81-98-970-8145 (from U.S.) / 098-970-8145 (Local)

Fax: 011-81-98-970-0969 (from U.S) / 098-970-0969 (Local)

E-mail: mayumi.nakai.ja@usmc.mil

(End of provision)

SITE VISIT

(a) The site visit is scheduled on 14 August 2017. Potential Offerors shall meet at the Building #481 at 13:00

Japan Standard Time (JST), or shall meet at the Region Gate, Camp Foster at 12:30 (JST) for the escort.

(b) The site visit schedule is as follows:

Date: 14 August 2017

Time: 13:00 ~ 14:30 (Estimated)

Location: the Dial Central Office (DCO) in Bldg. 481, Camp Foster

Location to meet for escort: Region Gate, Camp Foster, Okinawa, Japan

(c) To accommodate all parties for the site survey, potential quoter(s) desiring to attend the site visit shall contact the responsible Contracting Specialist, mayumi.nakai.ja@usmc.mil at Regional Contracting Office (RCO), no later than 10 August 2017, 13:00 (JST) with the following information:

(1) Attendee’s name (Last / First / Middle name),

(2) Citizenship,

(3) Phone Number,

(4) E-mail address

(5) Company name, and

(6) Whether or not an escort is required

Additionally, quoter(s) who require an escort, must bring the Identification Card with the photograph of the face.

(End of Summary of Changes) mailto:mayumi.nakai.ja@usmc.mil mailto:mayumi.nakai.ja@usmc.mil