M00264-17-R-0013_Amendment_1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Extend the proposal submission suspense to NLT 12:00pm EST, 25 August 2017;

2) Provide Government responses to industry questions;

3) Provide the draft DD254 for vendor completion and submission as a proposal package attachment;

4) Provide a revised pricing template to be completed and submitted as a proposal package attachment; and

5) Provide the Past Performance Questionnaire template.

1. CONTRACT ID CODE PAGE OF PAGES

Y 1 28

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Aug-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M00264-17-R-0013

X 9B. DATED (SEE ITEM 11)

21-Jul-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Aug-2017

CODE

RCO-NCR, MCB QUANTICO

2010 HENDERSON RD.

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M00264-17-R-0013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Q&AS

Contractor Question #1: Will there be an opportunity for a site visit?

Government Response #1: No, the bidder’s library consists of an AV and VTC equipment list in order to indicate the scope and magnitude of the required services.

Contractor Question #2: Is there an incumbent contractor(s) currently performing these services for the agency? If yes, what is the company name(s) and contract number(s)?

Government Response #2: AV repair services are currently performed by Karcher Group, Inc. under contract

M00264-17-C-0003

Contractor Question #3: What, if any, requirements have changed between the current contract and the new one?

Government Response #3: the current contract provides repair services to AV systems only. This requirement is anticipated to provide maintenance, repair, and technical support services for all AV and VTC equipment aboard

MCB, Quantico.

Contractor Question #4: How many Contractor personnel are supporting the current contract?

Government Response #4: The scope and magnitude of the current contract varies relative to this requirement;

however, the bidder’s library consists of an AV and VTC equipment list in order to indicate the scope and magnitude of the required services.

Contractor Question #5: What is the average annual costs for the current support contractor(s)?

Government Response #5: The scope and magnitude of the current contract varies relative to this requirement;

however, the bidder’s library consists of an AV and VTC equipment list in order to indicate the scope and

Contractor Question #6: What is the current dollar value of the incumbent contract including option years?

Government Response #6: The scope and magnitude of the current contract varies relative to this requirement;

however, the bidder’s library consists of an AV and VTC equipment list in order to indicate the scope and

Contractor Question #7: Does the contractor charge for holiday work required if the command is open on a

Federally Observed holiday?

Government Response #7: Equipment repairs may be needed on the basis of Time and Materials on Federally

Observed Holidays. In this instance, the Contractor is eligible for compensation for labor expended and reimbursement for materials.

Contractor Question #8: Is the $10k value threshold on equipment repair requiring Government approval firm?

Government Response #8: Yes

Contractor Question #9: Our interpretation of the integration support services is that the contractor will provide installation services, via time and material call orders, to successfully accomplish the PWS goals and objectives identified. To expand on this, Section 5.4.2 begins with "The Contractor shall ensure full integration of functionalities across the terms of this PWS." The word functionalities across the PWS can be system functionalities provisioned through installation of new equipment. Is our interpretation of the Integration Services requirement correct?

Government Response #9: Integration support services have a similar function to program management. The T&M line item is only for repair of malfunctioning or damaged equipment. Installation services for new systems will be achieved through a separate purchase order competed and awarded via the open market.

Contractor Question #10: Upon further review of the SCA labor rates, we feel the Engineering Technician I, II, III are most applicable to this service work to be performed. Are the included labor categories in the PWS for

Electronic Maintenance Technician I, II, and III just samples or expected to be priced out on this contract?

Government Response #10: The labor categories within FAR 52.222-42 were identified by the Government as most probable to contain the requisite skillsets to satisfy the requirements of this PWS. Alternate labor categories and rates may be bid so long as the proposed rates meet the minimum requirements of the Service Contract Act.

Contractor Question #11: The request for unburdened labor rates, fringe, and G&A are typical of a Cost-Plus contract type. Since this BPA is Firm Fixed price, does the contractors need to price out these items? How shall contractors determine these costs on a FFP contract?

Government Response #11: This data is requested in support of a Time and Material line item, not Firm Fixed

Price, subject to labor categories included in the Service Contract Act (SCA); as such, the pricing template serves as a tool to ensure compliance with SCA. The SCA is comprised of the minimum unburdened labor rate and certain fringe benefits required by law. This information is subject to adjustment by the Department of Labor (DoL). This information is needed in order to accommodate any adjustments set forth by the DoL under the SCA. The markup element is the only component of the rate not subject to change.

Contractor Question #12: Page 52 of the RFP, first sentence states “Of the five (5) tasks referenced under the

PWS”..... It appears that there are only four (4) tasks, 5.1 Task 1: Maintenance Services; 5.2 Task 2: Repair

Services; 5.3 Task 3: Technical Support Services; and 5.4 Task 4: Integration Services. Please clarify if the reference is for five tasks or four tasks being addressed in this section.

Government Response #12: There are four (4) tasks; the referenced section has been corrected.

Contractor Question #13: Does the Government intend to provide a logistics/inventory/management software application to track the location, maintenance intervals, hardware version, and software version, of the equipment that will be maintained for this pending contract?

Government Response #13: The Government does not intend to provide a software application.

Contractor Question #14: Does the government intend to provide a software application to support the Help Desk in processing trouble calls for use on this pending contract?

Government Response #14: The Government does not intend to provide a software application.

Contractor Question #15: Upon award of this contract will the contractor become responsible for the management of the Governments existing and/or procured spare parts to support the various commands and activities supported by this contract?

Government Response #15: Yes, the contractor shall become responsible for the management of the Governments existing and/or procured spare parts to support the various commands and activities supported by this contract.

Contractor Question #16: RFP paragraph 5.2.3 of the PWS (page 32) states “Direct Materials: The cost of materials in excess of $10K, collectively, required to perform this task will require Government’s approval through the COR prior to contractor incurrence.” In another area of the RFP it states that all equipment procurements must be submitted for COR approval. Will equipment purchases below the $10K threshold be at the discretion of the contractor?

Government Response #16: Yes, however, all invoicing will be vetted by the COR prior to approval

Contractor Question #17: The RFP includes existing equipment lists by activity/facility. Will the contractor be required to verify these lists in order to establish a baseline inventory and configuration?

Government Response #17: The contractor will be required to verify these lists for inventory, configuration and accountability.

Contractor Question #18: Does the Government consider the Program Manager position a fully funded full time position?

Government Response #18: This requirement is being fulfilled through performance based acquisition methods. As a result, the Contractor is granted the latitude to develop its own program management approach to satisfy the

Government’s requirement, as described in the PWS.

Contractor Question #19: Does the Government have an existing system that will track system availability to validate compliance with the Performance Requirements cited in the “Performance Requirements Summary (PRS)

“table on page 37 of the RFP?

Government Response #19: No, the Government does not have an existing system that will track system availability to validate compliance with the Performance Requirements cited in the “Performance Requirements

Summary (PRS) “table on page 37 of the RFP

Contractor Question #20: Please clarify, page 31 paragraph 5.1.3, “Contractor shall provide evidence of inspection conducted by an individual with active certification credentials at time of invoice submittal.” Reference to invoice submittal, this “evidence of inspection” is to be submitted with the monthly invoice refers to each resolution of a trouble ticket or equipment installation and system returned to operational status?

Government Response #20: Yes, the Government requires proof that the work requested has been completed...

Contractor Question #21: On page 46 Section L, the “PLEASE NOTE: Your header line must read RFP-M00264-

17-R-1000 on each page.” Should this be M00264-17-R-0013 instead?

Government Response #21: Yes; the referenced area has been corrected accordingly.

Contractor Question #22: To help quantify the required staffing level, does the Government have historical data on the number of Trouble Calls associated with the PWS requirements?

Government Response #22: No, the Government does not have historical data available.

Contractor Question #23: Is there an existing Help Desk function or are the individual commands and activities providing their own?

Government Response #23: There is an existing Help Desk function (Phone) and there are no individual commands or activities providing their own Help Desk.

Contractor Question #24: Page 34, paragraph 6.0 Contract Requirements, 6.1 Key Personnel cites the Program

Manager as a Key Person. Is it the Government’s intention that the PM is the only designated Key Person under the contract?

Government Response #24: Yes.

Contractor Question #25: Section L, Page 51, Paragraph 2.5.1.4, contractor must “provide a fully qualified work force to include key personnel at contract award”, will the Government consider a 30 day ramp up period following contract negotiation to complete staffing?

Government Response #25: The staffing requirement to “provide a fully qualified work force to include key personnel at contract award” remains in effect; however, Offerors may attach a letter of intent between the prime contractor and tentative personnel to the proposal.

Contractor Question #26: Will the Help Desk have responsibility for scheduling and facilitating VTC meetings and conferences?

Government Response #26: No, the Help Desk will not have responsibility for scheduling and facilitating VTC meetings and conferences?

Contractor Question #27: Regarding the T&M Task, AV/VTC Equipment Repair, will this task be fully funded and executed up to the NTE limit?

Government Response #27: the task is contemplated as a T&M line item due to the unforeseen nature of equipment repair. As a result, it is not known if the line item will be executed to the NTE limit; however, it may be incrementally funded.

Contractor Question #28: Within the RFP PDF Document CLIN Item Numbers 0002, 1002, 2002, 3002, 4002 and

5002, NTE amounts do not match those amounts found in the Ceiling Column of the

AV&VTC_Pricing_Template.xlsx document within the Tasks 2-4 Tab.

Government Response #28: The pricing template has been updated accordingly.

Contractor Question #29: Within the AV&VTC_Pricing_Template.xlsx document in the Tasks 2-4 Tab, Row 4, Column F thru J, the Title reads “Task 3 (No MCU): Quantico Technical Support Services (FFP): subCLINs

0004AA/AC”. Is the reference to the subCLINs incorrect? We are unable to locate the subCLIN’s reference within the RFP.

Government Response #29: The pricing template has been updated accordingly.

Contractor Question #30: Can the Government specify all locations to include street address, building number and room numbers? (Note that the Excel sheet provided contains some but not all of the information that uniquely identifies each.)

Government Response #30: Yes, the Government can specify all locations to include street address, building number and room numbers of AV and VTC equipment currently on base. This information may be furnished to the successful contract awardee.

Contractor Question #31: Can the Government specify if there is any video teleconferencing (VTC) bridging infrastructure requiring maintenance?

Government Response #31: Yes, VTC bridging infrastructure identified on the VTC footprint provided with the solicitation requires maintenance services.

Contractor Question #32: Are Multipoint calls conducted using the multi-site software capabilities on existing codecs and/or is the Government using an alternate video teleconferencing (VTC) bridging infrastructure service?

Government Response #32: The Government does not use multi-site software; an alternate bridging infrastructure service is currently utilized for multipoint calls.

Contractor Question #33: Upon contract award, will the Government provide the latest uncompiled source code for all rooms?

Government Response #33: The Government will provide uncompiled source code from as many rooms as possible upon contract award.

Contractor Question #34: Are the Cisco devices including codecs, routers, switches, etc. currently covered under the Joint Enterprise Level Agreement (JELA)? If so, does the Government desire to exclude these devices from contractor's proposed coverage?

Government Response #34: No, the devices are not covered under JELA.

Contractor Question #35: Will the Government provide a designated work area or location for contractor's devoted continuous on-site support.

Government Response #35: Yes, the Government will provide a designated work area or location for contractors devoted to continuous on-site support

Contractor Question #36: Please describe the Government's understanding regarding the demark of maintenance responsibility related to the AV/VTC endpoints and IT infrastructure including the routers, switches, and bridging infrastructure.

Government Response #36: Demarcation is the interface between network infrastructure and/or operating system and codec and/or any specialized video teleconferencing hardware or software. Vendor is expected to understand compliance and security requirements and configuration required for operability and integration where VTC crosses network and OS demarcation.

Contractor Question #37: Does the Government intend that existing devices, without manufacturer's maintenance coverage and/or advance replacement deemed End of Life (EOL) or End of Service (EOS), are covered under the

Time and Material portion of the contract should a failure occur.

Government Response #37: Yes, the Government intends that existing devices, without manufacturer's maintenance coverage and/or advance replacement deemed End of Life (EOL) or End of Service (EOS), are covered under the Time and Material portion of the contract should a failure occur.

Contractor Question #38: Can you please provide the Attachment 7 DD254 referenced in the RFP on page 48 please?

Government Response #38: The DD254 is now included as an attachment.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Aug-2017 12:00 PM to 25-Aug-2017 12:00 AM.

SUPPLIES OR SERVICES AND PRICES

SUBCLIN 1001AB

This SUBCLIN has been renumbered to CLIN 5005.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule for CLIN 5005 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 26-SEP-2018 TO

25-SEP-2019

N/A G3 CVIC SUPPLY

2013 BARRETT AVE

QUANTICO VA 22134

MALCOLM KENNEDY

703-784-2771

FOB: Destination

M30004

The following have been modified:

52.212-1 ADDENDUM

52.215-1 INSTRUCTIONS TO OFFERORS - COMPETITIVE ACQUISITION BY REFERENCE. ADDITIONAL

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS QUESTIONS

52.212-1 ADDENDUM

1. Instructions, Conditions and Notices to Offerors

1.1 The Government intends to award a standalone “C” contract with Firm Fixed Price (FFP) and

Time and Materials (T&M) requirements structured under this solicitation. Each Offeror shall submit a proposal that clearly and concisely describes and defines the Offeror's response to the requirements of this solicitation. Use of general or vague statements such as "standard procedures will be used" will not satisfy this requirement. Unnecessary elaboration or presentations beyond that sufficient to present a complete and effective proposal are not desired and may be construed as an indication of the Offeror's lack of understanding. Elaborate artwork and expensive visual or other presentation aids are neither necessary nor desired.

1.2. Offerors must submit an offer/proposal and other information in strict accordance with these instructions. Failure to do so may result in the Offeror's submission being determined as unacceptable and ineligible for award. Each Offeror’s submission shall be screened by the

Contracting Officer or a designee upon receipt to ensure compliance with the instructions contained in the Request for Proposal (RFP). Elimination of an Offeror is at the sole discretion of the Contracting Officer.

1.3. The contract award shall be made in accordance with the following information contained in

FAR 52.212-1 and FAR 52.212-2and corresponding Addendum. Each Offeror must submit a proposal including information pertaining to Mandatory Requirements, Technical Capabilities, Management Capabilities, Past Performance, and Price. The Government will evaluate each

Offeror's understanding of the contract and Performance Work Statement requirements, and each

Offeror's ability to perform the work on the basis of its proposal.

All information must be presented in sufficient depth for the Government to make a comprehensive evaluation of the Offeror's understanding of the PWS and capability for successful performance. The proposal should demonstrate this understanding and capability in a concise, logical manner and should not contain superfluous material not directly related to this solicitation.

Offeror’s may submit questions requesting clarification of solicitation requirements. All questions must be received by: 1:00 PM EST 3 August 2017. All questions shall be submitted via email to the contracting officer and contract specialist. Questions shall be submitted electronically to Denise Russell, Contract Specialist, at denise.g.russell@usmc.mil and Christian

Hernandez, Contracting Officer, at christian.hernandezsoto@usmc.mil.

Note: Due to the firewall at Quantico, please be advised that it is the Offeror’s responsibility to ensure all electronic submittals of questions are received by the Contracting Officer in the timeframe given above.

2. Instructions for Submission of Proposals

Offerors shall submit one (1) hard copy version of the proposal and a compact disc with electronic copy of the entire proposal. Proposals shall be submitted no later than 12:00 PM EST

25 August 2017. Proposals that do not comply with these instructions may be considered non-responsive and render the Offeror ineligible for award.

Proposals shall be delivered to the following address:

ATTN: Michael Dennie and Joel Miro

United States Marine Corps

Marine Corps Installations National Capital Region-Regional Contracting Office

2010 Henderson Road mailto:denise.g.russell@usmc.mil mailto:christian.hernandezsoto@usmc.mil

Quantico, VA 22134

2.1. Proposal Format

In order to maximize efficiency and minimize the time for proposal evaluation, it is required that all Offeror’s submit their proposals in accordance with the format and content specified. The electronic proposal shall be prepared so that if an evaluator prints the proposal it meets the following format requirements:

8.5X 11 inch paper

Single-spaced typed lines

1 inch margins on all sides

12 point font, Times New Roman

Single sided pages

Graphs and drawings must be clear and legible

No photographs or hyperlinks are permitted

Microsoft Office compatible files are required

Microsoft Office or Portable Document Format (PDF) compatible files are required on the compact disc. The use of PDF documents shall only be for document requiring signature pages. All other documents shall be in Microsoft Word or Excel formats.

Pricing narratives in Microsoft Word format and Pricing Data in Microsoft Excel format with no Macros.

PLEASE NOTE: Your header line must read RFP- M00264-17-R-0013on each page.

2.2. Proposal Content

Each proposal shall contain the following volumes/sections:

Volume 1 – Offer Letter

Volume 2 Factor 1 – Mandatory Requirements

Volume 3 Factor 2 – Technical Capabilities

Volume 4 Factor 3 – Management Approach

Volume 5 Factor 4 – Past Performance

Volume 6 Factor 5 – Cost/Price

Pricing information may not appear anywhere in the proposal other than Volumes 1 and 6 as specified below.

2.3. Volume 1 - Offer Letter

2.3.1. Offer Letter - The Offer Letter shall include a summary of the proposed price by CLIN including a total proposed price for this effort, Data Rights Assertion Listing, and the

Organizational Conflict of Interest (OCI) Mitigation Plan proposed, if applicable. The Offer

Letter shall be signed by an authorized company official and include the following:

1) The Solicitation number.

2) Company Information. The name, address, DUNS number, CAGE Code, and telephone number of the Offeror.

3) Authorized Personnel. Provide the name, title, telephone number, facsimile number, and e-mail address of the company/division point of contact that can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

4) Terms of any express warranty.

5) “Remit to” address, if different than mailing address.

6) Acknowledgment of Solicitation Amendments (if applicable).

7) Agreement with terms. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFP. Offerors are to clearly detail any exceptions taken and the rationale for the exceptions taken to the RFP. Please note that exceptions taken to the RFP may render the proposal unacceptable to the

Government.

8) Identify any enclosures being transmitted.

9) State the length of proposal validity (at least a minimum of 60 days).

2.3.2 Standard Form (SF) 1449 - Complete Blocks 17a and 30a-c of Page 1 of the

Solicitation (signed and dated). Failure to do so may lead to rejection of the offer.

2.3.3 FAR 52.212-3 - A completed copy of the representations and certifications at

FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically), FAR 52.209-5, and DFARS

252.209-7992 DEV. Offerors who have completed the representations and certifications in the System for Award Management (SAM) do not need to submit a separate copy. Instead, they shall include a statement stating their representations and certifications are up to date in SAM.

2.4 Volume 2 - Factor 1 Mandatory Requirements

The following are Mandatory Proposal Requirements as stated in the solicitation.

Sub-factor 1- Organizational Conflict of Interest (OCI) plan submission

Sub-factor 2- DD254 Security Clearance requirements

Sub-factor 3- Compliance with FAR 52.219-14 Limitation on Subcontracting

Sub-factor 1- Organizational Conflict of Interest (OCI) plan submission

The Offeror shall submit its OCI Mitigation Plan (if applicable) that addresses all actual or potential conflicts of interest in adequate detail for the Contracting Officer to determine whether an OCI exists or has been mitigated. The Offeror shall describe how the OCI Mitigation Plan was developed and the company's approach to avoiding, mitigating, or neutralizing any identified OCI risks. If an Offeror determines that an actual or potential OCI does not exist, the

Offeror shall include a statement to that effect as part of its proposal, and does not need to submit an OCI Plan.

To facilitate resolution of any potential or actual OCIs, Offerors are encouraged to submit their

OCI Plans in advance of the proposal submission due date. The OCI Mitigation Plan shall https://www.acquisition.gov/far/current/html/52_212_213.html#wp1179194 https://www.acquisition.gov/far/current/html/52_212_213.html#wp1179194 https://www.acquisition.gov/far/current/html/52_212_213.html#wp1179194 specifically address the OCI disclosures required in this section, and explain how the prime will fully avoid, neutralize, or mitigate any OCIs, as indicated in FAR 9.5. As part of its OCI

Mitigation Plan, the Offeror must identify which contracts or subcontracts it will continue to support and those it intends to terminate or allow to lapse to eliminate any conflicts of interest.

The OCI Mitigation Plan shall also address other OCI resolution and mitigation measures to include the divestment of business units.

The Government's review of the offeror's Organizational Conflict of Interest (OCI) Mitigation plan will consider:

a) the degree to which the Offeror addressed OCI concerns,

b) the Offeror's approach for mitigating actual OCI issues,

c) the Offeror's approach to mitigate potential OCI issues,

d) the adequacy of its OCI training and oversight programs,

e) the adequacy of its procedures, and

f) whether or not the Offeror's OCI plan and / or mitigation strategy complies with all regulatory and statutory requirements, including FAR Subpart 9.5.

Sub-factor 2- DD254 Security Clearance requirements

The Offeror shall demonstrate its ability to meet the security requirements of the solicitation and in accordance with the DD Form 254 (Attachment 7). Contractor shall provide a completed DD

Form 254, Contract Security Classification Specification filled out in blocks 6.a., 6b, and 6c. for the prime contractor and blocks 7.a., 7.b., and 7.c. for any subcontractors.

Offeror will be responsible for ensuring that its subcontractor(s) meet(s) security policies and regulations in accordance with the DD Form 254 and applicable security policies and regulations. The proposal must provide sufficient information for the Government to validate the proposed information.

The Offeror shall provide specific information that indicates any Facility Security Clearance

(FCL) and Foreign Ownership, Control, or Influence (FOCI) issues and/or concerns by the

Offeror, as indicated in the National Industrial Security Program Operating Manual (NISPOM), that have not been properly negated. If no FOCI issues and concerns exist, the Offeror shall state it in the proposal. FCL and FOCI information shall include at least the following:

Company Name

Address and Zip Code

Commercial and Government Entity (CAGE) Code

Facility Security Clearance Level

Safeguarding Level

The proposal shall contain a listing of the proposed key personnel as stated in the RFP. Proposed key personnel information shall include at least the following:

Full Name (Last, First, Middle)

Name of current employer

Date of Birth

Place of Birth

Social Security Number (SSN) *

Current Investigation (Type and Date)

Government Sponsor

* Documents containing Personally Identifiable Information (PII) shall be provided under an encrypted Compact Disk referenced as Volume 2A. The encryption code shall be provided to the

Government under the management volume narrative and be highlighted in yellow.

Subfactor 3- Compliance with FAR 52.219-14 Limitation on Subcontracting

Since this effort is set aside to small businesses, a subcontracting plan is NOT REQUIRED from small business concerns and will not be evaluated. Although a subcontracting plan is not required, Offerors are required to submit a small business participation plan articulating performance under a small business set aside. Offeror shall comply with FAR 52.219-14(c)(1) criteria, which requires at least 50 percent of the cost of contract performance incurred for personnel (i.e., labor) shall be expended for employees of the prime contractor. In order to evaluate compliance, the offer will provide a breakdown of small business participation. The breakdown shall identify the small businesses proposed, their socioeconomic classification, and amounts.

The Contractor shall use the following template to depict this information:

Breakdown of Small Business Participation Company

Name

Company

Address

Company

CAGE

Code

Socioeconomic classification?

Work to be

Performed

(PWS

references)

Cost of contract performance incurred for personnel

Level of

Participation based on total cost of labor (%)

Total

Volume 3 - Factor 2 Technical Capabilities

2.4.1 The Offeror's technical volume submission shall include all relevant supporting information required or specified in the Solicitation. This Volume shall be limited to Thirty-five

(35) pages, single sided, not including exhibits and attachments. Offeror’s shall submit the following information:

2.4.1.1 Technical Approach - The Offeror shall provide a detailed description of the ability, resources and experience required to perform the requirements in the Solicitation, including the detailed procedures and methods to be used. The Offeror’s proposal shall demonstrate an understanding of and ability to meet all of the requirements covered in the Solicitation. The proposal shall be sufficiently complete to demonstrate how the Offeror will comply with

Government tasking and requirements throughout the performance period. Data previously submitted, or presumed to be known, (i.e., team structure used under previous contracts) cannot be considered as a part of the proposal unless physically incorporated in the proposal. Clarity, completeness, and conciseness are essential.

The Contractor shall provide a detailed description of the proposed technical approach for each task/deliverables set forth under the PWS.

1.4.1.2 Key Personnel - The contractor shall provide the resumes for all key personnel that demonstrate the minimum years of experience, certifications, and skills necessary to perform the requirements in the solicitation.

2.5. Volume 4 - Factor 3 Management Approach

2.5.1 The Offeror's management volume submission shall include all relevant supporting information required or specified in the Solicitation. This Volume shall be limited to Thirty-five

(35) pages single sided, not including exhibits and attachments. Offeror’s shall submit the following information:

2.5.1.1 The Contractor proposal shall demonstrate an understanding of and ability to meet all of the requirements covered in the Solicitation. The proposal should be sufficiently complete to demonstrate how the Offeror will comply with Government tasking and requirements throughout the performance period. Data previously submitted, or presumed to be known, (i.e., team structure used under previous contracts) cannot be considered as a part of the proposal unless physically incorporated in the proposal. Clarity, completeness, and conciseness are essential. The

Offeror shall demonstrate the ability, resources and experience required to perform the requirements in the Solicitation, including the detailed procedures and methods to be used.

2.5.1.2 Management - The Offeror’s proposal shall include a detailed description of the management plan approach to managing the magnitude and complexity of work detailed in the

PWS. The proposal shall describe the Offeror’s corporate experience and management structure to successfully manage personnel required to perform the tasks listed in the PWS. The proposal shall describe the Offeror’s ability to identify and implement cost efficiencies on the contract and manage personnel. The proposal shall provide information that demonstrates the Offeror's ability and resources for meeting the MCBQ AV and VTC System Maintenance, Technical Support, and Repair Service Tasks being completed.

2.5.1.3 Teaming - The Offeror’s proposal shall include a description of any type of teaming approach to be used in the overall operational concept for this contract. The proposal shall demonstrate the Offeror’s approach for communicating, coordinating, resolving problems and working successfully as part of the overall team. The proposal shall clearly describe team structures, relationships, roles and responsibilities that are clearly defined and established to provide maximum quality performance and minimize risk to performance.

2.5.1.4 Staffing - The Offeror’s proposal shall include a detailed description of the staffing plan approach used to provide a fully qualified work force to include key personnel at contract award as well as the Offeror’s demonstrated ability to recruit, train, and retain sufficient numbers of personnel with required skill sets and security clearances to perform all PWS requirements. The staffing plan will also be evaluated for its completeness regarding qualifications, knowledge, and skills of proposed personnel and how well they correlate to the capability requirements of the

PWS.

2.6. Volume 5 - Factor 4 - Past Performance

This section shall not exceed nine (9) pages. The Offeror's Past Performance volume shall include sections that address the following:

2.6.1. The Offeror must provide a matrix with a minimum of three (3) references but no more than six (6) that will be able to provide information regarding the Offeror's relevant past performance during the last three years. The reference information must be current to facilitate the evaluation process. If the Offeror does not have relevant past performance experience within the last three years, then the Offeror must make an affirmative statement to this effect.

Information on up to three (3) recent contracts performed by an offeror’s significant teaming partners / subcontractors and significant subcontractors considered most relevant in demonstrating their ability to perform the proposed effort may be submitted. The Government considers a significant subcontractor and / or teaming partner to be a company who provides

20% or more of the support required, and / or a company who provides a critical portion of the effort required and / or influences the results of performance. The maximum number of past performance efforts submitted by the prime Offeror and its teaming partners may not exceed six

(6) total. Therefore, if three subcontractor efforts are submitted, the maximum number of efforts submitted by the prime would be three efforts. A current point of contact for each past performance effort shall be provided by completing the Past Performance Questionnaire

(Attachment 3).

The Offeror shall submit no more than two (2) references where the Offeror was a Sub-

Contractor. For each relevant task identified, a Past Performance Questionnaire (Attachment 3) shall be used to collect data from the references.

For each of the Past Performance Information (PPI) identified, the Offeror shall:

(1) Describe how the work was/is similar to the MCBQ AV and VTC Equipment

Maintenance, Technical Support, and Repair Service requirements in terms of the scope, magnitude, and complexity;

(2) Identify a Point of Contact (POC) (e.g. Contracting Officer, Contracting Officer’s

Representative, Contracting Officer’s Technical Representative, or Government

Program Manager), Name of contracting agency, agency representative, telephone number, and email address;

(3) Include type of contract, dollar value, brief description of work performed, problems encountered during contract performance and corrective actions taken;

(4) Provide the POC with a copy of the Past Performance Questionnaire (Attachment 3);

and

(5) Request that the POC submit the completed questionnaire directly to the Government in accordance with the instructions on the questionnaire (Attachment 3). The Offeror and any Sub-Contractors should complete all applicable items of the Past Performance

Questionnaire prior to providing it to each POC.

2.7. Volume 6 - Factor 5 – Price

2.7.1. General: All price information shall be contained in Volume 5 and in accordance with

Schedule B of the solicitation. The Offeror shall provide sufficient cost and price information to allow the Contracting Officer to determine the reasonableness of the proposed price. A summary sheet with the offeror’s Total Price shall also be included in the price proposal. Offeror shall provide a narrative describing the assumptions and criteria used to price out their proposal.

Pricing proposal shall identify the price proposed for each deliverable set forth under the PWS.

The Offeror shall submit the numerical price data using Microsoft Excel 2007 or later. on a

Compact Disc. The proposed price information shall be in unprotected spreadsheets that disclose the formulas and depict how the figures were computed. All price models submitted must be consistent with the Offeror’s estimating system and must duplicate the logic and mathematical formula reflected in the paper copy of the proposal.

Due to the competitive nature of this procurement, the Government is not requesting submission of certified cost or pricing data under this solicitation in accordance with FAR 15.4. The Offeror shall not submit certified cost or pricing data substantiating the cost elements being proposed. If adequate competition is not obtained or should a situation develop that the Government will require submission of information other than cost or pricing data, the Offeror should be prepared to submit the cost or pricing data within five (5) business days after being requested by the

Government.

The Offeror, subcontractor, interdivisional transfer, or any other business entity associated with the proposal may submit their sealed proposal directly to the Government or the Offeror.

Offers are solicited on an “all or none” basis. Failure to submit an offer for all requirements of the PWS shall be the cause for rejection of the offer. Non-compliance with any of the provisions herein may lead the Government to determine that your proposal is non-compliant and may result in removal from the evaluation.

All of the instructions for the Price Volume apply separately and individually to each Offeror, subcontractor, interdivisional transfer, or any other business entity associated to the proposal.

2.7.2. CLINS - The Offeror shall propose a price for each of the tasks referenced in the PWS and break out the price for the base, option periods, and option to extend period per FAR 52.217-8.

For repair under task 0002, the offeror shall propose one or more labor categories to fulfill the required services and an associated fully loaded labor rate per labor category. For tasks 0001, 0003, and 0004, the offeror shall provide a FFP IAW the schedule.

The Offeror shall include a total amount capturing the total price proposed for the entire proposal. For this effort, the offeror shall provide a priced Basis of Estimates that includes labor categories, hours, fully loaded labor rates, materials, and any other priced elements for each of the tasks included in the PWS. A breakdown of the proposed prices by cost element (e.g., no overhead rates needed) is not required. Only fully loaded amounts for labor rates and materials are required.

2.7.3. Unit Prices-

Unit prices will be included under the contract. The Government will use the agreed prices to expedite future work (if necesarry) under this contract.

2.7.3.1. Labor Rates under Task 2 Time and Materials - The Offeror shall provide a complete pricing template for this effort. For T&M labor categories applicable to the

Service Contract Act (SCA), the Offeror shall identify the labor category and provide mapping against the applicable labor category under the Act. Offeror shall identify the unburdened labor rate and required fringe amounts for each labor category as required under the Act. For labor categories listed under the Act, proposed unburdened labor rate shall be no less than the SCA minimum labor rate. A labor rate is required for each period of the contract.

2.7.3.2. Level of Complexities under Task 1 Maintenance - an increase in the AV footprint across the base and tenants organizations listed under this contract is expected.

As such,complexity levels were defined in the PWS. Offeror shall provide a fixed unit price per month for each complexity level. A unit rate per complexity level is required for each period of the contract.

2.7.3.3. Site AV System Operation Support under Task 3 Technical Support Services-

The Offeror shall provide a fully loaded price for a month of support for AV operator services. A unit price is required for each period of the contract.

2.7.4 Place of Performance - The majority of the work will be performed on Marine Corps

Base Quantico.

2.8 Data Rights Assertion Listing

The contractor shall provide a Data Rights Assertion Listing for both non-commercial and commercial components, items, and processes (CIPs), and software. The Contractor shall use the format described under subsection (e) of DFARS 252.227-7013. This information shall be included under Volume 1 - Offer Letter.

(End of provision)

PWS

PERFORMANCE WORK STATEMENT

AUDIOVISUAL AND VIDEO TELECONFERENCE SYSTEMS MAINTENANCE, REPAIR,

TECHNICAL SUPPORT,

AND INTEGRATION SERVICES FOR

MCINCR-MCB QUANTICO, VA

1.0. Scope:

The scope of this requirement is to acquire ongoing maintenance, technical support, repairs, and integration services for the audiovisual (AV) and video teleconference (VTC) systems situated aboard Marine Corps Base (MCB)

Quantico Va.

2.0. Background:

The Marines Corps’ Combat Camera at Marine Corps Installations Command National Capital Region-Marine

Corps Base Quantico (MCINCR-MCBQ), Va has a requirement to ensure uninterrupted functionality of AV and

VTC systems across the base is achieved. Services under this requirement consist of preventive maintenance, repairs, technical support, and integration services.

3.0. General Information:

3.1. Quality Control (QC): The Contractor shall develop and maintain an effective quality control plan

(QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The

Contractor’s quality control program is the means of assurance that the work complies with the requirements of the contract. If any changes are required, the Contractor shall provide one copy of a comprehensive written QCP to the Contracting Officer’s Representative (COR) within 5 working days.

After acceptance of the quality control plan the Contractor shall receive the Contracting Officer’s (KO) acceptance in writing of any proposed change to his QC system.

3.2. Quality Assurance: The Government shall evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

3.3. Recognized Holidays: Contractor will be required to provide services during holidays if the military units they are supporting do not have the day off. Federal Holidays are:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Columbus Day

3.4. Hours of Operation: For deliverables executed on a regular week schedule, Government facilities’ standard hours are between 8:00 A.M. – 5:00 P.M. local time Monday through Friday.

3.5. Place of Performance: The place of performance for this acquisition is on and within the proximity

Marine Corps Base Quantico, Virginia.

3.6. Common Access Card (CAC): Contractor personnel assigned to work aboard Marine Corps facilities are required to possess a CAC. Upon award of the contract, the Contractor shall coordinate with the

Government Field Security Office (FSO), located at 3250 Catlin Avenue, Quantico VA 22134, to provide a list of all contractor personnel and pertinent security information (name, Social Security Number, date of birth and an email address) assigned to work on this contract.

3.7. Security Requirements: Overarching security requirements and Contractor access to classified information shall be as specified in the DD Form 254. Contractor shall possess the appropriate security clearance upon reporting to work on the first day.

3.7.1. Security Clearance Eligibility Requirements: All identified contractors personnel filling a noncritical sensitive capability support must possess security clearances, as follows:

Task Number/PWS para Task Name Requisite Clearance

AV Equipment Services

All tasks All tasks Secret

VTC Equipment Services

All tasks All tasks Secret

Note:

3.7.2. All identified contractor personnel filling a noncritical sensitive capability support that will provide support must have an “active secret clearance”.

3.7.3. Visitor Request: All identified contractor personnel filling a noncritical sensitive capability support that requires “secret access” must send a visitor request to Marine Corps Combat

Development Center (MCCDC) through the FSO and use Security Management Office (SMO

Code M30000).

3.8. The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use when performing in a Government facility. At the close of each work period, Government facilities, equipment, and materials shall be secured.

3.9. Special Qualifications: The Contractor shall be responsible for employment, training, guidance, and supervision of qualified personnel performing under this PWS. The Contractor shall accomplish the assigned services by employing and utilizing qualified personnel possessing an appropriate combination of education, training, and experience to successfully accomplish the services in this PWS.

Inspection and certification of final product completion by the contractor shall be done by a Certified

Technology Specialist (CTS), CTS-D (Design) or CTS-I (Installation) as applicable. The Contractor shall use a certified programmer to program all control Systems. Contractor shall provide evidence of inspection conducted by an individual with active certification credentials at time of invoice submittal.

3.10. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend the kick off meeting and any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and COR may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting

Officer and/or the COR will apprise the Contractor of how the Government views the Contractor's performance and…