E1 Amendment to Solicitation M0068123Q0066.pdf

M283103372785

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to change the Set Aside from 100% 8(A) to 100% Small Business and to change the due date from 31 August 2023 to 11 September 2023 Also change the Period of Performance days from 15 September thru 14 September to 25 September thru 24 September.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Aug-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M0068123Q0066

X 9B. DATED (SEE ITEM 11)

30-Aug-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Aug-2023

CODE

REGIONAL CONTRACTING OFFICE-MCIWEST

P O BOX 555027

CAMP PENDLETON CA 92055-5027

M00681 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0068123Q0066

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 31-Aug-2023 08:00 AM to 11-Sep-2023 08:00 AM.

The solicitation issue date has changed from 16-Aug-2023 to 30-Aug-2023.

The Acquisition Set Aside has changed from 8(a) Program to Small Business.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-SEP-2023 TO

14-SEP-2024

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559 FOB: Destination

M28310

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 25-SEP-2023 TO

24-SEP-2024

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

The following Delivery Schedule item for CLIN 0002 has been changed from:

CAGE

POP 15-SEP-2023 TO

14-SEP-2024

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

CAGE

POP 25-SEP-2023 TO

24-SEP-2024

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

The following Delivery Schedule item for CLIN 0003 has been changed from:

CAGE

POP 15-SEP-2023 TO

14-SEP-2024

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

CAGE

POP 25-SEP-2023 TO

24-SEP-2024

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

The following Delivery Schedule item for CLIN 1001 has been changed from:

CAGE

POP 15-SEP-2024 TO

14-SEP-2025

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

CAGE

POP 25-SEP-2024 TO

24-SEP-2025

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

The following Delivery Schedule item for CLIN 1002 has been changed from:

CAGE

POP 15-SEP-2024 TO

14-SEP-2025

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

CAGE

POP 25-SEP-2024 TO

24-SEP-2025

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

The following Delivery Schedule item for CLIN 1003 has been changed from:

CAGE

POP 15-SEP-2024 TO

14-SEP-2025

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

CAGE

POP 25-SEP-2024 TO

24-SEP-2025

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

The following Delivery Schedule item for CLIN 2001 has been changed from:

CAGE

POP 15-SEP-2025 TO

14-SEP-2026

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

CAGE

POP 25-SEP-2025 TO

24-SEP-2026

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

The following Delivery Schedule item for CLIN 2002 has been changed from:

POP 15-SEP-2025 TO

14-SEP-2026

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

CAGE

POP 25-SEP-2025 TO

24-SEP-2026

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

The following Delivery Schedule item for CLIN 2003 has been changed from:

CAGE

POP 15-SEP-2025 TO

14-SEP-2026

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

CAGE

POP 25-SEP-2025 TO

24-SEP-2026

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

The following Delivery Schedule item for CLIN 3001 has been changed from:

POP 15-SEP-2026 TO

14-SEP-2027

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

CAGE

POP 25-SEP-2026 TO

24-SEP-2027

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

The following Delivery Schedule item for CLIN 3002 has been changed from:

CAGE

POP 15-SEP-2026 TO

14-SEP-2027

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

CAGE

POP 25-SEP-2026 TO

24-SEP-2027

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

The following Delivery Schedule item for CLIN 3003 has been changed from:

POP 15-SEP-2026 TO

14-SEP-2027

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

CAGE

POP 25-SEP-2026 TO

24-SEP-2027

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

The following Delivery Schedule item for CLIN 4001 has been changed from:

CAGE

POP 15-SEP-2027 TO

14-SEP-2028

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

CAGE

POP 25-SEP-2027 TO

24-SEP-2028

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

The following Delivery Schedule item for CLIN 4002 has been changed from:

CAGE

POP 15-SEP-2027 TO

14-SEP-2028

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

CAGE

POP 25-SEP-2027 TO

24-SEP-2028

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

The following Delivery Schedule item for CLIN 4003 has been changed from:

CAGE

POP 15-SEP-2027 TO

14-SEP-2028

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

CAGE

POP 25-SEP-2027 TO

24-SEP-2028

N/A M28310

1STLT BEVERLY, CHARLES

PP&P

BLDG. 2246

CAMP PENDLETON CA 92055

760-725-3559

The following have been modified:

52.212-1 ADDENDUM

1. SUBMISSION OF QUOTATIONS: Quotations must be received no later than the date stated in box 8, page 1 of this solicitiation. Quotation shall be submitted via email. Please respond to Monique Garcia -monique.garcia@usmc.mil directly with quotation.

2. QUESTIONS: Questions shall be submitted by email no later than 4 days after issuance of the solicitation to the email address listed below. No phone questions will be accepted. The deadline is necessary to ensure timely award and the Government may, in its sole discretion, choose not to respond to questions received after the deadline.

All questions will be reviewed and responded to by an amendment to the solicitation. Email questions to monique.garcia@usmc.mil .

3. PERIOD OF ACCEPTANCE OF OFFERORS: The pricing terms and conditions of the proposal shall be valid for 90 days unless a longer time is stated otherwise in the quote.

4. SAM. Offerors must be registered in the System for Award Management (SAM) database. Information in SAM should be current, if not – completion of the attached FAR Provision 52.212-3, Certifications and Representations is required with quotation. Information on registering in SAM may be obtained from www.sam.gov or calling 866- 606-8220. Registration in SAM is free.

5. WIDE-AREA WORKFLOW – RECEIPT AND ACCEPTANCE. As a condition of receipt of any resulting order, the Contractor agrees to implement the Department of Defense (DOD) web-based application. Information on registering in WAWF/iRAPT may be obtained from https://wawf.eb.mil/xhtml/unauth/registration/notice.xhtml or calling 866-618-5988. Registration in WAWF/iRAPT is free.

52.212-2 EVALUATION

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation-Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) technical capability of the item offered to meet the Government requirement.

(ii) price;and

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c)A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-2 ADDENDUM

mailto:monique.garcia@usmc.mil mailto:monique.garcia@usmc.mil https://www.acquisition.gov/content/part-12-acquisition-commercial-items#i1113145

Regional Contracting Office, Camp Pendleton, CA, is issuing Request For Quotation (RFQ) to procure Hendricks Industrial Saw Equipment Maintenance and Repair. This procurement is conducted in accordance with FAR Part 12 (Acquisition of Commercial Items) utilizing FAR Part 13 (Simplified Acquisition Procedures).

Incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-03, effective 26 April 2023 and DFARS Change Notice (DCN) 20230427, effective 27 April 2023.

BASIS FOR AWARD. Award will be Lowest Price Technically Acceptable (LPTA). Award will be made on the capability of the quoter to meet or exceed the specifications, at pricing determined to be fair and reasonable, and Period of Performance. The resulting award will be a Firm-Fixed Priced purchase order, all or none, to provide Maintenance and Repair of Hendricks Industrial Beam Saws.

EVALUATION. The Government intends to make a single Firm Fixed Price award to satisfy this requirement.

Award will be made on the initial evaluation of quotes received in response to this RFQ. Therefore, quoters are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. The following factors will be used to evaluate quotes:

1. TECHNICAL: This requirement is maintenance and repair of Hendricks Industrial Beam Saws Equipment.

2.1. The contractor shall perform as a minimum service on all listed equipment as follows:

2.1.1. Run the unit(s) and listen for correct operation.

2.1.2. The contractor shall perform as a minimum cleaning service on the components as follows:

2.1.2.1. Blow off saw: including cable, pusher rack and pinion, carriage assembly, motors, hold down bar housing, limit switches, sensors and solenoids.

2.1.2.2. Wipe all surfaces including table tops, underside of pusher rails and saw carriage ways.

2.1.2.3. Empty water trap.

2.1.2.4. Vacuum control cabinet.

2.1.3. The contractor shall perform as a minimum service of Machine adjustments as follows:

2.1.3.1. Machine level Front to Back, front to back, right to left.

2.1.3.2. Blade Sharpness.

2.1.3.3. Inspect Left pusher beam squareness.

2.1.3.4. Inspect Right pusher beam parallel left.

2.1.3.5. Inspect Back fence square to blade.

2.1.3.6. Inspect Out feed square to blade.

2.1.3.7. Inspect Out feed fence square to blade.

2.1.3.8. Inspect Out feed fence in line with back fence.

2.1.3.9. Inspect Pusher parallel to saw blade.

2.1.3.10. Inspect Saw protection up/down speed.

2.1.3.12. Inspect Set retainer bearings under carriage and pusher.

2.1.3.13. Inspect Keep a record of all discrepancies.

2.1.3.14. Inspect overall machine frame for signs of cracking and wear.

2.1.4. The contractor shall perform as a minimum service on the Lubrication as follows:

2.1.4.1. Change carriage drive gear oil.

2.1.4.2. Change pusher gear oil (each 2 years).

2.1.4.3. Replenish pusher oil reservoir.

2.1.4.4. Clean & oil carriage wipers.

2.1.4.5. Grease saw carriage wheel bearings.

2.1.4.6. Check central auto oiler.

2.1.4.7. Replenish oil to pneumatics.4

2.1.5. Check all safety features for proper operation.

2.1.6. The contractor shall perform as a minimum service on the Wearable components as follows:

2.1.6.1. Inspect or replace Kerf strip.

2.1.6.2. Inspect or replace hold down bar rubber.

2.1.6.3. Inspect or Replace safety decals & stickers.

2.1.6.4. Inspect or replace saw spindle belts.

2.1.6.5. Inspect or replace pusher drive belt.

2.1.6.6. Inspect or replace Emergency stop buttons and sensors.

2.1.6.7. Inspect each set screw on the bearings, gears and collars throughout the saw.

Clean and locktite screws to be found lose.

2.1.6.8. Inspect or replace saw carriage pivot (4)

2.1.6.9. Inspect or Replace Saw spindle & motor pulleys (2 ea).

2.1.6.10. Inspect or replace Arbor up/down pivot arm (2).

2.1.6.11. Synchronize hold down cylinders.

2.1.6.12. Inspect or replace Hold down bar rack &pinion gears (4ea).

2.1.6.13. Inspect or replace Back shaft couplings (2 ea).

2.1.6.14. Inspect or replace pusher drive pulleys (2 ea).

2.1.7. Check all electrical controls for cleanliness and tightness.

2.1.8. Check all electrical conduits and boxes for damage.

2.1.9. The contractor shall perform as a minimum service on the Pneumatic components as follows:

2.1.9.1. Inspect and calibrate Hold down bar.

2.1.9.2. Inspect and calibrate Main saw blade protrusion.

2.1.9.3. Inspect and calibrate side aligner, and Grippers.

2.1.10. The contractor shall perform as a minimum Computer/Machine operation as follows:

2.1.10.1. Inspect set position of pusher fence to 3” +/-0/001.

2.1.10.2. Review computer with existing or new operator.

2.1.10.3. Measure electric supply voltage.

2.1.11. The contractor shall perform as a minimum service on the Wire Harnesses as follows:

2.1.11.1. Inspect or replace saw carriage.

2.1.11.2. Inspect or replace power fence motor.

2.1.11.3. Inspect or replace Encoder.

2.1.11.4. Inspect Limit switches/sensors.

2.1.11.5. Inspect carriage motor.

2.1.11.6. Inspect side aligner.

2.2.1 Include a one-year warranty that covers any completed repairs, parts, and labor that may occur during the period of performance. The contractor shall within 24 hours (to include non-working hours) of being notified be able to be on site for maintenance or repair of equipment.

2.2.2 Thoroughly inspect all equipment parts for deterioration, excessive wear, misalignment, loose joints, improper adjustments, or any other defects that affect machine operability, and correct them in accordance with the manufacturer’s specifications.

2.2.3 In the event replacement parts are required to perform this service, the contractor shall be required to furnish all replacement parts at cost to the Government in accordance with Over and Above repairs.

2.2.4 Provide a maintenance schedule to the government point of contact, with dates and times to be agreed upon.

(Sufficient information shall be provided to support capability to meet the required brand name products and services requested, to include but not limited to, product literature, product number, authorized service provider letter, etc.…)

Rating will be in accordance with: RATING

DESCRIPTION

ACCEPTABLE Quotation meets the requirements of the solicitation.

UNACCEPTABLE Quotation does not meet the requirements of the solicitation.

2. PRICE: All quotes must be the Contractor’s Best Pricing. Price analysis shall be used to verify that the overall price offered is fair and reasonable. The Offeror shall input the unit price and total in all the line items present in the SF1449. The total evaluated price is calculated using the prices proposed for all line items.

1. DELIVERY OR PAST PERFORMANCE PERIOD OF PERFORMANCE:

Base- 25 Sept 2023-24 Sept 2024 Option Year One- 25 Sept 2024-24 Sept 2025 Option Year Two- 25 Sept 2025-24 Sept 2026 Option Year Three- 25 Sept 2026-24 Sept 2027 Option Year Four- 25 Sept 2027-24 Sept 2028

4. EVALUATION PROCESS: The evaluation will proceed as follows:

• The Contracting Officer will review offers to determine if each offeror has submitted a responsive quote. To be responsible, quoters must submit all the documentation identified above, by the RFQ close date/time shown in block 8 of the SF1449. A quote may be eliminated from the competition without further consideration if it does not meet the responsive requirement.

• The quotes will be placed in price order from lowest to highest based on the Total Price Quoted (TPQ). The lowest ranked TPQ offeror’s technical quote will then be evaluated and receive a rating of Acceptable or Unacceptable. In order to be rated as acceptable, the technical quote must meet the Government’s minimum requirements. Quotes deemed Unacceptable are those that fail to meet the Government’s minimum specifications.

• If the lowest price offeror’s technical quote is rated acceptable, the evaluation process will stop at this point as that offer represents the best value to the Government. Award shall be made to that offeror without further consideration of any other offers. If the lowest ranked TPQ offeror’s technical quote is assigned an unacceptable rating or if the price is determined not fair and reasonable or poses an unacceptable risk to the Government, or if the offer is found to be non-responsible, the next lowest TPQ will be evaluation. This process will continue (in order of ascending TPQ) until an offeror is evaluated to have an acceptable technical rating, fair and reasonable price, and the offeror is deemed responsible or until all offers have been evaluated.

• The Government reserves the right to award no contract, depending on the quality of the quotes submitted and availability of funds for the requirement. The Government intends to evaluate quotes and award a single contract without requesting or accepting revised quotes. Therefore, the Offerors will be advised that their initial quote should contain the most favorable terms and reflect its best possible performance potential. The Government does reserve the right to clarify aspects of the quotes and hold discussions.

STATEMENT OF WORK

Preventive Maintenance of Industrial Horizontal Beam Saws

SECTION 1 - GENERAL:

2. Scope of Work: The contractor shall provide all qualified personnel, supervision, supplies, materials, parts, components, equipment, tools, and transportation to perform preventative maintenance and repair services every four (4) months each for government owned two (2) Industrial Horizontal Beam Saws. Maintenance will be performed at MCB Camp Pendleton, CA, PPP&M Building 2246, 1st Supply Bn, 1st Supply Co. Repairs will be conducted as required.

2.1.1. General Tasks: The contractor shall perform preventative maintenance and necessary repair services to include inspection, cleaning, lubricating, adjusting, testing, and the replacement of parts to ensure equipment is operational in accordance with the manufacturer’s specifications and to further ensure that the equipment remains operational at all times.

2.1.2. Contractor shall be familiar with and perform service on the following equipment:

Horizontal Beam Saw-Hendricks Manufacturing Corp., Year 2014, Model: HC4 3200PL #R7395 Horizontal Beam Saw-Hendricks Manufacturing Corp., Year 2017, Model: HK5 4200PL #9393

SECTION 2 - WORK ELEMENTS:

2.1. The contractor shall perform as a minimum service on all listed equipment as follows:

2.1.1. Run the unit(s) and listen for correct operation.

2.1.2. The contractor shall perform as a minimum cleaning service on the components as follows:

2.1.2.1. Blow off saw: including cable, pusher rack and pinion, carriage assembly, motors, hold down bar housing, limit switches, sensors and solenoids.

2.1.2.2. Wipe all surfaces including table tops, underside of pusher rails and saw carriage ways.

2.1.2.3. Empty water trap.

2.1.2.4. Vacuum control cabinet.

2.1.3. The contractor shall perform as a minimum service of Machine adjustments as follows:

2.1.3.1. Machine level Front to Back, front to back, right to left.

2.1.3.2. Blade Sharpness.

2.1.3.3. Inspect Left pusher beam squareness.

2.1.3.4. Inspect Right pusher beam parallel left.

2.1.3.5. Inspect Back fence square to blade.

2.1.3.6. Inspect Out feed square to blade.

2.1.3.7. Inspect Out feed fence square to blade.

2.1.3.8. Inspect Out feed fence in line with back fence.

2.1.3.9. Inspect Pusher parallel to saw blade.

2.1.3.10. Inspect Saw protection up/down speed.

2.1.3.12. Inspect Set retainer bearings under carriage and pusher.

2.1.3.13. Inspect Keep a record of all discrepancies.

2.1.3.14. Inspect overall machine frame for signs of cracking and wear.

2.1.4. The contractor shall perform as a minimum service on the Lubrication as follows:

2.1.4.1. Change carriage drive gear oil.

2.1.4.2. Change pusher gear oil (each 2 years).

2.1.4.3. Replenish pusher oil reservoir.

2.1.4.4. Clean & oil carriage wipers.

2.1.4.5. Grease saw carriage wheel bearings.

2.1.4.6. Check central auto oiler.

2.1.4.7. Replenish oil to pneumatics.4

2.1.5. Check all safety features for proper operation.

2.1.6. The contractor shall perform as a minimum service on the Wearable components as follows:

2.1.6.1. Inspect or replace Kerf strip.

2.1.6.2. Inspect or replace hold down bar rubber.

2.1.6.3. Inspect or Replace safety decals & stickers.

2.1.6.4. Inspect or replace saw spindle belts.

2.1.6.5. Inspect or replace pusher drive belt.

2.1.6.6. Inspect or replace Emergency stop buttons and sensors.

2.1.6.7. Inspect each set screw on the bearings, gears and collars throughout the saw.

Clean and locktite screws to be found lose.

2.1.6.8. Inspect or replace saw carriage pivot (4)

2.1.6.9. Inspect or Replace Saw spindle & motor pulleys (2 ea).

2.1.6.10. Inspect or replace Arbor up/down pivot arm (2).

2.1.6.11. Synchronize hold down cylinders.

2.1.6.12. Inspect or replace Hold down bar rack &pinion gears (4ea).

2.1.6.13. Inspect or replace Back shaft couplings (2 ea).

2.1.6.14. Inspect or replace pusher drive pulleys (2 ea).

2.1.7. Check all electrical controls for cleanliness and tightness.

2.1.8. Check all electrical conduits and boxes for damage.

2.1.9. The contractor shall perform as a minimum service on the Pneumatic components as follows:

2.1.9.1. Inspect and calibrate Hold down bar.

2.1.9.2. Inspect and calibrate Main saw blade protrusion.

2.1.9.3. Inspect and calibrate side aligner, and Grippers.

2.1.10. The contractor shall perform as a minimum Computer/Machine operation as follows:

2.1.10.1. Inspect set position of pusher fence to 3” +/-0/001.

2.1.10.2. Review computer with existing or new operator.

2.1.10.3. Measure electric supply voltage.

2.1.11. The contractor shall perform as a minimum service on the Wire Harnesses as follows:

2.1.11.1. Inspect or replace saw carriage.

2.1.11.2. Inspect or replace power fence motor.

2.1.11.3. Inspect or replace Encoder.

2.1.11.4. Inspect Limit switches/sensors.

2.1.11.5. Inspect carriage motor.

2.1.11.6. Inspect side aligner.

2.2.5 Include a one-year warranty that covers any completed repairs, parts, and labor that may occur during the period of performance. The contractor shall within 24 hours (to include non-working hours) of being notified be able to be on site for maintenance or repair of equipment.

2.2.6 Thoroughly inspect all equipment parts for deterioration, excessive wear, misalignment, loose joints, improper adjustments, or any other defects that affect machine operability, and correct them in accordance with the manufacturer’s specifications.

2.2.7 In the event replacement parts are required to perform this service, the contractor shall be required to furnish all replacement parts at cost to the Government in accordance with Over and Above repairs.

2.2.8 Provide a maintenance schedule to the government point of contact, with dates and times to be agreed upon.

3. OVER AND ABOVE WORK

3.1 The Contractor shall provide all items necessary such as labor, transportation, equipment, tools, supervision, management, quality control, testing equipment, materials, and parts required to perform over and above work repair, modification or replacement of equipment, parts, etc. in a timely manner. The Contractor shall substantiate the need for over and above work by describing the conditions that warrant the repair and why minor repair measures accomplished as part of regular maintenance will not suffice. The Contractor shall report the need for over and above work repairs to the COR.

3.2 General Requirements and Procedures for Over and Above work. As described in DFARS Clause 252.217-

7028, Over and Above Work authorizes the Contractor to perform repairs on identified equipment that is outside of the standard inspection requirements to ensure equipment is sustained in good working order in accordance with manufacturer’s instructions. Work performed under this requirement will be billed under the Over and Above Work line item identified for each year’s period of performance.

3.3 Response Time. The Contractor shall notify the TPOC within one (1) hour for emergency work or by 8:00

A.M. the following work day if other than emergency work, and provide a description of the work with an estimate showing labor hours and material/parts. Each estimate shall be prepared by the Contractor and forwarded within five (5) calendar days of receipt of the request under routine conditions, and within two (2) hours under emergency conditions.

3.4 Authority to Performance Over and Above Work. The Contracting Officer is the only person with authority to authorize the Contractor to proceed with the work in accordance with the over and above work portion of the contract and work will be negotiated and approved in advance for each work request. All work requests will be ordered and approved in writing. The Government may elect not to make repairs but instead replace items.

Replacement items may be acquired either from the Contractor or from any other source determined to be advantageous to the Government.

3.5 Estimate, Preparation and Evaluation

3.5.1 The preparation of estimates is included in the price of the firm fixed-price portion of the contract.

3.5.2 Following equipment inspection, or if requested by the TPOC, the Contractor shall provide a written work estimate that will include the following minimum information:

(1) Contractor name and address.

(2) Contract number

(3) Date inspection was performed/call placed.

(4) Itemized list of parts required to perform repair, including quantity and price for each item.

(5) Estimated number of labor hours required to complete repair.

(6) Number of hours charged for travel if the repair is not part of the scheduled maintenance inspection.

3.5.3 Materials and Parts. Over $2,000.00 will require the below requirements.

3.5.3.1 Material price and parts shall be the lowest price available considering the availability of materials and the time constraints of the job. It shall include any discounts and/or rebates received by the Contractor. Parts shall be provided to the Government at the Contractor’s cost without mark up.

3.5.3.2 The Contractor shall provide quotations from three suppliers of the required materials exceeding $2,500.00 per parts/material.

3.5.4 Estimate Evaluation. The Contractor’s estimate will be evaluated to determine if:

3.5.4.1 The scope has been clearly and accurately identified.

3.5.4.2 The number of labor hours has been accurately estimated.

3.5.4.3 The cost of materials and parts are reasonable and properly documented. The material and parts shall include a detailed estimate of materials including such items as the name of the part, manufacturer of the part, the part number, the size, quality, quantity (number of units) and the unit prices.

3.5.4.4 The estimated lead-time for the delivery of the part to the Contractor is included.

3.5.5.5 The Contractor shall state the actual time it will take to perform the work from commencement to completion.

3.5.5 The detailed estimate will be used to negotiate over and above work repairs and award of a firm fixed price modification to the contract. The Contractor shall not assume that a modification will be issued, and shall not order materials or proceed with any work until receipt of the modification.

4. WARRANTY

The Contractor guarantees that all items will be serviced or repaired in accordance with manufacturers’ specifications.

The Contractor guarantees all service and repairs for a period of one year, or until the next service period if shorter than a year, unless damage is due to misusing, tampering, fire damage, or normal wear-and-tear. Determination of application of one of the exceptions to warranty is in the sole discretion of the contracting officer.

Units which require calibration will be marked so that tampering is evident to the Contractor; if certified units require re-calibration for any reason, the units will be shipped to the Contractor and returned to the Government at Contractor expense. Recalibration, which is not the result of one of the exceptions to warranty, will be done at no cost to the Government. Recalibration required due to an exception to warranty will be accomplished under the over and above repair CLINs.

SECTION 3 - SPECIAL CONDITIONS:

5.1 Hours of Operation: Contractor shall perform required services during the following hours: 7:30 a.m. through 4:00 p.m., Monday through Friday.

5.2 Period of Performance: Base - Plus four (4) Option Years

Base- 25 Sept 2023 - 24 Sept 2024 Option Year One- 25 Sept 2024 - 24 Sept 2025 Option Year Two- 25 Sept 2025 - 24 Sept 2026 Option Year Three- 25 Sept 2026 - 24 Sept 2027 Option Year Four- 25 Sept 2027 - 24 Sept 2028

5.3 Recognized Holidays: The contractor is not required to provide services on the following US holidays:

New Year’s Day 1 January* Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July* Labor Day First Monday in September

Columbus Day Second Monday in October Veteran’s Day 11 November* Thanksgiving Day Fourth Thursday in November Christmas Day 25 December*

*Note: If a holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday.

5.4 Contract Manager: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act on behalf of the contractor when the manager is absent, shall be designated in writing to the Contracting Officer upon award.

5.4.1 The contract manager shall have full authority to act on behalf of the contractor on all contract matters relating to the daily operation of this contract.

5.4.2 The contract manager or alternate shall be available during normal duty hours, within one workday, to meet with government personnel to discuss problem areas.

5.4.3 The contract manager and alternate or alternates shall be able to read, write, speak, and understand English.

5.5 Contractor Personnel: Contractor personnel shall present a clean and neat appearance along with being easily recognizable. This may be accomplished by wearing distinctive clothing bearing the name of the company and/or by wearing appropriate badges which contain the company name and the employee’s name. The contractor shall provide clothing or badges.

5.6 Identification and Base Passes: The contractor is responsible for obtaining identification cards and station passes for all employees and vehicles as required.

6. SECURITY REQUIREMENTS

Base access requirements and procedures may change during the term of a contract. The Contractor shall comply with all changes, and such compliance shall not be grounds for a request for an equitable adjustment or other contract modification.

Contractor and subcontractor employees shall comply with installation rules and regulations, including installation access requirements. The Contractor is responsible for ensuring that each of its subcontractors fully comply with the following requirements and shall flow down to subcontracts a clause to satisfy this contractual obligation.

The Commanding Officer of each base has broad authority to remove or exclude any person from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the successful and uninterrupted performance of the Marine Corps mission. In the exercise of this authority, the Commanding Officer may refuse to grant entry or may bar Contractor employees, including employees who have been granted a personal entry pass. Refusal to grant an employee a personal entry pass or debarment of an employee does not relieve the Contractor of the responsibility to continue performance under this contract, and shall not constitute grounds for contractor claim or request for equitable adjustment.

The Contractor’s employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract.

Contractor personnel performing work under this contract shall be readily identifiable as an employee of the contractor either through the use of uniforms or with nametags, as directed by the Contracting Officer. Any alternate methods of ensuring contractor personnel are readily identifiable must be approved in advance by the Contracting Officer.

Contractor personnel and equipment entering a military installation are subject to security checks. Contractor personnel shall follow any direction given by Military Police or other security or safety personnel.

Business Passes or Employee Credentials:

The Contractor is responsible for providing information required to obtain clearances, permits, passes, security badges, or employee credentials required for Contractor personnel or equipment access. This includes information required for police or background checks or investigations.

The Contractor is responsible for ensuring such clearances, permits, passes, security badges, or employee credentials are immediately returned to the issuing activity upon termination of an employee, completion of a project, or termination of a contract or subcontract.

BASE ACCESS

CURRENT CONTRACTORS

RAPIDGate/MCESS card holders will be required to transition to the Defense Biometric Identification System (DBIDS) credential in order to access MCB Camp Pendleton, MCAS Miramar, MCAS Yuma, MCRD San Diego, MCMWTC Bridgeport, MCAGCC 29 Palms and other controlled areas within the MCIWEST Region.

DBIDS credentials will be valid for the duration of your contract, not to exceed five years; however, re-vetting of individuals’ information will occur each year.

Contractors will be required to bring the following items:

Current RAPIDGate/MCESS credential Second form of government-issued photo identification (Real ID Act Compliant, driver license, passport, etc.)

Company Contract/Letter of Authorization (this should come from the Contracting Officer’s Representative or the Contracting Officer) SECNAV form 5512/1 (the sponsoring organization should complete block 28 of the SECNAV form).

New DBIDS credentials will be valid for the remainder of the contract (not to exceed 5 years), but individuals will be re-vetted each year.

Effective 1 October 2018, all contractors and venders must be in possession of a DBIDS credential that is authenticated for all MCIWEST and west coast Service-Level Training Installations (SLTI).

Access to MCAS Miramar through East Gate.

NEW CONTRACTORS

New contractors requiring access to MCIWEST installations will be issued temporary passes for up to 60 days.

If you are a new contractor seeking enrollment into DBIDS, please contact the Contracting Officer and/or Contract Specialist managing the contract awarded to your respective company.

COMMON ACCESS CARD (CAC):

a. The Contractor shall provide proof that a National Agency Check with Inquiries (NACI) has been submitted to the Office of Personnel Management (OPM) for each employee requiring a CAC Card. During the period between the time that the request is submitted and the time that the investigation is returned, the Government may grant temporary access to the Contractor employee. Whether to grant temporary access is within the sole discretion of the Government, and a decision not to grant access shall not be grounds for a claim, request for an equitable adjustment or other contract modification, and shall not constitute an excuse for Contractor failure to perform. Such temporary access will not exceed 90 days.

b. Upon the return of the Investigation Schedule Notice and Certificate of Investigation from OPM, the Contractor shall provide a copy to the security manager that has overall responsibility for the customer supported by the Contractor’s employees.

c. “Report of Agency Adjudication Action" (form 79A) is sent when there are potential actionable issue(s) at the minor, moderate, or substantial level which may be disqualifying under suitability/security considerations. If the contractor receives an Agency Adjudication Action from OPM, the security manager shall be consulted before such adjudicative action is determined and returned to OPM.

d. The Government will use the Adjudicative Guidelines (CNO ltr 5520 Ser 09N2/6U871220 of Sept 06) to guide determinations on whether access will be granted.

e. The Contractor will be notified in writing if there is a disqualifying event that prevents the Contractor’s employee from obtaining a CAC. If temporary access was granted, it will immediately be revoked.

f. The information required to initiate a background investigation through OPM, as well as a listing of the forms that are required, is contained at the following website: http://www.opm.gov/extra/investigate/IS-15.pdf

ADDITIONAL REQUIREMENTS

Photography is restricted on the Base. Clearance for photography shall be obtained in advance from appropriate Base personnel. When requested, all film or storage media must be turned over for processing and security inspection.

(a) All contractor personnel shall be familiar with the Fire Danger Rating System (FDRS). Personnel are required to observe all restrictions applicable under the FDRS pertaining to permit activities while on the Base. Vehicles shall be parked only on bare soil/rock. Smoking is restricted to areas of bare soil. Fires of any nature are prohibited.

(b) Do not pick up, remove, or disturb any ordnance (spent or live ammunition, brass, pyrotechnics, etc.).

(c) Some areas of the Base may be inaccessible due to road conditions following heavy and/or prolonged rainfall. Adjustments to work schedules due to road/weather conditions shall be coordinated with the Contracting Officer. If your vehicles get stuck or breaks down, military personnel cannot pull or tow your vehicle.

ENVIRONMENTAL COMPLIANCE ON BOARD MCAS MIRAMAR

Any violation of environmental regulations which is currently in progress shall be immediately reported by calling

911. Suspected prior violations of environmental regulations shall be reported to the Provost Marshall at (858) 307- 4651.

MCAS Miramar fully complies with all environmental requirements; this commitment and duty to comply extends to all personnel who work, reside, frequent, or otherwise do business on MCAS Miramar. MCAS Miramar Regulations (MCIWEST-MCB CAMPEN ORDER 5000.2) require all MCIWEST-MCAS personnel, to include all tenants, contractors and patrons, to comply with all Federal, State and local environmental compliance requirements that apply to their activities and business aboard MCAS. The Base Regulations are a general order, and violation may result in disciplinary or punitive proceedings, including debarment of contractors from the base.

Air Station Regulations requirements include, but are not limited to, the following:

Disposal of hazardous waste and electronic wastes (e.g. batteries and light bulbs) in the Base landfills, as well as any solid waste receptacle on Base, is strictly prohibited. Chapter 8, Section 2, paragraph 3.

Any leftover product that is labeled with "danger," "warning," "toxic," "caution," " poison," "flammable," "corrosive," or "reactive" is considered a household hazardous waste. Examples include household items such as paints, pest control agents, adhesives and cleaning supplies. The disposal of household hazardous waste in dumpsters, trashcans or any other trash receptacle is strictly prohibited. Chapter 8, Section 2, paragraph 4.

Universal waste is a subset of hazardous waste that poses a lower risk to people and the environment than other hazardous wastes. Examples of common universal wastes include batteries (AA, AAA, C-cells, D-cells and button cell batteries); electronic devices; fluorescent light tubes and bulbs; high intensity discharge lamps; mercury switches, thermometers and thermostats; and non-empty aerosol cans. Disposal of universal waste in any trash receptacle is prohibited. Chapter 8, Section 2, paragraph 4.

Electronic Waste (E-waste). The State of California prohibits E-waste disposal as household waste and requires disposal of E-waste only at authorized locations. The disposal of E-waste in dumpsters, trashcans, or at any location not expressly authorized to receive E-waste is strictly prohibited. Chapter 8, Section 2, paragraph 4.

http://www.opm.gov/extra/investigate/IS-15.pdf

Recyclable materials shall be placed in recycling containers, not in trash containers. Trash shall not be placed in recycling containers. Chapter 9, Section 2, paragraph 9.

No hazardous materials of any kind, trash/garbage, or other refuse will be dumped or allowed to be introduced into any groundwater basin, stream, or water body. Chapter 9, Section 2, paragraph 16.

7. GOVERNMENT TECHNICAL POINT OF CONTACT: The Contracting Officer shall designate a Government Technical Point of Contact (TPOC) during the term of this contract. The TPOC will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems within the scope of this Statement of Work. The TPOC will provide technical clarification and assistance in support of the contract requirements. The TPOC DOES NOT have the authority to make changes and/or give direction under this contract. The only authority under this contract authorized to make changes, give direction, and/or provide monetary adjustments is the Contracting Officer from the Regional Contracting Office MCI-WEST, Camp Pendleton CA.

SUMMARY TABLE

CLIN DESCRIPTION/POP QTY U/I UNIT

PRICE

EXT.

PRICE

BASE

YEAR

0001-0003

25 Sep 2023-24 Sep

0001 Prevenative Maintenance Hendrick Industiral Saw (HC4 3200PL #R-7395). See SOW.

4 Each $ $

0002 Prevenative Maintenance Hendrick Industiral Saw (HK5 4200PL #9393). See SOW.

4 Each $ $

0003 Over and Above work. See SOW.

Each $ $

SUBTOTAL

OPTION

YEAR ONE

1001-1003

25 Sep 2024-24 Sep

1001 Prevenative

Hendrick Industiral Saw (HC4 3200PL #R-7395). See SOW.

4 Each $ $

1002 Prevenative Maintenance Hendrick Industiral Saw (HK5 4200PL #9393). See SOW.

4 Each $ $

1003 Over and Above work. See SOW.

YEAR

TWO 2001-

25 Sep 2025-24 Sep

2001 Prevenative

Hendrick Industiral Saw (HC4 3200PL #R-7395). See SOW.

4 Each $ $

2002 Prevenative Maintenance Hendrick Industiral Saw (HK5 4200PL #9393). See SOW.

4 Each $ $

2003 Over and Above work. See SOW.

THREE

3001-3003

25 Sept 2026-24 Sept 2027

3001 Prevenative

Hendrick Industiral Saw (HC4 3200PL #R-7395). See SOW.

4 Each $ $

3002 Prevenative Maintenance Hendrick Industiral Saw (HK5 4200PL #9393). See SOW.

4 Each $ $

3003 Over and Above work. See SOW.

FOUR

4001-4003

25 Sept 2027-24 Sept 2028

4001 Prevenative

Hendrick Industiral Saw (HC4 3200PL #R-7395). See SOW.

4 Each $ $

4002 Prevenative Maintenance Hendrick Industiral Saw (HK5 4200PL #9393). See SOW.

4 Each $ $

4003 Over and Above work. See SOW.

(End of Summary of Changes)