33_M00681-16-T-0080_Synoposis_Attachment1.pdf

Performance Work Statement (PWS)

Comprehensive Environmental Training and Education Program (CETEP)

Performance Work Statement (PWS)

CETEP, EMS, and Compliance Support

Vision Statement

Comprehensive Environmental Training and Education Program’s (CETEP's) purpose is to support full compliance with applicable environmental requirements, pollution prevention goals, and Environmental Management System (EMS) objectives by integrating professional development initiatives, analyzing environmental training needs, developing and providing public outreach materials, and compliance instruction and training.

This project funds a contract service to provide support to enable Marine Corps Air Station (MCAS) Camp Pendleton to achieve its CETEP, EMS, and other environmental compliance related program goals. This support will ensure all staff are trained in accordance with all applicable Federal, State, local and Marine Corps environmental requirements.

1 Introduction

1.1 Mission

1.2 Background

Approximately 500 military and civilian personnel require environmental training each year in areas of pollution prevention, resource protection and conservation, spill response, environmental laws and regulations, and the proper handling, storage, and disposal of hazardous material/waste.

CETEP includes various needs analyses, professional development initiatives, public outreach projects, program development strategies, and research efforts to ensure appropriate environmental instruction and information is provided at all levels of the Marine Corps.

The Marine Corps EMS provides a systematic approach for integrating environmental considerations and accountability into day-to-day decision making and long-term planning processes across Marine Corps missions, activities, and functions. The EMS provides commanders oversight of installation environmental responsibilities. The Marine Corps EMS is built upon a framework of five interrelated components consisting of 17 elements. This framework is consistent with those used by other military services and Federal agencies, and with International Organization for Standardization’s 14001, an international standard for EMS. The Marine Corps EMS emphasizes continual improvement through effective policy, planning, implementation, checking and preventive or corrective action, and management review.

1.3 Scope

2 General Requirements

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to or prepare work schedules for individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement.

The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at MCAS Camp Pendleton and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

Any products produced during a time period must be submitted to the COR before the invoice is submitted for that time period.

2.3.3 Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks

[tailor this for on-site and off-site support]. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

Class materials that are created in the performance of this contract will be submitted to the COR on a CD and a hard copy and uploaded to the Environment Department’s EMPortal. This materials will be the property of the USMC.

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

2.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract. The contractor must meet the requirements listed in MCO P5090.2A with Ch 1-3, section 5203 (http://www.marines.mil/Portals/59/MCO%20P5090.2A%20W%20CH%201-3.pdf).

2.6 Location and Hours of Work

Services will most often occur at MCAS Camp Pendleton. Courses typically take place Tuesday through Thursday, except US Federal Holidays, from 0800 – 1500 PST. The contractor is expected to be available on a daily basis to interact with the Environmental Department and tenant personnel.

2.7 Travel / Temporary Duty (TDY)

All of the services under this PWS will be performed at MCAS Camp Pendleton or within the MCAS Camp Pendleton local commuting area.

3 Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1. The Contractor shall design, draft, and update existing training courses for waste generator units.

These courses will cover hazardous waste management, spill containment, emergency spill response, National Incident Management System, and other hazardous waste/material related topics. The contractor shall make improvements to the existing one-day MCAS Camp Pendleton Hazardous Waste Handler Refresher, Hazardous Communication, and First Responder Operations Refresher courses. The contractor shall make improvements to the existing three-day First Responder Operations and Hazardous Waste Handler courses.

Each course designed, developed, or revised must include a detailed task list, complete with terminal and enabling learning objectives; a course syllabus; a Period of Instruction; training outline; supporting documents and a Master Lesson File (MLF), formatted in accordance with the Marine Corps' Systems Approach to Training (SAT) requirements for curriculum development. While other curriculum development models may be incorporated as appropriate, SAT curriculum development requirements must be adhered to in their entirety. The contractor shall be furnished access to existing training materials (curriculum and multimedia) and photographs. Contractor shall confer with the Project Manager to determine the applicability of existing materials to determine the extent of revision necessary.

During the curriculum design process, the contractor shall meet with some or all of the Subject Matter Experts or USMC Program Managers for the following installation environmental or facility programs:

Spill Prevention Control and Countermeasure, compliance, Aboveground and Underground Storage Tanks, hazardous waste, hazardous materials, natural and cultural resources, National Environmental Policy Act, water conservation and quality, stormwater pollution discharge, energy conservation, noise conservation, pesticides, asbestos, and lead paint.

The contractor shall prepare course materials as follows:

-Microsoft PowerPoint presentation for each lesson;

-Instructor Guides (IG) shall be bound and/or stapled on the spine and include course agenda, table of contents, and each lesson to be taught;

-IGs shall include detailed instructions for each lesson, including: instructor notes, media cues, exercises, answer keys and answer sheets;

-MLF shall include final examination with answers, Instructor Rating Forms, instructions for administering the student exercises and examinations, and any other documentation that may be applicable for course administration.

Course material will be submitted to the COR for comment and approval 30 days prior to the scheduled training date. Contractor shall submit all documents and forms to the COR for review. The COR will provides comments within 14 days of receipt of document. The contractor shall provide updated documents to the COR within 10 days of receipt of COR’s comments.

The improvements the contractor shall initiate will take into consideration regulatory changes, industry improvements, best management practice changes, and relevant material not currently included in the courses in order to update existing or create new training in accordance with current industry standards.

The contractor shall prepare all training materials (e.g. tests, agendas, exercises, end of course evaluations, certificates).

The contractor shall ensure existing training courses are current and updated as needed but at least annually.

3.2 Teaching the curriculum for CETEP.

The contractor shall conduct classroom courses in Building 23171 on MCAS Camp Pendleton. If requested, the contractor shall conduct training at a location identified by the squadron. The exact schedule will be determined after contract award.

- Classroom courses are normally designed as either a single day or three-day courses (i.e.

8-hour and 24-hour).

- Will not exceed 60 courses annually.

- Classroom size shall not normally exceed 20 students.

- Contractor shall provide all training materials.

Contractor shall assist in scheduling students required to register for coursework, assist any students requiring aid in identifying necessary prerequisites, and assist in directing students to the locations of prerequisite training. Contractor will also assist U. S. Marine Corps Active Duty students to identify requirements for and provide assistance with the completion of Military Occupational Specialty 8056 training requirements.

- Shall ensure all Air Station personnel requiring environmental training have access to all required training opportunities.

Contractor is responsible for preparing and distributing all training materials needed for the various courses.

Contractor will assist in preparation and presentation of any additional specific environmental classes requested by Air Station personnel.

Contractor will perform independent labor in preparation and presentation of stand-up lectures and assist other personnel supporting CETEP.

3.2.1 Test for knowledge of learning objectives.

The contractor shall create a student test for each developed or updated course. The exam shall be developed to identify comprehension and capabilities identified in each learning objective for the course being tested.

At the conclusion of each course taught, the contractor shall proctor the exam and provide final exam results to the students. The contractor shall retain all documents and forms required for environmental training record retention and file the exam results along with any other required course materials.

3.3 Create and provide student completion certificates for each completed course.

For each course, the contractor shall provide a certificate to each student who passes the exam. The certificates shall be provided to student on the final day of course

The contractor is responsible for updating student training records. Updating shall occur at the completion of each course.

Contractor shall audit squadrons to ensure they are meeting all environmental training requirements.

Audits shall occur semiannually.

Class attendance rosters for each course and any updated syllabuses shall be updated to either the Environmental Learning Management System (ELMS) web based database or EM Portal as required.

3.4 Update installation-specific environmental directives.

The contractor will annually review and update MCAS Camp Pendleton’s CETEP manual to ensure compliance with MCO P5090.2A and other applicable environmental regulations.

The contractor will annually review and update the MCAS Camp Pendleton’s EMS manual to ensure compliance with MCO P5090.2A and other applicable environmental regulations.

3.5 Provide support to implement the MCAS Camp Pendleton EMS and its associated Web Compliance Assessment and Sustainment System (WEBCASS).

The contractor will observe and assess current environmental and operational practices aboard MCAS Camp Pendleton for their relevance to the EMS.

The contractor shall update, manipulate, and modify MCAS Camp Pendleton’s data in WEBCASS.

The contractor shall prepare reports and presentations relevant to the EMS.

The contractor shall work with the squadrons to identify those practices that are potentially harmful to the environment, and then identify the aspects and impacts associated with each practice.

The contractor will enter MCAS Camp Pendleton’s practices and associated aspects and impacts into WEBCASS and use the software in the system to assign risk numbers to each.

The contractor will identify significant practices based on the assigned risk number.

The contractor will participate in the monthly unit Environmental Compliance Coordinator meeting held by the MCAS Camp Pendleton Environmental Department.

3.6 Assist with MCAS Camp Pendleton’s annual Environmental Compliance Evaluation and EMS Conformance Audit.

The contractor will prepare the inspection checklist.

The contractor will answer the assigned sections of the checklist.

The contractor will enter any findings and associated plans of action and milestones (POA&Ms) into

WEBCASS.

The contractor will update the findings and associated POA&Ms as needed.

3.7 Support MCAS Camp Pendleton’s environmental compliance programs as required.

The contractor will conduct at least 2 inspections per month of hazardous waste satellite accumulation sites, permitted air equipment, and other environmental-related equipment and operations. (These inspections review associated paperwork and ensure the activities are following the permits and applicable laws.)

The contractor will review, process, and update the Authorized Use List for MCAS Camp Pendleton through MCAS’s established AUL add process.

The contractor will assist in data collection to prepare annual environmental reports and documents.

The contractor will assist in hazardous waste management as required.

4 Special Requirements This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Security and Safety

This section describes the security and safety for this effort. The following sub-sections provide details of various considerations on this effort.

4.1.1 Security

Refer to attached Base Security information

4.1.2 Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractors safety and health program. The Department of Defense (DoD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DoD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

Mishap Notification and Investigation: The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officers representative (COR), and/or other applicable members within four (4) hours of all mishaps or incidents. The contractor shall report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation.

The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the cognizant contracting officer, the contracting officers representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

4.2 Transition

The contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in/phase-out periods. There will be a transition in and transition out period at the beginning and end of the contract. An in person knowledge transfer is expected to take place between incoming and outgoing personnel and the government. A turn over binder will also be included in the knowledge transfer. The turnover binder will be assembled as the contract elapses. The contractor who will be working on site will need a Common Access Card within 5 days of contract award.

4.3 Government Furnished Materials

The Government will make available all materials necessary to accomplish this PWS other than those already identified as contractor provided. The government shall provide an office space with a desk, chair, one computer, and land-line phone.

4.4 Environmental Requirements

The contractor shall comply with all Environmental Laws and Regulation while performing on this contract.

4.5 Applicable Directives

Not Applicable

4.6 Quality

This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

4.6.1 Quality Assurance Surveillance Plan (QASP)

The Government shall monitor the Contractors performance under this Contract in accordance with the Governments QASP. The QASP shall be provided to the contractor five days after receipt of award.

4.6.2 Quality Control

The Contractor shall develop a QCP and maintain an effective quality control program to ensure services are performed in accordance with the contract and this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractors QCP is the means by which he assures himself that his work complies with the requirement of the contract.

Within 10 calendar days after the government provides the QASP. The contractor shall submit to the COR for approval, their Quality Control Plan. The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance (POP). The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting

Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Governments review and approval. The Government may find the QCP "unacceptable" whenever the Contractors procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 calendar days from receipt of notice that QCP is found "unacceptable."

4.6.3 Qualified contract should meet the following requirements:

• EMS experience

• Storm water experience

• Energy support and sustainability experience

• Experience with air quality, hazardous material, hazardous waste, and pollution prevention

The contractor shall provide deliverables as described in the PWS and as detailed in the table below.

5 Deliverables The contractor shall provide deliverables as described in the PWS and as detailed in the table below.

PWS

Paragraph Deliverable Title Date of

Submission Frequency

Deliverable Quantity per Occurrence

4.6.1 Quality Control Plan

5 days after award

One time plus any required updates 1

3.1 Design, draft, update new course curriculum

30 days prior to training

Annually plus any required updates 1

3.1 Hazardous waste handler refesher instuctor guide

30 days prior to training

Annually plus any required updates 1

3.1

Hazardous waste handler refesher power point presentation

30 days prior to training

Annually plus any required updates 1

3.1 Hazardous waste handler refesher master lesson file

30 days prior to training

Annually plus any required updates 1

3.1

Hazardous communications instuctor guide

30 days prior to training

Annually plus any required updates 1

3.1

Hazardous communications power point presentation

30 days prior to training

Annually plus any required updates 1

3.1

Hazardous communications master lesson file

30 days prior to training

Annually plus any required updates 1

3.1 First responder operations refesher instuctor guide

30 days prior to training

Annually plus any required updates 1

3.1

First responder operations refesher power point presentation

30 days prior to training

Annually plus any required updates 1

3.1 First responder operations refesher master lesson file

30 days prior to training

Annually plus any required updates 1

3.1 Hazardous waste handler instuctor guide

30 days prior to training

Annually plus any required updates 1

3.1 Hazardous waste handler power point presentation

30 days prior to training

Annually plus any required updates 1

3.1 Hazardous waste handler master lesson file

30 days prior to training

Annually plus any required updates 1

3.1 First responder operations instuctor guide

30 days prior to training

Annually plus any required updates 1

3.1 First responder operations power point presentation

30 days prior to training

Annually plus any required updates 1

3.1 First responder operations master lesson file

30 days prior to training

Annually plus any required updates 1

3.2.1 Summary of testing results

48 hours following training testing As required 1

3.3 Training roster

following provision of training As required 1

3.3 Course completion certificates

Within 24 hours after course completion weekly no more than 20

3.4 CETEP manual review and update report As required Annually 1

3.4 EMS manual review and update report As required Annually 1

3.5 Practice, Aspect, Impact inventory As required Annually 1

3.6

Produce internal Environmental Compliance Evaluation (ECE) checklist As required Annually 1

3.6 Respond to assigned ECE questions As required Annually 1

3.6

Enter ECE findings and plans of action & milestones (POA&Ms) into WEBCASS As required Annually 1

3.6 Update findings and POA&Ms in WEBCASS As required 5-10 1

3.7 MCAS compliance inspection As required Monthly 2

3.7 Review, process, and update the MCAS AUL As required Weekly depends on demand

4.2 Create turnover binder

45 days prior to end each period of performance

Once/period of performance 1

6 Government Furnished Information Performance Requirement Summary (PRS)

PWS

Reference Standards/Acceptable Quality Level (AQL) Incentive/Remedy

3.1 Design, draft, update, new course curriculum, AQL:

100%

3.2.1 Summary of testing results, AQL: 95%

3.3 Training roster, AQL: 95%

3.3 Course completion certificates, AQL: 95%

3.4 CETEP manual review and update report, AQL: 100%

3.4 EMS manual review and update report, AQL: 100%

3.5 Practice, Aspect, Impact inventory, AQL: 95%

3.6 Produce internal Environmental Compliance Evaluation (ECE) checklist, AQL: 100%

3.6 Respond to assigned ECE questions, AQL: 100%

3.6 Enter ECE findings and plans of action & milestones (POA&Ms) into WEBCASS, AQL: 100%

3.6 Update findings and POA&Ms in WEBCASS, AQL:

100%

3.7 MCAS compliance inspection, AQL: 95%

3.7 Review, process, and update the MCAS AUL, AQL:95%

4.2 Create turnover binder

Sample (Information Only): MCAS Camp Pendleton CETEP Training Schedule

Jan-June 2016

DATES COURSE TITLE CETEP ELEMENT _ COURSE ID#

5 Jan Hazard Communication MCAS CPEN AS302-16 6 Jan Hazardous Waste Handler-Refresher MCAS CPEN AS303-16 7 Jan First Responder Operations-Refresher MCAS CPEN AS304-16 19-21 Jan Hazardous Waste Handler MCAS CPEN AS305-16 26-28 Jan First Responder Operations MCAS CPEN AS306-16

2 Feb Hazard Communication MCAS CPEN AS307-16 3 Feb Hazardous Waste Handler-Refresher MCAS CPEN AS308-16 4 Feb First Responder Operations-Refresher MCAS CPEN AS309-16 16-18 Feb Hazardous Waste Handler MCAS CPEN AS310-16 23-25 Feb First Responder Operations MCAS CPEN AS311-16

1 Mar Hazard Communication MCAS CPEN AS312-16 2 Mar Hazardous Waste Handler-Refresher MCAS CPEN AS313-16 3 Mar First Responder Operations-Refresher MCAS CPEN AS314-16 15-17 Mar Hazardous Waste Handler MCAS CPEN AS315-16 22-24 Mar First Responder Operations MCAS CPEN AS316-16

5 Apr Hazard Communication MCAS CPEN AS317-16 6 Apr Hazardous Waste Handler-Refresher MCAS CPEN AS318-16 7 Apr First Responder Operations-Refresher MCAS CPEN AS319-16 19-21 Apr Hazardous Waste Handler MCAS CPEN AS320-16 26-28 Apr First Responder Operations MCAS CPEN AS321-16

3 May Hazard Communication MCAS CPEN AS322-16

4 May Hazardous Waste Handler-Refresher MCAS CPEN AS323-16 5 May First Responder Operations-Refresher MCAS CPEN AS324-16 17-19 May Hazardous Waste Handler MCAS CPEN AS325-16 24-26 May First Responder Operations MCAS CPEN AS326-16

7 June Hazard Communication MCAS CPEN AS327-16 8 June Hazardous Waste Handler-Refresher MCAS CPEN AS328-16 9 June First Responder Operations-Refresher MCAS CPEN AS329-16 21-23 June Hazardous Waste Handler MCAS CPEN AS320-16 28-30 June First Responder Operations MCAS CPEN AS321-16