M6700119R0001_Amendment_One.pdf

M67001MARINE CORPS FIELD CONTRACTING SYS

ATTN: CHRIS RABASSI

PO BOX 8368

CAMP LEJEUNE NC 28547

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Amendment One is issued to make corrections to the Performance Work Statement and answ er questions received from vendors. All other terms and conditions remain the same. See Summary of Changes for details.

POC: Chris Rabassi

Phone: 910-451-1244

E-Mail: chris.rabassi@usmc.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Jan-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M6700119R0001

X 9B. DATED (SEE ITEM 11)

17-Dec-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Jan-2019

CODE

M67001MARINE CORPS FIELD CONTRACTING SYS

P.O. BOX 8368 BLDG 1116

CAMP LEJEUNE NC 28547-8368

M67001 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE M67001

FACILITY CODECODE

EMAIL:TEL:

M6700119R0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

1.0 INTRODUCTION

1.1 The purpose of this non-personal services contract is to provide Contractor Maintenance Support (CMS) for

Marine Medium Tiltrotor Squadron 204 (VMMT-204). VMMT-204 is a United States Marine Corps aviation unit based at Marine Corps Air Station (MCAS) New River, North Carolina.

1.2 The CMS will perform Organizational Level (O-Level) maintenance to fill critical qualification gaps within the squadron.

1.3 Under this non-personal services contract, the contractor personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the military regulations usually prevailing in relationships between the Government and its employees.

2.0 DESCRIPTION OF SUPPLIES/SERVICES. The contractor shall perform organizational level maintenance on

MV-22 aircraft onboard Marine Corps Air Station (MCAS) New River, North Carolina (NC). The maintenance services provided by the contractor shall be within the skill classifications identified in this Performance Work

Statement (PWS).

3.0 SCOPE

3.1 Contractor Maintenance Support: Contractor will perform approximately 145,600 annual hours of

Organizational Level (O-Level) scheduled and unscheduled maintenance to include documentation, troubleshooting, inspections, corrosion prevention/treatment, servicing, lubricating, adjusting and the removal and replacement of aeronautical components.

3.2 The contractor will perform an additional 89,440 annual hours for VMMT-204 maintenance requirements for additional aircraft. This will be an option CLIN to the contract, and will only be exercised if the requirement for additional aircraft maintenance is funded and approved by Headquarters Marine Corps.

3.3 A total of approximately 235,040 hours is required annually.

3.4 The Contractor shall participate in periodic QA audits and periodic monitoring. Additionally, the Contractor shall participate in periodic Government AMMT inspections, Aviation Logistics Management Assist Team

(ALMAT) inspections, Maintenance Program Assist (MPA) visits, training assist visits (pre-MPA), Material

Condition Inspections (MCIs), and Naval Safety Center surveys.

4.0 CONTRACTOR FURNISHED. The contractor shall provide all labor, supervision, and technical support required to provide training and perform scheduled/unscheduled MV-22 maintenance. All maintenance to be performed by the contractor shall be performed by technicians thoroughly trained and knowledgeable in operation and maintenance of the systems specified in the individual skill classifications as listed in attachment (1). and (2).

All qualifications/certifications listed in attachment (1) and (2) must be currently held, previously held and/or fully attainable by CMS personnel assigned to production work centers as prescribed in the notes.

5.0 APPLICABLE DOCUMENTS. The contractor shall perform all work in accordance with the most current version of Commander Naval Air Forces Instruction (COMNAVAIRFORINST) 4790, also referred to as the Naval

Aviation Maintenance Program (NAMP), and applicable MV-22 maintenance instruction manuals, Marine Corps

Order (MCO) 8023.3B, Technical Directives (TDs), squadron Local Command Procedures (LCPs) and such other instructions as may be applicable in the support of these tasks. These documents are available upon request.

6.0 CMS WORK SPECIFICATIONS

6.1.1 The personnel complement shall include an adequate mixture of the following labor categories; airframe mechanics, flight-line mechanics, electrical/avionics mechanics, system support specialists, supply technicians, and logs and records technicians. The complements mixture shall be balanced in a manner to adequately support 235,040 annual hours of O-Level scheduled and unscheduled maintenance on aircraft and common/peculiar support equipment to include documentation, troubleshooting, inspections, corrosion prevention/treatment, servicing, lubricating, adjusting and the removal and replacement of aeronautical components. Additional guidance and minimum qualifications and experience are provided in Attachment (1). These CMS personnel shall augment government maintenance personnel at the squadron.

6.1.2 The goal of this effort is provide avaiation maintenance services to VMMT-204 while providing On-the-Job

Training (OJT) for government maintenance personnel at the squadron. The contractor shall perform the tasks identified in this Performance Work Statement. Contractor personnel are employees of the contractor and fall under their administrative control and supervision.

6.1.3 The government’s estimated labor category mixture for CMS (CLIN 0001 and CLIN 0002) is:

-(18) Flight-line Mechanics

-(18) Airframe Mechanics

-(17) Electrical/Avionics Mechanics

-(4) Maintenance Controllers

-(3) Flight Equipment Mechanic

-(1) Team Lead/Admin

-(1) Maintenance Training Syllabus Sponsor Point of Contact / ASM Fleet Administrator

-(1) TD Coordinator

-(1) Maintenance Administration Specialist/Data Analyst

-(1) Aviation Logistics Specialist

-(1) Tool Room Custodian

-(1) Tool Control Program Coordinator

-(3) Maintenance Data Specialist

6.1.4 The government’s estimated labor category mixture for the additional option CMS (CLIN 0003 and CLIN

0004) is:

-(14) Flight-line Mechanics

-(14) Airframe Mechanics

-(13) Electrical/Avionics Mechanics

-(1) Maintenance Controllers

-(1) Aviation Logistics Specialist

6.1.5 The contractor shall report all interim Intermediate Level (I-Level) and Depot Level (D-Level) repair requirements found during inspection/corrective action, to the squadron’s Maintenance Material Control Officer

(MMCO).

6.1.6 All work performed shall be in accordance with the NAMP and existing local processes and procedures. All maintenance/inspections performed by the contractor shall be documented via Work Orders (WO), sometimes referred to as a Maintenance Action Form (MAF). Contractor personnel shall acquire appropriate Special

Maintenance Qualifications (SMQ) to initiate WO’s and complete maintenance action within Squadron Naval

Aviation Logistics Command Management Information System Organizational Level Maintenance Activity

(NALCOMIS OMA).

6.1.7 The CMS team members shall be qualified to examine, inspect, investigate, repair, and provide recommendations to the squadron’s Maintenance Control and/or government agency as required. CMS personnel will be highly qualified and technically competent in their assigned skill category, meeting the minimum qualifications identified in attachment (2).

6.1.8 CMS personnel performing functions identified in attachment 1 are qualified to perform Collateral Duty

Inspector (CDI), Collateral Duty Quality Assurance Representative (CDQAR), or Safe for Flight (SFF) in accordance with the NAMP within 90 days of contract award and throughout the period of performance. All maintenance will be performed and inspected in accordance with the NAMP, MRC’s, IETM’s, and applicable technical publications.

6.1.9 The electrical/avionics mechanics shall possess at minimum a SECRET clearance due to their access to cryptographic equipment/components and/or spaces in which they are handled.

6.1.10 APPLICABLE QUALIFICATIONS BY LABOR CATEGORY FOR THIS REQUIREMENT (CLIN 0001-

0002)

Outlined below are the applicable labor categories for this PWS:

Category CDQAR(S) CDQAR CDI Worker SCA Category Occupation

Code

Total

Air-Frames 2 A/C Mechanic

III

23023 2

Air-Frames 8 A/C Mechanic

II

23022 8

Air-Frames 8 A/C Mechanic

I

23021 8

Flight Line 2 A/C Mechanic

III

23023 2

Flight Line 9 A/C Mechanic

II

23022 9

Flight Line 7 A/C Mechanic

I

23021 7

Avionics 2 A/C Mechanic

III

23023 2

Avionics 7 A/C Mechanic

II

23022 7

Avionics

8 A/C Mechanic

I

23021 8

Maintenance Controller 4 A/C Mechanic

III

23023 4

Flight Equipment 3 A/C Mechanic

II

23022 3

Team Lead 1 A/C Mechanic

III

23023 1

Maintenance Training

Syllabus Sponsor / ASM

Fleet Administrator

1 System Support

Specialist

14170 1

Technical Directive

Coordinator

1 System Support

Specialist

14170 1

Maintenance Admin

Specialist / Data Analyst

1 System Support

Specialist

14170 1

Aviation Logistics

Specialist

1 System Support

Specialist

14170 1

Tool Control Program

Coordinator

1 System Support

Specialist

14170 1

Tool Room Custodian 1 Supply

Technician

01410 1

Maintenance Admin

Specialist

3 Logs and

Records

Technician

23019 3

TOTAL 70

6.1.11 APPLICABLE QUALIFICATIONS FOR OPTION LABOR CATEGORIES FOR THIS REQUIREMENT

(CLIN 0003-0004)

Outlined below are the applicable additional option labor categories for this PWS:

Category CDQAR(S) CDQAR CDI Worker SCA Category Occupation

Code

Total

Air-Frames 6 A/C Mechanic II 23022 6

Air-Frames 4 A/C Mechanic I 23021 4

Air-Frames 4 A/C Worker 23080 4

Flight Line 6 A/C Mechanic II 23022 6

Flight Line 4 A/C Mechanic I 23021 4

Flight Line 4 A/C Worker 23080 4

Avionics 6 A/C Mechanic II 23022 6

Avionics 4 A/C Mechanic I 23021 4

Avionics 3 A/C Worker 23080 3

Maintenance

Controller

1 A/C Mechanic III 23023 1

Aviation Logistics

Specialist

1 System Support

Specialist

14170 1

TOTAL 43

6.1.12 QUALIFICATIONS

Categories

ALL

CMS

100%

NOTE

(1)

ALL

CMS

75%

MIN

NOTE

(1)

AIRFRAMES

100% MIN

AVIONICS

100% MIN

FLIGHT

LINE

100%

MIN

NOTE

(2)

FLIGHT

EQUIPM

ENT

100%

Auxiliary Power Unit (APU) X

Blade Fold Wing Stow (BFWS) X

Brake Rider X

Egress Certified X

Tow Qualified X X

A/M42-2A Light Cart X X

A/S32A-45 Tow Tractor X X X BT-400-46 Pre-Heater (or legacy equivalent) X

Flight Line Utility Vehicles (aka

Mighty Mites) X

A/M32A-108 Mobile Electric

Power Plant (MEPP) X X X

NC-10 A/B/C Mobile Electric

Power Plant (MEPP) X X X

ACU-24/M Air Compressor or legacy equivalent X

00850-100-1 Portable Hydraulic

Power Supply (PHPS) X

1428AS100 Portable Nitrogen Cart X

A/M26U-4B Nitrogen Cart X

A/M27T-6 Hydraulic Cart X

Hydraulic Contamination X

Aircraft Tire and Wheel X

A/M32M-40 Corrosion Cart X

Fuel Surveillance X A/M26M-3 Liquid Oxygen (LOX)

Purge Unit X

A/M26U-14 O2 Service Unit X

Parachute Rigger “A” School-

Completion X

Aircraft Tow Director X

Plane Captain X

CPR/AED X

Explosive Handling Certified X

Aircraft Tow Director X

Plane Captain X

CPR/AED X

Explosive Handling Certified X

Note (1): Applies to Quality Assurance and the 3 CMS production work centers only (Airframes, Avionics, and

Flight Line). This qualification will be attained within 90 days from employment. This qualification will be attained within 90-days of ASM/CAC/DBIDS system access.

Note (2): Aircraft Tow Director 100% requirement applies to CDQAR and QAR only.

6.1.13 The contractor shall identify a member of their support team as the Team Leader. The team leader shall be responsible for all contractor activity and for overall supervision of the contract performance associated with the

CMS efforts. The team leader must have, and demonstrate, a high level of experience in Navy/Marine Corps aircraft maintenance processes so they can best evaluate, supervise, and proactively adjust worker schedules as necessary.

6.1.14 CMS Personnel:

6.1.14.1 Shall possess extensive maintenance, modification, and repair experience on V-22 aircraft, or possess equivalent industry experience such as Airframe and Power Plant (A&P) or Federal Communication Commission

(FCC) license or greater and the technical ability to qualify as CDI or CDQAR on the V-22. Qualifications are listed in paragraphs 6.1.11 and 6.1.12 above.

6.1.14.2 Must possess the ability to work independently, without technical guidance, to perform all tasks outlined in the Interactive Electronic Maintenance Manual (IETM) and NAVAIR publications.

6.1.14.3 Will be familiar with all publications relevant to the maintenance of the V-22 and common/peculiar support equipment appropriate to the assignment and have a thorough practical and theoretical knowledge of the equipment/systems.

6.1.14.4 Will possess knowledge of the learning process and how to transfer technical knowledge to less qualified personnel, including the ability to express thought in both oral and written communications.

6.1.14.5 Shall possess a thorough understanding or become familiar and proficient with NALCOMIS OOMA automated maintenance documentation system and Advanced Skills Management (ASM) within 90 days of granted access. employment.

6.1.14.6 Shall be U.S. citizens to ensure access to flight line work spaces and critical information systems.

6.1.14.7 Will not have Aircraft Confined Space Program responsibilities or work on aeronautical equipment fuel cells and tanks in accordance with NAVAIR 01-1A-35.

6.1.14.8 Will acquire all Support Equipment license that are required to perform daily tasks.

6.1.14.9 Ensure there is a designated Collateral Duty Quality Assurance Representative Supervisor (CDQARS) located in the Flight Line, Airframes, Avionics and Quality Assurance work centers as per paragraph 6. CDQARS’s assigned to Flight Line, Airframes and Avionics will be directly responsible to the site lead and provide administrate oversite for the contractors within those work centers. Operational tasking will remain with Maintenance Control and the COR.

6.1.14.10 At all times wear and conspicuously display company identification clothing, which easily distinguishes themselves from government employees. Name badges shall be displayed on the outer garment above the waist at all times to allow for easy identification.

6.2 The contractor is responsible for maintaining the required minimum number of employees. The contractor alone shall approve and administer leave and holidays for its employees, ensuring that no gaps in coverage occur. The contractor will be responsible for tasking its employees in accordance with the work required. Maintenance Control and/or the COR will provide all tasks. The contractor will perform all evaluation and disciplinary functions for its employees.

6.3 The contractor will provide to the COR a monthly personnel roster report to be submitted NLT 3rd duty day of each month identifying by areas the following information: personnel name, qualifications, type of certification(s), license(s), and expiration date, if applicable.

6.4 Due to the urgent and continuous nature of this requirement, the government requires the contractor to maintain the proposed workforce at 100% manning. As such, the contractor is expected to develop a manning plan to fill any planned or unplanned vacancies on an expedited basis. Any vacancies that occur in the contractor’s proposed manning should be filled within 14 calendar days. Any manning vacancies that remain unfilled after 14 days will have an invoice offset calculated using the total proposed daily cost (including profit and overhead) for the position left vacant (based on a 30 day month) times the number of vacant days in the billing cycle plus an additional 10% of the cost calculated.

7.0 SAFETY. The contractor shall comply with all applicable and local safety regulations and policies governing work performed on aircraft. The Contractor shall ensure personnel are equipped with proper work attire to include safety boots, eye protection, and other Personal Protection Equipment (PPE) determined to be necessary. Coveralls and uniforms shall be clearly marked to identify personnel.

8.0 WORK HOURS. The standard work week for federal employees is 40 hours per week. The standard 40 hour week is defined as five (5) days a week, eight (8) hours a day. The contractor is advised that deviation from this standard work week may affect access to buildings, materials and or government employees. The government may require support outside of the normal shift operations hours and will provide a 24-hour notification, if possible.

Contractor shall have COR coordination approval to perform in excess of normal shift operations. CMS will be scheduled into 4 shifts, specifically structured to enhance the maintenance effort. Each shift consists of five (5) days a week, eight (8) hours a day outlined below:

Monday-Friday 0800-1600

Sunday-Thursday 0800-1600

Sunday-Thursday 1600-0000

Sunday-Thursday 2300-0700

The following is a list of holidays observed by the Government:

Name of Holiday Time of Observance New Year’s Day 1 January

Martin Luther King Jr. Day Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

8.1 In addition to the holidays listed in paragraph 8.0, other designated days off may be agreed upon, and authorized, by the contracting officer.

8.2 The contractor shall be given guidance from the COR to determine a schedule that best supports the maintenance work schedule.

9.0 TRAVEL Work performed within a 50-mile radius of MCAS New River will be considered local travel, and will not be reimbursed by the government. Travel outside a 50 mile radius must be pre-approved in writing by the contracting officer.

10.0 OVERTIME. 684 hours of overtime per quarter may be authorized by the contracting officer. If the option

CLINs are exercised, an additional 144 hours of overtime per quarter may be authorized by contracting officer; a total of 828 hours. Vendor shall not work overtime without proper authorization from the contracting officer.

11.0 CONTRACTING OFFICER’S REPRESENTATIVE (COR) Vendor will be provided COR information at the time of award.

12.0 CONTRACTOR'S UNAUTHORIZED WORK PERFORMANCE

The Contractor shall not perform work that deviates from contract requirements and specifications. If the Contractor deviates from contract requirements and specifications without approval of the CONTRACT ADMINISTRATOR and/or the CONTRACTING OFFICER, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor.

13.0 GOVERNMENT RESPONSIBILITIES

13.1 The Government will:

13.1.1 Provide workspace/hangar facilities for the servicing of aircraft.

13.1.2 Provide office space for CMS personnel. The office space shall include desks, chairs, filing cabinets, telephones, and access to computers as necessary to include Navy/Marine Corps Intranet (NMCI) accounts.

13.1.3 Provide all technical manuals.

13.1.4 Provide all common hand tools, special Individual Material Readiness List (IMRL) tools, Ground Support

Equipment (GSE), ground handling equipment, precision measuring equipment (micrometers, torque wrenches, etc.), and special/common tools required to perform the aircraft maintenance tasks for the contractor’s usage as needed. Ownership and maintenance of these items will remain with the government.

13.1.5 Provide Defense Secure Network (DSN) and local MCAS New River phone service.

13.1.6 Provide all materials, consumable parts, and repairable parts needed to perform scheduled/unscheduled aircraft and common/peculiar support equipment maintenance tasks.

13.1.7 Provide access to supply databases as required.

13.1.8 Provide existing squadron Pre-Expended Bins (PEBs) for use by the contractor maintenance personnel. All usage will be decremented via NALCOMIS. PEB additions may be made with the concurrence of the MMCO and

MALS Aviation Supply Officer.

13.1.9 Provide liaison for squadron concerns, including Engineering Investigations (EIs), hazardous material reports

(HMR), product quality deficiency reporting (PDQR) and technical assistant requests (TAR).

13.1.10 Be responsible for Quality Assurance (QA) and Collateral Duty Inspections (CDI) of all work accomplished by any member of the CMS team. Final responsibility for ALL completed work remains with the

USMC.

13.1.11 Upon arrival, change of personnel, and at an annual minimum, CTS/CMS personnel are to be briefed on local policies, safety rules, and regulations.

13.1.12 Provide emergency medical care when injuries occur on the worksite: Defined as medical care that is necessary to be performed until the individual can be transported to civilian medical facilities without endangering life. Closing lacerations and tending to unconscious personnel are examples of emergency medical care.

13.1.13 Provide all necessary personnel passes, identification badges, and vehicle permits required for access to work.

13.1.14 For the services described herein, the COR shall be responsible for ensuring services are received and properly performed in accordance with this Performance Work Statement.

Attachment (1)

REQUIRED CONTRACTOR EMPLOYEE COMPLEMENT

Note that contractor staffing levels shall be maintained in accordance with the Quality Assurance Surveillance Plan.

Contracted Maintenance Support (CMS):

A. The government’s estimated labor category mix for CLIN 0001-0002 is 70 maintainers:

CATEGORY WORKER CDI CDQAR

MIN YRS

AVIATION

MAINT

EXPERIENCE

MIN YRS V-22

MAINT

EXPERIENCE

FLIGHT LINE 0 7 11 5 2

AVIONICS 0 8(4) 10(4) 5 2

AIRFRAMES 0 8 10 5 2

FLIGHT EQUIPMENT 0 0 3(1) 5 0

MAINTENANCE CONTROLLER 4(2) 0 0 5 0

TECHNICAL DIRECTIVE (TD)

COORDINATOR

1(3) 0 0 5 0

DATA ANALYST 1(5) 0 0 5 0

MAINTENANCE TRAINING

SYLLABUS SPONSOR / ASM

FLEET ADMINISTRATOR

1 0 0 5 0

TEAM LEAD/ADMIN 1 0 0 15 0

TOOL ROOM CUSTODIAN 2 0 0 5 0

MAINTENANCE DATA

SPECIALIST

2(6) 0 0 5 0

Aviation Logistics Specialist 1 0 0 5 0

B. The government’s estimated labor category mix for the additional option CLINs 0003-0004 is 43 maintainers:

CATEGORY WORKER CDI CDQAR

MIN YRS

AVIATION

MAINT

EXPERIENCE

MIN YRS V-22

MAINT

EXPERIENCE

FLIGHT LINE 4 4 6 5 2

AVIONICS 3 4(4) 6(4) 5 2

AIRFRAMES 4 4 6 5 2

MAINTENANCE CONTROLLER 1(2) 0 0 5 0

Aviation Logistics Specialist 1 0 0 5 0

The defense contractor, who will be performing services involving ammunition and explosive material on behalf of the U.S. government, shall have an established explosives QUAL/CERT program meeting the requirements of MCO

8023.3 series.

Note (1): Must have previously qualified as Quality Assurance Safety Observer.

Note (2): Must have previously held Safe for Flight certification in V-22, and working knowledge of NALCOMIS

OMA and Comprehensive Automated Maintenance Environment Optimized (CAMEO).

Note (3): Must be intimately familiar with TD coordination, NALCOMIS OMA, and naval message traffic format and function.

Note (4): Electrical/Avionics mechanics shall possess at minimum a SECRET clearance due to their access to cryptographic equipment/components and/or spaces in which they are handled.

Note (5): Must be able to perform all Maintenance Administration functions. Monitor, control, and administer the

Maintenance Data System within the activity and use the analysis to provide management tools which aid in the efficient and economical management of the squadron.

Note (6): Must be able to perform all Maintenance Administration functions. Monitor, control, and administer the

Maintenance Data System within the activity.

QASP

1. Purpose. This Quality Assurance Surveillance Plan (QASP) has been developed to provide the standard of surveillance for monitoring contractor augmented O-level Maintenance services in support of the V-22 aircraft. The

Contracting Officer (CO) will be appointed at the time of award and COR Contact information will be provided. The

COR will also serve as the Quality Assurance Evaluator (QAE) and will use this QASP to ensure the standards of the contract are being met. The COR/QAE will be referred to as the COR throughout this QASP.

2. Level Of Effort Standards. The QASP provides a systematic method to evaluate the service the Contractor is required to furnish. The COR will assess the Contractor’s performance to ensure the Contractor is performing up to the specified standards. The standards for this Statement Of work (SOW) are stated in the Level Of Effort

Requirements Summary (PRS) included in this QASP. The standards for this procurement are subjective since specific metric-driven standards are not appropriate.

3. Management and Oversight. The QASP is based on the premise that the Contractor and not the Government, is responsible for the management and any Quality Control action required to meet the terms of the contract. The Level

Of Effort requirements recognize that the Contractor is not a perfect manager and that unforeseen requirements and uncontrollable problems do occur. Good management and use of an adequate Quality Control Plan will allow the

Contractor to operate within specific performance requirements. QASPs are designed to be objective, fair, and consistent in evaluating Contractor performance against the provided standards.

4. Acceptable Quality Levels (AQLs). AQLs have been established in the Level Of Effort Requirements Summary and provide performance standards that the Contractor will meet in performing the contract. If the contractor meets the required AQL, it will be paid the monthly amount agreed upon in the contract. In the event the Contractor does not meet the established AQLs, the CO has the right to exercise the negative incentives stated in this QASP.

5. Primary Method of Surveillance/Evaluation. The COR will evaluate the contractor’s performance using one or more of the following surveillance methods:

6. Observation/Random Monitoring: Observation/Random monitoring of staffing levels and personnel qualifications by the COR.

7. Random Inspection: Random inspection of maintenance actions/inspection documentation developed via Work

Order (WO) Optimized Organizational Maintenance Activity (OOMA) Naval Aviation Logistics Command

Management Information systems (NALCOMIS).

8. Negative Incentives. If any of the performance requirements do not meet the AQL set in the PRS table, the COR shall document the discrepancy(s) and shall notify the Contractor promptly, and the CO, on a monthly basis, for appropriate action. When the performance is below the AQL standard, the Government may implement negative incentives that include: increased surveillance, reduction in contract price, decision not to exercise next option, increased Contractor reporting, and/or documentation of contractor’s failure to meet performance requirements in the Contractor’s Performance Assessment Reporting System (CPARS). Due to the urgent and continuous nature of this requirement, the government requires the contractor to maintain the proposed workforce at 100% manning. As such, the contractor is expected to develop a manning plan to fill any planned or unplanned vacancies on an expedited basis. Any vacancies that occur in the contractor’s proposed manning should be filled within 14 calendar days. Any manning vacancies that remain unfilled after 14 days will have an invoice offset calculated using the total proposed daily cost (including profit and overhead) for the position left vacant (based on a 30 day month) times the number of vacant days in the billing cycle plus an additional 10% of the cost calculated.

9. Notification. The COR will notify the CO, in writing, of unacceptable quality levels. The CO will promptly provide written notification of discrepancies on a monthly basis, or immediately if the situation significantly affects the well-being of the project. The Contractor will be given the opportunity to respond, in writing, to each discrepancy.

10. Response. The Contractor shall provide a written response to the cause and the corrective action to prevent recurrence within ten (10) working days after receipt of the CO’s notification. The Contractor should cite specific quality assurance program procedures or new procedures instituted to prevent recurrence.

11. Records. The COR will maintain contract surveillance files as directed by the CO. Surveillance files will include, as a minimum, the following documentation for this Firm-Fixed Priced contract:

A. COR designation and appointment letters.

B. A copy of the contract and all contract modifications.

C. QASP, Quality Control Plan, and any other monitoring tools, checklists, etc.

D. All correspondence including CO notifications and the Contractor’s responses.

E. Contractor monthly status reports.

F. Monthly evidence of satisfactory performance provided by Maintenance Chief.

G. Evidence of price monitoring: copies of certified invoices tracked against each contract line item.

H. Quarterly technical reviews.

I. Surveillance reports and a summary of the surveillance logs prepared by the COR and submitted to the CO annually.

J. Copies of deficiency reports that may be submitted in support of unacceptable performance identified during the performance period by the COR, or when there is a significant change in the assessment in one or more evaluation areas.

K. Annual in-progress reviews conducted and entered into CPARS .

12. Ratings. The following criteria will be used for performance evaluations: Exceptional, Satisfactory, Marginal, or

Unsatisfactory. Upward or downward arrows may be used to indicate an improving or worsening trend insufficient to change to the assessment status.

A. Exceptional. Indicates performance clearly exceeds contractual requirements. The area of evaluation may contain a few minor problems for which corrective action appears highly effective.

B. Satisfactory. Indicates performance clearly meets contractual requirements. The area of evaluation contains some minor problems for which the corrective actions appear satisfactory.

C, Marginal. Indicates performance meets contractual requirements. The area of evaluation contains one or more serious problems for which corrective actions have not yet been identified, appear only marginally effective, or have not been fully implemented.

D. Unsatisfactory. Indicates the contractor is in danger of not being able to satisfy contractual requirements and recovery is not likely in a timely manner. The area of evaluation contains one or more serious problems for which the corrective actions appear ineffective.

13. Documentation. Documentation used and referenced to perform surveillance will consist of monthly reports, contractor plans and procedures, schedules, customer feedback and contract data requirements.

A. Recording Observations. The COR shall use Surveillance Logs to record information on scheduled observations and deficiencies noted. Each observation is recorded on the log. The documents then become a formal record for reference. The contractor is to be told each time that a deficiency is found during scheduled observations. The COR makes a notation on the Surveillance Log of the date and time the deficiency was discovered, then, the COR asks a contractor site manager to initial the notation, documenting notification of the deficiency only.

B. Potential Unacceptable Performance. The COR must identify the specific service that is unacceptable and the possible causes, and ask a number of questions which if answered, will probably pinpoint the source of the problem.

C. Documenting Unacceptable Performance. The COR must attempt to resolve the problem with the contractor. The original log and the attempted solution (along with an evaluation of results) are forwarded to the Contracting Officer through the COR.

D. Based on the severity of the discrepancy and the success of the solution, the COR will notify the CO. The contractor shall complete a response to the unacceptable evaluation if requested by the CO or by its own choice.

14. Taking Action.

The COR may evaluate the contractor’s performance and document any non-compliance, but only the CO may take action against the contractor for an unacceptable rating.

When the contractor’s performance is unacceptable and a formal action is indicated, the COR will determine what action is appropriate for the specific circumstances and make a recommendation to the CO.

15. Documentation. The COR retains a copy of all inspection schedules and surveillance activity logs during the course of the contract, and forwards them for inclusion in the contract file at the end of the surveillance period.

However, when a specific service becomes unsatisfactory during a surveillance period, the inspection documentation supporting the contract discrepancy report is forwarded to the KO.

LEVEL OF EFFORT REQUIREMENTS SUMMARY

Objective Standard AQL Inspector Inspection, Type and

Frequency

Incentive

Maintaining Required

Staffing levels

In accordance with PWS paragraph 6.1.1

COR

Observation

Random Monitoring

Unfilled positions after 14 days will have and invoice offset calculated using the total proposed daily cost

(including profit and overhead) for the position left vacant (based on a

30 day month) times the number of vacant days in the billing cycle plus an additional 10% of the cost calculated.

Maintaining Qualified

Personnel paragraph 6.1.10, 6.1.11,

6.1.12 and Attachment 1.

Observation

Random Monitoring

2% reduction of monthly invoice if any personnel remain unqualified for 90 days or more.

Maintenance Work and

Documentation paragraph 6.1.6

Random Inspection

Past performance

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been added by full text:

ANSWERS TO QUESTIONS

Question #1: What is the vendor name for the incumbent? Dollar amount? Period of Performance?

Answer #1: AVMAC, LLC, $5,055,525.16, 27 February 2018-26 February 2019

Question #2: Sections L nor M list volume responses. How many volumes are there and how should they be labeled (Vol – I Price, Vol – II Past Performance, Volume – III Technical, etc.)?

Answer #2:

Volume I: Price

Volume II: Technical

Volume III: Past Performance

Question #3: What are the volume page limitations?

Answer #3: No page limit.

Question #4: What are the format, spacing and font limitations?

Answer #4: Format is the vendor’s standard format. Spacing will be single, and font will be the vendor’s standard format.

Question #5: Is there a table of content and acronym requirement?

Answer #5: A table of contents must be provided. If vendor has vendor-specific acronyms an acronym table is required.

Question #6: Due to the inherent aspects associated with the Past Performance Volume, are we correct to assume company identifying information is permitted in the past performance volume?

Answer #6: Company information is permitted in the past performance volume.

Question #7: Must we submit Questionnaires if all of our past performance citations are in the CPARS?

Answer #7: Yes, Questionnaires must be submitted.

Question #8: PWS paragraph 3.2 - Since CLINs 0003 and 0004 are options and necessitate the hiring of additional personnel, what how long does the contractor have to plus up the additional staff?

Answer #8: 90 days per 6.1.8 “CMS personnel performing functions identified in attachment 1 are qualified to perform Collateral Duty Inspector (CDI), Collateral Duty Quality Assurance Representative (CDQAR), or Safe for

Flight (SFF) in accordance with the NAMP within 90 days of contract award and throughout the period of performance. All maintenance will be performed and inspected in accordance with the NAMP, MRC’s, IETM’s, and applicable technical publications.”

Question #9: PWS paragraph 3.2 - Since CLINs 0003 and 0004 are options and necessitate the hiring of additional personnel, what is the time frame the Government will allow for the new staff to achieve full CDI and/or CDQAR qualification/certification?

Answer #9: 6.1.8 CMS personnel performing functions identified in attachment 1 are qualified to perform

Collateral Duty Inspector (CDI), Collateral Duty Quality Assurance Representative (CDQAR), or Safe for Flight

(SFF) in accordance with the NAMP within 90 days of contract award and throughout the period of performance.

All maintenance will be performed and inspected in accordance with the NAMP, MRC’s, IETM’s, and applicable technical publications.

Question #10: 4.0 and 6.1.7 – The subject paragraphs refer to Attachment-2. We have not been able to locate

Attachment-2. Can the Government please provide the attachment and/or clarify the requirement?

Answer #10: Attachment-2 has been removed from the PWS.

Question #11: 6.1.3 and 6.1.4 – To accurately quote the requirement, is the “Aviation Logistics Specialist” performing duties similar to the USMC Aviation Supply Specialist (inventory clerk or controller who’s duties includes operation of inventory, material, facilities, storage and supply warehouses) or more along the lines of an

Expediter (handling of parts ordering/requisitioning, receipt and delivery)?

Answer #11: The position is more in line with a USMC Aviation Supply Specialist.

Question #12: PWS paragraph 6.1.3 – To mitigate an unfair competitive advantage, is the program currently staffed with the number of personnel listed in paragraph 6.1.3? If not, what are the current numbers on staff?

Answer #12: Currently at 69 out of 70 are filled.

Question #13: PWS paragraph 6.1.8 – Due to the timeframe associated with the qualification of CDIs, CDQARs and SSF personnel, and a possible unfair competitive advantage associated with the number of personnel currently qualified, are all of the incumbent personnel currently qualified in accordance with the numbers listed in

Attachment-1?

Answer #13: We have (3) Airframers In-Work on their CDQs, (1) Airframer In-Work on their CDI,

(1) Avionicsmen In-Work on their CDI, (5) Flightliner In-Work on their CDQs and (4) Flightliner In-Work on their

CDIs.

Question #14: PWS paragraph 6.1.10 Table – The table cites two columns for CDQAR (CDQAR and CDQAR(S)).

The CDQAR(S) column has a total of 6 positions (2 for each allied shop) with an associated Occupation Code of

23023. Based on a progressive assumption of CDIs = 23021 and CDQAR = 23022, what is the difference between a

CDQAR (23022) and CDQAR(S) (23023)? Are we correct to assume 23022 CDQAR personnel are assigned to the shops and the 23023 CDQAR(S) are functioning as QARs assigned to the a QA department, or are they considered contractor shop supervisors assigned to the shops?

Answer #14: CDQAR(S) are expected to do work like a normal CDQAR, and in addition, they will be expected to be contractor shop supervisors assigned to the shops.

Question #15: PWS paragraph 6.1.10 Table and 6.1.3 – Paragraph 6.1.3 lists 17 Electrical/Avionic Mechanics;

however, the table listed in 6.1.10 shows 18 positions (2 = 23023, 8 = 23022 and 8 = 23021). Can the Government please clarify the correct numbers?

Answer #15: Table adjusted in amendment.

Question #16: 6.1.10 Table and 6.1.3 – Paragraph 6.1.3 lists 3 Maintenance Admin Specialists; however, the table listed in 6.1.10 shows 2 positions. Can the Government please clarify the correct number?

Answer #16: Table adjusted in amendment.

Question #17: What is the reasoning behind two different sets of minimal maintenance experience requirements?

PWS paragraph 6.1.14.1 – The PWS states, “Shall possess extensive maintenance, modification, and repair experience on V-22 aircraft, or possess equivalent industry experience such as Airframe and Power Plant (A&P) or

Federal Communication Commission (FCC) license or greater and the technical ability to qualify as CDI or CDQAR on the V-22. The term/word “or” is unclear considering an A&P or an FCC license is not required under this type of

Government support contract.

In addition, PWS Attachment-1 stipulates a minimum of 2 years V-22 experience for all maintenance positions. If there is a minimum of 2 years V-22 experience, and since an A&P or FAA license in non-applicable in this type of contract.

Answer #17: The only requirement is a minimum of 2 years experience with the V-22.

Question #18: PWS paragraph 6.1.14.1 Continued – Is it the government’s intent to allow the contractor to hire

A&P or FCC licensed personnel if they do not meet the 2 year V-22 experience requirement?

Answer #18: No, we require a 2 year minimum of V-22 experience.

Question #19: PWS paragraph 6.1.14.3 – The intent of this paragraph (thorough practical and theoretical knowledge of the V-22 equipment/systems) conflicts with the intent of paragraph 6.1.14.1; whereas the term “or” is used in lieu of V-22 repair experience. Can the Government please clarify the minimum experience requirement, and if an A&P or FCC can be substituted (or V-22 experience waived) for additional personnel?

Answer #19: See questions #17 & #18 for clarification.

Question #20: Attachment-1 – The number of Avionics listed in the table (18) conflicts with the number (17) listed in paragraph 6.1.3. Can the government please clarify the correct number of avionics mechanics?

Answer #20: Table adjusted in amendment.

Question #21: Attachment-1 – The number of Maintenance Data Specialists listed in the table (2) conflicts with the number (3) listed in paragraph 6.1.3. Can the government please clarify the correct number of data specialists?

Answer #21: Table adjusted in amendment.

Question 22: Can verify if there is a CBA in place?

Answer #22: There is not a Collective Bargaining Agreement.

Question #23: IAW the SCA Wage Determination, is 4% ordnance pay required for Mechanic Positions? If so, which positions?

Answer #23: No personnel are required to handle explosives as part of this requirement. However, According to the Wage Determination under the Service Contract Act: “A 4% differential is applicable to employees employed in a position that represents a low degree of hazard when working with, or in close proximity to ordnance. These differentials are only applicable to work that has been specifically designated by the agency (In this case – USMC by virtue of MCO 8023.3C) for ordnance, explosives, and incendiary material differential pay.” Since CADs are utilized throughout the MV-22, the 4% differential would apply thus contractors should be required to account for the 4% differential in their price quote.

Question #24: Because there is a cost associated with RAPIDS, are all incumbent personnel in possession of the current RAPIDGate/MCESS/DBIDS credentials?

Background to Question #24: Special Contract Requirements 4.1.1 states: Beginning September 2018, all contractors (MCB Camp Lejeune and MCAS New River) will be able to exchange their current RAPIDGate and

MCESS credential at the Camp Lejeune Contractor Vetting Office, Building TT-13, next to the Wilson Gate.

NOTE: If a contractor requires flight line access, they must exchange their credential at Building AS-187 next to

MCAS New River’s Main Gate entrance. Only contractors needing flight line access will be serviced at AS-187.

Flight line access will still be granted at AS-302 using the procedures already in place.

Answer #24: Incumbent personnel all have credentials. There is no cost to DBIDS, which is the new system.

Question #25: Suggestion: Suggest the Government revise paragraph 6.1.14.5 read, “Shall possess a thorough understanding or become familiar and proficient with NALCOMIS OOMA automated maintenance documentation system and ASM within 90 days of granted access.”

Background to Question #25: Reference PWS 6.1.14.5: The Government imposed 90-day NALCOMIS OOMA and

ASM time limitation from the date of employment. CMS personnel access to NALCOMIS OOMA and ASM certifications is dependent upon the Government’s involvement. Accordingly, the contractor should not be held accountable to a 90-day time limit imposed on/from the date of employment when it is dependent upon external

(Government) resources. This limitation should be imposed on/upon the date of access granted.

Answer #25: Solicitation updated with recommendation.

Question #26: Can the Government revise PWS 6.1.12, Note (1) to read, “This qualification will be attained within

90-days of ASM/CAC/DBIDS system access.”

Background on Question #26: Reference PWS 6.1.12, Note (1): Per Note (1) the Government is imposing a 90 day limit from the date of employment. Because the Government (AMO, QA, MALS and Command) is responsible for routing and signing off on the equipment/GSE and CDI/CDQAR status, and the CAC/DBIDS must be must be populated and processing through S-2 and S-6 before they can be used in the ASM and maintenance database systems, our experience is that this process can take as little as 1 week, or as long as a couple months.

Obtaining the CAC/DBIDS is a fairly simple process through the COR and contractor vetting office; however the process of populating (loading) the card for ASM and database systems access is dependent upon many time consuming factors such as completion of the unit’s PII class, completion of the unit assigned SAR Form, unit S-6 verification of roster and security assignments, etc. There are also additional factors such Government personnel

(COR, S-2 and S-6) personnel availability (leave, TDY, etc.); henceforth, our experience with delayed access to

ASM and NMCI systems.

Because the Government imposed 90-day time restrictions synonymous with obtaining personnel qualifications/certifications, the contractor’s ability to obtain said quails/certs is directly dependent upon the accomplishment of the Government’s duties. Accordingly, the contractor should not be held accountable to a 90-day time limit, if the Government has not completed their responsibilities through loading of the CAC/DBIDS.

Answer #26: Solicitation updated with recommendation.

Question #27: PWS paragraph 7.0: Normally, contractors provide safety items such as hearing protection, eye protection and safety boots; however, items such as cranials, fall restraint systems, etc. can be quite costly and therefore should not be assumed. Can the Government please clarify “and other PPE determined necessary.”?

Answer #27: The Government will provide all required safety equipment except steel-toed boots.

Question #28: Due to the small number of personnel with V-22 AVI experience and clearances reverting to an inactive status after 24 months, will the Government permit/allow Interim clearances status while the FTE is awaiting his/her final secret?

During the last bid, a contractor asked if the Government would except an interim clearance for electrical/avionics

FTEs while the FTE awaited his/her final Secret clearance. The Government’s response at that time was, “An

Interim clearance can be attained within 30- 60 days by the contractor submitting an SF86 for Avionics type FTEs.

This should be completed ASAP upon award. The Government will monitor closely and understands that there are delays that are out of the contractor's control. However, if an FTE already has a security clearance it is as simple as the FSO owning them in JPAS and providing the security officer at MALS-26 with a roster of personnel that are cleared to work on secret equipment.”

Answer #28: The Government will allow interim clearances.

Question #29: Would the Government please clarify the Total amount of productive CMS man-hours requested to support this effort for accurate Offeror pricing purposes and to ensure all Offerors’ quotes are based on the same level of effort?

Background: PWS paragraphs 3.1 and 6.1.3 - the Government is requesting (70) FTE using 2,080 hours as the Man

Year figure equating to 145,600 annual hours.

On the current contract, the Government requested (70) FTE and used the Man Year figure…