M00264-21-R-0001 Amendment 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Provide Government responses to the questions and amend the solicitation to reflect the responses. All changes to the Instructions and

PWS are in red bold font.

2. Provide updated CDRL's to match PWS.

3. Extend the close date of the solicitation to 12PM 6 November 2020.

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 44

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Oct-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M0026421R0001

X 9B. DATED (SEE ITEM 11)

02-Oct-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Oct-2020

CODE

MCINCR - RCO

2010 HENDERSON RD

MICHAEL T CURLEY, JR.

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0026421R0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Questions and Answers for M00264-21-R-0001

Question # Document Page Section

Reference

Statement Question Answer

1 PWS 17 3.8 Place of

Performance and 3.9 Desks

Available

HQMC Plans

Policy and

Operations, Arlington VA is listed as place of performance

(PWS 3.8) but there is no desk space available for this position

(PWS 3.9).

Is there is a desk available at

HQMC in

Arlington, VA?

Yes, PWS has been updated

2 PWS 17 3.8 Place of

Performance

HQMC Plans

Policy and

Operations, Arlington VA is listed as place of performance

(PWS 3.8).

How often will the contractor need to enter the

HQMC

Arlington, VA building?

Daily

3 PWS 17 3.8 Place of

Performance

HQMC Plans

Policy and

Operations, Arlington VA is listed as place of performance

(PWS 3.8).

Can the government confirm that

HQMC

Arlington, VA is a Place of

Performance?

Confirmed

4 RFP 74 Sec 2

Delivery

Instructions

The instructions to offer require that proposals be sent via public or private courier or hand delivered.

Which public and private couriers are authorized to make a delivery to MCINCR-

RCO?

Known couriers are

USPS, FedEx, and UPS.

All couriers must comply with Marine Corps Base

Quantico's access policy:

https://www.quantico.mar ines.mil/Base-Access/

5 PWS 21 4.2.9. Provide transcription support to convert audio interview files into word documents.

Can the government clarify if this requirement is for both unclassified and classified audio files?

Both classified and unclassified.

6 PWS &

CDRL 5

25 Deliverable

#5

Ref transcriptions, CDRL 5 states;

"The report will be due no later than the five (5) days of conclusion of the event or on a date

TBD by the

COR." However, line 5 of the PWS reference states it is due, "End of next business day after interview."

Can the government clarify which is correct?

The report will be due no later than the five (5) days of conclusion of the event or on a date TBD by the

COR. PWS has been updated.

7 RFP - ITO 79 2.5.3(3) The instructions to offer require submission of a

PWS for each

Past Performance citation.

How do we submit a classified PWS to meet this requirement?

Will a SIPR email address from a

Government

POC suffice?

Only unclassified documents can be provided. There is no capability at this USMC

Regional Contracting

Office to access classified contracts to validate scope, complexity and magnitude of classified contract record.

8 RFP - ITO 79 2.5.3(3) Government requires SF 1449, Prices per CLINs, and PWS for each citation; price data per CLIN is proprietary data.

Will the

Government remove this requirement or allow subcontractors to submit directly via email?

In order to conduct a fair assessment of past performance, considering the scope, complexity and magnitude of the past performance contract record, the Government needs to have a copy of the PWS, value of the contract and annual value of the portion of work related to the RFP requirements. The contractor must clearly state what elements of the

PWS of the past performance contract record relates to the RFP requirement and included the annual value of such experience claimed.

9 RFP -

Evaluation

79-

52.212-2

ADDENDU

M TO

EVALUATI

ON

Evaluation

Criteria state that the Government will be using the

Best Value

Tradeoff process, compliant with

FAR 15 Contract

Negotiations. The

Evaluation

Criteria states the quality of the proposal will be assessed and does not indicate which rubric (FAR

Subpart 15.305:

"rating method or combination of methods") will be applied in the assessment of the proposal.

What rubric will the Government use to determine strengths and weaknesses in evaluation?

The Government will adhere to the criteria set forth in the Department of

Defense Source Selection

Guide. FAR 52.212-2

Addendum has been updated to add this.

10 RFP 34 N/A 52.207-3, Right of

First Refusal of

Employment requires the contractor to offer right of first refusal of employment to displaced government workers. Want to know if this is applicable here.

Can the government clarify if there are any

Government personnel who will be subject to the right of first refusal for employment under FAR

52.207-3?

There are no Government personnel whom this applies. The clause is removed.

11 RFP 36 N/A DFARS 252.242-

7004, Material

Management and

Accounting

System is incorporated in the solicitation and we’d like to know if it is applicable or not

(assume not).

Is the prime contractor required to have a Material

Management and

Accounting

System per

DFARS

252.242-7004?

No, the clause has been removed from the RFP

12 RFP 36 N/A DFARS 252.234-

7004, Cost and

Software Data

Reporting System

– Basic is incorporated in the solicitation and we’d like to

Is the prime contractor required to have a Cost and

Software Data

Reporting

System per

No, the clause has been removed from the RFP know if it is applicable or not

(assume not).

DFARS

252.234-7004?

13 RFP 75 Para 2.3.2, Number 13

“A copy of the contractors’

DUNS number report” is listed as a document to be submitted, but we aren’t sure what report they are referring to.

Can the government specify what

“DUNS number report” they are seeking as part of the

Compliance

Documentation per Paragraph

2.3.2, Number

13 on Page 75?

The DUNS report demonstrates that the company is in good credit standing. This is required for responsibility determination for contract award.

14 PWS N/A Are any or all the positions required to be in the stipulated offices or is there a virtual option?

No virtual option is available since the services are required on a secured facility at government site.

15 RFP/DD25

N/A My only concern is the FCL language in the

RFP. We don’t currently have a

Facility

Clearance. Will this procurement require one or would it be enough to have staff that have the appropriate level of clearances?

A Facility Clearance

Level is required in order to propose as a prime.

16 RFP 4 CLIN X005 Is it correct to assume that for

CLIN’s X005 there is NO unit pricing required, and that associated Travel and ancillary cost amounts are to be entered under CLIN’s

X005AA and

X005AB?

Travel cost is provided as a Not To Exceed amount.

This amount shall be accounted for in the proposed price.

17 PWS 15 Who are the current incumbent contractors providing support for the defined PWS tasks and what are the associated contract numbers for each supportive contract?

Katmai Health Services, LLC is the incumbent under contract M00264-

18-C-0008.

18 PWS 15 1.4 The government is providing no definition into the personnel experience or qualifications to meet the PWS defined statement “In order to be effective, program analyst must have the appropriate subject matter expertise in order to provide value added lessons learned input to the planning process for major operations and exercises, and monitor the major operations and exercises conducted by their assigned command for the purpose of facilitating the collection of post event after action reports”. With no clarity in definition of what the government is evaluating for in terms of

“appropriate

This is a performance base acquisition in which the interested vendors shall demonstrate that they have the appropriate understanding of the requirement and the approach and staffing plan suitable to execute the requirements identified in the PWS.

Historically, the following skillsets were used for successful performance:

Program Manager/Site Lead- at least 10 years of senior project management experience and hold a PMP certification. Prior experience in conducting in-depth research, complete and definitive analysis, and thorough review and documentation of analytical findings, courses of action, and conclusions; experience in inter-agency operations;

combat development or defense acquisition; and proven capability to think, analyze, and write clearly and concisely.

Management Analysts:

Graduate Marine Corps

Command & Staff

College or Marine Corps subject matter expertise”, this solicitation is heavily skewed toward the incumbent contractor(s). To allow for fair competition, will the government provide the experience/exper tise as desired or deemed sufficient to fulfill PWS expectations?

Senior Enlisted

Professional Military

Education course.

Command Element

Support- Commands.

Senior level experience on a MEF or higher staff with ground combat arms, aviation, or combat service support occupational specialty.

Ground Combat

Element (GCE) support- Senior level experience on a Marine

Division staff with ground combat, aviation, or combat service support

Aviation Combat

Element (ACE) support-commands. Senior level experience on a Marine

Aircraft Wing staff with

Naval Aviator, Naval

Flight Officer, Marine

Unmanned Aircraft

Systems Officer or

Marine Air Command and

Control Officer

Logistics Combat

Element (LCE) support- Senior level experience on a Marine Logistics

Group (MLG) staff with

Combat Service Support

19 PWS 17 3.8 Are assigned staff personnel required to be on-site or can work be performed remotely (in terms of supporting current pandemic response models)?

No virtual option is available since services are required on a secured facility at government site.

20 PWS 17 3.9 In reference to the terms

“desks” as described in section 3.9, does this term “desk” include a networked workstation, telephone, access to office support equipment, and other supplies deemed essential to work as proposed under this PWS or does the awardee have to provide contractor-owned support equipment/mater ials for assigned staff?

Correct, the term "desk" means that a fully functional workstation will be provided to contractor personnel.

21 PWS 17 3.9 Are all staff roles currently filled with qualified

FTE’s, or are there locations/desks that do not have an assigned staff support role?

Will the government identify the specific locations where staffing deficiencies may be or that are projected to be

“empty” up the anticipated award date?

All roles are currently executed by qualified personnel at the respective desk count (18 desks).

There are no staffing deficiencies identified because this is a performance base acquisition in which the interested vendors shall demonstrate that they have the appropriate understanding of the requirement and the approach and staffing plan suitable to execute the requirements identified in the PWS.

22 PWS 20 4.1.4 Does the government provide access to

Microsoft

Project software/licenses for use by assigned staff roles?

No

23 PWS 28 6.3 For Task 2 (of the PRS table), the government references certified personnel as a performance standard; this certification requirement is not defined within the PWS.

Will the government identify all certification requirements necessary for assigned staff to properly meet the defined government standard?

No

24 Delivery

Informatio n

31 The government identifies a potential start date of 1-MAR-

2021; what is the expectation of award date

(range) and the expected transition period for onboarding and assumption of support roles?

The anticipated contract start date is March 1, 2021. The award date is estimated at 15 February

2021.

25 Proposal

Format

74 2.1 While it is appreciated that the government wishes to provide a cost savings to the offeror’s in terms of proposal preparation, many small contractors do not have the specialized spiral punches or materials needed to spirally bind the materials together, and as such will have to utilize commercial facilities to meet the compliance item as stated incurring a cost average of with these prices potentially between $3 to $7 per hardcopy requested.

Would the government reconsider the need for any hardcopy and allow full electronic submission of proposal documents to minimize paper use/consumption and potential face-to-face pandemic hazards involved in hand delivery of the proposal packages?

Hardcopy of proposals are required since they are part of the contract file.

26 Complianc e

Documenta tion

75 2.3.2 The government requests a copy of an offeror’s

DUN’s number report (item 13);

this report costs approximately

$189.00 and is

NOT a normal submittal item;

will the government please clarify the reason behind the need for this report and why they want to subject small businesses working to get through an economic downturn with the pandemic to this expense?

The DUNS report demonstrates that the company is in good credit standing. This is required for responsibility determination for contract award.

27 Complianc e

Documenta tion

76 2.3.4 The government requests that offerors identify their safeguarding level as part of the proposed security response; as per the DD254 provided there is no requirement for an awardee to provide safeguarding of classified materials. Is there a safeguarding requirement to support the PWS and contractual roles?

No safeguarding of classified materials is required since place of performance is at government site.

28 Past

Performanc e

78 2.5.2.3 Will the government accept CPARS in lieu of PPQ’s?

Many customers are now not wanting to complete PPQ’s since they have completed and submitted

CPARs which they feel are an official summarization of contractual performance by the contractor.

While we can request the PPQ, we cannot

“force” the PPQ to be completed and returned.

All CPARS are accepted in lieu of questionnaires as long as they are in

FINAL form.

29 Price 79 2.6.1 Is it correct to assume that the only actual pricing materials

(spreadsheet, workups, etc.)

that the government wishes to see is the provided

Excel template

(Attachment 1) with the balance of the Pricing volume being the justification and methodology for the Attachment 1 pricing?

Correct.

30 PWS PWS section

4.2.9

Please confirm that transcription services will be classified in nature.

Transcription is required for both classified

(SECRET) and CUI information.

31 PWS PWS section

4.2.9

Does the Marine

Corps Center for

Lessons Learned have transcription equipment or must it be

MCCLL provides transcription equipment.

provided by the contractor?

32 PWS PWS section

1.5

Please provide a copy of the

Marine Corps

Center for

Lesson Learned

Standard

Operation

Procedures (sic).

MCCLL provides transcription equipment.

33 PWS PWS sections

3.8 and 3.9

For anticipated

OCONUS travel as well as a permanent

Okinawa employee presence (X2), will the government provide reimbursement of Department of

Labor mandated

Defense Base

Act (DBA) insurance or should Offerors account for all

DBA costs in their rates?

Yes, OCONUS travel cost that is governed by the

Department of State

Standardize Regulation will be allocable and allowable on this contract as part of the travel CLIN.

34 RFP 73 2.

Instructions for

Submission of Proposals

Given the current

COVID

situation, will the government consider accepting electronic submissions via email in place of hard copies?

Hardcopy of proposals are required since they are part of the contract file.

35 RFP 2.

Instructions for

Submission of Proposals

Does each

Volume require separate bindings? Or one large -binded document?

One large binded document properly tabbed will suffice.

36 RFP Is SCA and

Wage

Determination applicable?

No, these are for professional services.

37 RFP 78 2.5.2.3 If a CPAR is available for a

Past

Performance example, is a

PPQ still required?

All CPARS are accepted in lieu of questionnaires as long as they are in

FINAL form.

38 RFP 77 2.5.1.1. What is the minimum number of Past

Performance examples required?

The minimum number of references is three (3).

FAR 52.212-1 Addendum section 2.5.1. has been amended to add this information.

39 PWS Can the Govt provide historical data on the size of the staff, skill sets, and the levels required to support the scope of work outlined in the PWS?

This is a performance based acquisition in which the interested vendors shall demonstrate that they have the appropriate understanding of the requirement and the approach and staffing plan suitable to execute the requirements identified in the PWS.

Historically, the MCCLL has functioned on a ratio of similar to the number of desks stated in the

PWS as being available for contractor personnel.

40 PWS 17 3.9 Does "Desk

Available" equate to the number of FTEs required at each place of performance?

No, the term "Desk

Available" is provided as information to consider based on space limitations at MCCLL. The information provided is the maximum office space available per location for contractor personnel to provide services. The approach proposed shall consider this office space limitation since the

Government cannot exceed the provided space count.

41 PWS For labor, what are the yearly person years to base the price?

For example, 1880 hours, 1920 hours?

The productive work hours shall be based on contractor's accounting practices. This is a performance base contract, not a labor hour contract.

42 PWS Can the Govt provide the current WBS?

No, it contains PII.

43 RFP What is the total and annual (avg) values of the current contract?

Katmai Health Services, LLC is the incumbent under contract M00264-

18-C-0008.

44 PWS Can the Govt provide Labor

Categories and descriptions and historical hours per category?

This is a performance base acquisition in which the interested vendors shall demonstrate that they have the appropriate understanding of the requirement and the approach and staffing plan suitable to execute the requirements identified in the PWS.

45 PWS 16 3.5 Staffing

Requirements

a. "What are the required and preferred qualifications the

Government is seeking for education, training, and experience for the MCCLL support team?

Please include levels of education, certifications, and years/types of experience preferred and required for each of the support team positions to ensure successful mission accomplishment.

b. "Has the CPG and Force

Design changed locations or personnel requirements/qua ls or does the

Government plan to?"

c. "Are there any

A. This is a performance base acquisition in which the interested vendors shall demonstrate that they have the appropriate understanding of the requirement and the approach and staffing plan suitable to execute the requirements identified in the PWS.

B. No

C. No key personnel are required on this contract key personnel designated?"

46 RFP 79 2.6. Volume

3 - Factor 3 –

Price, 2.6.2

Not To

Exceed

Amounts

“Is the

Government intending to provide relocation costs, via ODC, for the personnel assigned to

Okinawa, Japan? The current not-to-exceed amounts listed in the RFP do not contain enough funding to accommodate personnel relocation costs from the US to

Japan. If the

Government does not intend to add funding for this purpose, how are Offerors expected to staff personnel

OCONUS? A

lack of allocated funding for relocation may favor the

No, the Government will not pay for relocation cost for contractor personnel.

The only cost allocable abs allowable for

OCONUS travel is travel cost and the applicable hazard and Defense Base

Act insurance cost, as governed by the

Department of State

Standardize Regulation.

incumbent, who does not need to incorporate relocation costs into their labor pricing.”

47 PWS 4.2.3

Maintain the

MCCLL

SharePoint knowledge management portal and

Joint Lessons

Learned

Information

(JLLIS)

webpage content

4.2.7 Provide

subject matter expertise and functionality testing of

MCCLL

SharePoint knowledge management portal and

JLLIS prior to release of planned system upgrades.

4.2.8 Provide

MCCLL

SharePoint knowledge management portal subscriber helpdesk

"PWS sections

4.2.3, 4.2.7 and

4.2.8 seem to denote a system/platform and help desk support requirement for the MCCLL office – can the

Government confirm that is the case and should be staffed accordingly?"

The contractor is responsible for content management and help desk support for Marine

Corps Lessons Learned

Sharepoint portal and

Joint Lessons Learned

Information System

Marine Corps Portals -both on the NIPRNET and SIPRNET. The following URLs pertain:

https://eis.usmc.mil/sites/ mccll, https://eis.usmc.smil.mil/s ites/mccll, https://www.jllis.mil, and https://www.jllis.smil.mil.

48 PWS 4.3.1 Develop and implement the MCCLL annual lessons learned collection campaign plan FY20

Collection

Campaign

Plan

"Can the

Government provide an in the clear FY20 lessons learned

Collection

Campaign Plan and the current

FY21 (DRAFT)

Collection

Campaign Plan areas and topics as available?"

Yes, it is attached to this amendment.

49 PWS a. "MCO 3504.1 states that

MCCLL will interface with the

Joint Capability

Integration and

Development

System (JCIDS) to initiate, inform and support developmental processes. Can the Government provide examples of that integration?"

b. "The CPG directs closer

Naval

Integration as an imperative. Can the Government detail coordination and interface with

NWDC as the executive agent for NLLIS, and the management of the Navy

Lessons Learned

Program or is that accomplished visa vi the Joint

Lessons Learned

Information

System (JLLIS) interface and integration."

a. This is accomplished by populating the USMC lessons learned information into the

MCCLL Sharepoint

Knowledge management

NIPRNET and SIPRNET web portals.

b. This is accomplished by populating the USMC lessons learned information into the

JLLIS USMC web portal.

c. Yes

c. "Can the

Government provide an in the clear FY20 lessons learned

Collection

Campaign Plan and the current

FY21 (DRAFT)

Collection

Campaign Plan areas and topics as available?"

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 02-Nov-2020 12:00 PM to 06-Nov-2020 12:00 PM.

The following have been modified:

FAR 52.212-1 ADDENDUM

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

ADDITIONAL INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFERORS

1.1 The Government intends to award a contract consisting of Firm Fixed Price (FFP) Contract Line Item Numbers

(CLINs) for service requirements and Cost Reimbursement CLINs for Travel and OCONUS/Deployment cost only.

Each Offeror shall submit a proposal that clearly and concisely describes and defines the Offeror's response to the requirements of this solicitation. Use of general or vague statements such as "standard procedures will be used" will not satisfy this requirement. Unnecessary elaboration or presentations beyond that sufficient to present a complete and effective proposal are not desired and may be construed as an indication of the Offeror's lack of understanding.

Elaborate artwork and expensive visual or other presentation aids are neither necessary; nor desired.

1.2 Offerors must submit an offer/proposal and other information in strict accordance with these instructions. Failure to do so may result in the Offeror's submission being determined as unacceptable and ineligible for award. Each Offeror’s submission shall be screened by the Contracting Officer or a designee upon receipt to ensure compliance with the instructions contained in the Request for Proposal (RFP). Elimination of an

Offeror is at the sole discretion of the Contracting Officer.

1.3 The scope of this requirement is to provide Professional Support Services (PSS) in support of the MCCLL. This requirement supports the MCCLL mission in training and planning for both exercises and operations, and the warfighting capability development process.

1.4. The contract award shall be made in accordance with the following information contained in FAR 52.212-1

ADDENDUM and FAR 52.212-2 ADDENDUM. Each Offeror must submit a proposal including information as delineated in the table below. The Government will evaluate each Offeror's understanding of the contract and

Performance Work Statement requirements, and each Offeror's ability to perform the work on the basis of the proposal provided.

1.5. The Government reserves the right to incorporate all or part of the successful offeror's proposal into any contract awarded pursuant to this solicitation. In the event of any conflict between the successful offeror's proposal, which is incorporated into the contract awarded pursuant to this solicitation, and any other portion of the contract, the conflict shall be resolved in favor of the contractual terms that were provided in the Government's solicitation.

Moreover, in the event that the successful offeror's proposal exceeds any solicitation requirement it will become the minimum or threshold contract requirement.

1.5 QUESTIONS: Offerors may submit questions requesting clarification of solicitation requirements. All questions must be received no later than (NLT) October 9, 2020 at 11:00 AM Eastern Daylight Time (EDT). All questions shall be submitted via email to the Contracting Officer, Team Lead, and Contract Specialist. Questions shall be submitted electronically to: Christian Hernandez Soto, Contracting Officer at christian.hernandezsoto@usmc.mil and Michael T. Curley Jr., Team Lead at michael.t.curley@usmc.mil.

2. Instructions for Submission of Proposals

Proposals shall be submitted no later than the time and date as stated in block 8 of the SF1449 Solicitation.

Offerors shall submit hard copies of the proposal (see table below for number of copies) and a compact disc with an electronic copy of the entire proposal. The CDs shall be labeled to indicate the Offeror’s name, the solicitation number and the associated volume numbers. The files on the CD shall be in a format that is compatible with and capable of being opened in Microsoft Office Suite 2013 or Adobe Acrobat. The material presented in electronic format shall be identical to the paper copy of the proposal. In cases where the hard copy and the electronic copy of the proposal conflict, the hard copy shall take precedence. Pricing information shall be provided in Microsoft Word and Excel format (completed pricing template and basis of estimates). All spreadsheets shall be in Microsoft Excel format such that each mathematical equation is obvious. No fields shall be password protected. If files are compressed, the necessary decompression program must be included. All documents requiring signature shall be provided in PDF. In order to maximize efficiency and minimize the effort involved in the proposal evaluation process, all Offeror’s shall comply with the following instructions for proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and render the Offeror ineligible for award.

The completion and submission of the above items will constitute an offer (proposal) and will be considered the offeror’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. Alternate proposals are not authorized. An objection to any of the terms and conditions of the solicitation will constitute a deficiency (see FAR 15.001) which will make the offer ineligible for award.

Proposals will not be accepted via e-mail. Proposals shall be sent via public or private courier or hand delivered to mailto:christian.hernandezsoto@usmc.mil mailto:michael.t.curley@usmc.mil the following address and must be received prior to the cutoff date/time to:

United States Marine Corps

Marine Corps Installations National Capital Region-Regional Contracting Office

ATTN: Christian Hernandez Soto, Contracting Officer and Michael T. Curley Jr., Team Lead

2010 Henderson Road

Quantico, VA 22134

2.1 Proposal Format

In order to maximize efficiency and minimize the time for proposal evaluation, it is required that all Offerors submit their proposals in accordance with the format and content specified. Additionally, in order to provide a cost savings to the contractor’s, the government does not require the proposal to be provided in a binder. The contractor shall provide proposals in a spiral bound format (specific to the 8.5X 11 inch paper) (No binders please). The electronic proposal shall be prepared so that if an evaluator prints the proposal it meets the following format requirements:

1. 8.5X 11 inch paper

2. Single-spaced typed lines

3. 1 inch margins on all sides

4. 12 point font, Times New Roman for text material. For graphics, figures and exhibits, contractor is allowed to the use of a minimum 10 point, and maximum of 12 point font for text material included in graphics, figures and exhibits. Attachment will not impact the page count limitations.

5. Single sided pages

6. Graphs, drawings and “Screen Shots” of pictures depicting an element(s) of the proposed approach must be clear and legible.

7. No photographs or hyperlinks are permitted.

8. Microsoft Office 2013 compatible files are required

2.2 Proposal Content

The proposal shall contain the following volumes/sections:

Volume 1: Factor 1 – Technical Approach

Sub factor 1: Technical Capability

Sub factor 2: Management Strategy

Volume 2: Factor 2 – Past Performance

Volume 3: Factor 3 – Price

Number of required hard copies per volume is as follows:

VOLUME VOLUME TITLE Hardcopy PAGE LIMIT CDs

0 Compliance Documentation 1 No Limit

Factor 1: Technical Approach 1 55 total

Sub factor 1: Technical Capability 1 40 pages

Sub factor 2: Management Strategy 1 15 pages

2 Factor 2: Past Performance 1 15 pages

3 Factor 3: Price 1 No Limit

2.2.1. The Offeror shall demonstrate a thorough understanding of the requirements of the PWS and provide a proposal in accordance with these instructions and the evaluation criteria in FAR 52.212-2 ADDENDUM.

2.2.2. All information must be presented in sufficient depth for the Government to make a comprehensive evaluation of the Offeror's understanding of the PWS and capability for successful performance. The proposal should demonstrate this understanding and capability in a concise, logical manner and should not contain superfluous material not directly related to this solicitation.

2.3. Compliance Documentation

The proposal shall comply with the following information:

2.3.1. Adherence to proposal format and content. The Compliance Documentation shall be provided as a stand-alone submission, including 1 hardcopy and 1 CD. There is no page limit for the Offer Letter and applicable enclosures.

2.3.2. Include Offer letter with signed SF 1449, including all applicable addendums (only first 2 pages of the SF-

1449 and all SF-30). Offer letter shall include:

1. The Solicitation number.

2. Company Information.

3. Authorized Personnel.

4. Terms of any express warranty.

5. “Remit to” address, if different than mailing address.

6. Acknowledgment of Solicitation Amendments (if applicable).

7. Agreement with terms.

8. Identification of any enclosures being transmitted. (ie. Completed forms as enclosures to the offeror letter.)

9. State the length of proposal validity (Proposal validation shall be for 90 days)

10. Complete the entire Standard Form (SF) 1449 in order to be compliant

11. Completed copy of all solicitation representations and certifications are required for prime and subcontractors.

12. Completed DD254 applies to Prime and Subcontractor. Only one DD-254 form shall be completed.

13. A copy of the contractors’ DUN’s number report (www.dnb.com).

14. All clauses requiring contractor completion must be completed as part of the proposal.

15. Add enclosures to the Offer Letter asserting their position for the security clearance level required on this

2.3.3. Include Organizational Conflict of Interest (OCI) plan submission - The Offeror shall submit its OCI

Mitigation Plan (if applicable). If a plan is applicable, it shall addresses all actual or potential conflicts of interest in adequate detail for the Contracting Officer to determine whether an OCI exists or has been mitigated. The Offeror shall describe how the OCI Mitigation Plan was developed and the company's approach to avoiding, mitigating, or neutralizing any identified OCI risks. If an Offeror determines that an actual or potential OCI does not exist, the

Offeror shall include a statement to that effect as part of its proposal, and does not need to submit an OCI Plan. The prime contractor must validate that no OCI exist among Prime and proposed subcontractors. The prime is responsible for managing and validating the OCI status of its subcontractors.

2.3.4. Include completed DD254 Security Clearance form (Attachment 2). The Offeror shall demonstrate its ability to meet the security requirements of the solicitation and in accordance with the DD Form 254. The contractor shall provide a completed DD Form 254, Contract Security Classification Specification filled out in blocks 6.a., 6b. and

6c. for the prime contractor and blocks 7.a., 7.b., and 7.c. for any subcontractors.

Offeror will be responsible for ensuring that its subcontractor(s) meet(s) security policies and regulations in accordance with the DD Form 254 and applicable security policies and regulations. The proposal must provide sufficient information for the Government to validate the proposed information. The Offeror shall provide specific information that indicates any Facility Clearance Level (FCL), and Foreign Ownership, Control, or Influence

(FOCI) issues and/or concerns by the Offeror, as indicated in the National Industrial Security Program Operating

Manual (NISPOM), that have not been properly negated. If no FOCI issues and concerns exist, the Offeror shall state it in the proposal. FCL and FOCI information shall include at least the following:

http://www.dnb.com/

1. Company Name

2. Address and Zip Code

3. Commercial and Government Entity (CAGE) Code

4. Facility Security Clearance Level

5. Safeguarding Level

2.4. Volume 1 –Factor 1 Technical Approach

2.4.1. Sub factor 1: Technical Capability

2.4.1.1. The proposed technical volume submission shall include all relevant supporting information required or specified in the Solicitation. This Volume shall be limited to forty (40) pages, single sided, including exhibits.

Attachments, as directed in the solicitation, will not count towards the page count. The proposal shall include the following information:

2.4.1.1.1. Include a detailed description of the proposed technical approach for each requirement and service set forth within the PWS. The proposal should demonstrate an understanding of and ability to meet all of the requirements covered in the PWS. The proposal should sufficiently describe how the Offeror will comply with Government tasking and requirements throughout the performance period.

2.4.1.1.2. Address all requirements included in the PWS and emphasize in the specific criteria below:

1. Describe capability in administering a sound, thoroughly planned, and documented program management approach to providing lessons learned analyses and liaison support, research and analysis support, editorial support, and records content management at designated Marine Corps commands;

2. Describe how the approach to integrating the various background, education and experience of

Subject Matter Experts ensures the Offeror will meet or exceed the technical requirements of the

PWS.

2.4.1.1.3. Staffing Plan – The proposal shall describe the suitability of the proposed staffing approach to meet PWS requirements. This includes describing how the proposed labor mix and hours and personnel background and experience is suitable for the successful execution of the PWS requirements. The staffing plan shall contain a detailed description of the labor skillset and labor hours considered to meet the nature, complexities and technical needs of this effort. This information shall account for all assumptions used in the development of the technical capability. The information shall describe the labor categories and hours considered to successfully execute the PWS requirements for each requirement. The Offeror shall describe what constitutes a full time equivalent and the productive work hours considered in the staffing plan.

2.4.2. Sub Factor 2-Management Strategy

2.4.2.1. The proposed management approach shall describe how the contractor will manage resources to effectively meet or exceed the proposed technical capability described in factor 1. The proposal shall include all relevant supporting information required or specified in the solicitation. This volume shall be limited to fifteen (15) pages, single sided, including exhibits. Attachments, as directed in the solicitation, will not count towards the page count. The proposal shall include the following information:

2.4.2.2. Demonstrate an ability, understanding, experience and planned resources to successfully manage performance of all the requirements in the PWS. Data previously submitted, or presumed to be known, (i.e., team structure used under previous contracts) cannot be considered as a part of the proposal unless physically incorporated in the proposal. Clarity, completeness, and conciseness are essential. The proposal shall provide a management processes that includes its implementation to effectively and efficiently execute the PWS requirements.

2.4.2.3. Describe the Offeror’s corporate experience and management structure as it relates to successful management and quality control of all requirements required in the PWS.

2.4.2.4. Teaming - The proposal shall provide a description of the teaming approach to be used in the overall operational concept for this contract. The proposal shall demonstrate how the Offeror’s approach for communicating, coordinating, resolving problems and working successfully as part of the overall team will benefit the Government. The proposal should clearly describe and define the Offeror’s team structures, relationships, roles and responsibilities that establish how the proposal provides for maximum quality performance and how the approach minimizes risk to performance.

2.4.2.5. Staffing Approach- The proposal shall provide a detailed description of the methodology to support the proposed staffing plan included in Subfactor 1. This includes process for identifying, recruiting, retaining and replacing of personnel. The staffing approach shall demonstrate the Offeror’s ability to recruit, train, and retain sufficient numbers of personnel with required skill sets and security clearances to perform all PWS requirements and how they correlate to the capability requirements. The proposal shall provide an approach to replace staff should those positions become vacant. The proposal shall emphasize the specific criteria below:

1. Effectiveness of contractor staffing approach including Contractor’s approach to reduce or mitigate the effect of contractor staff turnover on the Government. This includes contractor’s timeline approach to staff contracts considering the security clearance requirements.

2. Adequacy of proposed management processes and their implementation to effectively and efficiently execute the PWS requirements.

2.4.2.6. Quality Control Plan (QCP) - The proposal shall include an effective quality control plan (QCP) that clearly articulates how the Offeror plans to ensure quality services are performed in accordance with this PWS. The plan shall describe procedures to identify, prevent, and ensure non-recurrence of defective services. The plan is the means of assurance that the work complies with the requirements of the contract. The QCP shall depict the procedures for each requirement listed in the PWS. The QCP shall be delivered as an attachment under this volume.

2.5. Volume 2 - Factor 2 – Past Performance

2.5.1. This volume shall be limited to a minimum of three (3) Past Performance references at fifteen (15) pages, single sided, including exhibits. Attachments, as directed in the solicitation, will not count towards the page count. The proposal shall include the following information:

2.5.1.1 The Offeror shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance under recent contracts within the past four years (from solicitation date) that are the same as, or similar to, the scope, magnitude, and complexity of the work described by this solicitation and that demonstrate experience conducting and evaluating field and live force experiments. The narrative to support the past performance listed in each offeror’s proposal should demonstrate the offeror’s past performance in the following areas: (1) Customer Satisfaction, (2) Timeliness, (3) Technical Success, (4) Quality, and (5) Cost Control. Offerors should provide information regarding any contracts that are identified as incentive-or award fee-type contracts by providing a narrative describing whether the offeror was held to performance measurements; if so, offerors should describe what the metric of measurement was and what the results were.

To demonstrate its past performance, the offeror shall identify up to six of its most relevant contracts or efforts within the past four years, and provide any other information the offeror considers relevant to the requirements of the solicitation. If subcontractor experience is provided as part of the six most relevant contracts or efforts, the subcontractor experience will be given weight relative to the scope, magnitude and complexity of the aspects of the work under the solicitation that the subcontractor is proposed to perform.

2.5.2. Past Performance Summary- The Offeror shall provide a summary chart that includes information on recent and relevant contracts that demonstrate experience executing the PWS requirements: Additionally, a current Point of

Contact (POC) shall be included within the summary chart.

2.5.2.1 Each previous effort must include the contract number (if is a prime, just include the contract number. If the offeror was subcontractor, the subcontract number and the prime contract number shall be provided). When referencing an Indefinite Delivery/ Indefinite Quantity contract, the contractor shall provide at least a task order number. If a contract number and task order number (when citing an IDIQ contract) is not provided or if the contractor references a solicitation number, the Government may not consider the information as part of the evaluation (Using a solicitation number as a contract reference is invalid and will not be considered).

2.5.2.2 The Offeror shall identify how much of the previous effort is relevant to the scope of the MCCLL PSS RFP by dollar value (i.e. what was the dollar value of the portion of the work performed under the previous effort applicable to MCCLL PSS). Each previous effort shall include the delivery date/period of performance of the

Please provide a completed version of the following table:

Contract

Record

Number.

Identification of relevant

MCCLL PSS

task work experience claimed

(please identify each

PWS section

(e.g., PWS sections 4.1,

4.3 and 4.5).

Total Value of contract record.

Total dollar value of the relevant experience claimed.

Annual value of relevant experience claimed.

% of work assigned to small business

(for validation of

Utilization of Small

Business

Concerns).

2.5.2.3 A current point of contact (POC) for each past performance effort shall be provided by completing the Past

Performance Questionnaire (attachment S-1). Questionnaires must be received from the references and not the offeror. Referenced points of contact other than those identified by the Offeror may be contacted by the

Government, and the information received from those other references may be used in the past performance evaluation.

2.5.3. For each of the Past Performance efforts, the Offeror shall:

(1) Clearly identify which requirement and service(s) area(s) of the provided contract reference relates to the PWS included in this solicitation. The Offeror shall describe how the work was/is similar to the requirements as it relates to the RFP PWS in terms of the scope, magnitude, and complexity, including the dollar value associated with the specific past performance work experience referenced. The Offeror shall make citations to the specific PWS sections of the provided contract reference and explain how the scope, complexity and magnitude relates to the MCCLL PSS RFP requirements;

(2) Include type of contract, dollar value, brief description of work performed, problems encountered during contract performance and corrective actions taken;

(3) Provide an electronic PDF version of the cover page of each referenced contract(s) (SF1449), the prices per CLINS and the PWS for each past performance record included in the proposal. The

Contractor shall include this information under the CD for the Past Performance Volume. No hard copy of this information is required. This information shall be provided as an attachment to this volume.

(4) Provide the POC for each effort with a filled-in copy of the Past Performance Questionnaire and request that the POC submit the completed questionnaire to the Government in accordance with the instructions on the questionnaire.

2.5.4 All offerors shall provide information that demonstrates historical compliance with the requirement of FAR

Part 52.219-8 (Utilization of Small Business Concerns).

2.6. Volume 3 - Factor 3 – Price

2.6.1 The Offeror shall provide sufficient price information to allow the Contracting Officer to determine the reasonableness of the proposed price. A summary sheet with the Offeror’s total price shall also be included in the price proposal, Attachment 1. The price proposal shall be submitted in Microsoft Excel 2007 or later format with no macros on a Compact Disk.

Due to the commercial and competitive nature of this procurement, the Government is not requesting submission of certified cost or pricing data under this solicitation in accordance with FAR 15.4. The Offeror shall not submit certified cost or pricing data substantiating the cost elements being proposed. If adequate competition is not obtained or should a situation develop that the Government will require submission of information other than cost or pricing data, the Offeror should be prepared to submit the cost or pricing data within five business days after being requested by the Government.

The proposal is solicited on an “all or none” basis. Failure to submit an offer for all requirements of the PWS shall be cause for rejection of the offer. Non-compliance with any of the provisions herein may lead the Government to determine that an Offeror’s proposal is non-compliant and may result in removal from the evaluation.

The proposal shall include a price for each CLIN for each contract period. Failure to follow this will render the proposal as incomplete.

2.6.2 Not to Exceed Amounts: The Offeror shall use the not to exceed (NTE) amounts provided in the pricing template for cost reimbursement travel.

(End of provision addendum)

FAR 52.212-2 ADDENDUM

52.212-2 ADDENDUM TO EVALUATION – COMMERCIAL ITEMS

The Government will select the best overall proposal, based on integrated assessment of the evaluation factors described below. The Government will award a contract resulting from this solicitation to the responsible offeror whose proposal, conforming to the solicitation, represents the best value to the Government, price and non-price factors considered.

The…