M00264-17-R-0013.pdf

SEE ADDENDUM

(No Collect Calls)

M00264-17-R-0013 21-Jul-2017

b. TELEPHONE NUMBER

(703) 784-1928

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 22 Aug 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M002649. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DENISE RUSSELL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MCINCR - RCO

2010 HENDERSON RD

DENISE RUSSELL

QUANTICO VA 22134-5001

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: (703) 432-2316

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$27,500,000

NAICS:

811212

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF92

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M00264-17-R-0013

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

AV/VTC System/Equipment Maintenance

FFP

Maintenance IAW PWS 5.1

NET AMT

0001AA 12 Each System/Equipment Maintenance A/V_Base

FFP

Maintenance IAW PWS 5.1 MCB Quantico

FOB: Destination

0001AB 12 Each OPTION System/Equipment Maintenance A/V_MCU

FFP

Maintenance IAW PWS paragraph 5.1 MCU

0001AC 12 Each System/Equipment Maintenance VTC_Base

FFP

Maintenance IAW PWS 5.1 for MCB Quantico

0001AD 12 Each OPTION System/Equipment Maintenance VTC_MCU

FFP

Maintenance IAW PWS 5.1 for MCU

0002 848,637 Each AV/VTC Equipment Repair

T&M

AV/VTC Equipment Repair IAW PWS 5.2. Period of applicability for this line item is is listed under the Delivery Information. FAR 52.232-7 (e) states, “Ceiling price. The Government will not be obligated to pay the Contractor any amount in excess of the ceiling price in the Schedule, and the Contractor shall not be obligated to continue performance if to do so would exceed the ceiling price set forth in the Schedule, unless and until the Contracting Officer notifies the Contractor in writing that the ceiling price has been increased and specifies in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract." For T&M CLIN 0002, the ceiling price is established as

NTE 848,637.00.

TOT ESTIMATED PRICE

CEILING PRICE

Technical Support

AV/VTC Technical Support IAW PWS 5.3.

0003AA 12 Each Technical Support_Base

FFP

Technical Support IAW PWS 5.3.1 for MCB Quantio

0003AB 12 Each OPTION Technical Support_MCU

FFP

Technical Support IAW PWS 5.3.1 for MCU

0003AC 12 Each Site AV System Operation Support- MCESG

FFP

Support IAW section 5.3.2.1. of the PWS for the Marine Corps Embassy Security

Group (MCESG).

0004 12 Each Integration Services

T&M

Integration services IAW PWS 5.4.

OPTION AV/VTC System/Equipment Maintenance

1001AA 12 Each OPTION System/Equipment Maintenance AV_Base

FFP

Maintenance IAW PWS 5.1 for MCB Quantico.

1001AC 12 Each OPTION System/Equipment Maintenance VTC_Base

FFP

Maintenance IAW PWS 5.1 for MCB Quantico.

1001AD 12 Each OPTION System/Equipment Maintenance VTC_MCU

FFP

1001AB 12 Each OPTION System/Equipment Maintenance AV_MCU

FFP

1002 873,745 Each OPTION AV/VTC Equipment Repair

T&M

AV/VTC Equipment Repair IAW PWS 5.2. Period of applicability for this line item is is listed under the Delivery Information. FAR 52.232-7 (e) states, “Ceiling price. The Government will not be obligated to pay the Contractor any amount in excess of the ceiling price in the Schedule, and the Contractor shall not be obligated to continue performance if to do so would exceed the ceiling price set forth in the Schedule, unless and until the Contracting Officer notifies the Contractor in writing that the ceiling price has been increased and specifies in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract." For T&M CLIN 1002, the ceiling price is established as

NTE $873,746.00.

OPTION Technical Support

1003AA 12 Each OPTION Technical Support_Base

FFP

Technical Support IAW PWS 5.3.1 for MCB Quantico

1003AB 12 Each OPTION Technical Support_MCU

FFP

1003AC 12 Each OPTION Site AV System Operation Support- MCESG

FFP

Support IAW section 5.3.2.1. of the PWS for the Marine Corps Embassy Security

1004 12 Each OPTION Integration Services

FFP

OPTION AV/VTC System/Equipment Maintenance

Maintenance IAW PWS 5.1.

2001AA 12 Each OPTION System/Equipment Maintenance A/V_Base

FFP

2001AB 12 Each OPTION System/Equipment Maintenance A/V_MCU

FFP

Maintenance IAW PWS 5.1 MCU

2001AC 12 Each OPTION System/Equipment Maintenance VTC_Base

FFP

2001AD 12 Each OPTION System/Equipment Maintenance VTC_MCU

FFP

Maintenance IAW PWS 5.1 MCU

2002 899,607 Each OPTION AV/VTC Equipment Repair

T&M

AV/VTC Equipment Repair IAW PWS 5.2. Period of applicability for this line item is is listed under the Delivery Information. FAR 52.232-7 (e) states, “Ceiling price. The Government will not be obligated to pay the Contractor any amount in excess of the ceiling price in the Schedule, and the Contractor shall not be obligated to continue performance if to do so would exceed the ceiling price set forth in the Schedule, unless and until the Contracting Officer notifies the Contractor in writing that the ceiling price has been increased and specifies in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract." For T&M CLIN 2002, the ceiling price is established as

NTE $899,607.00.

OPTION Technical Support Services

Technical Support IAW PWS 5.3.

2003AA 12 Each OPTION Technical Support_Base

FFP

Technical Support IAW PWS 5.3.1 for MCB Quantio

2003AB 12 Each OPTION Technical Support_MCU

FFP

2003AC 12 Each OPTION Site AV System Operation Support- MCESG

FFP

Support IAW section 5.3.2.1. of the PWS for the Marine Corps Embassy Security

2004 12 Each OPTION Integration Services

FFP

Integration services IAW PWS 5.4

OPTION AV/VTC System/Equipment Maintenance

3001AA 12 Each OPTION System/Equipment Maintenance AV_Base

FFP

3001AB 12 Each OPTION System/Equipment Maintenance AV_MCU

FFP

3001AC 12 Each OPTION System/Equipment Maintenance VTC_Base

FFP

3001AD 12 Each OPTION System/Equipment Maintenance VTC_MCU

FFP

3002 926,245 Each OPTION AV/VTC System/Equipment Repair

T&M

AV/VTC Equipment Repair IAW PWS 5.3. Period of applicability for this line item is is listed under the Delivery Information. FAR 52.232-7 (e) states, “Ceiling price. The Government will not be obligated to pay the Contractor any amount in excess of the ceiling price in the Schedule, and the Contractor shall not be obligated to continue performance if to do so would exceed the ceiling price set forth in the Schedule, unless and until the Contracting Officer notifies the Contractor in writing that the ceiling price has been increased and specifies in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract." For T&M CLIN 3002, the ceiling price is established as

NTE $926,245.

OPTION Technical Support

3003AA 12 Each OPTION Technical Support_Base

FFP

3003AB 12 Each OPTION Technical Support_MCU

FFP

3003AC 12 Each OPTION Site AV System Operation Support- MCESG

FFP

Support IAW section 5.3.2.1. of the PWS for the Marine Corps Embassy Security

3005 12 Each OPTION Integration Services

FFP

OPTION AV/VTC System/Equipment Maintenance

Maintenance IAW PWS paragraph 5.1

4001AA 12 Each OPTION System/Equipment Maintenance A/V_Base

FFP

4001AB 12 Each OPTION System/Equipment Maintenance A/V_MCU

FFP

Maintenance IAW PWS paragraph 5.1 for MCU

4001AC 12 Each System/Equipment Maintenance VTC_Base

FFP

4001AD 12 Each System/Equipment Maintenance VTC_MCU

FFP

4002 953,682 Each OPTION AV/VTC System/Equipment Repair

T&M

AV/VTC Equipment Repair IAW PWS 5.2. Period of applicability for this line item is is listed under the Delivery Information. FAR 52.232-7 (e) states, “Ceiling price. The Government will not be obligated to pay the Contractor any amount in excess of the ceiling price in the Schedule, and the Contractor shall not be obligated to continue performance if to do so would exceed the ceiling price set forth in the Schedule, unless and until the Contracting Officer notifies the Contractor in writing that the ceiling price has been increased and specifies in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract." For T&M CLIN 4002, the ceiling price is established as

NTE $953,682.00.

OPTION Technical Support

4003AA 12 Each OPTION Technical Support_Base

FFP

4003AB 12 Each OPTION Technical Support_MCU

FFP

System/Equipment Technical Support IAW PWS 5.3.1 for MCU

4003AC 12 Each OPTION Site AV System Operation Support- MCESG

FFP

Support IAW section 5.3.2.1. of the PWS for the Marine Corps Embassy Security

4005 12 Each OPTION Integration Services

FFP

Inteegration services IAW PWS 5.4.

OPTION AV/VTC System/Equipment Maint_52.217-8

FFP

Extension of System/Equipment Maintenance Services under PWS 5.1 IAW FAR

52.217-8.

5001AA 6 Each OPTION System/Equipment Maintenance_52.217-8 AV

FFP

Extension of System/Equipment Maintenance Services under PWS 5.1 IAW FAR

52.217-8 for MCB Quantico.

5001AB 6 Each OPTION System/Equipment Maintenance_52.217-8 AV

FFP

Extension of Equipment Maintenance Services under PWS 5.1 IAW FAR 52.217-8 for MCU.

5001AC 6 Each OPTION System/Equipment Maint_52.217-8 VTC

FFP

Extension of System Equipment Maintenance Services under PWS 5.1 IAW FAR

52.217-8 MCB Quantico.

5001AD 6 Each OPTION System/Equipment Maint_52.217-8 VTC

FFP

Extension of System/Equipment Maintenance Services under PWS 5.1 IAW FAR

52.217-8 for MCU.

5002 482,684 Each OPTION AV/VTC Equipment Repair

T&M

AV/VTC Equipment Repair IAW PWS 5.2. Period of applicability for this line item is is listed under the Delivery Information. FAR 52.232-7 (e) states, “Ceiling price. The Government will not be obligated to pay the Contractor any amount in excess of the ceiling price in the Schedule, and the Contractor shall not be obligated to continue performance if to do so would exceed the ceiling price set forth in the Schedule, unless and until the Contracting Officer notifies the Contractor in writing that the ceiling price has been increased and specifies in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract." For T&M CLIN 5002, the ceiling price is established as

NTE $482,684.

OPTION Technical Support_52.217-8

AV/VTC Technical Support IAW PWS 5.3. FAR 52.217-8.

5003AA 6 Each OPTION Technical Support Base_52.217-8

FFP

Extension of Technical Support IAW PWS 5.3.1 for MCB Quantico under FAR

52.217-8

5003AB 6 Each OPTION Technical Support MCU_52.217-8

FFP

Extension of Technical Support IAW PWS 5.3.1 for MCU under FAR 52.217-8

5003AC 6 Each OPTION Site AV System Operation Sup. 52.217-8

FFP

Extension of Site AV System Operation Support IAW PWS 5.3.2 for MCB

Quantico under FAR 52.217-8.

5004 6 Each OPTION Integration Services_52.217-8

T&M

Extension of Integration Services IAW PWS 5.4 under FAR 52.217-8.

PWS

PERFORMANCE WORK STATEMENT

AUDIOVISUAL AND VIDEO TELECONFERENCE SYSTEMS MAINTENANCE, REPAIR,

TECHNICAL SUPPORT,

AND INTEGRATION SERVICES FOR

MCINCR-MCB QUANTICO, VA

1.0. Scope:

The scope of this requirement is to acquire ongoing maintenance, technical support, repairs, and integration services for the audiovisual (AV) and video teleconference (VTC) systems situated aboard Marine Corps Base (MCB)

Quantico Va.

2.0. Background:

The Marines Corps’ Combat Camera at Marine Corps Installations Command National Capital Region-Marine

Corps Base Quantico (MCINCR-MCBQ), Va has a requirement to ensure uninterrupted functionality of AV and

VTC systems across the base is achieved. Services under this requirement consist of preventive maintenance, repairs, technical support, and integration services.

3.0. General Information:

3.1. Quality Control (QC): The Contractor shall develop and maintain an effective quality control plan

(QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The

Contractor’s quality control program is the means of assurance that the work complies with the requirements of the contract. If any changes are required, the Contractor shall provide one copy of a comprehensive written QCP to the Contracting Officer’s Representative (COR) within 5 working days.

After acceptance of the quality control plan the Contractor shall receive the Contracting Officer’s (KO) acceptance in writing of any proposed change to his QC system.

3.2. Quality Assurance: The Government shall evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

3.3. Recognized Holidays: Contractor will be required to provide services during holidays if the military units they are supporting do not have the day off. Federal Holidays are:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Columbus Day

3.4. Hours of Operation: For deliverables executed on a regular week schedule, Government facilities’ standard hours are between 8:00 A.M. – 5:00 P.M. local time Monday through Friday.

3.5. Place of Performance: The place of performance for this acquisition is on and within the proximity

Marine Corps Base Quantico, Virginia.

3.6. Common Access Card (CAC): Contractor personnel assigned to work aboard Marine Corps facilities are required to possess a CAC. Upon award of the contract, the Contractor shall coordinate with the

Government Field Security Office (FSO), located at 3250 Catlin Avenue, Quantico VA 22134, to provide a list of all contractor personnel and pertinent security information (name, Social Security Number, date of birth and an email address) assigned to work on this contract.

3.7. Security Requirements: Overarching security requirements and Contractor access to classified information shall be as specified in the DD Form 254. Contractor shall possess the appropriate security clearance upon reporting to work on the first day.

3.7.1. Security Clearance Eligibility Requirements: All identified contractors personnel filling a noncritical sensitive capability support must possess security clearances, as follows:

Task Number/PWS para Task Name Requisite Clearance

AV Equipment Services

All tasks All tasks Secret

VTC Equipment Services

All tasks All tasks Secret

Note:

3.7.2. All identified contractor personnel filling a noncritical sensitive capability support that will provide support must have an “active secret clearance”.

3.7.3. Visitor Request: All identified contractor personnel filling a noncritical sensitive capability support that requires “secret access” must send a visitor request to Marine Corps Combat

Development Center (MCCDC) through the FSO and use Security Management Office (SMO

Code M30000).

3.8. The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use when performing in a Government facility. At the close of each work period, Government facilities, equipment, and materials shall be secured.

3.9. Special Qualifications: The Contractor shall be responsible for employment, training, guidance, and supervision of qualified personnel performing under this PWS. The Contractor shall accomplish the assigned services by employing and utilizing qualified personnel possessing an appropriate combination of education, training, and experience to successfully accomplish the services in this PWS.

Inspection and certification of final product completion by the contractor shall be done by a Certified

Technology Specialist (CTS), CTS-D (Design) or CTS-I (Installation) as applicable. The Contractor shall use a certified programmer to program all control Systems. Contractor shall provide evidence of inspection conducted by an individual with active certification credentials at time of invoice submittal.

3.10. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend the kick off meeting and any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and COR may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting

Officer and/or the COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

3.11. Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public, Government, or other Contractor personnel, that they are Government officials. They must also ensure that all documents or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The Contractor shall provide identification badges and contract personnel are required to wear badges at all times.

3.12. Materials: Materials pertaining to the Repair Service deliverables will be accounted for under the respective CLIN. The Contractor shall provide a Bill of Materials (BOM) that includes part description, manufacturer/brand, part number, quantity, unit price and total price. Contractor shall maintain records of all materials acquire and shall provide a list of all materials on each public voucher.

All hardware and software proposed and purchased by the contractor for this requirement shall meet capability requirements listed in the Defense Information Systems Agency (DISA) Unified Capabilities Requirements

(UCR) 2013 (or later) Approved Products List Integrated Tracking System (APLITS).

The BOM shall identify AV and VTC equipment separately. The BOM shall include item description, item/part number, unit cost, quantities and total. The BOM must be approved in writing by the COR prior the purchasing of equipment. All equipment must be approved by G-6. The Government will coordinate the approval of equipment with G-6. The ownership of all equipment purchased by the contractor is transferred to the Government once inspection and acceptance is completed and payment rendered. All equipment purchased is provided to the Quantico Base Property Manager for accountability.

License agreements for software shall transition to the Government once task is completed.

3.13. Data Rights:

a. All reports, materials (including training materials, computer software and hardware, source code, source code updates, interfaces, Tools, Works, and related items) and information, in whatever form, created, generated, or produced under this contract shall become the property of the Marine Corps; therefore, the

Marine Corps shall have the right to use, modify, reproduce, perform, display, release, or disclose such reports, materials, and information in whole or in part, in any manner, and for any purpose whatsoever, and to have or authorize others to do so.

b. The Marine Corps requires unfettered use of the subject deliverables that are part of this effort. Therefore, any restricted data rights, information, software, items and/or other materials including, but not limited to, the Contractor’s or a Third-Party’s Proprietary Data, information, software, items and/or other materials must not be used for any services under this PWS without the specific written approval by the Contracting

Officer prior to start of any work.

c. No data, materials, or other items created or provided expressly for this contract shall be used by the

Contractor for any purpose other than the support and performance under this contract without the prior written permission of the Contracting Officer.

d. The Government shall have, at a minimum, unlimited right in or to all documents/materials, analyses, research, reports, briefings and/or other items, and all associated intellectual property, (singularly or collectively “Items”), created, generated, or produced under this contract. Moreover, without limitation, the source codes of any software, web designs or web-related or associated products, graphics, video and animation products, storyboards and scripts, training materials, and all associated intellectual property, produced under this contract shall be Government owned and are the sole property of the Government and not the Contractor, sub-Contractor, or individual author or researcher, with all rights and privileges of ownership/copyright, and intellectual property and intellectual property rights belonging exclusively to the

Government. None of these items may be used or sold by the Contractor without first obtaining prior written permission from the Contracting Officer. All Items supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights. Furthermore, the Contractor shall not use the Contractor’s or a third-party’s proprietary data, information, software, items and/or other materials for any purpose without meeting the requirements of DFARS clause 252.227-7020, and without the specific, written approval by the

Contracting Officer, prior to start of any work.

3.14. Organizational Conflict of Interest (OCI): The Contractor shall report immediately to the Contracting

Officer any instances where Organizational Conflict of Interest is apparent or present, per criteria set forth under FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that concern may result in any actual or potential OCI and shall promptly submit a plan to the

Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting

Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

3.15. Requirements

Quantities and types of equipment under the current AV and VTC equipment foot print are subject to change as required to meet the needs of existing or new Marine Corps Base activities and/or tenants to replace obsolete or damaged equipment.

4. DEFINITIONS AND ACRONYMS:

4.1. Definitions:

4.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

4.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: This is the only individual who can legally bind the Government.

4.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). Employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

4.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

4.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

4.1.6 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

4.1.7. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

4.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service meet contract requirements.

4.1.10. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

4.1.11. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

4.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

4.2 Definition of Product Offerings:

Historical ordering trends have identified the following broadly defined product groups: Media Control

Systems (e.g., Crestron, AMX, touch Screen, wireless); Display Devices (video monitors, projection systems); Video Configuring Systems (microphones, speakers); Video/Recording Equipment (DVDs, CDs, cameras, displays); Video Configuring Systems (Cisco, Tandberg, Polycom); Lighting (energy efficient, scalable); Rack Equipment ( Cabinets, Shelving); and Ancillary Equipment (lecterns, SMART boards, interactive tables). The following synopses provide an overview of the types of equipment/configurations anticipated under each of the principal product groups. These items include, but are not limited to:

4.2.1. Media Control Systems: Includes media control systems and networking, touch screen displays, remote operations, signal management/amplification/processing, data management/distribution, and power management.

4.2.2. Display Devices: Includes Ultra High Definition 4k, high definition LCD, plasma and 1080p DLP high definition (HD) projectors/displays/monitors, portable/mounted, 5k-20k lumens, high-contract/resolution, projection screens, wall/ceiling mounts, cabling, and replacement lamps.

4.2.3. Audio Systems: Includes wired/wireless microphones, in-wall/external speakers, amplifiers, audio conferencing suites, signal extenders/repeaters, console integration, rack mounted suites, and stand-alone components, headphones, cables and connectors.

4.2.4. Video/Recording Equipment: Media recording/playback components, AV switches, distribution amplifiers, Blue Ray, HD and Blue Ray DVD players and digital analog records/processor, mixers/EQ devices, reference monitor’s, cables and connectors.

4.2.5. Video Conferencing Systems: Desktop, auditorium, multi-site connectivity/control, interactive/intelligent displays/monitor/whiteboards, wall-mount/portable displays, streaming video/audio, desktop peripheral plug-in, signal management/switching, webcam VOIP integration.

4.2.6. Lightning/Racks/Ancillary Equipment: Integrated lighting systems, custom-designed lighting solutions, individual desk/tabletop lighting; custom rack/cabinet equipment mounts, secure rack mounts, portable rack mounts. Ergonomic installation of lecterns, tables, annotation/SMART boards, custom furniture configurations, system software for media control applications, and scalable, integrated solutions for customer-specific venues.

5.0 Tasks

5.1 Task 1: Maintenance Services:

5.1.1. The Contractor shall perform complete maintenance on all AV (including AV equipment under VTC system configuration) at MCBQ and tenant entities listed under this PWS (See section

7 of this PWS). The Contractor shall perform preventative maintenance on all equipment at least quarterly, or In Accordance With (IAW) the schedule prescribed in the applicable technical manuals or manufacturer’s suggested maintenance. The Contractor shall ensure that all equipment has been calibrated annually IAW applicable technical manual specifications. Having completed annual calibration, the Contractor will provide a signed statement by the COR indicating all annual calibrations have been completed, and attach the statement to an appropriate invoice.

Preventative maintenance includes, but not limited to, AV parts replacement, cleaning, identifying damaged or malfunctioning equipment, and calibration.

5.1.2. An increase in the AV footprint across the base and tenants organizations listed under this contract is expected. As such, maintenance for these future modifications is categorized by the following complexity levels:

5.1.2.1. MAINTENANCE LEVEL 1: Maintenance Level One (ML-1) will be used for buildings, facilities or commands that have the requirement for “Simplified” or “Basic”

Audiovisual Maintenance requirements. These requirements can be, but not limited to equipment that is not connected to a system such as stand-alone televisions/monitors, microphones, projectors, CD/DVD/Blu-ray players/recorders and speakers.

5.1.2.2. MAINTENANCE LEVEL 2: Maintenance Level Two (ML-2) will be used for buildings, facilities or commands that have the requirement for “Advanced” or “More

Complicated” Audiovisual Maintenance and or Repair Services. Services/requirements generally will include any AV that is connected to a “System” that is controlled by a mounted or stand-alone AV touch pad controllers and receivers such as AMX, Crestron, Extron or Cisco. Also included in ML-2 would be Internet Protocol Television (IPTV) systems. IPTV transmitted across the Marine Corps Cyberspace Environment (MCCE) should only be conducted at the prompting and coordination of the Government and only by properly cleared and/or vetted personnel.

5.1.2.3. MAINTENANCE LEVEL 3: Maintenance Level Three (ML-3) will be used for advanced security configuration or troubleshooting of system components connected to a network. Advanced security configuration or troubleshooting includes all work that is required in response to a discovered or potential vulnerability as a result of internal software, code content, or system architecture discovered via vulnerability scanning, Authorization and Accreditation (A&A) review, or disclosed by an Original Equipment

Manufacturer or Department of Defense entity. ML-3 maintenance entails work performed by properly cleared and vetted personnel required to have access privilege and the potential to have administrative access to security configurations.

5.1.3. The Contractor shall provide personnel qualified to conduct maintenance of equipment and systems serviced under this requirement. Inspection and certification of final product completion by the contractor shall be done by a Certified Technology Specialist (CTS), CTS-D (Design) or

CTS-I (Installation) as applicable. The Contractor shall use a certified programmer to program all control systems. Contractor shall provide evidence of inspection conducted by an individual with active certification credentials at time of invoice submittal.

5.1.4. The Contractor shall provide engineering services to modify or expand any existing systems in classrooms, conference rooms, and auditoriums or any other area requiring engineering.

5.1.5. The Contractor shall provide a help desk to receive calls for equipment failure. The help desk shall be available from 6:00 A.M. to 6:00 P.M. EST. The Contractor shall provide responses to audiovisual operational inquiries and requests.

5.2 Task 2: Repair Services:

5.2.1. The Contractor shall perform repair services to restore operability of malfunctioning AV

(including AV equipment under VTC system configuration) at MCBQ and tenant entities listed under this PWS (See section 7 of this PWS). Repair services shall be provided, as required/requested by the Government.

5.2.2. Inspection and certification of final product completion by the contractor shall be done by a

Certified Technology Specialist (CTS), CTS-D (Design) or CTS-I (Installation) as applicable. The

Contractor shall use a certified programmer to program all control systems. Contractor shall provide evidence of inspection conducted by an individual with active certification credentials at time of invoice submittal.

5.2.2. The Contractor shall repair equipment in response to notification of equipment failure.

Equipment shall be repaired and configured to be in full operation. The Contractor shall perform diagnostic, troubleshooting, and repair services to solve problems and performance issues encountered with existing, modified or expanded presentation systems/equipment systems, ITV/CCTV and any expansions or modifications. The troubleshooting equipment shall be provided by the Contractor. The Contractor shall execute full configuration of the systems to restore services to an operational status. Contractor shall respond to Government notification of system failure within one (1) hour after notification of equipment failure. Upon completion of system diagnostics, equipment repair shall be completed no more than 12 hours following the notification of equipment failure, subject to parts/equipment availability and COR approval of parts purchase. Any repair notification that will require the performance of services beyond the normal eight (8) hour work day shall begin on the day of notification and best efforts shall be made to ensure completion no later than four (4) hours into the next work day. The normal eight

(8) hour work day is from 8:00 AM to 4:00 PM EST.

5.2.3. Direct Materials: The cost of materials in excess of $10K, collectively, required to perform this task will require the Government’s approval through the COR prior to contractor incurrence.

The ownership of all equipment purchased by the contractor is transferred to the Government once inspection and acceptance is completed and payment for services is rendered.

5.2.4 Contractor shall perform repairs at Government premises. For instances where repairs needs to be done at contractor location, the contractor shall notify the COR in writing about the removal of any equipment. The COR will track the assets using the Government Furnished Equipment

Checklist. COR will record the date removed from Government premises, time, asset number and date returned to Government premises.

5.2.5. The Contractor shall perform all necesarry configuration within the system or systems to restore operability.

5. 3. Task 3: Technical Support Services

5.3.1. Technical Support:

5.3.1.1. The Contractor shall provide technical opinions about technology updates and expansions to the existing and new Internal Television Programming (ITV)/ Closed

Circuit (CC) Television Programming, presentation or other AV systems. Technical opinions and recommendations consist of drawings, technical assessment for replacement or upgrade, specifications, and configurations for equipment hosting, wiring and cabling, rack mounting, assembly, modification to existing systems, and scalable security solutions.

5.3.1.2. The Contractor shall provide engineering support services to modify or expand any existing AV and VTC systems in classrooms, conference rooms, and auditoriums or any other area requiring AV and VTC engineering.

5.3.1.3. Contractor providing technical

5.3.2. Site AV System Operation Support

5.3.2.1. The Contractor shall devote continuous on-site AV sytem operation support for certain MCBQ locations/units. Certain sites are identified on this PWS; nevertheless, additional sites may be identified during post-award via contract modification.

5.3.2.2. Identified Site:

Marine Corps Embassy Security Guard Battalion (MCESG)

Business hours for this site are 6:00am to 3:00pm EST.

5.3.2.3. Contractor personnel performing at the sites must have an installer level CTS-I certification upon contract award and shall have experience in audiovisual products and services. The Contractor will provide qualified and trained replacement labor resources in the event that the contractor’s on-site resource is unavailable for work. Replacement personnel must be available and on-site within two (2) hours of notification of a vacancy or absence by the COR and must possess the necessary knowledge to perform the services required.

5.3.2.4. Contractor shall ensure support assigned to these location/units is available every day of operation of this unit. Contractor personnel performing at the sites must have appropriate CTS certification. The Contractor shall provide qualified and trained replacement labor resources in the event that the contractor’s on-site resource is unavailable for work. Replacement personnel must be available and on-site within two

(2) hours of notification of a vacancy or absence by the COR and must possess the necessary knowledge to perform the services required.

5.4. Task 4: Integration Services

5.4.1. The Contractor shall provide integration support for the planning, organization, and management of resources to bring about the successful completion of specific goals and objectives identified and to oversee and manage the various programs and projects in support of CVIC’s mission.

5.4.2. The Contractor shall ensure full integration of functionalities across the terms of this PWS.

Contractor shall ensure acceptable response time of provided services. The Contractor shall provide a single point of contact (POC) who shall serve as the liaison between the Contractor and the Government’s COR and the Contracting Officer. Contractor shall provide a phone and email address where Government can contact the responsible individuals for notification of system disruptions. Communications of notification of system disruptions shall be available from 06:00 to

18:00 EST Monday thru Friday (except Holidays).

5.4.4. The Contractor shall be responsible for maintaining qualified technical and management staff with requisite expertise as outlined below in order to execute the provisions of this PWS.

5.4.6. The Contractor shall ensure AV and VTC equipment is maintained in accordance with agreed scheduled. Contractor shall ensure that qualified personnel are assigned to complete all maintenance tasks under this contract.

5.4.7. The Contractor shall ensure technical support services are provided by CTS certified AV personnel and shall ensure delivery to the government is on time.

5.4.8. Contractor shall maintain record of repair services conducted. Contractor shall record the equipment repaired, date, location,

5.4.9. The Contractor shall maintain a BOM for all AV and VTC equipment acquired under this contract and provide a copy to the COR. The Contractor shall ensure records of written authorization for equipment and materials purchases are in place. This information shall be kept as supporting documentation for paid vouchers. The Contractor shall provide written transfer of ownership of all equipment purchased by the contractor to the Government once inspection and acceptance is completed.

5.4.10. The Contractor shall ensure that security clearance requirements are met under this effort.

5.4.11. The Contractor shall name and appoint a POC responsible for interface with government principals. This individual shall be vested with the authority to represent the contractor in good faith business dealings and to serve as the Contractors principal in response to government delivery orders, or related business communications.

5.4.12. The Contractor shall provide a POC under this program.

5.4.13. The Contractor shall provide a comprehensive list of AV/VTC systems they are maintaining with their maintenance activities and schedule accomplished under the contract. The report shall also include, at minimum, a status of work in progress, any changes to product/service offerings, and notations of any areas of difficulty (e.g., schedule slip, quality problems, management changes), and the remedies applied.

6.0. Contract Requirements

6.1 Key Personnel: The Program Manager is essential to the performance and mission of this PWS and is therefore considered to be key personnel.

6.2 The Contractor agrees that during the first 120 days of the contract performance period, no key personnel substitutions shall be permitted unless such substitutions are necessitated by an individual’s sudden illness, death, or termination of employment. In any of these events, the contractor shall notify the

Contracting Officer’s Representative, in writing within 5 business days.

6.3 All proposed substitutions shall be submitted in writing to the COR. This written notification shall be submitted at least 15 days (30 days if a security clearance is to be obtained) in advance of the proposed substitution. All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitutions. All proposed substitutes must meet contractual qualifications.

6.4 The Contractor shall fill any positions that become vacant within a period of 10 working days. Any delays in filling such vacancies past the 10 day period must be reported to the Contracting Officer.

7 .0. Units and Commands Covered by MCINCR-MCBQ AV/VTC Maintenance

7.1. Marine Corps University (MCU) consists of the following organizations:

Command and Staff College (CSC)

Expeditionary Warfare School (EWS)

Marine Corps War College (MCWC)

Staff Non-Commissioned Officers Academy (SNCOA)

MCU Headquarters

Breckinridge Hall Auditorium

Enlisted Professional Military Education (EPME)

7.2. Training Command (TECOM) consist of the following organizations: Officer Candidates

School (OCS)

The Basic School (TBS)

Weapons Training Battalion (WTB)

Daily Hall

TECOM Headquarters Building

TECOM Trailer Annex

Marine Corps Warfighting Laboratory

Battle Staff Training Facility (BSTF)

7.3 Marine Corps Base (MCB) consists of the following organizations:

MCCDC Headquarters Building Davis Building

MCB Headquarters Building Lejeune Hall

G-1 through G-7 facilities

Marathon Facility

Camp Upshur

Combat Visual Information Center (CVIC)

Ellis Hall

Other support requirements like special events GOS, EOS etc. as designated by COR.

7.4. Command and Control Systems School (CCSS)

7.5. Marine Corps Embassy Security Guard Battalion (MCESG)

7.6. The Marsh Center (M&RA)

7.7. Marine Corps Cyberspace Command Operations Group (MCCOG)

7.8. Marine Corps Intelligence Activity (MCIA)

7.9. Chemical/Biological Incident Response Force (CBIRF)

7.10. Marine Corps Systems Command (MCSC)

7.11. Marine Corps Information Operations Center (MCIOC)

8.0. Government Responsibilities

8.1. The Government shall monitor and maintain orders for this contract. The Government shall also evaluate contractor compliance with the requirements of this PWS and all subsequent orders.

9.0. Contractor Responsibilities

9.1. Transportation. The transportation of equipment from current locations aboard the Marine Corps

Base to a repair facility will be the responsibility of the contractor. The contractor shall provide a vehicle to transport equipment, either needing repair or having been repaired, to and from the repair facility adequate to protect the equipment properly. A space within an occupied Government facility on MCB

Quantico, VA will be provided for the contractor to repair equipment.

9.2. Communication Equipment. The Contractor shall provide, at his own expense, adequate communication equipment necessary to enable the Government to communicate with the Contractor http://www.acronymfinder.com/Chemical%2fBiological-Information-System-(CBIS).html whenever required. The communication equipment shall include, at a minimum, a commercial telephone line and remote access capability cellular or beeper for when the Contractor is away from (MCB), Quantico during normal working hours.

9.3. Record Keeping. The Contractor shall be responsible for providing, maintaining and documenting information and data base that shall include, but is not limited to, maintenance and lifecycle records for all equipment including, but not limited to, those listed in this section 3.3 and its subsections.

9.3.1. Equipment Repair Order, NAVMC 10245

9.3.2. Preventive Maintenance Roster, NAVMC 10561A

9.3.3. Preventive Maintenance Roster, Supplemental Sheet NAVMC 10561A

9.3.4. Equipment Repair Log

9.3.5. Limited Technical Inspection

9.3.6. Non-Ready for Issue (RFI) Report

9.3.7. Equipment Historical Folder (EHF)

9.3.8. Equipment historical folders and records shall be maintained on all equipment and documented IAW current Marine Corps Directives.

9.3.9. The Contractor will provide resources sufficient to maintain the subject information/data required by this PWS on Defense Property Accountability System (DPAS), and/or will create and maintain the Records on a Contractor provided computer utilizing a Marine Corps compatible software application, e.g., Microsoft Excel or such other software application as directed by the

Contracting Officer or the COR. Digital and/or hard-copy files of the Records must be readily available for review during normal working hours, and both a hard-copy and/or a digital copy of the Records, in a format and on the media as directed by the COR, will be required prior to the end of this Contract.

9.3.10. Non-Ready for Issue (RFI) Reports shall be provided weekly to the COR.

9.3.11. The Contractor agrees that the U.S. Government will have unrestricted access and use of the Records during and after the term of this contract.

9.3.12. Unless otherwise directed by the COR, the Contractor agrees to return all records to the

Government within five (5) business days after the end of the contract, and will provide written confirmation of such deletion/destruction to the COR within 10 business days after the end of the contract.

9.4. Contractor Responsibilities While on a Government Installation.

9.4.1. The Contractor shall provide each employee with an identification badge that identifies by photograph the individual as an employee of the Contractor. These badges will be presented for examination upon request from the Contracting Officer, COR, QA Personnel, Military Police, and any other Government official with a need to see the badge. The Contractor and his employees shall be subject to all traffic, security and registration regulations for personnel and vehicles.

Copies of current regulations may be obtained from the Contracting Officer. Contractor employees must be clearly identifiable while on Government property by wearing appropriate

Contractor furnished badges. Contractor employees are required to clearly identify themselves and the company they work for whenever making contact with Government personnel by telephone or other electronic means. Each contractor employee shall be required to obtain a government furnished Common Access Card (CAC).

10.0. Quality Assurance/Contracting Officer’s Representative Responsibilities.

10.1. The COR shall provide technical assistance and instructions to the Contractor pertaining to proper documentation and maintenance records and conduct semi-annual and spot inspections quarterly of maintenance records, engineering services and repairs to ensure compliance with

Marine Corps Base directives and quality/standards of workmanship. The Contractor shall provide the COR with technical documentation on any engineering service performed.