23Q1146 Approved Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

M6700123Q1146 14-Aug-2023

b. TELEPHONE NUMBER

910-451-6357

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 07 Sep 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M670019. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TAMMILA M. CASSELL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

MMP1003365927-0001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

M67001MARINE CORPS FIELD CONTRACTING SYS

ATTN : TAMMILA M. CASSELL

PO BOX 8368

CAMP LEJEUNE NC 28547

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE MMP100 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

BASE MOTOR TRANSPORT

DARREN JESTER

BLDG 1502 EAST RD

CAMP LEJEUNE NC 28542-0004

TEL: 910-451-9188 FAX:

910-451-7845FAX:

TEL: 910-451-6357

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,050

NAICS:

336310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF64

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M6700123Q1146

Section SF 1449 - CONTINUATION SHEET

NOTICE TO OFFERORS:

SUBMISSION OF QUOTES: Quotes may be submitted via email (no larger than 2MB) to

Tammila.cassell@usmc.mil; (PREFERRED METHOD) or via hand delivery/courier to Contracting

Department, Bldg. 316, Holcomb Blvd, Camp Lejeune, NC 28542. It is solely the Offeror’s responsibility to ensure quotes are submitted in accordance with FAR provision 52.212-1 including its addenda, and received within the required timeframe. All quotes, if timely received, will be considered for award. The information submitted shall be clear and legible.

All questions shall be submitted no later than 23 August 2023. Questions shall be sent to

Tammila.cassell@usmc.mil.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

PARTS

T&M

Parts to be procured in accordance with the performance work statement.

FOB: Destination

MILSTRIP: MMP1003365927

PURCHASE REQUEST NUMBER: MMP1003365927-0001

PSC CD: 2590

TOT ESTIMATED PRICE

CEILING PRICE

0002 12 Months

STORE OPERATIONS

FFP

Store operations to be in accordance with the performance work statement.

FOB: Destination

MILSTRIP: MMP1003365927

PURCHASE REQUEST NUMBER: MMP1003365927-0001

NET AMT

mailto:Tammila.cassell@usmc.mil

1001 12 Months

OPTION PARTS

T&M

Parts to be procured in accordance with the performance work statement.

FOB: Destination

MILSTRIP: MMP1003365927

TOT ESTIMATED PRICE

CEILING PRICE

1002 12 Months

OPTION STORE OPERATIONS

FFP

Store operations to be in accordance with the performance work statement.

FOB: Destination

MILSTRIP: MMP1003365927

NET AMT

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT FOR

MOTOR TRANSPORT DIVISION CONTRACTOR OPERATED PARTS

STORE (COPARS)

1.0 Background. The Motor Transport Division (MTD), G-4, is

responsible for providing certain administrative functions that support the overall mission of Marine Corps Base (MCB), Camp Lejeune/Marine Corps Air Station

(MCAS), New River Complex. These functions are crucial to maintaining efficient operations by providing vehicle support services.

1.1 General Intention. This requirement is for non-tactical vehicle (NTV) repair parts, replacement components, supplies, materials, and services for automotive and material handling equipment by the most efficient means for operation of a Contractor-Operated Parts Store (COPARS) at Bldg. 1502, MCB

Camp Lejeune, NC. These duties include, but are not limited to, furnishing commercially available consumable materials, equipment, and accessories required by the Government.

1.2 Period of Performance. The period of performance is for a basic period of twelve months with provisions of (one) one year option period, to be exercised at the discretion of the Government, in accordance with FAR Clause

52.217-9, Option to Extend the Term of the Contract.

Base Period: 27 September 2023 to 26 September 2024

First Option: 27 September 2024 to 26 September 2025

Total Value:

1.3 Transition Period. Contractor will commence full contract performance on contract start date. Government will permit a 30-day QASP grace period only. Government will conduct surveillance during grace period to determine performance compliance and make improvement recommendations to

Contractor. Contractor will formulate immediate corrective actions and notify

Government accordingly. Continued non-compliance with contract requirements during grace period will result in Government withdraw of remaining grace period and Contracting Officer (KO) notification.

1.4 Hours of Operation. The Contractor will staff with the requisite number of employees to perform the tasks included in this contract during the hours of 0730-1600, Eastern Standard Time, Monday through Friday (except holidays or emergencies observed by the Marine Corps).

1.5 Availability. The Contractor will ensure that sufficient personnel are available at all times during store hours to provide uninterrupted business transactions and service to fulfill all requirements. Personnel shall have the authority to make management decisions in order to insure contract performance.

1.6 Work Schedule Adjustments Due to Emergency Base Closure. In the event of a base closure due to national emergencies, inclement weather conditions such as snow and ice storms, hurricanes, tornadoes, earthquakes, etc., and other emergency situations; notification will be provided by television announcements, radio announcements, telephone, verbal means, MCB information systems, etc.

MCB Camp Lejeune Information Systems telephone number for reporting instructions is 910-451-1717.

Upon receiving notification by one of the above mediums that the installation has returned to normal operations, the Contractor will resume normal work hours.

1.7 Observed Holidays. Recognized Federal holidays are:

New Year’s Day

Dr. Martin Luther King’s Birthday

Memorial Day

Juneteenth Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

When a Federal Holiday falls on a Sunday, the following Monday will be recognized as a legal holiday. When a holiday falls on a Saturday, the preceding Friday will be recognized as a holiday by U.S. Government agencies.

2.0 Applicable Documents and References. Documents (regulations, manuals, supplements, etc.) applicable to this contract are provided as required for the execution of this contract. Supplements or amendments to documents may be issued during the life of the contract and will be supplied to the Contractor by the

Government. Supplements and amendments to documents will be considered to be in full force and effective immediately upon receipt by the Contractor. It is the

Contractor’s responsibility to ensure that all mandatory documents are on file and up to date once received from the Government. Upon termination of the contract, the

Contractor will return to the Government all documents issued. A list of applicable definitions, acronyms, documents, and references are provided in Appendices 1 and

2.

2.1 Issuance of Vehicle Parts. The COR will provide the Contractor a listing of Government Representatives authorized to request and receipt for parts upon contract date and as changes occur. Business under this contract will only be conducted with listed individuals. The sale of parts under this contract to other than listed persons is prohibited.

2.2 Service Availability. In the event that Contractor services are not available during normal operating hours (or any part thereof), the Contractor will be charged at the hourly rate for non-service for each hour or fractional part of an hour that service is not available. Such charges will be made by deduction from any monies due the Contractor.

The COR may consider matters beyond the control of the Contractor in determining whether to charge for failure to provide the contracted services.

3.0 Tasks

3.1 General. The Contractor will provide new repair parts, replacement components, supplies, materials, and services for vehicles and equipment to include trailers and material handling equipment. The Contractor will utilize

OEM parts unless otherwise discussed with the authorized Government

Representative(s). All parts will be obtained at fair market price and delivered with proper sales slips (i.e., contractor and vendor).

3.1.1 Parts may be ordered through the date of expiration of the contract.

Parts will be delivered in accordance with contract terms even though deliveries are made after the expiration date of the contract. Once all past contract period deliveries are made, a consolidated invoice will be submitted, and final payment will be made via the Wide Area Work Flow (WAWF) secure, web-based, electronic invoicing process.

3.1.2 Contractor should not rely on set sources of supply (established accounts) for purchasing of parts, rebuild, fabrication, testing of/refurbished parts, etc. Other avenues outside of established accounts, to include the use of web search engine(s) should be pursued/explored for availability, best market price, quickest delivery, etc. to reduce equipment out of service time.

3.2 Rebuilt Parts and Assemblies. The Contractor will order commercially rebuilt parts and assemblies on an exchange basis vice new parts and assemblies, unless otherwise directed by the Government.

3.3 Batteries. The Contractor will provide Automotive, Truck, Bus batteries that are wet charged, sealed, and maintenance free, unless the type and size are not manufactured. All batteries will be major brand name or equivalent, such as

Delco, Excide, Interstate, Gould, etc., and have a 36, 48, or 60-month warranty. All batteries sold to the Government will be on an exchange basis unless the

Government has no core. For warranty purposes, the Contractor will mark all batteries with the invoice sales date. In addition, the Contractor will submit a monthly list to the Government identifying the number of batteries replaced.

3.3.1 Battery Storage. The Contractor will use Government provided battery storage area appropriate for the minimal storage of new and used batteries. The

Contractor will minimize the storage of used batteries by conducting battery purchases on an exchange basis. The Contractor will accept an old battery when a new battery is purchased. The Contractor will return this used battery to his supplier for disposition. Used batteries will not be kept in the battery storage area for more than ten workdays. Appropriate storage procedures and safety precautions will be followed for the storage of all batteries.

3.4 Tires. The Contractor will provide tires and retread tires (as Government directed) to fit all Government vehicles listed in current TA-1, or as vehicle inventory listing is updated. The government shall not be charged a Federal or State excise tax (Scrap Tire

Disposal Fee) for the purchase of tires.

The disposition and disposal of unserviceable tires and tire casings will be the responsibility of the Government.

3.5 Exchange Parts. Serviceable parts having a credit value which can be applied against new or rebuilt parts, and which are acceptable for exchange as a normal commercial practice.

3.6 Seat Repair. The Contractor will provide seat repair for Government vehicles as required.

3.7 Programming. The Contractor will have all electronic control modules programed for Government vehicles as allowable by the manufacturer. Government

Representative will remove affected electronic control modules for the Contractor as necessary.

3.8 Warranty. All parts furnished under this contract will be free from defects in design or workmanship and will conform to specifications and all other requirements of this contract. The Contractor warrants all parts for thirty (30) days, or the period of the warranty given by the manufacturer or distributor, whichever is greater, on the day the Government takes delivery of the part. Demands for warranty service and claims shall rest solely on the Contractor. The Contractor will replace defective materials that are covered under any warranty within the same time frame as parts ordered under this contract. Items replaced under the warranty provisions will have the same period of warranty as the original. The Contractor’s sales invoice will identify specific warranties for all items sold to the Government. When items received from the Contractor are unserviceable or substandard, they will be returned for full credit or exchanged for a serviceable suitable item.

3.8.1 Commercial Warranty. The Contractor agrees that the supplies or services furnished under this contract will be covered by the most favorable commercial warranties the Contractor gives to any customer for such supplies or services and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the

Government by any other clause of this contract.

3.9 Parts Research and Identification. To properly identify required parts, except for parts for which the only parts catalog is a military technical order, Government Representative will provide Contractor a Shop Repair Order (SRO) and a

Parts Order Form (sample forms available at start of contract). Contractor will be readily available to review and receipt the order forms from the Government

Representative. All technical research and cross reference investigation required to positively identify the correct item for its intended application is the responsibility of the Contractor.

a) Item numbers when furnished by the Government are only to assist the Contractor in item identification and will not relieve the Contractor from the requirements stated.

b) If Contractor requires additional information on a part, Contractor is responsible to obtain the additional information, i.e., picture of the part, contact resources, etc. Government Representative can provide the defective part, as requested.

c) Due to the age of some equipment part numbers may not be available or accessible. A sample part may be submitted along with the Parts

Order Form.

d) Contractor will advise the Government representative when all research efforts are exhausted and it has been determined the part is no longer available, there is no substitute or replacement, or modification

(same day notified by the source).

3.10 Non-performance. Each demand for parts or supplies by Government representative

Personnel constitutes a delivery requirement and is subject to the terms and conditions set forth under FAR 52.212-4. Therefore, the Government, at its option may procure parts or supplies from sources other than the Contractor whenever any of the following conditions exist:

a) The Contractor fails to make delivery within the stated delivery timeframe.

b) The parts or supplies do not conform to that which was ordered in kind or quality.

c) Defective parts are not covered or replaced under the warranty provision.

3.11 Parts Order Form. The Contractor upon receipt of a Parts Order Form from an authorized Government Representative will utilize electronic means to submit the Parts

Order Form and Shop Repair Order to obtain item(s). The Contractor will provide requested parts and annotate that the parts have been immediately issued or requisitioned by annotating the date and time ordered, name of vendor ordered from, the manufacturers item number, and quantity ordered of each item. As items are received by the Contractor and sold to the Government, the Contractor will have the authorized Government

Representative sign and date each item and prepare an Automated Sales Slip per paragraph.

3.11.1 Automated Sales Slip. The Contractor will document issue of parts, materials, and supplies by preparing and issuing consecutive pre-numbered Sales Slips.

The Government Representative will legibly sign the Sales Slip and annotate the time the parts/materials were drawn. Automated Sales Slips will contain, at a minimum, the following legible information:

a) Date

b) Work Order Number

c) Equipment ID Number

d) Part Number

e) Description of Part/Material

f) Quantity

g) Price

h) Extended Price

i) Net Total Price

j) Serial Number of Item (if applicable)

k) Sales Slip (will reflect the supplier’s identity, invoice number, and sales date).

Upon receipt of parts, the Contractor and authorized Government Representative will verify that parts requested and shown on the Sales Slip correspond.

3.12 Exchange Parts Billing. Exchange parts furnished by the Contractor will be billed at cost, less the exchange value.

Exchange Parts Listing:

a) Automotive Batteries

b) Starters

c) Alternators and generators

d) Brake shoes

e) Rebuilt or remanufactured engines

f) Cylinder heads

g) Air compressors

h) Air conditioning compressors

i) Any other part that would require a core change or exchange.

3.13 Cancelled Parts. Parts cancelled from either the Parts Order Form or Sales

Slip will have the following information shown beside the part description:

a) Clearly marked “CANCELLED”

b) Signature of authorized Government Representative

c) Date/time cancelled.

3.14 Automated Credit Slips. In the event new or unused parts, defective parts, or parts under warranty are returned for credit, the Contractor will prepare a Credit Slip referring back to the Sales Slip number on which the parts were originally ordered. All copies of the slip will be clearly and distinctly marked “CREDIT.”

3.14.1 Distribution of Sales and Credit Slips. The Contractor will complete all

Sales and Credit Slips, recheck them for accuracy, and make distribution of copies

(including all voided Sales Slips) as indicated below:

Original: Attachment to monthly invoice.

Second Copy: Provided to COR daily for the previous day sales.

Third Copy: Provided to authorized Government Representative personnel when parts are issued, credit is issued, or a sale is voided.

Fourth Copy: Contractor’s permanent file.

3.15 Vehicle Deadlined for Parts (VDP). The Contractor will furnish parts required to remove vehicles from VDP status within 10 calendar days, non-routine availability delays may be considered on a case-by-case basis. The

10-calendar day window begins the day after the order is presented and ends at the close of business 10 days later.

3.16 Backordered Parts. Parts that cannot be delivered by the

Contractor in accordance with the provisions of the maximum delivery time identified in this contract will be considered backordered parts. If parts cannot be provided within the above specified time frames, an automated listing of backordered parts will be generated daily by the Contractor, to include the following information:

a) SRO number

b) Serial number of the NTV

c) TAMCN description of the NTV

d) Part number (if known)

e) Nomenclature

f) Quantity

g) Date & time ordered

h) Estimated cost

i) Type (stocked/non-stocked)

j) Estimated delivery date (EDD).

The Government will have the option to cancel any backordered items. Any restocking cost charged to the Contractor due to a backorder cancellation by the

Government may be charged to the Government.

The Contractor will maintain a current, automated, Excel formatted listing of all backordered items. This backorder listing will be made available to the Government every Friday, or more frequent if requested.

3.17 Stockage and Availability of Parts

3.17.1 Stockage. The Contractor will establish a parts stock level based on the vehicles, equipment, and operational requirements that is adequate to ensure immediate issue or next day delivery. Such stock levels will be established within 30 days from the date of contract award and a listing of these parts provided to the COR. Until the Contractor has established such adequate stock levels the Government will not charge the Contractor under the provisions of the clause of this contract entitled Non-performance, for fast moving parts and may elect to purchase parts from other sources until the Contractor is able to establish store stock levels defined in the contract.

3.17.2 Fast Moving Parts. Parts for which the inventory turnover rate is sufficient to warrant continuous “on the shelf” availability. Parts averaging three or more demands during a one-month period will be considered fast moving parts for the next six-month period. The unit of issue for determining the Fast Moving Part stock levels will be the same as the smallest quantity listed in the approved price list. The

Contractor will stock all Fast Moving Parts in sufficient quantities for immediate issue.

Fast Moving Parts not in stock will be made available within eight working hours from the time ordered.

3.17.3 Slow Moving Parts. Parts for which the inventory turnover is insufficient to warrant continuous “on the shelf” availability. The Contractor will provide all Slow Moving Parts within 24 work hours after being requested.

3.18 Electronic Invoicing. The Contractor will utilize the WAWF secure, web-based, system for electronic invoicing, receipt, and acceptance.

4.0 Records

4.1 Automation of Store Inventory. The Contractor will furnish and utilize computer software to ensure the COPARS facility is completely automated.

The Contractor will have automated capability to track, maintain, and provide reports of historical data regarding material issues, backorders, warranty information, exchanges, credits, core charge/credit, and cancellations. The

Contractor will have the capability and knowledge of compiling and producing reports and records as specified herein.

4.2 Parts Issued. The Contractor will maintain an automated record of parts issued. A consumption data report will be provided to the COR within 10 days after the end of each contract period. The report will cover the previous contract period and will, at a minimum, contain the following data:

a) Stock or Part Number

b) Brief Nomenclature

c) Date Ordered

d) Date Issued

e) Unit of Issue

f) Quantity Issued

g) Unit price during the reporting period

h) SRO Number.

The Contractor will maintain an automated Parts Order Demand listing of parts issued in the format listed above. This data will be provided to the Government in electronic format using Excel.

In addition to supplying parts, the Contractor will enter data into the Government

Fleet Management System (currently Fleet Anywhere) for all parts, supplies, and materials sold under this contract. Data entry is normally expected to be completed on the date of sale, but no more than two workdays following the sale. (The

Computer, Software, and Secure Network access for this requirement will be furnished by the Government for the exclusive use of entering data in the Fleet

Management System.) The Government will provide tech support, hardware, software, and training to Contractor employees for the Government Fleet

Management System. Training time per employee is estimated at 1.5 hours annually.

Data to be entered into the Fleet Management System is as follows:

a) Task ID (Obtained from SRO)

b) Work Accomplished Code (Obtained from SRO)

c) Issuing Location

d) Part ID

e) Quantity Issued

f) Unit Price

g) Description

h) Date of sale

The Contractor may use the Government Fleet Management System to retrieve historical data on all parts requisitioned/used for each SRO provided, facilitate management of stock levels, and manage stock inventory.

4.3 Progress Meetings. The KO or COR, and other Government

personnel, as appropriate, will meet periodically with the Contractor to review contract performance. These meetings will be held as frequently as needed during the first month of the contract period, and on an as needed basis thereafter. At these meetings, the KO will inform the Contractor of their performance. The

Contractor will inform the Government of contractual challenges, if any, being experienced. Appropriate action will be discussed and executed.

4.4 Disposition of Contractor’s Stocks. Upon termination or expiration of the contract, or at any time prior to termination or expiration, the Government may, at its option, purchase all or any part of the Contractor’s parts store stock by giving the Contractor written notice of its intent. One or more Sales Slips covering the parts purchased will be prepared in accordance with instructions set forth elsewhere in the contract or as modified by mutual agreement of the KO and the Contractor. Payment will be made in accordance with the paragraph “Automated Invoices”.

4.5 Required Reports. In support of total management effort, Contractor will submit the following automated reports:

-Parts Issued – An annual record of parts issued, provided to the COR within 15 days after the end of each contract period.

-Backordered Parts Order – A weekly listing of parts on back order.

-Consumption Data Report – A quarterly, listing of all parts issued.

-Monthly Recap Statement – A monthly recap of all billed invoices no later than the fifth working day of the following month.

5.0 Parts Excluded From This Contract

5.1 Parts Covered by Vehicle Manufacturer’s Warranty. Parts for vehicles under warranty will not be ordered by the Government or furnished by the

Contractor.

5.1.1 Government-Owned Motor Vehicle Parts. The Government reserves the right to exchange repair parts/components from another vehicle.

5.1.2 Operator’s Care and Preservation Supplies. The Contractor will not furnish operator’s care or preservation supplies such as cleaning and polishing compounds, waxes, and other like products to the Government, except when specifically approved by the COR.

5.1.3 Petroleum, Oil and Lubricants (POL). The Contractor will not furnish POL or bulk oil or lubricants such as engine oils, transmission fluids, gear oil, grease, antifreeze, etc.

6.0 Management and Staffing

6.1 The Contractor will manage the total work effort associated with the

Contracted Parts Store, and all other functions required for satisfactory and timely completion of these services, including but not limited to: furnishing all labor, supplies, equipment, vehicles, supervision, management, and reports necessary to accomplish all of the tasks and requirements herein.

The Contractor will ensure that personnel are available at all times during store hours to provide uninterrupted, across the counter sales regardless of other normal daily work requirements, and able to provide adequate service to ensure

Government vehicles that are out of service for parts do not exceed 5% of the vehicle fleet.

Upon award date, Contractor will provide COR a staffing plan indicating the personnel working on installation, to include job title. An updated copy will be provided to the COR within five workdays of any staffing changes.

6.1.1 Employment of Aliens. The Contractor will not employ any alien who is not lawfully employable in the United States under the Immigration Reform and Control Act.

6.1.2 Language Requirements. The Contractor will employ only persons able to fluently speak, comprehend, read, and write the English language.

6.2 Skills Required:

a) Computer Skills – Highly proficient in using computers and computer systems software to enter data, or process information, i.e., Microsoft

Word/Excel.

b) Product Knowledge/Research – Knowledge of materials, production processes, quality control, costs, and other techniques for maximizing the effective procurement and distribution of goods.

c) Inventory Skills – To include monitoring inventory levels, ordering supplies, reviewing order requests, communicating with vendors, restocking items, organizing supply rooms, keeping accurate inventory records.

d) Strong communication skills – Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

e) Knowledge of Automotive, Med-Heavy Truck and Material Handling

Equipment (MHE).

6.3 Approval of Key Personnel Substitutions. All requests for approval of personnel substitutions hereunder will be in writing and provide a detailed explanation of the circumstances necessitating the proposed substitution. They will contain a complete resume for the proposed substitute, and any other information needed by the KO, to approve or disapprove the proposed substitution. The KO will evaluate such requests and promptly notify the Contractor of his approval or disapproval thereof in writing.

6.4 Contractor Employees. The Contractor will be responsible for the performance and conduct of Contractor’s employees at all times. Contractor employees in the performance of this contract, or any representative of the Contractor entering the installation, will abide by all base regulations. The Contractor will not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

Contractor employees will not loiter on or around the base or installation during off duty hours.

6.5 Employee Property. The Contractor is responsible for the safety of the supplies, materials, equipment, and personal property of all employees from loss, damage, or theft.

6.6 Appearance. Contractor will require their employees to present a neat and clean appearance that will be equivalent to the generally accepted standard for the commercial wholesale/retail parts trade.

6.7 Smoking. The Contractor will not permit smoking (includes vapor smoking) in Government provided facilities. The Contractor will only permit smoking (to include vapor smoking) outside in designated smoking areas away from the entrances.

6.8 Safety Requirements. The Contractor will maintain safety and health standards consistent with the requirements of OSHA, DoDI 6055.1, DoD Safety and

Occupational Health (SOH) Program, NAVMC 5100.8, Marine Corps Occupational

Safety and Health (OSH) Program Manual, MCO 5100.29C, Marine Corps Traffic

Safety Program, Contractor Safety Program(s), and other requirements as set forth in this contract. The Contractor will be responsible for providing Safety Training and will assume all associated costs.

6.9 Stop Work for Safety Non-Compliance. If the Contractor fails or refuses to promptly comply with safety requirements, the COR may issue an order stopping all, or part of the work, until satisfactory corrective action has been taken.

No time lost due to any such stop work order will be made the subject of claim for extension of time, or for excess costs or damages to the Contractor. If at fault, Contractor will be financially liable for property damages.

6.10 Accident Reporting. The Contractor will maintain an accurate record of and will report to the COR orally, within one hour, all accidents resulting in, trauma, occupational disease, death, or property and/or equipment damage associated with the Contractor’s employees. If at fault, Contractor will be financially liable for property damages.

6.11 Hazardous Materials (HAZMAT). The Contractor and their

suppliers will comply with all applicable Federal, DoD, Navy, Marine Corps, State, City, and County regulations in the handling, transport, storage, and disposal of all HAZMAT. The Contractor will not purchase HAZMAT other than vehicle batteries.

The Contractor will take precautions to prevent accidental spills and mishandling of HAZMAT by Contractor personnel and sub-contract personnel in the performance of this contract. Exchange parts that are considered hazardous material will be removed from the site according to existing laws, regulations, and policies.

6.11.1 HAZMAT Spill Plan. The Government will provide and post a

Hazardous Material Spill Plan.

6.11.2 HAZMAT Cleanup of Spills and Leaks. The Contractor is solely responsible for prompt cleanup of spills or leaks if caused by the Contractor’s employees, in accordance with all applicable federal, state, local and municipal laws and regulations. The Government may provide spill assistance, as required, to include spill containment/cleanup materials and hazardous waste disposal. Cleanup will be performed at no cost to the Government. The

Contractor will report all such spills or leaks, regardless of quantity, per the posted facility

Spill Plan.

6.12 Shelter In Place. In the event of an emergency, Government will notify Contractor to direct personnel to evacuate or take some form of shelter. Contractor will be responsible to notify employees at other assigned facilities. Under these circumstances, all Government and

Contractor employees will be directed to shelter-in-place. Sheltering-in-place means to take temporary protection in a structure or vehicle. At contract start date the Government will provide shelter-in-place procedures.

Upon review of procedures, Contractor may submit proposed changes to

Government relevant to employees’ shelter-in-place facilities and/or away from facilities.

6.13 Government Observations. Government safety officials, environmental personnel, fire inspectors, security officers, and other agencies will be allowed to conduct surveys, studies, and inspections of operations and facilities at all reasonable times. Other Government personnel, such as MCB Camp Lejeune management and Inspector General of higher headquarters staff are authorized to observe Contractor’s operations; however, these personnel will not interfere with

Contractor’s performance and will refer all comments concerning the Contractor’s operation to the COR. The Contract Manager is authorized to request from the COR a summary of the findings of any such survey, study, inspection or observation.

7.0 Security Requirements

7.1 Non-discloser. Neither the Contractor nor any of its employees will disclose, or cause to be disseminated, any information concerning the operations of the activity that could result in, or increase the likelihood of, the possibility of a breach of the activity’s security or interrupt the continuity of its operations.

7.2 Criminal Liability. The Contractor or his employees may be subject to criminal liability under Title 18, Sections 793 and 798 of the United States Code for disclosure of information relating to the services hereunder to any person not entitled to receive it, or failure to safeguard any classified or confidential/sensitive information that may come to the Contractor or any person under his control in connection with the work under this contract.

7.3 Inquiries, Comments, and Complaints. All inquiries, comments, or complaints arising from any matter observed, experienced, or learned of as a result, or in connection with the performance of this contract, the resolution of which may require the dissemination of official information will be directed to the COR or KO.

7.4 Key Control. On the effective date of the contract, Contractor will receive and sign receipt for keys to the assigned facility. The Contractor will establish and implement internal control methods of ensuring that all keys issued by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor will not duplicate any keys issued by the Government.

8.0 Contractor Standard Operating Procedures (SOP). Contractor will prepare and submit for COR approval, two copies of SOP within 30 calendar days of contract start date and make changes to procedures in compliance with Government regulations. SOP will specifically delineate Contractor plan of action in providing services required by contract.

Contractor SOP will include a Staffing Plan and Destructive Weather Plan.

8.1 Inspection System. Contractor will include an inspection system covering services listed on Performance Requirements Summary (PRS). It will specify areas to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished (inspections will be no less than monthly), and title of individual(s) conducting inspection. A copy of inspection report will be forwarded to COR on a monthly basis; (no later than

25th of the following month).

8.2 Identifying Deficiencies. Contractor will include methods for identifying deficiencies in quality of services performed before level of performance becomes unsatisfactory. Includes identification of corrective actions to prevent recurrence.

8.2.1 An automated parts order demand listing will be maintained to account for parts issued by SRO number. Part orders will be logged in the same day they are received. This parts demand listing will indicate the date/time the demand was received by the Contractor, the date/time the Contractor notified the Government

Representative that parts were ready for issue, and the date/time the parts were issued.

9.0 Government Furnished Information Technology Systems. The

Contractor will be required to utilize Government provided Information

Technology (IT) systems. These systems include but are not limited to: Fleet

Anywhere/Fleet Management System and Hardware/ Software.

9.1 Common Access Card (CAC). Contractor is required to have

government issued CACs for government computer use and must complete the following training courses annually: Privacy Act, Personal Identifiable Information, Information Awareness, Cyber Awareness, Anti-Terrorism, and Records

Management. The courses are available through a Government approved web site at no cost to the Contractor.

8.0 Government Facilities and Furnished Property

8.1 Government Furnished Facilities. The Government will furnish office and parts storage as indicated below for use by the Contractor during performance of this contract:

COPARS Location Size Unit

Temporary Facility Bldg. 1502 594 SF

Permanent Location Bldg. 1502 1,944 SF

Battery Storage Bldg. 1502 621 SF

The identified Government facilities will be utilized for transaction processing, the receipt, storage, and issuing of parts and materials, record keeping, and general administrative work. All documents and record keeping media related to receipts, storage, and usage will be maintained by the Contractor at the on-site facility. The use of these facilities will be used for no other purpose than to fulfill the requirements of this contract. Government furnished facilities and property will be promptly vacated and returned to the Government at the expiration of this contract.

Modifications of facilities are not authorized. Contractor will return facilities to

Government in same condition as received, less fair wear and tear.

8.2 Temporary Facility. Facility within Building 1502 made available to the Contractor 15 calendar days prior to contract start date for the purpose of building up stock. The Contractor will be prepared to make issues from this temporary facility on contract start date and continue making issues until the permanent facility is operational.

8.2.1 Permanent Facility. Facility within Building 1502 made available to the Contractor no later than five working days after the effective start date of the contract. When the permanent facility is made available, the Contractor will be allowed up to three working days to stock and prepare for issues before moving operation from the temporary facility.

8.3 Facilities Accountability. The Government and the Contractor will perform a joint inspection of the facilities at the beginning of the basic period and throughout the contract period of performance. The inspection date will be determined between the COR and the Contractor. A final joint inspection will be conducted two weeks prior to contract expiration. The COR will make a report of the inspection noting any discrepancies or damages which will be signed by both parties and a copy provided to the Contractor. In the case of facilities damage, caused by

Contractor and not repaired at the end of the contract period, the amount of compensation due the Government will be the actual cost of the repair. The KO will reduce amounts owed to the Contractor or receive direct payment from the

Contractor.

8.4 Government Furnished Property (GFP). The following GFP will be offered for Contractor use at no cost. The Contractor will furnish all other property and supplies necessary for the operation of a parts store in the performance of this contract.

Shelving, Steel, 8’x3’x30” sections consisting of eight shelves (46) EA

Computer System, Laptop (w/printing capabilities) (2) EA

Desk, (Double) Pedestal (2) EA

Chair, Rotary, w/ Arms

(Workstation Two Part)

(2) EA

(1) EA

Table, Metal, General Purpose

(Bookcase Metal Gray)

(Rolling Table Small)

(Battery Storage Table)

(1) EA

(2) EA

(1) EA

(1) EA

Property provided will be used only in performance of tasks required by this contract. Property will not be used for personal reasons. The Contractor will bear the cost of any repairs caused by negligence or abuse by the Contractor.

Note: The Government will provide a forklift to assist in the off-loading of heavy or oversized deliveries. Contractor operating Material Handling Equipment will be qualified and licensed in the operation in accordance with OSHA, 29 CFR 1910.178 and MCO 5100.19F.

8.4.1 The Government provides laptop computer systems for access to the

Marine Corps secure network and the current Fleet Management System/database to enter parts requisition and issue data, facilitate management of stock levels, historical data reporting, and to access required on-line training. This access will require use of a Government computer system that will be physically located at

Building 1502.

8.4.2 Computers and printing capabilities identified in paragraph 8.6 will be provided, repaired, and replaced by the Government, unless repairs are due to negligence or abuse by the Contractor’s employees in which case the Contractor will bear the cost. Upon completion or termination of the contract all GFP identified in Section 8 will be returned to the Government in the same condition as received, less fair wear and tear. The Contractor is responsible to relocate GFP for facility renovations and return back to same location. The Contractor is responsible to disassemble unserviceable furniture and assemble new furniture as required.

8.5 Liability for Government Furnished Property. Upon delivery of

Government Furnished Property, including forklift use, the Contractor assumes the risks of, and will be responsible for any loss thereof or damage thereto, except for reasonable wear and tear. Government furnished facilities and property will be vacated and/or returned to the Government at the termination or expiration of this contract.

8.6 Joint Inventory. Not later than five days after assumption of the contract period, and annually thereafter, the Contractor and a Government will conduct a joint inventory of all Government-furnished items. The Contractor will receipt for all items provided by the Government. The Contractor and Government will jointly determine and record the working order and condition of all items.

8.7 Obtaining Additional or Replacement Property. The Contractor will submit requests for additional or replacement Government-furnished items to the COR.

8.8 Unserviceable Government Furnished Property (GFP). The

Contractor is responsible to identify and prepare unserviceable GFP to the

Government for disposition actions. The Contractor will move the GFP to an area identified by the Government. Contractor is also responsible to place new GFP in its location to include unload from the carrier, uncrate/unbox, assemble as required, and test/check within three workdays. In the event GFP requires special arrangements for operation (i.e., electrical or floor mounting) the Contractor has three days upon completion to operationally check the item.

8.9 Contract Expiration. Upon expiration of the contract, the Contactor will remove all stock and completely vacate the facility no later than five workdays after the last day of the contract period unless the KO allows a longer period, in writing. The Government will not be liable for any cost incurred by the Contractor in removing stock from the installation upon expiration of this contract. Upon expiration or termination of this contract, the Government may, at its option, elect to purchase all or any part of the Contractor’s stock by giving the Contractor written notice of its intent. The stock purchased under this provision will be purchased in accordance with the terms of the contract.

8.10 Services

8.10.1 Utilities. The Government will provide, at no cost to the Contractor, electricity, heat, air conditioning, water, and restrooms. The Contractor will employ procedures to prevent the waste of utilities pursuant to installation instructions and sound business housekeeping processes. Contractor will check and clean window style A/C units on a monthly basis, to include air vents. Replacement filters will be provided by the Government.

8.10.2 Telephones. The Government will provide telephone. Government telephones will not be used for personal reasons. The Contractor may request off-base commercial telephone service by contacting the Base Telephone Officer.

Service will be installed and maintained at the Contractor’s expense. Contractor will report on-base telephone service problems to the COR for action.

8.10.3 Trash Collection. The Government will provide a trash dumpster and pickup service. The Contractor will separate unused wooden pallets and unserviceable items that cannot be placed in a dumpster as required and delivered to building 1504 lot. A dumpster for cardboard, metal, wood products, and recycle items will be provided and used.

8.10.4 Recyclables. Receptacles for recyclables are provided within the workplace areas and will be used; this does not pertain or include HAZMAT products that are to be disposed of in designated containers.

8.11 Housekeeping. The Contractor is responsible for maintaining government furnished facilities and property in a clean and orderly condition IAW

29 CFR 1910.22. Maintenance will include, but is not limited to, sweeping, mopping, dusting, daily trash removal, and other operations necessary to present a neat appearance and safe workspace in the COPARS area at all times. Contractor will maintain a ‘clean-and-stow-as-you-go’ approach in work areas. The

Contractor will provide all cleaning supplies and equipment necessary to perform housekeeping functions listed above.

8.12 Pest Control. The Government will provide spraying of facilities to control insects and rodents on an as needed basis. Pest control, self-help items will be provided by the Government.

8.13 Emergency Services. Police, fire and ambulance service will be provided by the Government. The Government may charge for ambulance service and medical treatment. Contractor may request emergency service by calling 911.

9.0 Contractor Furnished Items and Services

9.1 General. The Contractor will be responsible for furnishing all labor, supplies, equipment, vehicles, transportation, reports, supervision, and management necessary to accomplish the tasks and requirements specified in this contract, except those items or services specifically stated to be Government furnished.

9.1.1 The Contractor will provide, at their expense (other than GFP), all equipment required to meet the parts/material delivery requirements of this contract. The type of services will be at the discretion of the Contractor and may include telephone, internet, radio, cell phone transmission, etc. Approval must be obtained from the COR prior to installing communications equipment/services other than telephone service.

9.3. Responsibility. The Government will not be responsible in any way for the Contractor’s supplies, equipment, materials, or belongings. This includes but is not limited to loss or damage caused by fire, theft, hurricane, accident or other disaster.

9.4 Quality of Parts to be Furnished. Parts furnished by the Contractor will…