M0068117T0032-0003_Amendment_18May2017.pdf

M2831017SU00074

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to:

1. Attached an unredacted version of the Certificate.

2. Answer question regarding if certificate is expired or current.

3. Adjust verbiage within the Contract Summary Table and Statement of Work (SOW).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-May-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M0068117T0032

X 9B. DATED (SEE ITEM 11)

05-May-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-May-2017

CODE

REGIONAL CONTRACTING OFFICE-MCIWEST

P O BOX 555027

CAMP PENDLETON CA 92055-5027

M00681 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0068117T0032

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

CERTIFICATE UN-REDACTED

CERTIFICATE

TUV Rheinland of North America, Inc.

1300 Massachusetts Avenue, Suite 103, Boxborough, MA 01719

Hereby certifies that

SMU 1st Supply Battalion, CLR- 15, 1st MLG, USMC Ave D, Bldg. 2251, Marine Corps Base Camp Pendleton CA 92055 has established and maintains a quality management system for the

The warehousing and distribution of

Certification of Management Systems government property to USMC 1 MEF units worldwide

An audit was performed and documented in Report

No 3395. Proof has been furnished that the requirements according to

ISO 9001:2008

are fulfilled.

Further clarification regarding the scope of this certificate and the applicability of ISO 9001:2008 requirements may be obtained by contacting TRNA.

Certificate Registration No.

74 300 3395

Certificate Effective Date Certificate Expiration Date January 31, 2014 January 30, 2017

Revised 1/31/2014 Certification Decision Date 1/31/2014

The following have been modified:

QUESTIONS AND ANSWERS

Amendment 0003, 18 May 2017 Questions & Answers

1. Agency should provide an un-redacted copy of their ISO 9001 certificate.

Answer: See attached Certificate Un-redacted copy.

2. Clarify whether the Certificate provided is the current and only Certificate that they possess.

Answer: The attached Certificate is the most current, which expired 30 January 2017.

3. Statement of Work (SOW) must accurately reflect the Agency’s requirements-if the Certificate the Agency possesses has expired, the SOW must be revised to require a “certification audit” and not a “recertification audit.

Answer: Changes to veribage within SOW has been changed to “certification/recertification as appropriate” (see information in bold yellow highlight).

Amendment 0002, 15 May 2017 Questions & Answers

1. The SOW is overly restrictive in that in limits competition by requiring only ANAB accreditation from the Offeror. ANAB is only one of many accreditation bodies. Please note that we have successfully compelled other agencies, including the US military, to remove this requirement through GAO protests. The appropriate language would be to require "accreditation from a member of the International Accreditation Forum (IAF) whose scope of accreditation includes management system certification." Our firm is accredited by the International Accreditation Service (IAS) which is a member of the IAF. I am attaching our Certificate of Accreditation along with the many US government agencies and military organizations we have certified. All other references to ANAB should be removed as well. It should be noted that ANAB does not charge a fee to organizations that are certified. Therefore, the statement that ANAB fees should be included in the pricing is erroneous and should be removed.

Answer: The Statement of Work (SOW) has been updated to reflect the highlighted language. See Section

1.1 paragraph two.

2. The SOW attempts to dictate the audit durations to the accredited Certification Body offerors. These durations should be removed. Each Offeror is responsible for calculating audit durations in accordance with IAF MD 5. The additional information requested below which is absent from the SOW will permit each Offeror to perform this calculation.

Answer: The SOW has been updated and the timeframe is no longer within the SOW.

3. Provide the total number of full-time, part-time, and contracted personnel working within the scope of certification excluding vacancies.

Answer: This number will fluctuate as military operations dictate. The average on hand for in scope areas is 250.

4. State what exclusions, if any, have been taken to ISO 9001:2008 Section 7.

Answer: 7.3 - Design and Development

7.4.1 - Purchasing Process

7.4.2 - Purchasing Information

7.6 - Control and Monitoring and Measuring Equipment

5. State whether shifts work at the organization certified (e.g. 7AM-3PM, 3PM-11PM, etc.).

Answer: There is no shift work for this requirement. Our time is now and will remain hour of operations as stated in the SOW.

6. Provide a copy of the current ISO 9001:2008 certificate for the certified organization. Note: please do not respond that this will be provided post-award to the successful offeror. All certification bodies are required to verify that the existing certificate has not been suspended or revoked and is free from suspension or revocation.

Answer: We have never been suspended or revoked. However, we will experience certification expiration due Government contracting functions. Unit’s last certification stated it would expire 31 Jan 2017.

7. State when the organization was first certified to ISO 9001 (i.e. year).

Answer: February 2011

8. Has the current Certification Body issued any MAJOR nonconformances for either standard to the organization in the previous 3 years?

Answer: No

9. State whether the site has copies of the previous 3 years of audit reports as issued by the current Certification Body (YES OR NO).

Answer: YES

10. State whether the site has copies of the previous 3 years of corrective actions as issued by the current CB and as accepted by the current CB in their possession (YES OR NO).

Answer: No corrective actions were issued in the past 3 years.

11. Provide the contract/solicitation number for the contract that covered the previous 3 years of certification.

Answer: This information can be retrieve through (FOIA) contact is Elisa Reyes (760)725-6253 or elisa.i.reyes@usmc.mil.

12. Section 6 of the SOW contradicts page 25 Evaluation Criteria. Is this a LPTA or Best Value contract?

Answer: Page 22 reference Evaluation Criteria in Section 6.1 of SOW states must have experience with military organizations. LPTA

13. Is an incumbent contractor currently performing these services or if this is a new requirement?

Answer: No, previous contract has expired.

14. If there is an incumbent, could you please provide the contract number?

Answer: The previous contract has expired.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

CONTRACT SUMMARY TABLE

ISO 9001:2008/ 9001:2015 – Certification/Recertification/Assessment/Surveillance/Accreditation

CLIN

Period of Performance (PoP)

Description Quantity Unit of issue Unit Price Extended Price

Base Year – 1Jun 2017- 31May2018

ISO 9001:2008 Base Year – Certification/Recertification as appropriate

Visit

Base Period Subtotal

Option Year 1 – 1Jun2018- 31May2019

ISO 9001:2015 Option Year 1 – Transition 1st Annual Surveillance 1

Option Year 1 Subtotal

Option Year 2 – 1Jun2019- 31May2020

ISO 9001:2015 Option Year 2 – 2nd Annual Surveillance Audit Accreditation Audit.

Option Year 2 Subtotal

Option Year 3 – 1Jun2020- 31May2021

ISO 9001:2015 Option Year 3 – Certification/Recertification as appropriate

Option Year 3 Subtotal

Option Year 4 – 1Jun2021- 31May2022

ISO 9001:2015 Option Year 3 – Surveillance Audit. 1

Option Year 4 Subtotal

STATEMENT OF WORK

STATEMENT OF WORK

1. Background

1.1 The Supply Management Unit (SMU), 1st Supply Battalion, Combat Logistics Regiment -15, 1st Marine Logistics Group, I Marine Expeditionary Force, Camp Pendleton, California, has embarked on a mission to stabilize and normalize its processes and provide product quality assurance to its customers. The SMU has chosen International Organization for Standardization (ISO) 9001:2008, as the methodology to attain its goal of normalization. The ISO sets out the requirements of a quality management system. The SMU has taken necessary actions to implement ISO 9001:2008 into its processes and now must take the next step;

certification/recertification as appropriate of ISO 9001:2008.

The SMU, 1st Supply Battalion has a requirement for ISO 9001:2008 service quality management assessment registration/certification without design by a third party auditing. The registration shall be one certification with multiple sites. Contractor must have Accreditation from a member of the International Accreditation Forum (IAF) whose scope of accreditation includes management system certification.

2. Scope of Work

2.1 The contractor shall administer the certification/recertification as appropriate assessment, surveillance, and accreditation audit during the year of 2017, 2018, 2019, 2020, 2021. The certification/recertification as appropriate shall be valid for three years.

1) 2017 Certification/recertification as appropriate audit will be conducted Accreditation for all sites.

2) 2018 Transition to ISO 9001:2015 and Annual Surveillance will be conducted.

3) 2019 2nd Accreditation will be conducted.

4) 2020 Accreditation will be conducted.

5) 2021 Certification/recertification as appropriate audit will be conducted for all sites.

2.2 The services shall be performed between the hours of 0800-1600, Monday through Friday unless otherwise specified by the Officer in Charge (OIC), SMU.

2.3 Upon completion of the audits the contractor’s representative will report to the Technical Point of Contact (TPOC) Will provide at time of award or the Supply Officer (Phone number Will provide at time of award, to have one of them sign for the services provided. Also provide Will provide at time of award with the copies of the audit reports and feedback at the conclusion of each stage and closeout.

3. Location of Work

3.1 All work shall be performed at the following locations aboard Marine Corps Base, Camp Pendleton:

1) Building 2251 General Account (GA)

2) Building 2251 Storage

3) Building 2251 Customer Service

4) Building 2262 Distribution Management Office (DMO)

5) Building 2246 Preservation, Packaging, and Packing (P3)

4. Period of Performance

4.1 The Period of Performance for this contact will be as follows:

1) 1 June 2017 – 31 May 2018 Base Year

2) 1 June 2018 – 31 May 2019 Option Year One (OY1)

3) 1 June 2019 – 31 May 2020 Option Year Two (OY2)

4) 1 June 2020 – 31 May 2021 Option Year Three (OY3)

5) 1 June 2021 – 31 May 2022 Option Year Four (OY4)

5. Deliverables

5.1 Per the scope of work the contractor shall perform audit reports and services.

5.2 The contractor shall furnish all labor, supervision, tools, materials, equipment, and transportation necessary to conduct the audits.

6. Specialized Requirements

6.1 The contractor must have experience with military organizations that have a high deployment rate.

7. Government Property

7.1 There will be no Government Furnished Property provided to the contractor for performance under this contract.

The vendor must provide all materials required to perform the registration/certification assessment.

8. Invoicing

8.1 The invoices may be submitted for payment after services has been rendered as no advanced payment/deposit is authorized. The vendor must present itemized necessary fees for Certification in the quote as a bottom line amount.

Fees that are not clearly itemized shall not be accepted. If fewer hours/days are used during the period of performance the Government will adjust the quantity to the actual number of hours/days used and de-obligate the difference of excess funds by means of a contract modification.

9.0 Reporting Requirements – Enterprise-wide Contractor Manpower Reporting Application (ECMRA): The Contractor must report contract labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site.

The Contractor is required to completely fill in all required data fields using the following web address:

https://doncmra.nmci.navy.mil. Reporting inputs will be for the labor executed during the period of https://doncmra.nmci.navy.mil/ performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data must be report no later than October 21 of each year.

10.0 Government Technical Point of Contact (TPOC)

The Contracting Officer shall designate a Government Technical Point of Contact (TPOC) during the term of this contract. The TPOC will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems within the scope of this Statement of Work.

The TPOC will provide technical clarification and assistance in support of the contract requirements. The TPOC DOES NOT have the authority to make changes and/or give direction under this contract. The only authority under this contract authorized to make changes, give direction, and/or provide monetary adjustments is the Contracting Officer from the Regional Contracting Officer MCI-West, Camp Pendleton, CA.

TBD at time of AWARD

8. Contracting Officer Authority – The Contracting Officer is the only person authorized to direct changes in any of the requirements under this contract, and notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the Contracting Officer (Reference Block 31 on the SF1449). In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and solely at the risk of the contractor.

(End of Summary of Changes)