M27100-14-T-4017_Amendment.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0018

This CLIN has been renumbered to CLIN 0019.

CLIN 0019

This CLIN has been renumbered to CLIN 0020.

CLIN 0018 is added as follows:

Taxes

FFP

Local, State, and Federal Taxes for Supplies and Services provided in Camp Singo, Uganda.

FOB: Destination

NET AMT

CLIN 1018 is added as follows:

FFP

NET AMT

CLIN 2018 is added as follows:

FFP

NET AMT

CLIN 3018 is added as follows:

FFP

NET AMT

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item has been added to CLIN 0001:

POP 16-OCT-2014 TO

15-JAN-2015

MAJ BRIAN LIESKE

CAMP SINGO

KAMPALA

256 77-213-8572

MX3000

The following Delivery Schedule Item has been deleted from CLIN 0018:

POP 01-OCT-2014 TO

15-OCT-2014

CAPTAIN AUTUMN SWINFORD

CAMP SINGO

KAMPALA

256 77-213-8572

M20400

The following Delivery Schedule item has been added to CLIN 0018:

POP 16-OCT-2014 TO

15-JAN-2015

MAJ BRIAN LIESKE

CAMP SINGO

KAMPALA

256 77-213-8572

MX3000

The following Delivery Schedule item has been added to CLIN 1001:

POP 16-JAN-2015 TO

15-APR-2015

MAJ BRIAN LIESKE

CAMP SINGO

KAMPALA

256 77-213-8572

MX3000

The following Delivery Schedule item has been added to CLIN 1018:

POP 16-JAN-2015 TO

15-APR-2015

MAJ BRIAN LIESKE

CAMP SINGO

KAMPALA

256 77-213-8572

MX3000

The following Delivery Schedule item has been added to CLIN 2001:

POP 16-APR-2015 TO

15-JUL-2015

MAJ BRIAN LIESKE

CAMP SINGO

KAMPALA

256 77-213-8572

MX3000

The following Delivery Schedule item has been added to CLIN 2018:

POP 16-APR-2015 TO

15-JUL-2015

MAJ BRIAN LIESKE

CAMP SINGO

KAMPALA

256 77-213-8572

MX3000

The following Delivery Schedule item has been added to CLIN 3001:

POP 16-JUL-2015 TO

15-OCT-2015

MAJ BRIAN LIESKE

CAMP SINGO

KAMPALA

256 77-213-8572

MX3000

The following Delivery Schedule item has been added to CLIN 3018:

POP 16-JUL-2015 TO

15-OCT-2015

MAJ BRIAN LIESKE

CAMP SINGO

KAMPALA

256 77-213-8572

MX3000

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0018:

The following Acceptance/Inspection Schedule was added for CLIN 1018:

The following Acceptance/Inspection Schedule was added for CLIN 2018:

The following Acceptance/Inspection Schedule was added for CLIN 3018:

The following have been added by full text:

QUESTIONS AND ANSWERS

GENERAL QUESTIONS

1. Question: Why was internet included this time?

Answer: It was included this time because the government identified it as a requirement.

2. Question What would you say is the size (perimeter and area) of the Marine Compound of Camp Singo?

Answer: Based on satellite images from Google, it’s roughly 80m by 80m.

3. Question Is the laundry of equipment (clothes, bags, basically anything that can be washed) the responsibility of the contractors?

Answer: No. There are instances of parasites that can get into your clothes unless washed properly. The hotels have water filtration systems that take care of this. Therefore, laundering service is not required nor requested.

4. Question The contractors understand that the beds and mattresses will remain on the camp but who provides for the bedding (sheets, pillows and blankets)?

Answer: The Marines use government issued items for bedding; therefore, bedding is not required nor requested. Bedding for contractors must be provided by the contractor.

5. Question Who funds the base so that the camp can function?

Answer: The US Government pays money to the award winning contractor for basic life support services.

6. Question How far out will the contractors know how many Marines will be on base and for how long those Marines will be on base for?

Answer: The contractor will be given a 2 week advance notice. Please view the note portion of section 7.1 in the PWS.

7. Question What are the specs of the ultraviolet (UV) light required?

Answer: There is no specific requirement for the UV light. The government only asks that the UV light provided is safe and provides adequate lighting.

8. Question How many fire extinguishers are on the camp? Can the contractors get the specifications so that the contractors can fill them up? Are they all the same?

Answer: There are 14 fire extinguishers on the camp. The fire extinguisher specifications will be given at the time of contract award.

9. Question The proposal format, indicates a “Maximum Number of pages” to be 40. Previously when these 2 services were solicited individually, they had a maximum page requirement of 40 pages each. Due to the significant amount of information to be conveyed, can the Government please consider increasing the Maximum Number of pages to 100?

Answer: No, the government will not consider increasing the maximum number of pages. A contract needs to be awarded in a timely manner to allow sufficient time for contractor demobilization/mobilization. Having to review 100 pages from several offerors will cause delays in the acquisition. For this reason, the maximum number of pages remains at 40.

10. Question In the PWS, 5.3.2, states, “Cleaning of tents, buildings, ablution facilities, etc.” Is the contractor responsible to clean the tents where the Marines are sleeping?

Answer: Yes, the contractor is responsible to clean the tents where the Marines are sleeping but only with the Marines present in the tents or another arrangement coordinated with the Contracting Officer’s Representative.

11. Question Can the Government please provide the name of each company and contact info that participated in the site visit or a copy of the registration/sign in sheet for the site inspection?

Answer: The government will not provide the name and contact info of participants in the site visit. Site visit attendance is not a requirement to submit a quote; and other offerors’ contact information is not needed to create/submit a quote.

12. Question In the PWS under Instructions to Offers it states, “The Offeror shall identify three (3) previous contracts with the U.S. Federal Government in Uganda that demonstrate recent and relevant past performance.” Could the Govt, consider changing the wording to, “3 previous contracts with the US Federal Govt in Africa, that demonstrate recent and relevant past performance?” As there have not been a significant quantity of similar contracts of this scope in Uganda.

Answer: Past performance is a comparative assessment. The government compares the past performance record submitted against the standards stated and rate past performance accordingly.

13. Question Would the Govt, please consider extending the response date from the 15AUG14 until 22AUG14 in order to allow ample time for review of the Govt response to questions submitted and receive pricing from local suppliers in Uganda?

Answer: No. 15 Aug 2014 is the due response date.

14. Question On page 53, para 3(f) states the offeror must identify 3 previous contracts with the US Federal Government in Uganda to demonstrate past performance. These contracts had to be in the last 3 years and relevant to the nature and complexity if the work outlined in the PWS. Is it mandatory that the offeror has had 3 previous contracts with the US Federal Government in Uganda to define past performance?

Answer: Past performance is a comparative assessment. The government compares the past performance record submitted against the standards stated and rate past performance accordingly.

15. Question Can the offeror substitute past performance for other contracts of similar scope and nature performed on the African continent or in other austere locations?

Answer: Past performance is a comparative assessment. The government compares the past performance record submitted against the standards stated and rate past performance accordingly.

16. Question PWS 5.15.5 Menu Planning and Posting- The contractor shall prepare meals as directed by KO and COR. Are meals to be prepared using locally sourced product (by contractor) or using the US Subsistence Prime Vendor Program?

Answer: The source of the product used to prepare meals is based on vendor discretion.

17. Question PWS . 5.16 – Sanitation Requirements. Please confirm the standard requirements are those prescribed in the TBMED530?

Answer: The contractors are responsible for the sanitation requirements as prescribed in section 5.16 of the PWS.

18. Question Will Heating Ventilation Air Conditioning (HVAC)/Reefer maintenance be required on this contract?

Answer: No. The HVAC/Reefer maintenance that belongs to the government is not required since it is not in the PWS.

19. Question Please confirm the external storage space capacity?

Answer: Please confirm with the government prior to bringing items intended for external storage aside from the ones the government already knows about such as the generators or water filtration system.

FOOD AND POTABLE (DRINKING) WATER QUESTIONS

1. Question Is it up to the contractor to provide for all the food?

Answer: Yes.

2. Question Does the food and water need to be from a DoD approved source?

Answer: The water must be from a DoD approved source; however, the food does not. The food requirement needs to adhere to the PWS.

3. Question Is the storage capacity for food going to be increase (ambient, frozen, and chilled)? If necessary, may the contractors bring their own storage? If yes, where can they be placed?

Answer: No, there are no plans to increase food storage capacity. The contractors may bring their own storage if needed, but may only be placed in the storage tent between the bathroom and kitchen. If the contractor chooses to bring their own storage, it is incumbent on the contractor to ensure the generators that the contractor brings can support the PWS and additional storage units.

4. Question How do the contractors track food consumption? How will the contractors know how much food to make?

Answer: It is the responsibility of the contractor to use a method of their choosing to calculate/monitor food consumption. The contractor will be given a two week notice prior to number of Marines on board the camp rotation.

5. Question Water per the solicitation must meet very stringent regulations. Where is the water being sourced currently for the camp/base? There are no local contractors that meet these requirements to our knowledge. We have tried to look up the reference on Page 32 Paragharh 5.6 “5.6 “ Bottled Water - . Water shall be sourced from a U.S. Veterinary Services approved source. This list can be found at http://phc.amedd.army.mil/topics/foodwater/ca/Pages/DoDApprovedFoodSources.aspx. ”.

When we go to the link for Africa (Appendix L - Listing Of Approved Establishments In Africa), nothing displays for Africa. Can you provide a link that works?

Answer: Where the drinking water is being sourced currently by the current contractor is proprietary information. We can, however, provide a helpful link. http://vets.amedd.army.mil/86257B8D004A4B6C/PHC

From the link, go to the far left and click on “By State or Country”. This link should provide you with a list of states and countries with the number of DoD approved sources.

6. Question The closest water supply if one is not available in Africa will be Europe and the cost of flying in 4000 litres of water per month is going to be exorbitant. Is this what the USG requires and will pay for? What is the recommended/preferred water supply?

Answer: There are approved drinking water suppliers in Africa. The government does not prefer any vendor. Please view the following link to have access to DoD approved sources. http://vets.amedd.army.mil/86257B8D004A4B6C/PHC From the link, go to the far left and click on “By State or Country”. This link should provide you with a list of states and countries with the number of DoD approved sources.

7. Question Will the government consider a water purification system approved by the DoD for use on deployments and currently used by forces in Afghanistan?

Answer: No. Drinking water shall be sourced from a U.S. Veterinary Services approved source. Please view the following link to have access to DoD approved sources. http://vets.amedd.army.mil/86257B8D004A4B6C/PHC From the link, go to the far left and click on “By State or Country”. This link should provide you with a list of states and countries with the number of DoD approved sources.

8. Question Please clarify number of DOS of food and water to be held on-site?

Answer: The contractor will know how many Marines will be on site for how long. It is the responsibility of the contractor to calculate the appropriate number of DOS of food and water should be held on site.

9. Question Are sodas now required to be offered in the menu? In previous 2 solicitations for catering it had not been a requirement.

Answer: No. Sodas are not required. It was solely used as an example of a beverage on the sample menu. They may be served, but not a hard requirement like water

10. Question If sodas are now a requirement, does the Government have a formula for consumption of soda per Marine, similar to water?

Answer: No. Sodas are not required. It was used as an example of a beverage on the sample menu. They may be served, but not a hard requirement like water

GOVERNMENT-FURNISHED EQUIPMENT QUESTIONS

1. Question The previous contractors had issues with the AC units. Is it possible to have new ones?

Answer: If the AC units have issues, the government will replace the unserviceable AC units.

2. Question Is all the government equipment going to be operational when the contractors get on base?

Answer: Yes, all government equipment is going to be operational when the contractors get on base.

3. Question Apparently some of the refrigerators are not working. Will they be replaced? Or does the contractor need to provide the replacements?

Answer: If the refrigerators are not working, they will be fixed at the expense of the government.

4. Question Who is responsible for the repair or replacement of DoD equipment throughout the period of performance of the contract?

Answer: The short answer is it depends. Please review FAR 52.245-1 Alt I for a comprehensive answer. Generally, if the repair or replacement results from normal wear and tear, the government is responsible.

WASTE MANAGEMENT QUESTIONS

1. Question What is the waste management plan? Is there a dump area where the contractors can take waste to either outside the camp or inside the camp?

Answer: The government doesn’t have a waste management plan, thus the requirement. It is the responsibility of the contractors to create a waste management plan that adheres to the performance work statement while complying with local rules and regulations.

2. Question Are there any obligations for the contractor to filter the trash?

Answer: The contractor would only be required to filter the trash if the dump site requires them to do so.

3. Question With regards to toilet waste, does that go into the already available pumping system provided by the facility on base or is that the responsibility of the contractors to remove it?

Answer: It is not the responsibility of the contractors to remove it.

WATER FILTRATION (REFERRING TO WATER FOR UTILITY PURPOSES, SUCH AS SHOWER, ETC.-NOT POTABLE WATER) QUESTIONS

1. Question Is the water filtration system (with tanks) remaining at the camp? Including tanks, pumps and the structure that elevates it?

Answer: Yes, the water filtration system is remaining at the camp. Thefollowing parts of the filtration system will remain at the camp: water banker, two (2) 10,000 liter water tanks with support structures, pressure pump with automatic pressure sensors,lighting system, sand filter and pump, booster pump and delivery pipes. In the amendment, the Government has included these items in the Government Furnished Property list.

2. Question Who is responsible for putting in the chlorine in the filtration system to keep the quality of water?

Answer: The contractor is responsible for all aspects of water filtration.

3. Question What quality of standard is accepted by the DoD for the purpose of the contract?

Answer: Non-Potable water standards shall be consistent with the publications found on http://phc.amedd.army.mil/topics/foodwater/dw/Pages/Fixed_Water.aspx

4. Question Is there going to be an inspection of the quality of water?

Answer: Yes, all portions of the PWS will be inspected with accordance to the Quality Assurance Surveillance Plan and http://phc.amedd.army.mil/topics/foodwater/dw/Pages/Fixed_Water.aspx

5. Question How does the contractor get water in the tank? Is this the contractor’s responsibility?

Answer: The water comes from a large water tank that is located off the camp. This water tank feeds water to the water filtration system in the Marine compound of Camp Singo.

6. Question If the current contractor does not win the award, will the current contractor leave the water filtration structure?

Answer: The water filtration system and structure will remain on the camp regardless of the award winning contractor.

7. Question What items will be left (specifically of the water filter system) if the previous (current) contractor does not win?

Answer: The following parts of the water filtration system will remain at the camp: water banker, two (2) 10,000 liter water tanks with support structures, pressure pump with automatic pressure sensors, lighting system, sand filter and pump, booster pumpand delvery pipes. In the amendment, the Government has included these items in the Government Furnished Property list.

8. Question Is the contractor to replace any items that may fail i.e. booster pumps and pipe work etc.?

Answer: It is the contractor’s responsibility to maintain the items listed in section 5.7 of the PWS. If any of the items fail, it is the contractor’s responsibility to notify the government. The government will make an assessment on the cause of the failure of the part. If the damage is due to normal wear and tear, the government is responsible to pay for a new part but will require the contractor to help the government replace the part.

9. Question Is the contractor to supply all consumables for the water filtration systems such as filters, chemicals, etc.?

Answer: Yes, the contractor is to supply all consumables for the water filtration system consistent with section 5.7 of the PWS.

10. Question Please provide make and model of the water filtration system and daily production rate?

Answer: The government does not know the make and model of the water filtration system but it processes approximately 5,000-10,000 liters per day. The filters were changed every 2 weeks.

GENERATOR, POWER, AND ELECTRICITY QUESTIONS

1. Question Are the generators (currently in the camp) going to remain here? (The contractors are specifically referring to the two located directly to the left of the entrance of the base)

Answer: No. Only government furbished equipment listed in section 7.4 of the PWS and permanent structures (bathroom and kitchen) will remain on the camp.

2. Question Is there a prime power supply providing power to base or are the two generators providing all the power to the base?

Answer: Currently, no power supply is being provided by a local provider. All power is provided by the two generators.

3. Question What is the capacity of the generators on site?

Answer: The government is not familiar with the capacity of the current generators; however, when the current contract was solicited, a Marine electrician recommended to use (2) 40KW generators with 500 gallon fuel tank. The generators on site have been selected by the current contractor to fulfill the power generation requirement. The contractor determines the model of the generators used to satisfy the requirement delineated in section 5.1 of the PWS.

4. Question What is the capacity of the automatic transfer switch?

Answer: The government does not own the generators on site; therefore, this information is unknown to the government.

5. Question Will the contractors be responsible for cabling if the current generator is not up to the required task?

Answer: The contractors will not use the current generators. Yes, the contractors will be responsible for all cables, connections, fuel, and operators as stated in section 5.1 of the PWS.

6. Question Will the contractor be responsible for the electric utility bill?

Answer: Yes, the contractor is responsible for the electric and or utility bill, if any exists.

7. Question If there are any additional costs aside from the cost to provide a generator to provide power to the camp?

Answer: It is the responsibility of the contractor to cover all relevant costs to provide power to the camp.

8. Question The RFQ indicates the contractor must supply two generators (see Solicitation document page 29 paragraph 5.1 ). This is huge capital expense for a very short term contract (3 months). There are presently two generators, a 50 KVA and a 70 KVA in the camp. Are the generators (currently in the camp) going to remain in the camp? If so can the contractors use the 50 KVA and 70 KVA generators (specifically referring to the two located directly to the left of the entrance of the base) for the contract period?

Answer: The two generators currently on camp will not remain in the camp.

9. Question Does the generator on the Marine compound need to provide power for 24 hours or does the camp receive any portion of power supply from the Ugandan government?

Answer: The camp must be powered 24/7. Two generators provide a back-up generator. Currently, no power supply is being received by a local provider.

TV AND INTERNET QUESTIONS

1. Question Does the TV connection system belong to the government? Or does the award winning contractor need to provide the TV connection?

Answer: No, the TV connection system does not belong to the government. Only government furnished equipment listed in section 7.4 of the PWS belongs to the government. All other supplies and services to fulfill the requirements of the PWS must be provided by the contractor.

2. Question Does the contractor have to provide the satellite and other physical equipment for TV connection and install the new equipment to provide the connection or will the physical equipment remain on the camp?

Answer: Yes, the contractor does have to provide the equipment and installation.

3. Question In the RFP, it states that there are 2 internet routers and 1 WiFi signal. Does the government have existing connection or is this the contractor’s responsibility?

Answer: No, the government does not have existing connection. As stated in section 5.12 of the PWS, the contractor is responsible for arranging and maintaining wireless internet service that is capable of providing service to the entire camp at a speed of 4 megabytes per second.

4. Question On the provision of satellite TV, are there any channels/network which must be used?

Answer: There are no specific channels that must be used; however, it is the Government’s preference to have CNN, MSNBC and AFN channels availabe.

CONTRACTOR PERSONNEL SUPPORT QUESTIONS

1. Question Are the mattresses for the contractors to remain on site provided for by the government?

Answer: No, the vendor will have to provide food and all support for their staff (to include mattresses). Only the tents are provided to support contractors.

2. Question Is there a list of equipment staying on camp to support contracting personnel remaining on base?

Answer: There is not a list of equipment staying on camp to support contracting personnel remaining on base aside from the contractors’ tents for billeting as listed in section 7.4 of the PWS.

3. Question Can the contractors use the gym, dining hall, morale & welfare facilities that the Marines use? May the manager have a desk and office space?

Answer: The manager will be able to utilize the contractor tents for space and to store any furniture required to satisfy the requirements of the PWS. The contractor may use common morale & welfare facilities such as the gym, but must coordinate with the Contracting Officer’s Representative to determine hours or situations where the contractors may use the same spaces.

4. Question Will the client provide laundry service for contractor staff?

Answer: No.

PEST CONTROL, DANGEROUS ANIMALS QUESTIONS

1. Question What is the perimeter of the pest control area?

Answer: The perimeter of the pest control area stretches 75 linear feet of the exterior walls of designated buildings and structures as stated in section 5.4 requirement 1 of the PWS.

2. Question Is it the contractor’s responsibility to cut the grass and maintain certain vegetation standards (trees)?

Answer: Yes, the contractor’s responsibility is to cut the grass and maintain certain vegetation standards. Please view section 5.10 of the PWS.

3. Question If there is a snake on the camp, is it upon the contractor to remove it or does someone on Camp Singo deal with dangerous animals?

Answer: It is the responsibility of the contractor to remove dangerous animals such as snakes as stated in section 5.4 requirement number 4 of the PWS.

4. Question The PWS in 5.4.1 states, “Prevent rodents infestation indoors or within 75 linear feet of the exterior walls of designated buildings and structures.” Is the perimeter fence included in this calculation and if so, how does the contractor have the ability to prevent rodents on the other side of the wall that is controlled by the Ugandan military?

Answer: No. The perimeter fence is not included in this calculation. This section of the PWS has been re-worded so that the contractors stay within the boundaries of the fences.

PRICING QUESTIONS

1. Question Will the successful bidder be exempt from local taxes in its performance of the contract?

Answer: No. The contract awardee will not be exempt from local taxes.

2. Question Please advise what terms of payment will be applied for the successful bidder

Answer: Payment terms are NET 30 days.

3. Question Are Ugandan taxes for all CLINS to be excluded from the pricing?

Answer: No. The tax should be included in the quote, but as a separate CLIN. The amendment now has added the tax CLINs for the base and option period to cover taxes.

The following have been modified:

PWS & QASP

PWS & QASP

PERFORMANCE WORK STATEMENT (PWS) FOR

SPMAGTF-AF CAMP SERVICES AT

CAMP SINGO, UGANDA

1.0 Introduction: SPMAGTF-AF requires Catering and Camp Logistics Services at a camping facility within the Singo Military Base, located approximately 2 hours’ drive northwest of Kampala.

2.0 Background: SPMAGTF-AF will be conducting theater security cooperation with host-nation military in Uganda, and has a need for Camp Services during the period of performance (POP) 1 October 2014 to 15 October 2015. Camp Services consists of Power Generation, Waste Management, Cleaning Services, Pest Control, Fire Prevention, Bottled Water Delivery, non-potable water delivery and filtration, Lighting, Site Maintenance, Stocking of Consumable Cleaning supplies, and Cable Television Service. Catering consists of breakfast, lunch and dinner for 30 personnel, Sunday thru Friday, while the camp is occupied by U.S. personnel.

3.0 Scope: The contract shall be a three (3) month base period, with three (3) three month option periods, firm fixed price contract. The resulting contract shall be for catering and camp services will be for the following schedule:

Base:

1 October 2014 – 15 January 2015

Option Period 1

16 January 2015 – 15 April 2015

Option Period 2

16 April 2015 – 15 July 2015

Option Period 3

16 July 2015 - 15 October 2015

The contractor shall provide all labor, material, and transportation except those specifically stated as Government Furnished.

4.0 Definitions

4.1. Team Medical Personnel The team medical authority who defines and monitors sanitation standards and procedures for food service activities.

4.2. Equipment. Items used to store, prepare, cook, serve and transport, food and supplies. Equipment also includes items used in cleaning and sanitizing.

4.3. Food Handlers. Food service personnel who handle, process, prepare, or serve food and who touch food or food contact surfaces in any way.

4.4. Food Service Officer (FSO)/Food Service Superintendent. Individuals responsible for matters relating to food service.

4.5. Leftovers: Leftovers are unserved portions of potentially hazardous food.

4.6. Meal Serving Hours. Hours the Government requires the dining facility to be open for services.

4.7. Potentially Hazardous Foods. Any perishable food that consists in whole or part of dairy products, eggs, meat, poultry, fish, shellfish. These foods are good mediums for bacterial growth and are potential causes of foodborne illness especially if creamed, ground, mixed, handled often, through cross contamination, or because of serving/storage temperature abuse.

4.8. Progressive Food Preparation (Batch Cookery). The preparation of food items at selective time intervals during an entire meal period matching the flow of customers through the serving lines.

4.9. Serving Line. The term refers to the location and equipment used in dining facilities to serve food cafeteria style.

4.10. Subsistence. Food items, including beverages and condiments.

4.11. Supplies. Expendable items such as paper and plastic products, cleaning and janitorial materials, kitchen utensils, and tableware.

4.12. Trash. Any non-salvageable waste material other than garbage, rocks, or dirt. The waste includes metal, paper, glass, cardboard, floor sweepings, cartons, and similar materials.

5.0 Technical Requirements.

5.1 Power Generation - Includes Cables, connections, fuel, and operators 240/416V, 50 HZ. The contractor shall provide temporary power at specified locations within Camp Singo. Requirements 240/416V volts AC (220v stepped down via transformer to 120/208 acceptable) single phase to support up to 50 KW of connected load during the day and 30KW during the night. Power requirements are 24 hours per day, seven days per week, charged by an hourly rate of 60 consecutive minutes, throughout the contract period. All electrical loads shall be evenly distributed and “balanced” among the phases at each distribution panel. The contractor shall provide continuous and stable power through connection to the commercial power utility company and/or power generators at all sites. A minimum of two generators, power load and fuel capacity to be determined by the vendor, shall be on site (one primary and one backup) to facilitate the power generation. The contractor shall be responsible for payment of commercial electricity bills. All electrical equipment shall be properly grounded in accordance with manufacturers recommended standards. Special consideration should be given to critical facility loads to ensure that incoming power is continuous, redundant and stable.

5.2 Waste Management - Must be able to meet a daily servicing schedule as requested by the contracting unit. The service shall include spraying the inside of the unit to clean and clear all dirt and debris from the unit. The servicing shall include the restocking of toilet paper and hand sanitizer. The servicing shall include the empting of the catch basin where the waste has accumulated. The need to change pre-scheduled cleaning dates may arise so the provider must be able to flex their schedule. In emergency situations, the contractor shall respond within four (4) working hours after notification.

5.3 Cleaning Services.

5.3.1 The Contractor shall be responsible for all outside cleaning, including:

· Collection of garbage and debris

· Cleaning of roads, sidewalks, gutters, gardens, flower beds, etc. as necessary

· Buildings and surrounding areas

· Clearing of the perimeter fence and surrounding area

· Daily replacement of trash bags for all outside dustbins

5.3.2 The Contractor shall be responsible for all inside cleaning, including:

· Cleaning of tents, buildings, ablution facilities, etc.

· Defrosting of fridges and freezers on a regular basis

· Unpacking and cleaning of the stores on a regular basis

5.3.3 Daily cleaning tasks shall include but are not limited to:

· Sweeping and mopping of the floors

· Cleaning the furniture

· Empty rubbish bins and containers

· Sanitation of the ablution and shower facilities

· Replacement of toilet paper (unlimited) and soap (unlimited) when applicable

5.3.4 Weekly cleaning tasks shall include but are not limited to:

· Cleaning of windows (interior and exterior)

· Cleaning of doors

5.3.5 Monthly cleaning tasks shall include but are not limited to:

· Cleaning of walls (interior and exterior)

· Cleaning of roofs

5.3.6 Quarterly cleaning tasks shall include but are not limited to:

· Cleaning of manholes

Note: The contractor shall provide all the necessary equipment required to carry out cleaning requirements to be provided under this contract. This includes all necessary cleaning supplies such as detergents, bleaches, brooms, mops, buckets, toilet paper, soap, etc.

5.4 Pest Control - The contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform pest control services in support of Camp Singo. Requirements include the following:

1. Prevent rodents infestation indoors or within 75 linear feet of the exterior walls of designated buildings and structures. Designated buildings and structures include only those inside the perimeter fence of the camp.

2. Control of larval and pupae mosquitoes in designated area(s) when directed by KO or COR (medial personnel determine when to control). Prevent and control all cockroaches. Prevent and control ants in and around buildings and structures. Control pest vertebrate animals including, but not limited to, feral dogs and cats, squirrels, skunks, snakes, opossums, raccoons, and mongoose.

3. Control flea infestations in and around buildings and structures.

4. Prevent and control filth flies including house flies, flesh flies, bottle flies, blow flies, fruit flies, and other related insects that breed or are attracted to garbage and trash in area designated by the KO or COR. Identify source, if applicable. Control stinging arthropod infestations in and around buildings, structures, and areas.

5. Pests include, but are not limited to, bats, bees, wasps, hornets, cicada killers, yellow jackets, and solitary wasps (mud daubers, umbrella wasps). Rodent pests include, but are not limited to Norway rats, roof rats, house mice, and field mice. Service requires removal of dead animals. Comply with local laws and regulations.

6. The contractor shall prepare and comply with the Pest Management Plan (PMP), and applicable DoD and local regulations. Submit the PMP 30 days after contract award and update as required.

5.4.1 The contractor shall develop and submit, 30 days after contract award, a Schedule of Pest Control services and corresponding frequencies identified in the contractor’s Schedule of Pest Control Services and shall serve as the basis for the Contractor’s Work Plan (CWP) for Pest Control Services.

Informational Notes:

The following pests/pest areas should be inspected and treated, as necessary, per the general requirements and performance standards in the contract. Scheduled inspection and treatment services are required for the following pests/pest areas:

· Nuisance pest control in food service areas

· Warehouses

· Common use areas

· Billeting

· Stored product areas

· Rodent control for MRE storage if applicable.

· Fence line/row weeds control

The contractor shall respond to minor requests for pest control services between scheduled service intervals to ensure spaces and serviced facilities are pest free.

5.5 Fire Prevention - Fire Prevention, including routine maintenance of all fire extinguishers. The government will provide fourteen (14) fire extinguishers which well be kept at a minimum of 90% full at all times. Fire extinguishers shall be located in the following areas:

· Kitchen

· Food Serving Area

· Dining Room

· Accommodation Area (8)

· Generator and Fuel Storage Area

· Storage Area

5.5.1 All camp personnel will be trained in basic fire fighting, fire prevention, fire protection, and basic first aid.

5.6 Bottled Water - . Water shall be sourced from a U.S. Veterinary Services approved source. A helpful link to find adequate sources water is http://vets.amedd.army.mil/86257B8D004A4B6C/PHC. Vendor shall provide 5 liters of bottled water per person, per day, for the time period designated by the COR. Vendor shall only invoice for the amount delivered on a monthly basis.

5.6.1 For the proposal, the vendor shall submit pricing for 4,000 liters of bottled water per month. Actual consumption will vary depending on the occupancy of the camp. There will be periods of time where the camp is not occupied by U.S. personnel.

5.7 Non-Potable Water Filtration - Maintaining the following items:

· Water banker

· Two (2) 10,000 liter water tanks with support structures

· Pressure pump with automatic pressure sensors

· Lighting system

· Sand filter and pump

· Booster pump

· Delivery pipes

Note: Non-Potable water standards shall be consistent with the publications found on http://phc.amedd.army.mil/topics/foodwater/dw/Pages/Fixed_Water.aspx

5.8 Lighting – Vendor shall provide UV light bulbs, with sufficient replacement, throughout the camp. There are approximately 31 outlets requiring light bulbs.

5.9 Maintenance Plan – Vendor shall develop a maintenance checklist consistent with the tasks identified in section 5.10. This checklist shall be provided and approved prior to the execution of the contract. The checklist shall include the following items:

· Identification of the area where the action is performed

· Date of performance

· Description of the operation performed

· Personnel and material resources utilized

· End date and time

Note: This checklist is not a required submission in response of the solicitation.

5.10 Compound Maintenance - The contractor shall maintain all facilities and camp grounds, to include the grass and vegetation, perimeter fence, kitchen appliances, water heaters, equipment and materials according to the maintenance program identified in section 5.9, which shall be submitted to the KO and COR for approval before implementation.

· Preventative Maintenance. A set of scheduled activities to prevent abnormalities or damage of facilities and shall include the following:

· Inspections

· Cleaning

· Servicing

· Replacements

· The following incidents will be considered as “VERY URGENT” as it may affect the operations and must be handled IMMEDIATELY as problems occur:

· Problems related to electricity/power supply

· Problems related to water supply

· Problems related to the food preparation system

· Problems related to the perimeter fence caused by weather, animals, invasion, or any other unforeseen act of nature which would be deemed outside the scope of the normal maintenance schedule.

· Vendor shall be responsible for the restocking of all consumable toiletries and government consumed cleaning items throughout the period of performance.

5.11 Cable Television Service – Vendor shall arrange and maintain cable television service for the two (2) government furnished televisions.

5.12 Internet Service – Vendor shall arrange and maintain wireless internet service that is capable of providing service to the entire camp at a speed of 4 megabytes per second.

5.13 Camp Manager – A camp manager shall be on site at all times to respond to all emergency issues. The responsible areas shall include, but are not limited to the following:

· General Working Area

· Food Service Area

· Accommodations Area

· Generator, fuel and storage area

· Potable water area

· Waste water and waste disposal area

· Other areas necessary to maintain the habitability of the camp.

5.14 Perimeter Fence – The vendor shall maintain chain link fence. Fence is 280 meters long with two (2) 3.5 meter double swing gates. Total height is 3 meters. Bamboo screening, which is applied to both sides of the fence, also needs to be maintained.

5.15 Food Service.

5.15.1 Head Chef - Qualified head cook, must speak English, qualifications include minimum of five years professional cooking experience or a minimum 2-year degree in food service preparation from an accredited institution. Contractor shall provide the Contracting Officer proof of experience. Contractor shall provide copies of passports or any form valid identification to verify identity of contractor personnel.

5.15.2 Chef—Assists Head Chef in all assigned duties, qualifications include a minimum of two years professional cooking experience or a minimum 2-year degree in food service preparation from an accredited institution. Contractor shall provide the Contracting Officer proof of experience Contractor shall provide copies of passports or any form valid identification to verify identity of contractor personnel.

5.15.3 Kitchen Helpers—Performs all cleaning and sanitation functions to include hand washing, trash pick-up for the kitchen and surrounding areas, cleaning of equipment and tables, sweeping mopping, sanitizing floors, serving food, cleaning hand washing stations prior to and after each meal, and other duties as directed by US personnel. Kitchen helpers shall have a minimum of one-year experience in related government contracts. Contractor shall provide the Contracting Officer proof of experience. Contractor shall provide copies of passports or any form valid identification to verify identity of contractor personnel.

5.15.4 Approved Menu. The contractor shall follow the basic menu format in Technical Exhibit 1 when planning and preparing all meals.

5.15.5 Menu Planning and Posting. The contractor shall prepare meals as directed by the KO and COR. The government shall perform posting of the daily menu provided by the contractor.

5.15.6 Issue of Food. The contractor shall ensure the oldest food items are issued first, except when the condition of an item dictates earlier use.

5.15.7 Progressive Food Preparation. Progressively prepare all food items to yield optimal freshness, flavor, color, and texture. Leftover food shall only be served if approved by government medical representative.

5.15.8 Food Preparation. The contractor shall prepare foods on surfaces that are cleaned and sanitized. All meats and poultry shall be cooked and prepared at the proper temperatures ensuring the food is thoroughly cooked throughout.

5.15.9 Serving Line. Serving lines shall be setup no later than 15 minutes prior to the scheduled opening time. Food on the serving line shall be arranged with entrees first, starches second, and vegetables last as the customers flow. All foods shall be maintained at the following temperatures; cold foods 35°F-40°F, hot foods 140°F-160°F, and frozen foods at 0°F. Replenish all foods, tableware, beverages, and condiments as necessary to ensure they are available to all customers throughout the meal. Begin removing food from the serving line no sooner than 15 minutes after the meal period ends. Cover, time/date label, and properly store all food unless disposal of a leftover is appropriate.

5.15.10 Table Clearing. The contractor shall be responsible for clearing, cleaning, and sanitizing all dining room tables and chairs or benches within 5 minutes after they are vacated to ensure a timely flow of customers and sanitary conditions.

5.16 Sanitation Requirements:

5.16.1 Personal Hygiene. The contractor shall ensure all employees meet all personal hygiene requirements to include, but not limited to; clean hands and fingernails at all times, proper hair and facial grooming, hair restraints, proper smoking restraint, and daily baths/shower.

5.16.2 Food Storage. The contractor is responsible for preventing all foodborne diseases by properly storing and preparing food. This includes, but not limited to; storage of bulk foods, refrigerated food, leftovers, perishables, etc.

5.16.3 Equipment and Utensil Cleaning. The contractor shall clean and sanitize all food service equipment and cookware to remove food particles, other soil, grease and cleaning or sanitizing agent residue.

5.16.4 Pot and Pan Cleaning. Contract personnel shall thoroughly clean and sanitize all pots, pans, serving utensils, and all other non-disposable meal preparation, serving, and storing utensils and containers. The contractor shall sanitize all food preparation and serving equipment with a chlorine bleach and water solution.

5.16.5 Medical Requirement. The contractor shall report to the team medical personnel of any illnesses of contract employees with symptoms of diarrhea, fever, vomiting, jaundice, or sore throat with fever. The contractor shall also identify contract employees diagnosed with tuberculosis, salmonellosis, shigella, e. coli, hepatitis A, or pustular lesions or skin conditions involving the hands.

6.0 Sanitation Inspections: In addition to any government performed surveillance, the team medical personnel shall also inspect the area, personnel, and food preparation procedures for compliance with sanitary conditions. Areas of inspection may include, but are not limited to, food preparation kitchens/trailers, and storage containers. Individuals inspected may include, but are not limited to the food service workers, and any contractor employee who may handle the food during the process of preparation.

7.0 Supporting Information – At a minimum, the Camp Manager, an individual capable of conducting basic plumbing and electrical repairs, and food service staff able to maintain the stated meal schedule are required to remain on site. The contractor, and all contractor employees, will be responsible for providing their own food and water throughout the period of performance. Four (4) tents for contractor billeting are available on site (3 tents are 9’8”x 13’ and 1 tent is 8’7”x12’6”). The contractor will be responsible for transporting employees to and from the camp site.

7.1 Period of Performance. The period of performance (POP) will be as follows:

Base:

1 October 2014 – 15 January 2015

Option Period 1

16 January 2015 – 15 April 2015

Option Period 2

16 April 2015 – 15 July 2015

Option Period 3

16 July 2015-15 October 2015

Note: There will be periods of time that the camp is unoccupied by US government personnel. During these periods only limited services of the contract will be required and billable. The KO will identify specific time periods and what services will/will not be required at least 2 weeks prior to any period of camp vacancy.

7.2 Meal Schedule: The following is the meal schedule:

Breakfast 0700-0800, Monday through Friday

Lunch

1230-1330, Monday through Friday

Dinner

1730-1830, Sunday through Thursday

Meal schedule changes will be coordinated by the KO and/or COR as required.

7.3 Hours of Operation. The Contractor shall be expected have representation 24 hours a day, 7 days a week in the case of emergency.

7.4 Government Furnished Property - The following items will also be provided by the Government for use by the Contractor:

· (14) fire extinguishers

· (1) Sharp 50” flat screen TV

· (1) Sharp 32” flat screen TV

· (12) trash bins

· (4) 100L water heaters

· (1) oven

· (2) stoves w/ovens

· (3) refrigerators w/freezers (stand-up)

· (2) deep freezers

· (1) refrigerator/water cooler (for chow hall tent)

· (1) large chow hall tent

· (4) large billeting tents

· (4) medium billeting tents

· (2) medium tents (medical and comm) (2 AC units installed equaling 3600BTUs)

· (4) small tents for contractor billeting

· (12) fly sheets

· (55) chairs

· (37) tables

· (33) beds

· (33) fans

· (33) mosquito nets

· (33) mattresses

· (2) battery backups for electronics

· (2) internet routers

· (1) WiFi extender

· (4) workout benches

· (14) kettle bells

· (24) dumbbells

· (3) long bars

· (3) easy bars

· (82) weight plates

· (1) abdominal machine

· (3) medicine balls

· (12) jump ropes

· (1) punching bag

· (1) gym tower

· (1) water banker

· (2) 10,000 liter water tanks with support structures

· (1) pressure pump with automatic pressure sensors

· (1) lighting system

· (1) sand filter and pump

· (1) booster pump and delivery pipes

7.4.1 An inventory will take place prior to 16 October 2014.

7.5 Contractor Furnished equipment-- The Contractor shall provide all food products, serving, cooking utensils, pots, pans, utilities(gas, fire, electricity, etc.), other tools, equipment, and materials to include but not limited to trays, disposable plates, bowls, knives, forks, napkins, spoons, cleaning equipment and cleaning supplies.

7.6 Security and Medical clearance - All contractor personnel, including directors, and dedicated delivery van driver etc. shall undergo US Government background security checks, and comprehensive medical clearance at a facility nominated by the US Government. This shall be done at US Government expense. This will be coordinated through the COR.

7.7 Cost of Operation. All cost of operation under this contract except those specifically stated as government provided shall be borne by the contractor. This includes but is not limited to taxes, surcharges, licenses, insurance, transportation, salaries and bonuses. No payments other than those provided for in the price schedule will be made to the contractor.

7.8 Performance Evaluation. The contractor shall be evaluated in accordance with the Government’s Quality Assurance Surveillance Plan (QASP).

7.9 Insurance. The Contractor is responsible for obtaining any and all insurance to cover personal injury of the contractor’s…