M00264-17-R-0011_amendment02.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The prupose of this modif ication is to correct PWS para 4.3 to read "...a minimum of f if teen (15) w ork centers per calendar month..". See the attached Summary of Changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Dec-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M00264-17-R-0011

X 9B. DATED (SEE ITEM 11)

18-Nov-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Dec-2016

CODE

MCINCR - RCO

2010 HENDERSON ROAD

DENNIE, MICHAEL

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M00264-17-R-0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

1.0 SCOPE

In support of Department of Defense (DoD) initiatives to improve the control of hazardous materials (HM), the

Contractor will provide information technology (IT) and scientific support to the HM Management Program at

Marine Corps Base Quantico (MCBQ). This support includes three major tasks, which are: (1) transitioning the HM data currently stored in the Hazardous Substance Management System (HSMS) to the Hazardous Materials

Management System (HMMS), (2) maintaining current data in the HMMS database, and (3) inspecting work centers to ensure that HM storage and usage are in compliance and conformance with applicable regulations and orders.

MCBQ has 340 work centers with HM that will require performance of these tasks. The details of these tasks are discussed in Section 4.0, Task Requirements.

2.0 BACKGROUND

Executive Order (EO) 13693, Planning for Federal Sustainability in the Next Decade, requires federal agencies to reduce the procurement and use of HM. Marine Corps Base Order (MCBO) 6280.4A, Hazardous Material

Management Program, outlines policies and procedures for meeting these requirements at MCBQ. In particular, the

Order specifies policies and procedures for (1) the acquisition of HM, (2) safety data sheet (SDS)/material safety data sheet (MSDS) maintenance, (3) HM storage, (4) HM tracking, and (5) reporting. This contract will assist

MCBQ in achieving these objectives.

3.0 APPLICABLE DOCUMENTS

3.1 The Contractor will be required to use the following documents, which contain Federal regulations and United States Marine Corps (USMC) guidance regarding HM:

Marine Administrative Message (MARADMIN) 032/16, Guidance for Marine Corps Enterprise

Life Cycle Management of Hazardous Materials and Hazardous Waste;

EO 13693, Planning for Federal Sustainability in the Next Decade;

29 Code of Federal Regulations (CFR), Occupational Safety and Health Administration (OSHA)

Worker Protection Regulations;

40 CFR, Environmental Protection Agency (EPA) Hazardous Waste Regulations;

49 CFR, Department of Transportation (DOT) Hazardous Materials Regulations;

National Fire Protection Association Standards;

Federal Standard 793; Depot Storage Standards.

Marine Corps Order (MCO) 4450.12A, Storage and Handling of Hazardous Materials;

MCBO 6280.4A, Hazardous Material Management Program;

MCO 4140.5A, Shelf-Life Program (February 2015);

MCBO 6280.1B, Handling, Transfer, and Disposal of Hazardous Materials and Hazardous Waste;

and, MCBQ Environmental Standard Operating Procedure (ESOP) 3, Hazardous Material

Management.

3.2 The Contractor may be required to consult additional documents, as requested by the MCBQ Natural

Resources and Environmental Affairs (NREA) staff.

4.0 TASK REQUIREMENTS

Using Government-furnished hardware, software, wireless network access, and one (1) Common Access

Card (CAC)-enabled computer, the Contractor shall perform the following tasks:

4.1 Task 1: Data Migration and HSMS Maintenance

Transfer data (including work center authorized use lists (AULs) and inventories) from HSMS to

HMMS – minimum ten (10) work centers per month.

During the migration, the Contractor shall perform IT-related maintenance of the HSMS system, including weekly data backups.

During the migration: Maintain AULs and inventories for those work centers that remain in

HSMS. The Contractor shall maintain current AULs by entering data from AUL Approval forms.

The Contractor shall maintain current HM inventories by entering data from HM Usage and HM

Received reports. All AUL Approval data shall be entered into HSMS within forty-eight (48) hours of being received (pending approval by the AUL Working Group). HM Usage and HM

Received data shall be entered into HSMS within fourteen (14) days of being received.

During the migration: In addition, the Contractor shall extract data from HSMS. The Contractor shall extract data as requested by the HM Program Manager, to meet reporting requirements for the Emergency Planning and Community Right-to-Know Act (EPCRA), Environmental

Compliance Evaluations, and other regulations and orders.

Finally, the Contractor shall ensure that HM program documentation is in compliance and conformance with applicable regulations and orders.

4.2 Task 2: HMMS Maintenance

Maintain accurate and current data in the database. This includes maintaining current AULs by entering data from AUL Approval forms. This also includes maintaining current HM inventories by entering data from HM Usage and HM Received reports. All AUL Approval data shall be entered into HMMS within forty-eight (48) hours of being received. HM Usage and HM Received data shall be entered into HMMS within fourteen (14) days of being received. Finally, the

Contractor shall produce barcodes for newly-inventoried materials. The barcodes should be produced within forty-eight (48) hours of updating the inventory.

Develop specific data-entry policies.

Perform IT-related maintenance and upgrades of HMMS, as requested by Headquarters Marine

Corps (HQMC).

Respond to user requests for assistance with the database. (Note: The Contractor will not be set as an administrator on HMMS).

Direct requests for HMMS passwords to the HMMS contractor at the Headquarters Marine Corps

(HQMC) level.

The Contractor shall extract data from HMMS. The Contractor shall extract data as requested by the HM Program Manager, to meet reporting requirements for EPCRA, Environmental

Compliance Evaluations, and other regulations and orders.

The Contractor shall ensure that HM program documentation is in compliance and conformance with applicable regulations and orders.

4.3 Task 3: Work Center Inspections and MSDS/SDS Maintenance

Inspect work centers to ensure that HM storage and usage is in compliance and conformance with applicable regulations and orders; minimum fifteen (15) work centers per calendar month. The

Contractor shall summarize the results of the each inspection in a one-page report, and submit the report to the HM Program Manager within twenty-four (24) hours of performing the inspection.

Submit MSDSs/SDSs to the Hazardous Materials Information Resource System (HMIRS).

5.0 PERIOD OF PERFORMANCE

The Period of performance for this effort consists of a twelve (12) month base year and four (4) twelve (12) month option years. Each period is subject to the FAR 52.217-8 (Option to Extend Services) clause for 6 months performance; however, regardless of when or the number of times the clause is invoked, the total period of performance under this clause cannot exceed 6 months for the entire contract. If the base period and each option period are exercised, including the aforementioned option to extend services, the total period of performance of this contract cannot exceed five and a half (5 ½) years.

The Period of Performance reads as follows:

Base Period 1 March 2017 – 28 February 2018

Option Period One 1 March 2018 – 28 February 2019

Option Period Two 1 March 2019 – 29 February 2020

Option Period Three 1 March 2020 – 28 February 2021

Option Period Four 1 March 2021 – 28 February 2022

6.0 PLACE OF PERFORMANCE

The work described in this PWS will be performed at Marine Corps Base Quantivo, VA

7.0 SECURITY REQUIREMENT.

7.1 The Contractor shall provide personnel that is elegible to obtain a Common Access Card (CAC) at the base. Contractor personnel assigned to this contract who are accessing the base shall complete an SF-85 and

MUST be elegible to obtain access and a CAC. Background checks will be conducted in accordance with the the National Agency Check with Inquiries (NACI) criteria. These positions do not require additional clearances.

7.2 The Contractor must provide the Contracting Officer with a list of all contractor personnel working on site at least three (3) days before work begins.

8.0 CONTRACTING OFFICER REPRESENTATIVE (COR)

Inspection and acceptance of contract deliverables is the responsibility of the COR. The COR serves in a supporting role to the Contracting Officer by providing advice and expertise on technical issues. However, only the Contracting Officer has authority to modify the terms and conditions of this contract.

9.0 WORKING ON A GOVERNMENT INSTALLATION

9.1 The Contractor and their employees shall be subject to all traffic, security, and registration regulations for personnel and vehicles.

9.2 The Contractor will provide their own modes of transportation when performing their duties on

MCBQ.

9.3 All Contractor personnel attending meetings, answering Government telephones, working on site, where their Contractor status is not known to third parties must identify themselves as Contractors.

Contractor personnel shall also ensure that when logged onto Government equipment that their profile shows them as Contractor personnel.

10.0 DATA RIGHTS

10.1 General. All reports, materials (including training materials, computer software and hardware, source code, interfaces, tools, works, and related items) and information, in whatever form, created, generated, or produced under this contract shall become the property of the Marine Corps; therefore, the Marine Corps shall have the right to use, modify, reproduce, perform, display, release, or disclose such reports, materials, and information in whole or in part, in any manner, and for any purpose whatsoever, and to have or authorize others to do so.

10.2 No data, materials, or other items created or provided expressly for this contract shall be used by the

Contractor for any purpose other than the support and performance under this contract without the prior written permission of the Contracting Officer. The Contractor is obligated to protect from unauthorized use or disclosure all Government confidential or classified material and Government-owned proprietary data obtained in the course of performance of services under Government contract as long as such data remains proprietary, confidential, or classified. Any information obtained in the course of duties or the performance of services under this contract including, but not limited to, information that may be made available for use which relates to the technical data, trade secrets, processes, operations, style of work, or apparatus, or to the technical data, statistical data, amount or source of any income, profits, losses, or expenditures of any person, firm, partnership, corporation, or association is included in this clause. Contractor personnel shall not publish, divulge, disclose or make known this information in any manner or to any extent not authorized by Commanding General, Marine Corps Combat Development Center.

11.0 QUALITY ASSURANCE

The Contractor’s performance shall be monitored against the requirements outlined in the Performance

Requirements Summary (PRS).

12.0 DELIVERABLES

The Contractor’s work must comply with the criteria specified in Section 4.0 of this PWS. In addition, the

Contractor will submit the following deliverables to the HM Program Manager:

12.1 Data Migration and HSMS Maintenance

Weekly Reports. These reports shall include:

o A bulleted, one-page summary of accomplishments (from the previous week) and goals

(for the coming week).

o A list of IT-related maintenance tasks performed on HSMS that week.

o A list of data-extraction tasks performed on HSMS that week.

Monthly Reports. These shall include the following information:

o A list of work-center inventories updated in HSMS;

o A list of work-center AULs updated in HSMS;

o Names of the work centers migrated from HSMS to HMMS; and, o Names of the work centers pending migration from HSMS to HMMS.

Annual Reports. These shall include the following (for those work centers pending migration from

HSMS to HMMS):

o HSMS AULs;

o Data to meet the requirements of EPCRA and Environmental Compliance Evaluations.

12.2 HMMS Maintenance

Weekly Reports. These reports shall include:

o A bulleted, one-page summary of accomplishments (from the previous week) and goals (for the coming week).

o A list of data-extraction tasks performed on HMMS that week.

Monthly Reports. These reports shall include:

o A list of work-center inventories updated in HMMS;

o A list of work-center AULs updated in HMMS;

Annual Reports. These shall include the following:

o HMMS AULs;

o Data to meet the requirements of the EPCRA and Environmental Compliance

Evaluations.

12.3 Work Center Inspections and MSDS/SDS Maintenance

Weekly Reports. These reports shall include:

o A list of work centers inspected during the previous week, and a list of those that will be inspected in the coming week.

o Copies of inspection reports for the previous week’s inspections.

12.4 The Contractor shall provide deliverables electronically. The Contractor shall store electronic copies of all deliverables on the NREA share drive, and on removable media. Removable media may include CDs and DVDs. The Contractor must produce deliverables in software approved by the Contracting Officer

Representative.

13.0 TRAVEL

The Federal Government will not require the Contractor to travel in support of executing the requirements of this PWS.

14.0 TRAINING

The Contractor must possess the following training prior to commencement of work:

14.1 General awareness training in the following areas:

o One or more courses that provide(s) an overview of the following Federal environmental laws and regulations:

EPCRA;

Oil Pollution Act (OPA);

National Environmental Policy Act (NEPA);

Clean Water Act (CWA);

Clean Air Act (CAA);

Federal Insecticide, Fungicide and Rodenticide Act (FIFRA);

Endangered Species Act (ESA);

Safe Drinking Water Act (SDWA);

Hazardous Materials Transportation Act (HMTA);

Resource Conservation and Recovery Act (RCRA);

Toxic Substances Control Act (TSCA);

Superfund Amendments and Reauthorization Act (SARA);

Pollution Prevention Act (PPA);

Federal Facility Compliance Act (FFCA);

Occupational Safety and Health Act (OSH-Act);

Comprehensive Environmental Response, Compensation and Liability Act (CERCLA);

EO 13693, Planning for Federal Sustainability in the Next Decade;

Title 49 CFR; DOT HM Regulations;

Title 40 CFR; EPA Hazardous Waste Regulations; and, Title 29 CFR; OSHA Worker Protection Regulations.

o A course in Storm Water Awareness; per CWA.

o A course in Spill Management Awareness; per OSHA 29 CFR 1910.120.

o A course in Environmental Management System Awareness; per EPA ISO 14001.

o A course in Hazardous Materials General Awareness; per 49 CFR 172.704(a)(1).

14.2 Training that provides a comprehensive knowledge of the following Federal environmental regulations and standards:

o Hazard Communication Standard (HAZCOM); Globally Harmonized System (GHS) of

Classification and Labeling of Chemicals (to include incidental spills); per OSHA 29 CFR

1910.1200.

o Handling and Storage of Flammable and Combustible Liquids and Aerosol Cans; per OSHA 29

CFR 1910.106.

o Depot Storage Standards; Federal Standard 793.

For the above, the Contractor must submit course completion certificates and outlines of course curricula

(for all potential employees who will be working on site) as a part of its proposal package. The COR will inspect this documentation and make the final determination of the validity of the training. USMC/MCBQ-specific training (to include shelf-life training per Marine Corps Order (MCO) 4140.5A) will be provided.

15.0 WORKING HOURS

Desk space assigned for this contract will be open between 0730 and 1630, Monday – Friday; unless otherwise authorized by the COR.

16.0 FEDERAL HOLIDAYS

Government facilities will be closed during Federal Holidays. Federal Holidays are:

New Year’s Day, Labor Day, Martin Luther King Jr.’s Birthday, Columbus Day, President’s Day, Veteran’s Day, Memorial Day, Thanksgiving Day, Independence Day and Christmas Day

16.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

PRS

Task Subtask Deliverable Performance

Standard

Acceptable

Quality Level

(AQL)

Surveillance

Method

Data Migration and HSMS

Maintenance

Transfer data from HSMS to

HMMS

Monthly Status

Report, data transfer and safeguarding of data.

Timely and complete execution of deliverables, grammatically correct and complete written material.

Task: 95% acceptability;

no more than

5% rework of work completed.

Deliverable:

Monthly Status

Report should be submitted on time (by the 7 th of the following month).

COR

Monitoring:

Evaluation of

Weekly Status

Reports, test of data, observations.

Perform IT-related maintenance of the HSMS system, including weekly data-backups

Monthly Status

Report, execution of system mainenance, execution of backups on schedule.

Timely execution of deliverables, grammatically correct and complete written material, and adequate execution of backups.

Task: 95% acceptability;

no more than

5% rework of work completed.

Deliverable:

Weekly Status

Report should be submitted on time (by 1700 on the following

Monday).

COR

Monitoring:

Evaluation of

Weekly Status

Reports, test of data, observations..

Maintain AULs and inventories in HSMS

Monthly Status

Report, execution of system mainenance, register of inventories.

Timely execution of deliverables, grammatically correct and complete written material, and adequate inventoy register.

Task: 95% acceptability;

no more than

5% rework of work completed.

Deliverable:

Monthly Status

Report should be submitted on time.

COR

Monitoring:

Evaluation of

Weekly Status

Reports, test of data, observations.

Extract data from HSMS

Timely and proper data migration

Timely and complete execution of deliverables, grammatically correct and complete written material.

Task: 95% acceptability;

no more than

5% rework of work completed.

Deliverable:

Weekly Status

Reports should be submitted on time.

COR

Monitoring:

Evaluation of

Weekly Status

Reports, test of data, observations.

(End of Summary of Changes)

PRS (continued)

Task Subtask Deliverable Performance

Standard

Acceptable

Quality Level

(AQL)

Surveillance

Method

HMMS

Maintenance

Maintain accurate and current data in the database

Monthly Status

Report, execution of system mainenance.

Timely execution of deliverables, and grammatically correct and complete written material, Task: 95% acceptability; no more than 5% rework of work completed.

Deliverable:

Monthly Status

Report should be submitted on time.

COR

Monitoring:

Evaluation of

Weekly Status

Reports, test of data, observations.

Extract data from HMMS

Timely and proper data migration

Timely and complete execution of deliverables, grammatically correct and complete written material.

Task: 95% acceptability; no more than 5% rework of work completed.

Deliverable:

Weekly Status

Report should be submitted on time.

COR

Monitoring:

Evaluation of

Weekly Status

Reports, test of data, observations.

Work Center

Inspections

Work center

Inspections

Timely and proper work center inspections, report of observations to COR.

Timely and complete execution of deliverables, grammatically correct and complete written material.

Task: 95% acceptability; no more than 5% rework of work completed.

Deliverable:

Weekly Status

Report should be submitted on time.

COR

Monitoring:

Evaluation of

Weekly Status

Reports.