20Q0045 0001 QAs-Time Ext.pdf

APRIL MCNELLIE

RCO MCAGTFTC MCAGCC 760.830.5125

TWENTYNINE PALMS CA 92278

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The reason for this amendment is to address vendor questions and extend the time for responses. No other questions or comments w ill be addressed. The required response date/time has changed from 14-Sep-2020 09:00 AM PT to 18-Sep-2020 03:00 PM PT.

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Sep-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M6739920Q0045

X 9B. DATED (SEE ITEM 11)

12-Aug-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Sep-2020

CODE

REGIONAL CONTRACTING OFFICE

BOX 788153 BLDG 1102 MAGTFTC MCAGCC

TWENTYNINE PALMS CA 92278-8153

M67399 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE M67399

FACILITY CODECODE

EMAIL:TEL:

M6739920Q0045

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Q&AS

Question Answer

Q1. Would it be possible to get the latitude and longitude that will be used for a staging area? In the solicitation, you have a grid system that is used on the base but not compatible with Google Earth or civilian

GPS.

A1. The coordinates for the staging area are:

Latitude: 34°32'26.54"N

Longitude: 116°36'1.56"W

Q2. Does the offeror need to be CARB approved regardless of what aircraft classification they are offering (light, medium, heavy)?

A2. Yes, the offeror needs to be CARB approved regardless of what aircraft classification they are offering.

Q3. If the offeror is offering the medium and/or heavy solution that requires no passenger movement, does the offeror still need to be CARB approved, given no DoD passenger movements?

A3. If the offeror is offering the medium and/or heavy solution that requires no passenger movement, the offeror DOES still need to be CARB approved, given no DoD passenger movements.

Q4. If Gov't states that the offeror must be CARB approved to be given an award, can the CARB approved carrier conduct the light aircraft mission of hauling passengers and then propose a subcontract for the medium and heavy requirement to a non-CARB approved operator?

A4. If the Government states that the offeror must be

CARB approved to be given an award, the CARB approved carrier can conduct the light aircraft mission of hauling passengers and then a subcontract for the medium and heavy requirement CAN ONLY be to a

CARB approved operator. CARB-approval does not extend to subcontractors and subcontractor equipment.

Q5. Does the Gov't see the use of a Twin-engine helicopter for use of moving passengers as an enhanced safety and thus value over the solution of moving passengers on a single engine helicopter?

A5. Award will be made utilizing a Lowest Price

Technically Acceptable (LPTA) source selection method. A twin-engine may be found technically acceptable as long as other PWS requirements are met.

Q6. Please clarify that the base of operation proposed by the offeror must be on a commercial / nongovernment location in which the offeror will be responsible for all fuel logistics as well as maintenance support?

A6. The Contractor shall base their aircraft at the location of their choosing within a reasonable distance from the project site as approved by the Contracting

Officer (KO). The Government will not provide storage and/or maintenance facilities for aircraft and equipment at the staging area or any other location. The

Government will not supply fuel and will not supply fuel systems or equipment to support contract rotary wing operations.

Q7. Confirm that Gov't is responsible for weights and dimensions of each external load lift and the offeror / operator is responsible for the Helicopter Specific external load equipment, typically from the remote cargo hook up to the helicopter?

A7. Yes, the Government will supply weights and dimensions of each load that will be lifted from the staging area to each communication site. The operator shall be responsible for verifying Helicopter Capacity throughout the project. Helicopter(s)/Operator shall also supply rigging equipment to get material and equipment from the staging to the communication sites.

Q8. For electronic PDF submissions, is there a size limit for each email? If so, can we submit multiple

A8. Email attachments are limited to no more than

25MB. Multiple emails are acceptable and shall be labeled appropriately. How volumes are submitted is at

Question Answer emails? Shall all three volumes be submitted in one

PDF or as three separate PDFs, one for each volume?

the discretion of the quoter. Keep in mind, each submitted quote shall not exceed a total volume of twenty (20) pages in addition to the required signed copy of the SF1449 and all applicable amendments. The

Government will not evaluate any pages in excess of the page limitation, starting with page 21. The following items shall not count against the total volume page count: one (1) page cover sheet, one (1) page cover letter, and one (1) page for a table of contents.

Q9. Please confirm if our self-provided fuel will be required to be located at the military installation. If so, do the fuel tanks need to be double walled?

A9. Self-provided fuel is not required to be located on military installation. Fuel tanks should meet all applicable Federal, State, and Local regulations.

Q10. Please confirm the NM distances from the staging area to the various relay communication sites.

A10. The Nautical Miles from the Staging Area to

Rodman Alternate is 1.9 NM and from the Staging Area to Rogers Peak is 5.2 NM.

Q11. Can the Gov’t please provide an overview of the operating area to help with an understanding of overall flight paths as they relate to surrounding airport and lodging facilities?

A11. The Government can provide a high level overview and drawings of the Staging Area and the

Proposed Site Plan for both Communication Sites.

Site Name: Rogers Peak

Latitude: 34° 29' 28.19" N

Longitude: 116° 30' 50.46" W

Elevation: 3,747 feet MSL

Site Name: Rodman Alternate (also known as Rodman

Alt.)

Latitude: 34° 34' 3.29" N

Longitude: 116° 35' 0.73" W

Elevation: 3,662 feet MSL

Q12. 1.1.4 Specifies: The carrier shall have a current FAA authorization certificate to operate over routes and into the airfields specified under

Instrument Flight Rules (IFR) and/or Visual Flight

Rules (VFR) conditions.

Is this statement intended to require the helicopter to be

IFR approved and capable to operate IFR under the

Operators Ops Specifications? Or is this statement a general statement and Gov’t is not intending to ask the

Operator to fly IFR and all missions will be conducted during daytime hours and in VFR conditions? Most utility lift aircraft are modified to be efficient lifting aircraft and thus typically are all VFR configured.

A12. This is a general statement. Operations will be conducted during daytime only. VFR only, IFR only and VFR+IFR certificates are acceptable.

Q13. 1.4.3 Specifies: All maintenance shall comply with the air carriers Federal Aviation

Administration approved Continuous Airworthiness

Maintenance Program (CAMP).

Please confirm that a CAMP program is not required for this contract, but Gov’t wants to ensure that the

A13. The CAMP program is not required for this contract. The Contractor shall ensure that the aircraft is maintained in accordance with FAA and CARB guidelines. Contractor shall provide documentation of maintenance and airworthiness upon request.

aircraft is maintained in accordance with FAA and

CARB guidelines?

Q14. 1.4.4 Specifies: Aircraft must be configured with Ultra High Frequency (UHF) and Very High

Frequency (VHF) radio, and Global Positioning

System (GPS).

For typical missions such as this the requirement is too deconflict with Air Traffic in the area which would be

VHF. Then the second requirement is to talk to ground staff which we typically use handheld FMs or the like. Please confirm that the gov’t simply requires the operator to talk to all ground staff / Load Master and also deconflict via VHF on air traffic. If the gov’t wants communication over UHF will gov’t provide this

UHF Radio?

A14. The Government requires the Operator to talk to ground staff/loadmaster and deconflict via VHF and/or

UHF on air traffic. The Government will not provide

UHF radios.

The PWS has been revised to reflect this.

1.4.4 Aircraft Safety Equipment...Aircraft must be

configured with Ultra High Frequency (UHF) and/or

Very High Frequency (VHF) radio, and Global

Positioning System (GPS)...

Q15. 4.3.1 Cargo Service. The Contractor will deliver cargo from origin to destination. The

Contractor will be notified by the Government prior to loading of any cargo of a hazardous, flammable, or explosive nature and any such cargo shall be properly documented and certified as per applicable military transport standards.

Is it contemplated that the operator will at some point be asked to carry HAZMAT in the light helicopter?

A15. The Light Helicopter is not anticipated to carry

HAZMAT throughout the project installation.

Q.16 52.212-1 Addendum; 2. Volume I: Price

Proposal, 2.1 “Submit the Standard Form 1449 with blocks 12, 17 a and b, and 30a through c completed with an original, authorized signature and the

Contract Clauses section filled in”

Please clarify how to comply with filling in the

Contract Clauses section. Should the Offeror include all of the incorporated Contract Clauses in the Volume 1

Price Proposal response? Do blocks 27 a and b on the

SF-1449 need to be completed as well?

A16. In order to comply, the Quoter should include all of the incorporated contract clauses that require Quoter completion in the Volume 1 Price Proposal Response.

A completed SF-1449 does not count towards the total page count of a quotation.

Blocks 27a and 27b on the SF-1449 do not need to be completed.

Q.17 (a) Should each response Volume be a stand-alone document, or does the Government want all three response Volumes merged into one PDF file for page count purposes as described in 52.212-1 Addendum 9?

(b) Does the Government want the required Cover

Sheet to be a stand-alone document, or should the required Cover Sheet lead each of the three response

Volumes?

A17. (a) How volumes are submitted is at the discretion of the quoter. Keep in mind, each submitted quote shall not exceed a total volume of twenty (20) pages in addition to the required signed copy of the SF1449 and all applicable amendments. The Government will not evaluate any pages in excess of the page limitation, starting with page 21. The following items shall not count against the total volume page count: one (1) page cover sheet, one (1) page cover letter, and one (1) page for a table of contents.

(b) The cover sheet is a stand-alone document.

Q18. CLINs 0001AB, 0002AB, and 0003AB specify a max quantity of additional blade hours measured in

1/10 of an hour units (Tenth Hours); Section 4.1.2.1

A18. The maximum light helicopter blade hours defined under CLIN 0001AB, 450 tenth hours, would defines blade hours as tenth of hour or six (6) minute increments which is the standard conversion of hours and minutes to hours and tenths. Using the maximum blade hours defined under CLIN 0001AB which is stated as 450 tenth blade hours, would the resulting total full hours of additional blade time be 45 hours (450 x

.1)?

result in a maximum of 45 hours of additional blade time.

The maximum medium helicopter additional blade hours defined under CLIN 0002AB, 140 tenth hours, would result in a maximum of 14 hours of additional blade time.

The maximum heavy helicopter additional blade hours defined under CLIN 0003AB, 240 tenth hours, would result in a maximum of 24 hours of additional blade time.

Q19. Please confirm both the aircraft and the operator must be CARB approved at the time of proposal submittal in order to be deemed technically acceptable.

A19. Due to the relatively short time period between the issuance of the solicitation and period of period of this requirement, it is recommended the Operator is

CARB-certified upon submitting its quotation.

All aircraft must be CARB-certified at time of performance.

Q20. Please confirm the aircraft needs to be listed on the operator’s Part 135 Operating Specifications and

Operating Certificate at the time of proposal submittal in order to be deemed technically acceptable. If the aircraft does have to be listed on the operators’ Part 135 certificate, can you confirm that this would then eliminate the use of restricted category aircraft?

A20. The aircraft does not need to be listed on the

Operator’s Part 135 Operating Specifications and

Operating Certificate at the time of quotation submittal.

However, all aircraft must be FAA and CARB-certified at time of performance.

Q21. It appears from the language in this section that the aircraft could be configured for either IFR or VFR only. Please confirm whether IFR equipped aircraft are required or not for the light, medium, and heavy lift helicopters.

A21. VFR only, IFR only and VFR+IFR certified aircraft are acceptable

Q22. Please confirm whether or not the government requires passenger hauling capability for the Medium and Heavy Lift helicopters.

A22. The Government will not require passengers to be taken by the Medium Lift Helicopter or the Heavy Lift

Helicopter. All passengers shall be transported by the

Light Lift Helicopter.

Q23. Please confirm whether the Contractor is liable for any loss or damage to cargo while in transport by

Contractor. If Contractor is liable, can the Government provide estimated values for cargo loads?

A23. Contractor is liable for all loads rigged by the

Contractor. The Government estimates that no single load value is in excess of $600,000. Actual replacement value would include aircraft support for the replacement load to be installed.

Q24. Where will the helicopter be parked each night?

Will it be flown back to the base or nearest airport to

Johnson Valley?

A24. The Contractor shall base their aircraft at the location of their choosing within a reasonable distance from the project site as approved by the Contracting

Officer. The Government will not provide storage and/or maintenance facilities for aircraft and equipment at the staging are or any other location. The

Government does not provide any security for equipment.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 14-Sep-2020 09:00 AM to 18-Sep-2020 03:00 PM.

The following have been modified:

PWS

Marine Corps Air Ground Combat Center (MCAGCC) Johnson Valley Project Helicopter Support Services

Performance Work Statement (PWS)

1. GENERAL REQUIREMENTS.

1.1. Description of Services.

1.1.1 Scope. Naval Surface Warfare Center (NSWC), Corona Division has been asked by Marine Corps

Installations Command (MCICOM) to install telemetry, radio, and microwave equipment and shelters in Johnson

Valley aboard MCAGCC, Twentynine Palms, CA. NSWC has coordinated with the Assistant Chief of Staff G-6

(AC/S G-6), Ground Electronic Branch (GEMB) for logistical and planning assistance. Radio repeaters, telemetry equipment, and microwave equipment are located at strategic mountain-top relay communication sites. The relay sites are positioned at altitudes ranging from 2200 to 4600 feet, and most of the relay sites are inaccessible by ground vehicles due to steep mountainous and desert terrain within the boundaries of MCAGCC. Rotary wing transportation and operational services are required to transport maintenance personnel, parts, equipment and shelters to the remote relay communication sites. The planned staging area for this project is currently located at grid coordinates 3680 2214.

Contractor shall provide aircrew, ground personnel, supplies, ancillary support services and equipment to perform dedicated and/or ad hoc Federal Aviation Regulation 135 airlift operations (at both military and commercial airports/airfields/landing zones). Operations include the movement of passengers and cargo (or combination thereof), sling-load cargo operations and/or related services. All phases of this project are anticipated to take 63 working days to complete (11/30/2020 – 02/12/2021), 74 calendar days.

1.1.2 Aircraft Capability.

The Contractor shall have the capability to provide the following aircraft to support this requirement.

Table 1. Aircraft Specifications/Requirements.

Aircraft

Type Quantity

Estimated

Days

Estimated

Maximum

Working Hours

Description (include service type, e.g. slingload, etc)

Light

Lift

Rotary

Wing

1 61 days 228 hrs

- Ability to carry no less than 4 passengers

(PAX) (depending on cargo load)

- 300 nautical miles (NM) unrefueled range

- Maximum lift requirement of up to 1,200 lbs. (PAX and/or internal or external slingload cargo)

- Configurable compartment (ability to add/remove seats for more PAX or cargo)

Medium

Lift

1 6 days 32 hrs

- 300 NM unrefueled range

- Maximum lift requirement of up to 7,000 lbs. (slingload transport of

Rotary

Wing material/equipment such as skid steers, air compressors, and batteries)

Heavy

Lift

Rotary

Wing

1 6 days 42 hrs

- 300 NM unrefueled range

- Maximum slingload lift requirement of up to

15,000 lbs. (transport material/equipment such as pre-cast concrete footings and ISO-containers)

1.1.3 Location Specific Scope. The Contractor shall base their aircraft at the location of their choosing within a reasonable distance from the project site as approved by the Contracting Officer (KO). The staging area for this project and its phases is located at grid coordinates 3680 2214. The Government will not provide storage and/or maintenance facilities for aircraft and equipment at the staging area or any other location.

1.1.4 Air Carrier Information. All aircraft utilized must be licensed, operated, and maintained in accordance with all applicable rules, regulations, and standards of the Federal Aviation Administration (FAA), Federal Aviation

Regulations, Department of Transportation (DOT), and Department of Defense (DoD), giving particular attention to the responsibility of the air carrier to perform air transportation with the highest degree of safety. The carrier shall have a current FAA authorization certificate to operate over routes and into the airfields specified under Instrument

Flight Rules (IFR) and/or Visual Flight Rules (VFR) conditions.

1.2 Personnel Requirements.

1.2.1. Operations Contact. The Contractor shall designate principal point(s) of contact (POC) to interface with the

KO and the Contracting Officer’s Representative (COR). The Contractor is responsible for ensuring the POC information remains current throughout the life of the contract. The POC information shall be provided in writing to the KO and COR within five business days after contract award. At a minimum, the Contractor shall provide a 24-hour contact number, email address, business address, and hours of operation for the POC. The Contractor shall also identify Emergency POC(s), if different than primary POC(s), by name, email address, and mobile number to be available 24-hours a day, 7-days a week, to resolve all maters in performance of this requirement.

1.2.3 Contractor Personnel Termination/Replacement. The Contractor shall notify the KO and COR within 24 hours of the employment or termination of any on-site Contractor personnel by providing an updated list of personnel which includes, at a minimum, the following information: name (last, first, middle initial), primary position title, and date of on-site employment or termination.

1.2.4 Removal from Worksite. If the KO or COR notifies the Contractor that the employment or the continued employment of any contract employee is prejudicial to the interests or endangers the security of the United States of

America, that person shall be removed, barred from the worksite and replaced at Contractor expense. The

Contractor shall make any changes necessary in the appointments.

1.2.5 Aircrew. The Contractor shall provide at least one aircrew (including one pilot, aircraft loadmaster and rigger) for each primary aircraft assigned. Aircraft loadmaster and rigger can be one individual who possesses the appropriate qualifications and certifications for both dueies. The Contractor’s aircrew members shall be trained, qualified,maintain proficiency and comply with duty day requirements in accordance with the applicable Federal

Aviation Regulation (FAR) Part 135 (14 Code of Federal Regulations (CFR) Part 135).

1.2.6 Aircraft Maintenance Personnel. Contractor’s aircraft maintenance personnel shall be trained, qualified, and maintain proficiency in accordance with Federal Aviation Regulation Part 135 (14 CFR Part 135), and 32 CFR Part

861 (“Department of Defense Commercial Air Transportation Quality and Safety Review Program”).

1.3 DoD Approval and Additional Standards. In accordance with Department of Defense Instruction (DoDI)

4500.53, the Contractor operating the aircraft must be an approved DoD air carrier, as determined by the

Commercial Airlift Review Board (CARB), and must maintain this approval throughout the performance of this contract. The Contractor shall comply with all Federal Aviation Administration (FAA) requirements, and with all

DoD additional standards including those established by DoD Commercial Airlift Division (i.e., the Air Mobility

Command (AMC)/A3B) as published on the following website: https://www.amc.af.mil/Home/AMC-Commercial-

Services/ .

1.4 Aircraft Condition. Every aircraft shall be certified as airworthy by trained and certified mechanics for that specific airframe. Airworthiness certificates shall be made available to the Government upon request. The

Government is entitled to perform an independent assessment of the condition of any contract aircraft at any time.

The Government may also request that an independent assessment of any aircraft used in performance on this contract be conducted at contractor expense. The Contractor will make available, at the KO’s request, a copy of each aircraft’s maintenance history. The Government reserves the right to inspect aircraft, maintenance records, and employee records at any time.

1.4.1 Alternate/Spare Aircraft. Alternate aircraft are not required under this contract nor is the Government under any obligation to accept performance by alternate aircraft. The KO has sole discretion in permitting the contractor to change/add alternate aircraft.

1.4.2 Aircraft Replacement or Addition. Throughout the period of performance, a Contractor may request approval from the KO to replace an aircraft with an aircraft of similar capability. Replacement aircraft shall be DoD approved prior to operation. Contractor shall submit a written notification to the KO detailing the reason for the change or addition.

1.4.3 Maintenance. The Contractor shall perform both scheduled and unscheduled maintenance. Maintenance may occur on US Military installations with prior coordination and the express permission of the Government. The

Contractor will provide all parts, tools and equipment, labor, and expertise necessary to complete required maintenance tasks. Maintenance downtime will be coordinated between the Contractor and the COR. The

Contractor shall provide a timetable for scheduled maintenance and an estimated completion time for unscheduled maintenance. Preventive maintenance service schedules for aircraft shall conform to manufacturers recommended servicing intervals. All maintenance shall comply with the air carriers Federal Aviation Administration approved

Continuous Airworthiness Maintenance Program (CAMP).

1.4.4 Aircraft Safety Equipment. All aircraft will maintain serviceable first aid kits, fire extinguishers, and all aviation life support equipment required to be maintained in accordance with applicable FAA and DoD standards.

The aforementioned items shall be inspected for serviceability in accordance with manufacturer’s inspection/serviceability instructions. Documentation of the inspection shall be provided to the COR or designated

Government representative within 10 calendar days of the inspection. Aircraft must be configured with Ultra High

Frequency (UHF) and/or Very High Frequency (VHF) radio, and Global Positioning System (GPS). A Blue Force

Tracker or similar real-time satellite device and Emergency Locator Transmitter (ELT) are required on each aircraft compatible with the users search and rescue capabilities. All aircraft must have two-way satellite or long-range communication capabilities while in-flight. It is the operator’s responsibility to provide additional survival equipment appropriate for the environment and mission they are operating in that meets or exceeds Federal Aviation

Regulation Part 135.

1.4.5 Intransit Visibility and Communication. Contractor will be required to provide to the local Air Operations

Center (AOC), or Command Post (CP), departure and arrival notifications at all locations via phone, radio

(UHF/VHF), or satellite phone. Two-way inflight communication with the local AOC or contractor in-country operations throughout the assigned AOR is highly desirable. If communication is not available, contractor will provide information to local AOC either in flight or upon return to home station. When operating missions, the contractor’s operations center will be required to maintain voice communications with the local AOC.

1.4.6 Safety Barriers. All passenger and cargo doors used for loading and unloading of passengers, baggage, and cargo aboard contract aircraft shall be equipped with a safety barrier at chest or waist level. The safety barrier shall be in place when the cabin or cargo door is open except when actually on-loading or off-loading passengers/cargo or when loading stairs are positioned.

https://www.amc.af.mil/Home/AMC-Commercial-Services/ https://www.amc.af.mil/Home/AMC-Commercial-Services/

1.4.7 Aircraft Markings. Authorized marking on all aircraft will be the Contractor’s name on each side as well as required markings such as tail numbers. Other identifying marking, such as “UN”, “ISAF”, “NATO” or “SFOR” are not allowed and shall be removed. It is in the best interest of all parties that aircraft not be painted in a color that is close to military colors and paint schemes. Any color other than white should be reviewed and approved by the

Government prior to deployment.

1.5 Mission Requirements. The Contractor shall coordinate all airlift movements with the Government prior to any mission. Missions will be scheduled at least twenty-four (24) hours in advance, unless otherwise agreed to by the

Contractor and the Government. Once this schedule has been established the Contractor should remain flexible to accept changing timelines and routes, within normal crew duty day limitations, in order to meet mission requirements. Weather and aircraft maintenance will be considered when scheduling missions.

Projected schedule for Light Lift Rotary Wing:

PROJECT PHASE START to END DATES TOTAL WORKING DAYS

Mobilization Date: 11/30/2020 to 11/30/2020 1

Site Development Phase: 12/01/2020 to 02/ 11/2021 61

Demobilization Date: 02/12/2020 1

Projected schedule for Medium Lift Rotary Wing:

Mobilization Date: 11/30/2020 to 11/30/2020 1

Site Prep Phase: 12/01/2020 to 12/03/2020 3

Demobilization Date: 12/04/2020 1

Mobilization Date: 01/19/2021 to 01/19/2021 1

Tower Installation Phase: 01/20/2021 to 01/22/2021 3

Demobilization Date: 01/23/2021 1

Projected schedule for Heavy Lift Rotary Wing:

Mobilization Date: 12/17/2020 to 12/17/2020 1

Container Installation Phase: 12/18/2020 to 12/23/2020 6

Demobilization Date: 12/24/2020 1

Notes: 1. All dates provided are estimates.

2. Mobilization/Demobilization dates can shift with the period of performance, 30 November 2020-12 February

2021. Project is not expected to run past 12 February 2021.

1.5.1 The Contractor, project manager, or aircrew shall assess the current situation (weather, terrain, crew and experience) prior to launch to make an accurate risk assessment before performing a mission. Pilots shall make all flight related decisions and are responsible for flight safety. The Contractor may refuse any mission for safety reasons. However, the mission must be rescheduled and flown as agreed to by the Government and Contractor.

1.5.2 Aircrew shall remain on flight plan filed unless re-tasked or deviation for safety of flight is required.

1.5.3 Aircraft may be required to land and operate at austere airports/airfields/landing zones with minimal Air

Traffic Control (ATC), security and/or night lighting. The Contractor shall provide its own security for equipment at these location types. The Government does not provide any security for equipment at these types of locations.

1.5.4 Flying in Controlled Airspace. All contract flights shall fly over established airways, domestic, and in controlled airspace. Exceptions may be made to this requirement where it is impractical to follow airways or fly in controlled airspace, provided airways are intersected at the first practical point and departed at the last practical navigational fix near destination, or when area controller established airways do not exist within a flight information region. Economic considerations will not justify deviation from this procedure.

1.6 Airfield Suitability and Restrictions/Certifications Airfields.

1.6.1 Contractors are reminded that airfield restrictions exist at certain military and commercial airfields worldwide.

An Air Mobility Command (AMC) publication, entitled “Airfield Suitability and Restrictions Report” identifies airfield restrictions specifically for AMC aircrews. This publication also lists “certification airfields”, which are the equivalent to FAA-designated “special airfields.” These fields have unique airfield hazards and operating procedures requiring increased awareness and familiarity by aircrews. Contractors can obtain the current edition of this publication, at no cost, by contacting the following office:

HQ AMC/A3AS TELEPHONE: (618) 229-3112

402 Scott Drive Unit 3A1 FAX: (618) 256-2019

Scott AB IL 62225-5302

1.6.1.1 This publication is prepared for use by AMC aircrews and is made available to contractors for advisory purposes only.

1.7 Aircrew Mission Capable. Contractors shall ensure air crews are adequately briefed on all restrictions at applicable airfields, including certification airfields, and properly trained before performing any DoD contract missions into these airfields.

1.8 Landing at Military Installations.

1.8.1 Extended Parking at Military Airfields. All parking must be coordinated in advance of projected arrival with air field personnel. Any request for extended parking will be reviewed on an individual basis by airfield personnel.

Extended parking may be granted for the following (but not limited to) reasons:

1.8.1.1 Positioning of aircraft in advance of time stipulated in the contract in order to prevent delays due to weather, crew limitations, or other reasons.

1.8.1.2 Back-to-back scheduling of aircraft for a follow-on Government contracted missions.

1.8.1.3 Other programmed mission requirements.

NOTE: Aircraft programmed or scheduled for subsequent commercial operation on termination of a military mission at a military station will not be granted extended parking privileges.

1.8.2 Contractor shall comply with Maximum on Ground (MOG) restrictions and safety considerations, unless deviation is approved by the Government or controlling airfield authority.

1.8.3 Operating Hour Restrictions. Carriers shall adhere to, and/or obtain their own waivers to all operating hour restrictions.

1.9 Weather Factors. The Contractor should return to the point of origin (hub) or nearest safe location, until the weather improves. Missions not completed due to poor weather will be rescheduled at the satisfaction of the

Government. For the Contractor to refuse to fly a transport mission due to marginal weather conditions, the weather must be such that the ceiling is below 700 feet and visibility less than two nautical miles. Ceiling restrictions are subject to change as dictated by threat analysis. Contractor shall comply with all weather considerations herein.

1.10 Authority to Leave Unsafe Aircraft. According to Section 2640, Chapter 157, 10 US Code (10 U.SC.

§2640), the following determinations shall apply with regard to the authority to leave unsafe aircraft:

1.10.1 Determinations to Leave Unsafe Aircraft. In accordance with DoDI 4500.53, the senior military officer on board a chartered commercial aircraft may order members of the Military Services to leave the aircraft when, in the absence of a representative of the contracting agency, that officer determines a condition exists on the aircraft that may endanger the safety of the members. Should this occur, the COR will immediately alert the next higher headquarters with a copy to the Contracting Office. In cases where such deficiencies exist, only the FAA representative and the Contractor have the authority to ground the commercial aircraft in question.

1.11 Recovery. The Contractor is responsible for recovering disabled, damaged, or destroyed aircraft under its control. The US Government may, at its discretion, assist if resources and time are available. Any recoverable cargo will be returned to the Government.

1.12 Payload Variations. Variations in payload on a mission-by-mission basis may be required due to changes in altitude and weather.

1.13 Operational Readiness (OR), Reliability, Cost Calculations, and Support.

1.13.1. Maintenance. The Contractor shall perform both scheduled and unscheduled maintenance. Maintenance may occur on US Military installations with prior coordination and the express permission of the Government. The

Contractor will provide all parts, tools and equipment, labor, and expertise necessary to complete required maintenance tasks. Maintenance downtime will be coordinated between the Contractor and the customer or COR.

The Contractor shall provide a timetable for scheduled maintenance and an estimated completion time for unscheduled maintenance.

1.13.2 Mission Capable. The aircraft shall be full mission capable (FMC) for the full duration of the period of performance. Non-mission capable (NMC) is defined as any day the aircraft cannot fly due to carrier-controlled reasons (e.g. maintenance, operations, and crew availability). If any aircraft is not available for an entire day, no daily service rate for that aircraft will be paid. Any day an aircraft is NMC for carrier-controlled reasons, including lack of available aircrew, no daily service payment will be made for that day. If an aircraft is reported as FMC and launches on a tasked sortie but returns to base for carrier-controlled reasons without completing a mission leg, and without completing any legs for that day, then the aircraft will be considered NMC for that entire day. An airframe is not to be considered available unless both the airframe is FMC and the aircrew is available at the same location as the aircraft. The aircrew must be listed on the daily Sortie Report, co-located (same hub) with the aircraft, and be in stand-by status (i.e. immediately available) for the entire flight time within any 24 hour period under 14 CFR

135.267, for the airframe to be considered FMC. If there are extenuating circumstances, the KO can waive NMC days on a case-by-case basis.

In the event a cargo hook becomes inoperable, the aircraft will be listed as NMC on the daily Situation Report

(SITREP) and detail cargo hook inoperability as the reason. Each day the cargo hook is inoperable, no daily service rate for that aircraft will be paid. If a cargo hook becomes FMC after 0800 local time, no deduction from the daily service rate will be made as long as the Government is able to safely utilize the cargo hook on that aircraft before all flying/missions are completed for the day.

1.13.2.1 Non-Mission Capable (NMC) Repair Plan. In the event an aircraft becomes NMC, the Contractor is required to submit a repair plan (timeline) outlining the extent of the repairs and when the aircraft will become

FMC. This plan should be submitted to the Contracting Office and the COR within 48 hours after the aircraft becomes NMC. Extensions to the 48 hours can be granted on a case-by-case basis.

1.13.3 Schedule Reliability Requirements. Contractor-controllable delays exceeding 3 hours will be counted as one

(1) delay. A contractor-controllable delay of one hour or less will not be counted in the schedule reliability.

1.14 Reporting. Unless otherwise stated, all reports shall be submitted to the Contracting Office.

1.14.1 Aircraft Identification Report. The Aircraft Identification Report shall be provided in writing to the KO and

COR within five business days after contract award. At a minimum, the Contractor shall provide the following:

Aircraft make and model

Number of engines

Tail number

IFR capability

If applicable, number of PAX

Maximum cargo weight allowance

Internal Payload: Maximum Payload and Range

If applicable, External Slingload: Maximum Payload and Range

1.14.2 Accident Reporting and Safety.

1.14.2.1 Notice of Accidents or Incidents – All Carrier Operations (both Commercial and Government customers):

When a Contractor’s aircraft is involved in any accident, DoD or otherwise, the Contractor shall transmit the information in paragraph #1-8 below to Headquarters AMC, via HQ AMC/A3B, Scott AFB IL (618) 229-4801/DSN

779-4801 or the HQ AMC/A3B Safety Manager at 618-229-2106/DSN 779-2106 and to the KO and the COR.

Accident and incident information shall be provided to HQ AMC, the KO and the COR by the most expeditious means available. Accidents and incidents are defined in 49 CFR Part 830.

1. Contractor and trip number

2. Aircraft type and number

3. Date and time of the accident or incident

4. Last point of departure and point of intended landing of the aircraft, as applicable

5. Nature of the accident or incident and extent of known damage to the aircraft, if any

6. Total number of crewmembers and passengers on board

7. Number of injured and fatalities aboard the aircraft

8. Condition of baggage or Government-owned material and/or cargo, if any, on board

1.14.3 Aircraft Medical Incidents. Report all aircraft medical incidents in flight, or while passengers are under the control of the pilot in command, to the first available COR, at the next enroute station for in flight incidents, or the station where the incident occurs. On the next business day, notification shall also be made to the KO, via telephone or email.

1.14.3.1 An event involving death, near death or major permanent loss of function requires immediate notification to

Contracting Office.

1.14.4 Hazard Reporting. The Contractor shall report any condition involving cargo that constitutes a hazard to operations, the Contractor, and airport/airfield/landing zone safety personnel. This report should contain the following information: location; date and Greenwich Mean Time (GMT); nomenclature of cargo (proper shipping name of hazardous cargo); shipper’s organization/unit and name of cargo representative; destination of cargo;

Transportation Control Number (TCN) or bumper/increment number; facts and circumstances. Report this information to the COR.

1.14.5 FAA Violation Reporting. The Contractor shall report to the KO within 24 hours of receiving any notification from the FAA regarding a violation, assessment of a penalty, or of any enforcement action against the company, management or its pilots.

1.15 Contractor Acquired Insurance. In accordance with FAR 52.228-5, Insurance on a Government Installation, the Contractor, at its own expense, shall acquire and thereafter maintain the following kinds of insurance with respect to performance under this contract:

(a) Workmen’s Compensation Insurance, or equivalent workmen’s compensation coverage, as required or prescribed by law, with minimum employer liability of $100,000 for accidental bodily injury or death, or for occupational disease.

(b) Comprehensive General Liability with minimum limits of $500,000 per occurrence for bodily injury.

(c) Comprehensive Automobile Liability with minimum limits of $200,000 per person and $500,000 per accident or occurrence for bodily injury, and $20,000 per occurrence for property damage.

(d) Liability for bodily injury or death of aircraft passengers: Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger liability, and $200,000 per occurrence for property damage. Coverage for passenger liability body injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

The Contractor shall maintain a copy of all proofs of required insurance and shall make copies available to the

Contracting Officer upon request.

2. PERFORMANCE REQUIREMENT SUMMARY

Performance Objective PWS Paragraph Performance Threshold

Operational Readiness 1.14 and its subparagraphs No more than one aircraft determined NMC for a 24-hour period during the performance window.

Sling load Readiness 1.14.2 No more than one cargo hook determined NMC for a 24-hour period during the performance window.

Contractor shall maintain Passenger

Manifest until Mission is Complete.

Contractor shall not allow personnel who are not manifested, or unauthorized cargo on board.

4.2.1 98% of Missions Daily

Maintain accurate reports 1.15 and its subparagraphs

4.6

98% Accurate, Complete and

On-time

3. GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES (GFS).

3.1 Intelligence and Weather Reports. Contractor will provide weather reports and Government will provide relevant events occurring at training ranges that might impact flight patterns to hilltops of interest.

3.2 Base Transportation. Base transportation (bus or shuttle) will not be available at any locations. The

Contractor may provide its own flight line (ATV or Gator-like) vehicles upon approval and will obey all published regulations, licensing and dispatching requirements regarding vehicle operations.

3.2.1 The Contractor is required to register all vehicles per the relevant MCAGCC policy and regulation. The

Contractor shall provide insurance, maintenance, and all costs associated with vehicle use for contractor furnished vehicles.

3.3 Loading and Unloading. The Government may provide, at its discretion, loading and unloading assistance at all locations. The Contractor shall be prepared to furnish all personnel, slings, and nets to sling external loads under helicopter.

3.4 Range Safety and Survival. The Contractor shall identify to the COR all contractor personnel who will work aboard MCAGCC, to include pilots, and, if applicable, the contractor’s subcontractor personnel. The COR shall arrange for these personnel to attend a MCAGCC range safety and survival brief presented by the MCAGCC Range

Management office.

3.5 Radios. As required by the mission, the COR shall provide three (3) government-owned and government-operated handheld repeated radios to the contractor’s fuel truck operator for use while the contractor is operating aboard MCAGCC. The radios shall remain under the permanent control/custody of the Government.

3.6 Expenses.

3.6.1 The Contractor’s crew is required to remain overnight within 75 miles of the staging area during periods of mobilization. Per diem and travel expenses shall not be separately priced or reimbursed by the Government. Food and lodging arrangements are the Contractor’s responsibility.

3.6.2 Fuel. All fuel costs shall be not be separately priced or reimbursed by the Government. The Government will not supply fuel and will not supply fuel systems or equipment to support contract rotary wing operations. Fuel consumed as a result of the Contractor determining to replace, swap out aircraft or aircrew shall not be reimbursed by the Government.

4. CATALOG OF AIRLIFT SERVICES.

4.1 Rotary Wing Services. All aircraft will be operated by a fully qualified crew rated in the type, design, and series for the aircraft being flown.

4.1.1 The Contractor shall provide aircraft that are rotary wing and fully instrumented/equipped to fly under

Instrument Flight Rules and/or Visual Flight Rules. Aircraft must be listed, maintained and operated in accordance with the air carrier’s Federal Aviation Regulation (FAR) 135 certificate.

4.1.2 Payment Calculations:

4.1.2.1 Blade Hours. Blade hours are calculated to the tenth of an hour from the moment the aircraft moves under its own power for intended flight at the hub until the aircraft is powered off for any reason, and blade hour time resumes when the aircraft moves under its own power for intended flight until the aircraft power down at the hub at completion of a mission. Blade hour calculations include taxi time and time spent loading aircraft while engine(s) are running. Aircraft start-up and spool-down time; flight time to/from the tie down area; anytime the engines are shut down and maintenance flights are not included in blade hour calculations. Aircraft that return to base for contractor-controlled reasons will only be paid for completed mission legs where the government was able to move cargo or passengers. Contractor flights not directed by the Government are non-billable (e.g., flights to an off-site maintenance location, other carrier-internal missions). When entering hours or tenths of hours on forms and reports, a digit is to be entered on either side of the decimal even it if is a zero. (e.g. 2.0 when entering two full hours of flight time, or 0.7 when entering 38 minutes of flight time.)

4.4.2.1.1 Fractional Blade Hours. Fractional blade hours shall be determined using the following table.

Minutes Parts of hour

0 0.0

1-6 0.1

7-12 0.2

13-18 0.3

19-24 0.4

25-30 0.5

31-36 0.6

37-42 0.7

43-48 0.8

49-54 0.9

55-60 1.0

4.2 Passenger Service. Transportation authorized for passengers with baggage.

4.2.1 Passenger Manifests. The Government will provide the carrier with a list of passenger names and actual weights, if scales are available. The Carrier shall accept only those passengers whose names appear on the passenger list and those designated by the KO or Contracting Officer’s Representative (COR) to perform enroute surveillance or observation checks on the flight. Number of passengers will be determined by cargo, distance, altitude, and temperature at the desired location. A copy of the passenger manifest will be left with the appropriate ground personnel at the departure point. The Contractor will maintain passenger manifest until mission is complete.

Inspectors’ (Contract Administrators (CA)) names and weights shall be included on the manifest.

4.2.2 Planning Weight. When available, the Contractor shall use DoD provided weights for planning purposes. In the absence of DoD provided planning weights, the Contractor shall use 300 pounds (175 pounds per passenger plus

125 pounds PAX equipment) for planning purposes. The Contractor is ultimately responsible to determine passenger weight and cargo weight. The Pilot in Command is responsible for determining the safe loading limits and cargo/passenger combinations.

4.2.3 Locations without Calibrated Scales. Calibrated scales are not available, the Government will provide the carrier with a passenger manifest which includes the interrogated weight of each passenger in conjunction with the following additives to determine the total weight of each individual: PAX equipment: 20 pounds (unless determined, through interrogation, that the carry-on exceeds 20 pounds, then an upward adjustment must be made to accommodate the extra weight).