23Q1146 Approved Amendment.pdf

MMP1003365927-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Amendment issued to answ er vendor questions and extend RFQ.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 37

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Aug-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M6700123Q1146

X 9B. DATED (SEE ITEM 11)

14-Aug-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Aug-2023

CODE

M67001MARINE CORPS FIELD CONTRACTING SYS

ATTN : TAMMILA M. CASSELL

PO BOX 8368

CAMP LEJEUNE NC 28547

M67001 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M6700123Q1146

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 07-Sep-2023 12:00 PM to 12-Sep-2023 12:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Parts to be procured in accordance with the performance work statement.

To:

Parts to be procured in accordance with the performance work statement.Total Estimated amount per year $1.2 million.

CLIN 1001

The CLIN extended description has changed from:

Parts to be procured in accordance with the performance work statement.

Parts to be procured in accordance with the performance work statement.Total Estimated amount per year $1.2 million.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 1001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 27-SEP-2023 TO

26-SEP-2024

N/A BASE MOTOR TRANSPORT

DARREN JESTER

BLDG 1502 EAST RD

CAMP LEJEUNE NC 28542-0004

910-451-9188

FOB: Destination

MMP100

POP 27-SEP-2024 TO

26-SEP-2025

N/A BASE MOTOR TRANSPORT

DARREN JESTER

BLDG 1502 EAST RD

CAMP LEJEUNE NC 28542-0004

910-451-9188

The following Delivery Schedule item for CLIN 1002 has been changed from:

POP 27-SEP-2023 TO

26-SEP-2024

N/A BASE MOTOR TRANSPORT

DARREN JESTER

BLDG 1502 EAST RD

CAMP LEJEUNE NC 28542-0004

910-451-9188

POP 27-SEP-2024 TO

26-SEP-2025

N/A BASE MOTOR TRANSPORT

DARREN JESTER

BLDG 1502 EAST RD

CAMP LEJEUNE NC 28542-0004

910-451-9188

The following have been added by full text:

QUESTIONS AND ANSWERS

Questions and Answers for RFQ M6700123Q1146

Q1) Is this work currently being done by military personnel, civil service, or contractor personnel? If contractor personnel, who is the incumbent and what is the contract number?

A1) Civil Service.

Q2) If this work is currently being performed by military personnel, civil service, or contractor personnel, will the new incoming Contractor have the opportunity to purchase existing inventory?

A2) No.

Q3) If the work is currently being performed by an incumbent Contractor, do they have a transition out plan? If so, will the government provide access to the transition out timeline to new incoming Contractor? Will the government provide a point of contact of the outgoing Contractor so the incoming Contractor can discuss the transition out plan.

A3) No.

Q4) Please provide a list of the vehicles and/or equipment that will be supported by the Camp Lejeune COPARS contract by type and quantity (i.e. – Type, Hyster E80-120XN; Quantity, 3).

A4) List of vehicles provided as an attachment to SAM.gov RFQ M6700123Q1146.

Q5) Please confirm that parts purchased by the government from the contractor under this contract will be invoiced under CLINs X001 at landed cost.

A5) CLIN 0001 will be invoiced at actual landed cost but cannot include sales tax as we are tax exempt.

Q6) The Section SF 1449 Continuation Sheet includes X001 for parts to be procured.

a. What should Contractors enter for the unit cost and amount since it is unknown what future parts will be procured through this contract?

b. Will parts purchased be billed once per month on a consolidated invoice? If so, when will a part be billed, for the month in which it is ordered/purchased or the month in which it is delivered?

A6a) Parts prices and requirements will fluctuate during the period of the contract. We estimate the average total per quarter to be at or around $300K or more. Previous COPARS contract M6700122D0003.

A6b) Consolidated invoice for the month in which parts are delivered.

Q7) Please confirm that labor services performed under this contract will be invoiced under CLINs X002.

A7) Yes, CLIN 0002 will include labor services performed under this contract.

Q8) PWS 1.2 states period of performance is for a basic period of twelve months with provisions of (one) one year option period, to be exercised at the discretion of the Government, in accordance with FAR Clause 52.217-9, Option to Extend the Term of the Contract. Please confirm that FAR 52.217-8, Option to Extend Services, is not incorporated into this solicitation and any subsequent contract awarded.

A8) FAR clause 52.217-8 is not in the solicitation.

Q9) PWS 1.3 Contractor will commence full contract performance on contract start date. Will award notification coincide with contract start date or will there be a period of time between award notification and day 1 of the contract? If there is a gap what is the anticipated number of days between contract award date and day 1 of the contract performance?

A9) The period of performance will start before 30 September 2023. It is undetermined how long the gap between contract award and day 1 of contract will be. It is anticipated to be 10 days or less.

Q10) PWS 1.4 provides the hours of operation. Please confirm overtime hours are not authorized under this contract and the Contractor will not be required to work any overtime hours.

A10) Overtime will not be authorized or required under this contract.

Q11) PWS 1.7 Observed Holidays shows only 10 recognized Federal holidays. Should Presidents Day be included as an observed Federal holiday bringing the total number of observed holidays to 11?

A11) Yes.

Q12) PWS 2.2 states in the event that Contractor services are not available during normal operating hours (or any part thereof), the Contractor will be charged at the hourly rate for non-service for each hour or fractional part of an hour that service is not available. Such charges will be made by deduction from any monies due the Contractor.

How will deductions for services not available during normal operation hours be calculated and at what rate?

A12) Contract will provide personnel to be available during working hours as written into solicitation.

Q13) PWS 3.1.1 states that parts may be ordered through the date of expiration of the contract and be delivered in accordance with contract terms even though deliveries are made after the expiration date of the contract. Who is responsible for the delivery of the ordered part after contract expiration date? If the incumbent Contractor, how will the government compensate the incumbent Contractor for the delivery of services after contract expiration?

A13) The Contractor is responsible to deliver all ordered parts after expiration of contract. The Contractor will submit a final invoice after all ordered items are delivered.

Q14) PWS 3.1 states the Contractor will utilize OEM parts unless otherwise discussed with the authorized Government Representative(s). PWS 3.2 states the Contractor will order commercially rebuilt parts and assemblies on an exchange basis vice new parts and assemblies, unless otherwise directed by the Government. These two statements seem to be contradictory. What will determine if the Contractor should provide OEM parts versus commercially rebuilt parts and assemblies? Are the commercially rebuilt parts and assemblies those items listed

PWS 3.12?

A14) The intent of these statements is to ensure the Government receives OEM replacement parts when they are available, vice aftermarket and universal replacement parts and that assemblies which can be safely and reliably rebuilt at a fraction of the replacement cost are in fact rebuilt vice buying new OEM replacement parts. The determining factor will be that discussion with the authorized Government Representative. If it is determined at that discussion that the OEM part is not available, or it is not feasible to rebuild the assembly respectively, then other sources will be authorized.

Q15) PWS 3.4 requires the Contractor to provide tires and retread tires to fit all Government vehicles listed in current TA-1. The solicitation/PWS does not include TA-1. Please provide TA-1.

A15) List of vehicles provided as an attachment to SAM.gov RFQ M6700123Q1146. Only 11R22.5 tires are retreaded.

Q16) PWS 3.5 states Serviceable parts having a credit value which can be applied against new or rebuilt parts, and which are acceptable for exchange as a normal commercial practice. Is this a definition or Contractor requirement?

A16) Both, the government wants all serviceable exchange parts (i.e. cores) to be included in the procurement of the applicable replacement parts in order to reduce the final cost of the replacement parts by that trade in (core refund) amount.

Q17) PWS 3.7 states the Contractor will have all electronic control modules programed for Government vehicles as allowable by the manufacturer. Government Representative will remove affected electronic control modules for the Contractor as necessary. PWS 3.6 states The Contractor will provide seat repair for Government vehicles as required. Programming electronic control modules and seat repair are normally performed by a third-party provider for COPARS contract and considered a “service” rather than a “part”.

a. Will the government provide a CLIN (X003) in order for the Contractor to invoice for third party services? If not, how are these services to be invoiced?

b. Will the government provide a CLIN (X003) in order for the Contractor to invoice for third party services? If not, how are these services to be invoiced?

A17a) No additional CLINs will be added. The Contractor is responsible to pay their vendor and then invoice the

Government what they paid under CLIN 0001.

A17b) Delivery time is based on type of service and third-party vendor.

Q18) PWS 3.9 states to properly identify required parts, except for parts for which the only parts catalog is a military technical order…. In the event a part is only available through government source (i.e. - DLA, GSA), and delivery of parts are significantly delayed due to supply chain issues, will the Contractor be penalized for noncompliance for matters beyond their control?

A18) Not as long as proper procedures were followed for ordering the part and the prescribed, regular follow ups are conducted and documented to continually track the status and ETA of the part.

Q19) PWS 3.11 states The Contractor upon receipt of a Parts Order Form from an authorized Government Representative will utilize electronic means to submit the Parts Order Form (POF) and Shop Repair Order (SRO) to obtain item(s). Are the Parts Order Form and Shop Repair Order to be submitted to the manufacturer or distributor from which the part(s) is being ordered? If not the manufacturer or distributor, then who?

A19) Yes, the POF and SRO shall be included in the contractor's request for quote/part from the vendor. This is a best business practice that helps to ensure the correct parts are procured for each repair.

Q20) PWS 3.11 states The Contractor will provide requested parts and annotate that the parts have been immediately issued or requisitioned by annotating the date and time ordered, name of vendor ordered from, the manufacturers item number, and quantity ordered of each item. Is this done in writing on a hardcopy form or electronically on a digital form?

A20) Electronic is preferred if all parties can digitally sign the document.

Q21) PWS 3.11 states as items are received by the Contractor and sold to the Government, the Contractor will have the authorized Government Representative sign and date each item and prepare an Automated Sales Slip per paragraph. Is the process of the Government Representative signing and dating the Automated Sales Slip done manually on a hardcopy form or electronically on a digital form? A21a) Electronic is preferred if all parties can digitally sign the document.

Does the government anticipate utilizing a Government Purchase Card at any time during this contract?

A21b) Yes. Extenuating circumstances may dictate use.

A22) PWS 3.17.1 requires establishing a parts stock level based on the vehicles, equipment and operational requirements that is adequate to ensure immediate issue or next day delivery.

a. What is the stockage currently on hand?

b. What is the historical stockage of items and quantities to fulfill this Requirement?

A22a) None.

A22b) Unknown.

Q23) PWS 3.17.1 discusses stockage. Are any parts “stowed” outside? If so what and at what quantity?

A23) No parts are stored outside of area provided to contractor.

Q24) PWS 3.17.2 requires fast moving parts to be stocked continuously “on the shelf” and if a fast moving part is not available for immediate issue the Contractor must make it available within eight working hours from the time ordered.

a. What is the current inventory of fast-moving parts in terms of part description and quantity?

b. What is the value of the existing “on the shelf” inventory?

c. What is the historical average inventory of items and quantities to fulfill this Requirement?

A24a) There is no complete list of parts a small sample of items are listed:

A24b) None.

A24c) See A32 for answer.

Q25) PWS 3.17.3 requires the Contractor to provide all Slow Moving Parts within 24 work hours after being requested.

a. Are any slow moving parts maintained “on the shelf”? If so, what is the current inventory of slow moving parts in terms of part description and Quantity?

b. What is the purchase history of slow moving parts in terms of average number of times ordered annually by type and quantity?

c. What is the average annual value of slow moving parts sold to the Government?

A25a) None.

A25b) Unknown.

A25c) Unknown.

Q26) PWS 3.17.2 and 3.17.3 references fast moving parts and slow moving parts respectively. Will all parts purchased under the COPARS contract be considered either fast moving parts or slow moving parts. If this is not the case, what other category may a part be classified as?

A26) All parts fall under CLIN 0001.

Q27) PWS 3.17.2 and 3.17.3 requires the Contractor to provide a part at the time the order is placed or within 24 hours. PWS 3.15 references Vehicle Deadline for Parts with the Contractor to remove vehicles from VDP status within 10 calendar days. Please clarify how the Contractor’s responsibility to provide parts to remove a vehicle from VDP status within 10 calendar days is consistent with providing parts either immediately or within 24 hours.

A27) PWS 3.17.3 states “Slow Moving Parts” are parts that a vendor could have on shelf but the Government doesn’t request often. PWS 3.15 states it is for a backordered part and the Government is requesting that item be on hand within 10 calendar days. Source of supply will dictate any delays and be handled case by case.

Q28) PWS 3.17.2, 3.17.3 and 4.2 references parts issued.

a. Will the Contractor be required to deliver any parts to customer sites, or will all parts be issued at the Contractor’s COPARS?

b. If to customer sites, how many different sites require delivery service and what is the largest item to be delivered to a customer site in terms of size and weight?

A28a) The Contractor’s COPARS site will be collocated at the government’s primary maintenance facility (bldg.

1502 on East Rd, Camp Lejeune, NC 28546) and all parts will be issued from that location.

A28b) N/A

Q29) PWS 3.18 requires the Contractor to use WAWF for electronic invoicing, receipt and acceptance. Please confirm that the Contractor will not receipt and acceptance of inventory into WAWF.

A29) Contractor only needs to invoice in WAWF.

Q30) PWS 4.1 requires the Contractor to furnish computer software to ensure the COPARS facility is completely automated and have the capability to track, maintain, and provide reports of historical data regarding material issues, backorders, warranty information, exchanges, credits, core charge/credit, and cancellations. PWS 8.4.1 states the Government provides laptop computer systems for access to the Marine Corps secure network and the current Fleet Management System/database to enter parts requisition and issue data, facilitate management of stock levels, historical data reporting, and to access required on-line training. Will the Contractor use its own software for the COPARS contract, the government software cited in PWS 8.4.1, or Both?

A30a) Contractor is not required to utilize their own computer/software unless they choose to track their own data.

If both, what is the requirement to utilize both and why?

A30b) PWS 8.4.1 states the Government provides laptop computer systems for access to the Marine Corps secure network and the current Fleet Management System/database to enter parts requisition and issue data, facilitate management of stock levels, historical data reporting, and to access required on-line training. Use of Contractor own software for items not discussed in 8.4.1 and for own internal use.

Q31) PWS 4.2 requires the Contractor to maintain an automated record of parts issue. This section also requires the Contractor to enter data into the Government Fleet Management System. Please confirm that parts issued under the contract will be maintained in both a Contractor Provided computer system and the Government Fleet Management System and double entry of data for all items sold into both systems is required.

A31) Confirming a double entry data requirement is necessary.

Q32) PWS 4.2 references Parts Issued. What is the annual average number part orders, items ordered and dollar amount for the past three years.

A32) Estimated Parts average: 9,000 different parts per year with an average of 20,000 quantity. Estimated total for parts $1.2 million or more per year. Camp Lejeune’s fleet is aging so the number of parts required could increase. Previous contract M6700122D0003 may provide additional information.

Q33) PWS 4.4 states the Government may, at its option, purchase all or any part of the Contractor’s parts store. At the conclusion of the contract does the Government have the option of not purchasing any part of the Contractor’s parts store?

A33) The Government reserves the option to purchase any or all remaining part stocks at the conclusion of the contract.

Q34) PWS 6.8 references safety requirements. What PPE will be required of Contractor personnel?

A34) PPE is covered in the provided references. Bear in mind that the COPARS location is on the shop floor and contractor personnel will be exposed to all the typical hazards associated with a light, medium, and heavy duty equipment repair facility to include but not limited to: noise, fumes, hazmat, heavy objects, traffic, moving hazards, welding, cutting, grinding, hydraulics, contaminants, and spills. PPE should reflect.

Q35) PWS 8.2 states a facility within Building 1502 will be made available to the Contractor 15 calendar days prior to the contract start date. PWS 8.2.1 references the permanent facility within Building 1502 available to the Contractor no later than five working days after the effective start date of the contract. What is the reason for not building up stock in the permanent facility prior to contract start date? Is it to allow an incumbent contractor or other entity time to remove stock?

A35) Contractor will have access to Building 1502 upon a signed contract award.

Q36) PWS 8.2.1 references the permanent facility within Building 1502 available to the Contractor no later than five working days after the effective start date of the contract. How many parts counters will be located in the permanent facility?

A36) One.

Q37) PWS 8.4 list Computer System, Laptop (w/ printing capabilities) (2) EA. Please confirm this government furnished property is to be used only for entering data in the Government Fleet Management System.

A37) Contractor Personnel will have Government computer to conduct work, training, and entering data into the Fleet Management System. Contractor may choose to get WIFI for their personnel as the Government computer may decline access to certain sites during market research. Refer to 8.4.1.

Q38) PWS 9.1 requires the Contractor to furnish all labor, supplies, equipment, vehicles, etc.…

a. What is the historical FTE count to execute the required PWS tasks?

b. What is the historical number of vehicles utilized by the FTEs to execute the required PWS tasks?

c. Other than government provided forklift cited in PWS 8.4, what is the historical number and type of MHE units used to successfully perform the work currently being done?

A38a) Two A38b) Vehicles used were employees personal vehicles.

A38c) None.

Q39) PWS 9.1.1 requires the Contractor to provide at their expense (other than GFP) all equipment necessary to meet the parts/material delivery requirements of the contract. The solicitation does not include a CLIN for ODCs to capture the cost of any items such as Contractor provided vehicle(s), MHE, computer equipment and application software, and other required items to successfully execute the contract as required.

a. What is the cost of internet and telephone service the Contractor would have to pay at Building 1502?

b. Will the Government provide a CLIN to capture Contractor furnished items?

If not, where is the Contractor to include these expenses?

A39a) Unknown.

A39b) No, contractor will need to add expenses into CLIN 0002 Store Operations. This is not a cost contract.

Q40) Delivery Information on page 28 list CLINs 1001 and 1002 with the same period of performance as CLINs 0001 and 0002. Please confirm this is incorrect.

A40) Correct, CLINs 1001 and 1002 POP should read: POP 27-SEP-2024 TO 26-SEP-2025 for the following Option Year.

Q41) Clauses Incorporated by Reference on Page 30 includes DFARS 252.225-7001, Buy American and Balance of Payments Program (BAA). DFARS 225.401-70 End Products Subject to Trade Agreements (TAA) states acquisitions of end products in the following product service groups (PSGs) are covered by trade agreements if the value of the acquisition is at or above the applicable trade agreement threshold and no exception applies. End products subject to DFARS 225.401-70 includes vehicular equipment components, tires and tubes, engine accessories, and mechanical power transmission equipment. The TAA gives the President authority to “waive” the BAA if a supply and/or services contracts exceeds a specific value of an acquisition. For 2023 the TAA threshold for waiving the BAA is $183,000. What is the anticipated value of the Camp Lejeune COPARS acquisition? If the anticipated annual value of the contract is greater than $183.000 then the BAA should be waived, and the TAA should be incorporated by reference into the solicitation and subsequent contract.

A41) See A6a for response to estimated amount. DFARS 225.401-70 applies to the covered items.

Q42) Submission of Quotes, Technical Capability and Past Performance, are there any page limitations to what Contractors may submit.

A42) No.

Q43) Wage Determination on Page 64 paragraph (c) states salaries paid to employees must be in compliance with the labor category and wage determination and list Order Clerk II as a labor category. PWS 8.4 notes that the government will provide a forklift to assist in the off-loading of heavy or oversized deliveries and Contractor operating Material Handling Equipment will be qualified and licensed in the operation in accordance with OSHA, 29 CFR 1910.178 and MCO 5100.19F. Per the Department of Labor SCA Directory of Occupations, the Order Clerk

II job description does not involve operating forklifts or MHE. Will Contractor personnel working on this contract need to operate a forklift or other MHE. If so, suggest the labor category listed in Wage Determination be changed to Warehouse Specialist.

A43) Wage Determination category was changed, see solicitation. A FTE must be qualified and licensed to operate

MHE in order to handle large/bulky items to be off-loaded from the carrier or to be loaded for returns-when necessary. The government or the service contractor will not be responsible.

Q44) Offerors are to provide price, technical and past performance information as part of our proposal. Should this information be provided in separate volumes?

A44) Required information is found in Far clause 52.212-1 Addenda and 52.212-2. How it is submitted is up to the

Contractor. Quotes shall be submitted to Tammila.cassell@usmc.mil.

Q45) Where should Offerors include the signed SF 1449 and subsequent amendments?

A45) See A44.

Q46) Where should Offerors include their completed Representations and Certifications?

A46) See A44.

Q47) For Past Performance, Offerors are to provide references of similar size, scope and complexity. Will references exceeding the size, scope and complexity of the contemplated contract be acceptable?

A47) Yes.

mailto:Tammila.cassell@usmc.mil

Q48) Can the cost of part be negotiated on a Cost Plus Fixed Fee (CPFF) for this contract?

A48) No.

Q49) Can the government provide the expected inventory list of parts to be stocked “up front, Day 1” to allow the contractor to best quote this solicitation?

A49) A small example of parts has been listed in PWS under 3.17.2.

Q50) Will the government insure the cost of all inventoried stocked parts in BLDG 1502 in the event of fire, natural disaster, or theft? If not, does the government require a minimum amount of insurance for the contractor to carry on the parts?

A50) No, see para 9.3 ‘Responsibility’ on page 21 of the PWS.

Q51) As state in section ??? of the solicitation, what “services for automotive and material handling” are required by the contractor, i.e. what is the government expectation for services, beyond parts handling and inventory?

A51) Refer to PWS section 9.

Q52) The solicitation mentions forklift use. Does the government expect the contractor to provide employees that are certified to operate a forklift?

A52) A FTE must be qualified and licensed to operate MHE in order to handle large/bulky items to be off-loaded from the carrier or to be loaded for returns-when necessary. The government or the service contractor will not be responsible.

Q53) Does the government intend to provide a vehicle for daily part runs, or does the government expect the contractor to provide a vehicle for daily part runs.

A53) No. How parts are delivered to building 1502 is up to the contractor.

Q54) If the government expects the contractor to provide a vehicle for daily part runs will the government reimburse the contractor for the full cost of fuel required to perform this task, or at the government mileage rate?

A54) No vehicle is provided. See answer A53.

Q55) Because this contract requires daily internet search for parts, will the government provide high speed internet access, or will the contractor be required to provide it?

A55) Government will provide internet service on the MCEN for access to government systems. However, the government internet service is controlled, and many vendor sites are blocked necessitating the need for commercial internet access which is the responsibility of the contractor to provide. Refer to 9.1.1

Q56) Per the solicitation the government will provide a telephone, but is requiring the contractor to request and pay for a commercial use line through base phone. Due to the constant communication required between the contractor and off base parts stores a commercial use line is required. Would the government consider adding the commercial use line, at the expense of the government, for the contractor? If not, how does the government intend to reimburse the contractor for a commercial use telephone line, what is the cost to have the commercial line installed on base and what is the monthly telephone rate?

A56) PWS 8.10.2 “The Contractor may request off-base commercial telephone service by contacting the Base

Telephone Officer. 9.1.1 The type of services will be at the discretion of the Contractor and may include telephone, internet, radio, cell phone transmission, etc. Government phone can be used.

Q57) For purposes of in climate weather and base closures; are the contracted personnel considered essential or nonessential personnel?

A57) Nonessential.

Q58) Will the monthly billing for parts qualify for Fast Pay?

A58) See answer A6B. WAWF invoices should be accepted or rejected by unit within 7 calendar days. Payments questions should be directed to DFAS.

Q59) We are asked to provide a total estimated price and a ceiling price for Item 0001. Will the government be providing any current or historical data that would allow us to make an accurate estimation of this dollar amount?

A59) Parts prices and requirements will fluctuate during the period of the contract. We estimate the average total per quarter to be at or around $300K or more.

Q60) On page 3 of 64 under clin 0001 "Parts", since there is no estimate of the possible value of yearly purchases, I understand this Clin to be the amount that the contractor would be supplying to the base for the base year of the contract. I am also assuming that the price charged to the Government would be at the contractor's actual net cost with no additional markup for a profit on any sales. As an example, if I were to put in the monthly estimated sales to be $60,000, and the extension for 12 months would be $720,000. If the actual sales were to be $80,000 a month, would the contractor be paid for the actual sales amount, in this case $80,000, or would the maximum amount billable be $60,000, since this was the estimated bid amount?

A60) All Contractor invoices will be submitted as billable sales.

Q61) Since there are no categories of different types of parts sold and there have historically 40-45% of total sales to be Non Price Listed parts which has no discount to the contractor but which has a very high monthly freight cost of over $3000 per month, since freight is not a part would the contractor be able to bill the Government for the freight on this type of purchase on all applicable purchases on Clin 0001.

A61) Yes

Q62) Also, on Clin 0001 on the line below "Tot Estimated Price" is "Ceiling Price". Is the ceiling price an amount that the contractor will not be obligated to supply should a month's purchases exceed whatever figure the contractor submits on this line in their bid?

A62) Monthly purchases are going to fluctuate throughout the contract period and the government will require the parts to be supplied regardless of the monthly amount.

Q63) Page 6 of 64, item 3.1.1 states that at the termination of the contract the contractor must supply any parts ordered up to the last day of the contract and cannot submit a final monthly invoice until the last item is delivered. In the past, backordered items have taken as long as five months to be delivered, and, since the contractor has to continue to pay employees to work on the delivery of all backorders, would the Government consider eliminating this clause which would benefit the Government since this costly requirement would not have to be factored in the contractors costs in submitting a bid.

A63) No

Q64) Item No. 0001 "Parts", I see nothing in the Performance Work Statement that requires the contractor to supply parts at their lowest possible price. I only see a requirement to supply parts at " Fair Market Prices", which is a very flexible term. As an example, there are multiple "Fair market Prices" in the category of "Common Parts", which are usually items for Preventive Maintenance items. There are discounts from manufacturer's "List Price" of 25% to the

Dealer, a price which would be given to repair garages, and discounts of approximately 40% on the jobber level, such as Camp LeJeune, and further discounts of approximately 70% at the distributor level, which manufacturers give as additional discounts on this class of sales to Government end users. All of these discounts are "Fair Market

Prices. The contractor should be required to sell to the Government at their lowest acquisition costs, not at a flexible

"Fair Market Price". The present wording leaves many opportunities for fraudulent discounts.

A64) Best Market Price is addressed in para 3.2.

Q65) On page 3 of 64 item 0002 "Store Operations", I assume this line item, which is the only item to be considered in evaluating submitted bids, is where the contractors will include all operating costs to include employee's salaries, federal employee taxes, insurance costs, accounting fees, legal fees, bank fees and the amount of profit for operating the contract. Is this correct?

A65) Yes.

Q66) Page 22 of 64 item 10.9 "Negative Incentives" calls for financial penalties when a contractor is not performing according to contract specifications and, if their performance does not improve after a period of time, how are financial penalties determined, at what level, and who makes the determination as to the amount of the penalties?

A66) Language was changed in PWS. Non performing Contractor will be reflected in CPARS.

Q67) Is there an incumbent? If so who is it? What is the awarded amount?

A67) No

Q68) PWS Para 1.1 General Intention. This requirement is for non-tactical vehicle (NTV) repair parts, replacement components, supplies, materials, and services for automotive and material handling equipment by the most efficient means for operation of a Contractor-Operated Parts Store (COPARS) at Bldg. 1502, MCB Camp Lejeune, NC.

These duties include, but are not limited to, furnishing commercially available consumable materials, equipment, and accessories required by the Government/ Please confirm this effort does not require any delivery?

A68) Delivery may be necessary. Parts must be delivered to, shipped to building 1502 East Rd.

Q69) PWS Para 2.1 Issuance of Vehicle Parts. “The sale of parts under this contract to other than listed persons is prohibited.” Please indicate how contractor is reimbursed for any sale of contractor procured parts and percentage markup?

A69) Contractor is reimbursed for the cost of the item and shipping fees under CLIN 0001. Vendor invoices will be submitted with Contractor monthly invoice.

Q70) PWS Para 3.1 General. The Contractor will provide new repair parts, replacement components, supplies, materials, and services for vehicles and equipment to include trailers and material handling equipment. The Contractor will utilize OEM parts unless otherwise discussed with the authorized Government Representative(s). All parts will be obtained at fair market price and delivered with proper sales slips (i.e., contractor and vendor). Please provide definition and who determines “Fair Market Value”?

A70) See response for A64.

Q71) PWS Para3.6 Seat Repair. The Contractor will provide seat repair for Government vehicles as required. Please confirm if the intent is for the Contractors to actually perform the seat repair or engage a 3rd party. Regardless how is this reimbursed/paid? Will the government provide historical workload?

A71) Intent is for contractor to request a quote for service through a 3rd party, have the repair completed by that party and then invoice the actual cost for payment. This is not a high volume request, typically only 1 or 2 a month.

Q72) May I know what automotive parts you’re looking for?

A72) Parts ordered will be for the vehicle list owned by Camp Lejeune’s Motor Transportation. Vehicle list is attached to solicitation in SAM.gov.

Q73) For CLIN 0001, parts to be procured and to be invoiced on a time and materials basis, will Offerors be allowed to include a customary and allowable material handling charge to the landed cost of the parts purchased when the parts are sold to the government?

A73) Contractor may invoice for part(s) and shipping on invoices.

Q74) The solicitation indicates FAR Clause 52.299-9, Small Business Subcontracting Plan, will be incorporated into the contract. If an Offeror is a small business under NAICS 336310 and is the awardee of this contract, will they be required to submit, implement and adhere to a Small Business Subcontracting Plan?

A74) No.

Q75) Is there a listing of parts (projected or historical) that the Government will be issuing prior to award? This will allow us to estimate CLIN 0001, as well as determine the number of people we need on CLIN 0002. This list is also important to ensure we have a bench of vendors available for the parts required.

A75) The known parts price list for approximately 9000 parts. The TA-1 vehicle listing is attached to solicitation on SAM.gov.

Q76) Can the Government provide an historical usage of parts and how often they turn over by month/season?

b. This throughput will also allow us to determine the number of employees we need.

A76a) See answers 32 and PWS 3.17.2.

A76b) Historically this has been 2 employees. The contractor will need to adjust to ensure they meet full requirements.

Q77) Will the Government provide an historical listing of ‘fast moving parts’ and their turn-over/velocity?

A77) None to provide.

Q78) Will the Government provide an historical listing of ‘slow moving parts’ and their turn-over/velocity?

A78) None to provide.

Q79) When does the Government take ownership of the parts? Does the Government own all of the parts at the storefront and the contractor manages them? Does the contractor own all of the parts and the Government only takes ownership of them when the Government representative ‘pulls/orders’ parts for each requirement? Is there some other process the Government envisions?

A79) Parts ownership will change from contractor to government when the authorized government representative accepts and signs for the parts for each requirement as outlined in section 3 of the PWS.

Q80) Would the Government extend the response due date?

A80) Yes. See solicitation.

Q81) Who is executing this mission/effort currently?

A81) Government civilian employees.

Q82) Is this a new requirement or a recompete to an existing contract?

A82) A past COPARS contract has existed at Camp Lejeune. There is no current contract.

Q83) If a recompete, can the government provide the current contract information?

A83) N/A.

Q84) What is the contract number of the current contract?

A84) N/A.

Q85) What is the period of performance of the current contract?

A85) N/A.

Q86) What is the value of the current contract?

A86) N/A.

Q87) How many personnel work on this contract?

A87) See answer 76b.

Q88) What are their titles, skills, training and certifications?

A88) Employees should have a Warehouse Clerk for title, see change in Wage Determination section of solicitation.

Some basic skill should be a forklift license, inventory control, and computer skills (especially Excel). Refer to 1.4, 6.1.2, 6.2, 6.13 [6.13 this is where you first see “Contract Manager”].

Q89) How many hours do each of them work?

A89) Contractor employees will work 8 hours a day/ 40 hours per week.

Q90) On page 5 of the solicitation, under subparagraph 1.4 Hours of Operation, it states, “The Contractor will staff with the requisite number of employees to perform the tasks included in this contract during the hours of 0730- 1600, Eastern Standard Time, Monday through Friday (except holidays or emergencies observed by the Marine Corps).”

On page 13 of the solicitation, under paragraph 6.0 Management and Staffing, Subparagraph 6.1., it states, “The Contractor will manage the total work effort associated with the Contracted Parts Store, and all other functions required for satisfactory and timely completion of these services, including but not limited to: furnishing all labor, supplies, equipment, vehicles, supervision, management, and reports necessary to accomplish all of the tasks and requirements herein.”

a. What does the Government consider to be the requisite number of employees?

b. What does the Government consider to be a sufficient number of employees? Refer to

c. Are they the same?

A90a) Historically this has been 2 employees.

A90b) Historically this has been 2 employees.

A90c) Historically they have been the same, the contractor will need to adjust to ensure they meet full requirements.

Q91) On page 7 of the solicitation, in reference to subparagraph 3.4. Tires:

a. For retreading, is that a capability the contractor needs to have on-site or can we work with a shop in town?

A91a) Contractor may work with shop in town. Retreading will be required as needed per Government Representative.

Q92) On page 11 of the solicitation, in reference to subparagraph 3.17.2 Fast Moving Parts: We understand the process for adding parts to the fast moving parts list.

a. Is there a process for removing parts from fast moving parts list and thus removing the requirement for continuous ‘on the shelf’ availability?

A92a) There is no official list of fast moving parts. These parts are parts that the Government uses regularly (multiple times a month) which is why they are “fast moving”. If the criteria for a fast moving part is not met, then the part would come off the list.

Q93) On page 15 of the solicitation, under subparagraph 6.11 Hazardous Materials (HAZMAT), it states, “The Contractor and their suppliers will comply with all applicable Federal, DoD, Navy, Marine Corps, State, City, and County regulations in the handling, transport, storage, and disposal of all HAZMAT. The Contractor will not purchase HAZMAT other than vehicle batteries.

“The Contractor will take precautions to prevent accidental spills and mishandling of HAZMAT by Contractor personnel and sub-contract personnel in the performance of this contract. Exchange parts that are considered hazardous material will be removed from the site according to existing laws, regulations, and policies.”

a. Will the contractor need to have a place for the Government to dispose of used oil and lubricants? For example, if the Government is turning parts in that may contain lubricants, is the contractor responsible for disposal?

A93) Parts turned in will be drained or purged by the service contractor. However, if residual seeps out after taking possession of the item[s], contractor responsible for clean-up.

Q94) On page 15 of the solicitation, under subparagraph 6.11.2 HAZMAT Cleanup of Spills and Leaks, it states, “The Contractor is solely responsible for prompt cleanup of spills or leaks if caused by the Contractor’s employees, in accordance with all applicable federal, state, local and municipal laws and regulations. The Government may provide spill assistance, as required, to include spill containment/cleanup materials and hazardous waste disposal.

Cleanup will be performed at no cost to the Government. The Contractor will report all such spills or leaks, regardless of quantity, per the posted facility Spill Plan.”

a. Is specific HAZMAT Training required?

b. Are Contractor HAZMAT Training Certificates required?

c. What HAZMAT materials does the contractor need to be prepared for?

A94a) No.

A94b) No.

A94c) Oils, grease, coolant, and possibly battery acid.

Q95) What are their titles, skills, training and certifications?

A95) Refer to 1.4, 6.1.2, 6.2, 6.13 [6.13 this is where you first see “Contract Manager”]. What are the Wage Determination and labor categories listed on page 64? Order Clerk II is listed at question#43.

Q96) PWS Para1.4 Hours of Operation. The Contractor will staff with the requisite number of employees to perform the tasks included in this contract during the hours of 0730-1600, Eastern Standard Time, Monday through Friday

(except holidays or emergencies observed by the Marine Corps).

a. What is the current staffing for this operation?

b. What is the government’s definition of “requisite” by quantity?

A96a) Civil service.

A96b) Historically this has been 2 employees.

Q97) Per the solicitation seat repair is a requirement for the contractor. To what extent does the government expect the contractor to perform seat repair?

A97) Contractor does not perform seat repair, rather to send out to a local vendor for repair.

Q98) Must the seat repair be performed at the facility?

A98) No.

Q99) Does the government have predetermined times for seat repair?

A99) No.

Q100) On page 7 of the solicitation, under paragraph 3.0 Tasks, Subparagraph 3.4, Tires, it states, “The Contractor will provide tires and retread tires (as Government directed) to fit all Government vehicles listed in current TA-1, or as vehicle inventory listing is updated. The government shall not be charged a Federal or State excise tax (Scrap Tire

Disposal Fee) for the purchase of tires.”

a. When will the Government provide TA-1 to the contractor?

A100) List of Vehicles will be posted on SAM.gov when amendment is posted.

Q101) Are alternate parts authorized if the primary part is unavailable?

A101) The determining factor will be that discussion with the authorized Government Representative. If it is determined at that discussion that the OEM part is not available, or it is not feasible to rebuild the assembly respectively, then other sources will be authorized.

Q102) On page 7 of the solicitation, in reference to subparagraph 3.6. Seat Repair:

a. Is that a capability the contractor needs to have on-site or can we work with a shop in town?

A102) Contractor does not perform seat repair, rather to send out to a local vendor for repair.

Q103) Will the Government provide a listing of the vehicles, equipment, trailers and material handling equipment on-site?

A103) List of Vehicles will be posted on SAM.gov when amendment is posted.

Q104) On page 5 of the solicitation, under subparagraph 1.0 Background, there is no mention of overtime hours.

a. Does the Government expect all services will only happen during standard hours of operation?

b. If there is an emergency repair, does the contractor wait until the next day?

c. Will the Government allow overtime hours for emergency situations?

A104a) Yes, Refer to 1.4.

A104b) No.

A104c) No.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT FOR

MOTOR TRANSPORT DIVISION CONTRACTOR OPERATED PARTS

STORE (COPARS)

1.0 Background. The Motor Transport Division (MTD), G-4, is esponsible for providing certain administrative functions that support the overall mission of Marine Corps

Base (MCB), Camp Lejeune/Marine Corps Air Station (MCAS), New River Complex. These functions are crucial to maintaining efficient operations by providing vehicle support services.

1.1 General Intention. This requirement is for non-tactical vehicle (NTV) repair parts, replacement components, supplies, materials, and services for automotive and material handling equipment by the most efficient means for operation of a Contractor-Operated

Parts Store (COPARS) at Bldg. 1502, MCB Camp Lejeune, NC. These duties include, but are not limited to, furnishing commercially available consumable materials, equipment, and accessories required by the Government.

1.2 Period of Performance. The period of performance is for a basic period of twelve months with provisions of (one) one year option period, to be exercised at the discretion of the

Government, in accordance with FAR Clause 52.217-9, Option to Extend the Term of the

Contract.

Base Period: 27 September 2023 to 26 September 2024

First Option: 27 September 2024 to 26 September 2025

Total Value:

1.3 Transition Period. Contractor will commence full contract performance on contract start date. Government will permit a 30-day QASP grace period only. Government will conduct surveillance during grace period to determine performance compliance and make improvement recommendations to Contractor.