M6700418Q1002_0003.docx

M6700418Q1002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 3001

The CLIN description has changed from Surveillance Audit to Recertification.

The CLIN extended description has changed from:

ISO 9001 and ISO 14001 Surveillance Audit

To:

ISO 9001 and ISO 14001 Recertification

CLIN 4001

The CLIN description has changed from Recertification to Surveillance Audit.

The CLIN extended description has changed from:

ISO 9001 and ISO 14001 Recertification

To:

ISO 9001 and ISO 14001 Surveillance Audit

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Third Party Audits and Registration Blount Island Command Jacksonville, Florida 32226

General Information

1. GENERAL: This is a non-personal services contract. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all required personnel, transportation, supervision, and other items necessary to ensure Blount Island Command (BICmd) has met the requirements in ISO 9001-2008 and ISO 14001-2004 certification . Both programs, Marine Corp Support Facility Blount Island and Blount Island Command, needs two surveillances every year and re-certification every three years. The contractor shall assist the organization in transition from ISO 9001:2008 and ISO 14001:2004 to ISO 9001:2015 and ISO 14001:2015. The contractor shall perform to the standards in this contract.

Blount Island Personnel adhering to ISO.

ISO 9001/ Blount Island Command Marines - 104 Civilians - 86 Contractors – 660

ISO 14001/ Marine Corp Support Facility Blount Island and Blount Island Command Marines - 104 Civilians - 157 Contractors – 754

Recertification Upgrade

August 31, 2018 ISO 9001 and ISO 14001 Surveillance Audit

Surveillance Audit

Surveillance Audit

Surveillance Audit

Surveillance Audit

Surveillance Audit

Surveillance Audit

Surveillance Audit

The contractor shall be accredited to ISO 17021 by an accreditation body that is a member of the International Accreditation Forum (IAF) with a scope of membership that includes management system certification. The contractor's ISO 17021 certificate of accreditation must include both ISO 9001 and ISO 14001. The contractor shall perform to the standards in this contract.

1.2 Background: Blount Island Command (BICmd) is a United States Marine Corps Logistics Command located in Jacksonville, Florida. BICmd is ISO 9001-2008 and ISO 14001-2004 certified both programs need two surveillances every year and re-certification every three years. The surveillances and re-certifications must be conducted by a third party auditor. Surveillances and audits consist of in-briefs, recertification upgrade, and out-briefs with ISO 9001:2008 and ISO 14001:2004 government and contract representatives. BICmd is Joint certified with our primary Marine Corps Maintenance Center (MCMC) contractor. BICmd and the MCMC were assessed with two surveillances during the calendar year of 2017 in June and August.

1.3 Objectives: Administer and support BICmd ISO 9001-2008 and ISO 14001-2004 surveillances, and transitioning from ISO 9001:2008 and ISO 14001:2004 to ISO 9001:2015 and ISO 14001:2015.

1.4 Scope: The contractor’s responsibilities and tasks are as follows:

1.4.1 Conduct BICmd ISO 9001-2008 and ISO 14001-2004 surveillances, and be able to facilitate the transition from ISO 9001:2008 and ISO 14001:2004 to ISO 9001:2015 and ISO 14001:2015.

1.4.2 Act as BICmd ISO 9001 and ISO 14001 single point of contact for technical support, which includes administrative requirements, audit scheduling, and findings mitigation. Surveillance activities generally require two days of on-site audit activities which must be mutually agreed upon in coordination with the Contracting Officer at the inception of the audit activities. The schedule for the on-site activities during the specified period of performance must be coordinated with the COR to ensure availability of personnel during the proposed timeframe; therefore, on-site activities may require realignment while in process to ensure the availability of required personnel. At the completion of the on-site audit activities, the contractor shall provide a briefing to Blount Island Command Leadership and Quality personnel. The contractor shall provide an Audit Report within ten working days after the Surveillance audit and Recertification upgrade.

0. Period of Performance: The period of performance shall be from date of award and continue for a period of one (1) base year with the option of four (4) one year option periods .

1.6 General Information:

1.6.1 Quality Control. The applicable contract quality requirements are for commercial standards. The contractor shall maintain an effective quality control program to ensure services are performed in accordance with this PWS and commercial industry standards. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. IAW FAR 46.202-1, the Government shall rely on the contractor’s existing quality assurance systems as a substitute for Government inspection and testing before tendering for acceptance unless customary market practices for the commercial services being acquired include in-process inspection. Any in-process inspection by the Government shall be conducted in a manner consistent with commercial practice. The contractor shall provide a copy of the written Quality Control Plan for Government review and approval no later than 15 days after contract award

1.6.2 Quality Assurance. The government shall evaluate the contractor’s performance under this contract in accordance with the following Quality Assurance standard; communication, quality of reports, coordination, and timeliness in assessing acceptable quality.

1.6.3 Recognized Holidays.

1.6.4 Hours of Operation. The contractor is responsible for conducting business, between the hours of 0700 - 1530 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance. The work to be performed under this contract will be performed at MCSF-BI, Jacksonville, FL. MCSF-BI is a United States Marine Corps installation.

1.6.6 Type of Contract. The Government will award a Firm Fixed Price Contract.

1.6.7 Security Requirements. There are no known organizational conflicts of interest. The resultant contractor employees will be required to sign a non-disclosure statement before beginning work, as there may be access to classified or sensitive information.

1.6.7.1 Physical Security. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Security Procedures. The contractor shall adhere to and participate in the execution of all security instructions, Command Orders, and directives of Blount Island Command.

1.6.7.3 CONUS Anti-Terrorism (AT) Considerations. The contractor shall comply with monthly scheduled Random Access measures (RAM). These RAM, at a minimum, shall consist of the random implementation of higher Force Protection Conditions (FPCONS) measures in consideration of the local terrorist capabilities. Random use of other physical security measures will be used to supplement FPCON measures. The contractor shall comply with all requirements associated with FPCON measures.

1.6.7.4 Background Checks for Contractors Performing Services On-Site. The contractor shall perform background checks and make suitability determinations for all employees performing services on-site. The contractor and its subcontractors shall complete background checks and make suitability determinations on all employees before beginning performance on site. The contractor shall notify the Contracting Officer that the background checks and suitability determinations have been completed for all affected individuals. Contractor personnel shall also be subject to additional background checks by the Government before and during their performance at Blount Island Command. Contractors shall insert terms that conform substantially to the language herein for background checks in all subcontracts under the contract.

1.6.7.4.1 Compliance with the requirements for performing a background check and making a suitability determination shall not be construed as providing the contractor employee clearance to have access to classified information or confidential business information.

1.6.7.4.2 Removal of Contractor Employees. Removal of contractor employees will be made by the Contracting Officer for any employee whose continued employment under this contract is inconsistent with the interest of military security. The Contracting Officer may require the immediate removal of any contractor employee that is objectionable, incompetent, or endanger persons (including themselves) or property, or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform the work. Notification for removal will be in writing. However, notification may be made by telephone, and later confirmed in writing if time and circumstances warrant. The contractor shall take immediate action to replace any dismissed employee. Personnel changes, regardless of cause, will not reduce the contractor’s obligation to perform work in accordance with the contract terms and conditions.

1.6.7.5 Key Control. RESERVED

1.6.8. Base Access. In order to gain access to the Installation, the contractor shall comply with requirements for documentation and criminal background check per CmdO 5560.1.

1.6.8.1 The contractor shall obtain appropriate Blount Island badges, vehicle passes and vehicle registration/decals prior to entering the facility. The Blount Island Police Department pass & ID Office issues badges, vehicle passes and decals based upon the duration of the contract.

1.6.8.2 The contractor shall comply with all security requirements enforced by the applicable sponsoring Government agency. Contractor personnel shall have as a minimum a favorable National Agency Check with Inquiries completed before being permitted access to Government automated information technology systems.

1.6.9 Post Award Conference/Periodic Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, shall meet with the contractor via teleconference on a weekly basis during the month preceding Audit activities as well as during Audit activities and the month following Audit activities to ensure coordination, communication and performance actions and issues are resolved in a timely manner. The government does not anticipate weekly meetings to exceed a one hour timeframe. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be inclusive of the proposed firm fixed price for each audit activity.

1.6.10 Contracting Officer’s Representative (COR). The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.11 Key Personnel. The follow personnel are considered key personnel by the government: Auditor Manager. The contractor shall provide an Audit Manager (either on-site or virtually) who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The Audit Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Audit Manager or alternate shall be available between 8:00 a.m. to 4:00 p.m. Monday thru Friday during audit activities except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contractor personnel working at Blount Island will be required to obtain and wear badges in the performance of this service.

1.6.13 Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.14 SAFETY

1.6.14.1 Marine Corps Logistics Command (LOGCOM) is in the process of pursuing OSHA Voluntary Protection Programs (VPP) recognition, or has already received VPP recognition from OSHA. VPP affects all applicable contractors operating on site. It is the contractor's responsibility to ensure its employees and managers are in full compliance with OSHA requirements and have a general understanding of VPP. All contractors, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of LOGCOM. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html. The contractor shall comply with commercial safety standards as identified by the Occupational Safety and Health Administration. The contractor shall comply with all Federal, State, Department of Defense (DoD), Navy, Marine Corps (MC), and local rules and regulations to include but not limited to Occupational Safety and Health Administration (OSHA) Standards, National Fire Protection Association (NFPA) Standards, Navy Marine Corps Directive (NAVMC DIR) 5100.8, Marine Corps Order (MCO) 5100.8, and MARCORLOGCOMO (LCO) 5100.8. The contractor must have a written Safety Plan and submit it to the contracting officer representative (COR) for review and approval by the Contracting Officer within ten (10) calendar days after contract award. In addition to the requirements listed above, the contractor’s written Safety Plan shall, as a minimum, address the following:

1. Mishap reporting procedures

1. Weekly safety meetings

1. Employee training requirements

1. Monthly safety inspections

1. Requirements for subcontractors to comply with the safety provisions of this contract

1.6.14.2 Additional Safety requirements:

1.6.14.2.1 Applicable Contractors: These requirements apply to contractors, subcontractors, and their employees or agents.

1.6.14.2.2 Days Away, Restricted, and or Transfer Case Incident Rate (DART): Number of recordable injuries and illness cases per 100 full-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given period.

1.6.14.2.3 Total Case Incidence Rate (TCIR): Total number of recordable injuries and illness cases per 100 full-time employees that a site has experienced in a given period.

1.6.14.2.4 Contractors must submit their 3-yr TCIR and DART rates as part of their proposal in order for the proposal to be considered technically acceptable.

1.6.14.2.5 As soon as reasonably possible but no later than 24 hours of any mishap or incident resulting in personal injury (OSHA recordable) and/or significant property damage while performing work authorized by this contract, the contractor shall notify the following:

1. The activity’s Safety Representative – Name/Phone Number: Jeff Churchill, jeff.churchill@usmc.mil (904) 696-5623;

1. The COR (if applicable); ________________________________________

1. The Contracting Officer: Patricia Solberg (904) 696-5170; patrica.solberg@usmc.mil

1. A written report of the mishap/incident shall be sent within 24 hours to the designated Safety Representative, COR, and Contracting Officer stated herein.

0. .6 Mishap notifications shall contain, as a minimum, the following information:

1. Contract Number, Name of Company, and Name and Title of Person(s) Reporting

1. Date, Time, and exact location of accident/incident

1. Brief narrative of accident/incident (Events leading to accident/incident)

1. Cause of accident/incident, if known

1. Estimated cost of accident/incident (material and labor to repair/replace)

1. Nomenclature of equipment and personnel involved in accident/incident

1. Corrective actions (taken or proposed)

1. Other pertinent information

1.6.14.2.7 Contractor must fully cooperate with LOGCOM safety personnel during safety inspections of the workplace and inspections of required documentation.

1.6.14.2.8 Safety requirements listed in this package that do not relate to the contractor’s operations or services may be waived by the Contracting Officer. Objections made by the contractor must be reported to the Contracting Officer within 10 days of contract award. Objections will be considered on a case-by-case basis.

1.6.14.2.9 Smoking and the use of tobacco products is allowed in designated areas only.

1.6.14.2.10 All vehicle operators and passengers of contractor and privately owned vehicles are required to wear seatbelts while their vehicle is in operation on the installation and/or performing work under this contract. The use of seatbelts is also required on all mobile construction equipment operating on the installation and/or performing work under this contract.

1.6.14.2.11 All vehicle operators and passengers are prohibited from using a cell phone, personal digital assistant (PDA), or Blackberry™, unless the vehicle is safely parked or the operator is using a hands-free device. The use of portable headphones, earphones, or other listening devices (except for hand-free cell phones) while operating a motor vehicle is also prohibited.

1.6.14.2.12 Should an accident occur and in the event the US government investigates the mishap, the contractor and subcontractors shall cooperate fully and assist government personnel during the investigation period. Instructions pertaining to the assistance required from the contractor in support of an investigation and the point of contact of the LOGCOM safety personnel involved in an investigation will be provided by the COR or the Contracting Officer.

1.7. ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the work required herein via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil

0. DELIVERABLE/PERFORMANCE REQUIREMENTS

CLIN 3001 Para 1.4.2

Recertification Visit Schedule

Para 1.4.2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are required to be used in the performance of a contract by the Key Personnel listed in the PWS.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS: The following are common acronyms used in contract documents and/or Government meetings:

Non-Disclosure Agreement for Contractor Employees and Subcontractors I, ________________________, am an employee of or a subcontractor to ______________, a contractor acting under contract No. _________________to the Contract Support Management Office, Blount Island Command, Jacksonville, Florida. I understand that in the performance of this contract, I may have access to sensitive or proprietary business, technical, financial, and/or source selection information belonging to the Government or other contractors. Proprietary information includes, but is not limited to, cost/pricing data. Government spend plan data, contractor technical proposal data, independent government cost negotiations, contracting plans and statements of work. I agree not to discuss, divulge, or disclose any such information or data to any person or entity except the government person(s) directly concerned with the performance of this contract. I have read and understand the provisions of the Procurement Integrity Act as implemented in Federal Acquisition Regulations (FAR) 3.104 and I will not engage in any conduct prohibited by this Act or the FAR. Additionally I acknowledge and understand that if I violate any provision of this agreement for any reason my contract may be subject to investigation and potentially terminated.

The obligations imposed herein do not extend to information/data which:

is in the public domain at the time of receipt or it come into the public domain thereafter through no act of mine;

is disclosed with the prior written approval of the Contracting Officer;

is demonstrated to have been developed by ______________________, or me independently of disclosures made hereunder;

is disclosed pursuant to court order, after notification to the Contracting Officer;

is disclosed inadvertently despite the exercise of the same reasonable degree of care a party normally uses to protect its own proprietary information.

(Printed Name of Contractor Employee or Subcontractor) Date: __________________ (Signature) Organization: ________________________________________

(End of Summary of Changes) image1.wmf