COMBINED_SYNOPSIS_SOLICITATION_M0026416T0001.docx

UNITED STATES MARINE CORPS

MARINE CORPS INSTALLATIONS NATIONAL CAPITAL REGION

MARINE CORPS BASE QUANTICO

3250 CATLIN AVENUE

QUANTICO VIRGINIA 22134 5001

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a Request for Quotation (RFQ) for a commercial service, Parts Cleaner Services, prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 13, as supplemented with additional information included in this notice. Prospective awardees must be registered in System for Award Management (SAMs) prior to invoicing. Information on registering in SAMs may be obtained (866) 606-8220 or via the internet at https://www.sam.gov. The provisions FAR 52.212-1 Instruction to Offerors – Commercial Items and FAR 52.212-3 Offeror Representations and Certifications- Commercial Items apply to this acquisition. The clause FAR 52.212-4 Contract Terms and Conditions - Commercial Items and 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders - Commercial Items apply to this acquisition. The contractor shall comply with all Federal, State, and Local regulations.

This RFQ document and all incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-78, published 26 Dec 2014.

This acquisition is unrestriced under NAICS code 562112, $38.5 Million Size Standard.

Request for Quotation on the following items or services:

Total Price

The Period of Performance for this effort comprises a twelve month (12) base year and two (2), twelve (12) months option years. Period of performance is as follows:

Base Year: 1 November 2015 to 31 October 2016 Option Year 1: 1 November 2016 to 31 October 2017 Option Year 2: 1 November 2017 to 31 October 2018

Please make sure to provide the total amount in your response.

Please see Attachment 1: Performance Work Statement (PWS).

Please provide FOB Destination pricing and a delivery schedule (with your offer) for the following address:

Service Address: See Paragraph 4 of the PWS.

The closing date and time for quote submission is: 26 October 2015, 12:00 PM EST. Offers received after this date and time may be considered non-responsive and will not be given further consideration. Please provide all submissions by email to Government Point of Contact: Denise Russell at (703) 784-1928 (phone); denise.g.russell@usmc.mil. Provide the original quopte in PDF and one (1) copy in Microsoft Word.

All contractors must comply with the requirement listed above for this request. Failure to comply may result in disqualification. This will be a Firm Fixed Price (FFP) contract.

This acquisition will utilize Lowest Price Technically Acceptable (LPTA) procedures in accordance with FAR 15.101-2. Technical tradeoff will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the acceptable offeror with the lowest evaluated price, which is deemed responsible in accordance with the Federal Acquisition Regulation and whose quote conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representation and certifications, and other information required by this solicitation. The Government reserves the right to award without discussions. Therefore, each initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

The Government may reject any quote that is evaluated to be unrealistic in terms of requirements, contract terms and conditions, or an unrealistically high or low price when compared to Government estimates, such that the quote is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risk of the program.

Technical acceptability will be evaluated on all quotes. Only those quotes determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. Then, price will be evaluated and the quotes will be listed from lowest to highest price based on the total evaluated price and technical acceptability. Award will be made to the lowest evaluated priced quote meeting the acceptability standards for the non-priced factors.

TECHNICAL EVALUATION STANDARD:

The contractor shall address the following two factors:

1. Factor 1 – Technical Capability – Offeror shall clearly demonstrate its approach to technical ability to meet the requirements of CLIN/Line Items based on meeting the requirements of the Request for Quote, quantity, quality and timeliness of delivery.

2. Factor 2 – Price – The offeror shall complete CLIN pricing on pages one (1) and two (2) of this solicitation. In addition to the completed CLIN pricing on pages one (1) and two (2), the offeror shall provide sufficient price information to allow the contracting officer to determine the completeness and reasonableness of the offerors prices.

DISCUSSIONS: If during the evaluation period it is determined to be in the best interest of the Government to hold discussions, Offeror responses to clarifications/discussion notices will be considered in making the source selection decision.

AWARD DECISION: The award decisions will be made as follows:

1. Step One – Determine Technical Acceptability. The technical evaluation, Factor 1, stated above, will assess the offerors capability to satisfy the Government’s requirement. The Government will evaluate all technical capability quotes received by the required date/time. The Technical Capability factor will receive a rating of acceptable and unacceptable. If any factor is rated “unacceptable,” the entire quote is rendered technically unacceptable, and the quote will be removed from the competitive range. Only quotes deemed technically acceptable (either initially or as the result of discussions) will be considered for award. The ratings are defined in the following table.

Table A-1

1. Step Two – Evaluate Price. The offeror’s Price quote will be evaluated, for award purposes, based upon the total price proposed as annotated under Factor 2 – Price.

1. Step Three – Award Decision. Award will be made the lowest priced, technically acceptable offeror, subject to a positive responsibility determination in accordance with FAR Part 9 and conformance of the offeror’s quote to the terms and conditions of the solicitation.

DISCLAIMER:

This is a request for the submission of a quote and does not constitute a contract or authorization to begin work. Nor does an offeror’s submission of a quote constitute a contract or authorize the individual or company to being work.

The Contracting Officer is the only person who can legally modify a resulting contract or obligate the Government for expenditure of funds. Costs shall be incurred by recipients of the solicitation in anticipation of receiving direct reimbursement from the Government.

Only the Contracting Officer has the authority to authorize deviations from the terms and conditions of any resulting contract, including deviations from specifications and requirements. In the event the Contractor does deviate, without written approval of the Contracting Officer, such deviations shall be at the risk of, and any cost related thereto shall be borne by the Contractor. Any matter concerning a change to the scope, prices, costs, terms or conditions of this contract shall be referred to the Contracting Officer.

Please Provide the Following:

1. Tax Identification Number: _____________________

2. Company Registered in WAWF-RA (Wide Area Workflow):_______________

If Not, Will Your Company Register? ________________

3. Company Registered In System for Award Management (SAM):_______________

If Yes, What Is Your DUNS# and/or Cage Code: _______________

If No, Will You Register: ________________

4. Company Considered Small or a Large Business under the NAICS Code of 562112

5. Delivery Time of Requested Items: ____________ Please show earliest delivery date possible.

6. FOB Cost If Applicable:_______________

A. NOTE: Is Freight (Fob) Included In Price? If Not, Please Indicate Price and Where It’s Being Originated From: _______________

Discount Terms: ___________

Company Name and Address: ______________________________________________________________________________

Company Point of Contact: _______________________________________________________

Company Telephone: __________________

Company Facsimile: ___________________

Quoted price(s) submitted that are open market shall be marked “commercial pricing”.

The following FAR clauses and provisions apply to this acquisition and can be viewed at http://www.acquisition.gov/far:

(Complete and return with offer unless registered electronically in SAM at http://www.sam.gov/.)

252.203-7000 Requirements Relating to Compensation of Former DOD Officials

252.204-7008 Compliance with Safeguarding Covered Defense Infomration Controls (DEVIATION 2016-O00001) (Oct 2015) 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2016-O00001)(OCT 2015) 252.211-7003 Item Unique Identification and Valuation 252.223-7008 Prohibition of Hexavalent Chromium 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Workflow 252.232-7010 Levies on Contract Payments 252.243-7001 Pricing of Contract Modifications 252.243-7002 Requests for Equitable Adjustment

U3 DD 250 Receiving Report Submission Through Wide Area Workflow – Receipt and Acceptance (WAWF-RA)

** Special Invoicing Instructions: Wide Area Work Flow – Receipt and Acceptance (WAWF-RA) **

WAWF-RA is the only method authorized by the United States Marine Corps to electronically process payment requests. Compliance with WAWF-RA is mandatory. Include in each offer a statement acknowledging that you are WAWF-RA compliant. In order to get registered with WAWF-RA, visit https://wawf.eb.mil/. In order to WAWF-RA you must designate an Electronic Business Point of Contact (EB-POC) to serve as the group administrator within you company.

WAGE RATE DETERMINATION

(a) Offerors are advised that this procurement is subject to the requirements of the Service Contract Act of 1965, as amended.

(b) The Contractor agrees to furnish the Contracting Officer a copy of any collective bargaining agreement applicable to employees performing under this contract.

(c) The labor category and wage rate that is applicable to this requirement is: Occupational Title(s) and hourly rate: 30090 Environmental Technician__$27.41___________ Salaries paid to employees must be in compliance with this labor category and wage determination or collective bargaining agreement.

(d) Wage Determination No. _2005-2103_ Revision _16_ dated _07/08/2015_.

ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (eCMRA) REPORTING (NOV 2013) "The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Hazardous Materials System Maintenance Support. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at :

https://doncmra.nmci.navy.mil.

PERFORMANCE WORK STATEMENT

FOR

PARTS CLEANER SERVICES FOR

MARINE CORPS BASE QUANTICO

1.0 SCOPE

The scope of this requirement is to provide integrated parts cleaning services to include immersion cleaners and paint gun cleaners, parts, parts washing solution (solvent and aqueous), and the necessary equipment maintenance, chemicals delivery and solution recycling and degreasing operations at various locations at the Marine Corps Base (MCB), Quantico, VA.

2.0 PERIOD OF PERFORMANCE

The Period of Performance for this effort comprises a twelve month (12) base year and two (2), twelve (12) months option years. Period of performance is as follows:

Base Year: 1 November 2015 to 31 October 2016 Option Year 1: 1 November 2016 to 31 October 2017 Option Year 2: 1 November 2017 to 31 October 2018

3.0 CONTRACTOR COMPLIANCE

2.1 Compliance with the Resource Conservation and Recovery Act (RCRA) Resource Conservation and Recovery Act (RCRA) rules and regulations for utilizing the Uniform Hazardous Waste Manifest system shall apply. All transporting, sorting, treatment, recycling and/or disposal are to be performed by the Contractor and its employees, vehicles and facilities. The Contractor shall be licensed and permitted by applicable State/ Federal regulatory agencies to transport, store, treat, recycle, dispose, and otherwise handle hazardous/non-hazardous waste.

Contractor shall ensure NREA personnel are contacted 1 day before service of machines to ensure persons certified to sign manifest are available. Only NREA personnel can sign manifest and bill of ladings for disposal of hazardous and non-hazardous waste shipped from MCB Quantico.

2.2 Compliance with the Occupational Safety and Health Administration (OSHA) The Contractor shall provide circulating parts and all the required solutions that conform to Electrical Testing Lab (ETL) listed standards which is approved and is Occupational Safety and Health Administration (OSHA) compliant. The label of ETL shall be accepted as conformity to this requirement. In lieu of the label, the Contractor shall submit to the Contracting Officer’s Representative (COR) at the time for initial delivery and set-up, a written certification from any nationally recognized testing agency, adequately equipped and competent to perform such services, that the parts and all the cleaners have been treated and conform to the standards, including methods of RCRA.

The Contractor shall provide equipment and labeling which will instruct the operator of the equipment concerning the state and proper operation in accordance with OSHA 1910.145 and OSHA 1910.1200.

3.0 PERMITS AND RESPONSIBILITIES

The Contractor shall, without additional expense to the government, be responsible for obtaining and holding all necessary licenses and permits, the preparation of all manifest and documentation, and for complying with any applicable Federal, State and municipal laws, codes and regulation is connection with the performance of this contract.

The Contractor shall furnish a legible copy of the Uniform Hazardous Waste Manifest and/or Bill of Lading to authorized NREA personnel for signature along with the Land Disposal Restriction (LDR) Form. Once the waste leaves MCB, Quantico to go to the disposal/recycling facility, the Contractor shall ensure that the COR receives the signed 4th copy of the manifest/bill of lading within 25 days of the shipments. No later than 31 December of each year, the Contractor shall submit a detailed report that provides the quantity of solvent recycled/disposed of and the method of disposal/recycling. The report shall be submitted to:

NREA Branch 3049 Bordelon Street Marine Corps Base Quantico, VA 22134

The Contractor shall be responsible for all damages to persons or property that occurs as a result of fault or negligence. The Contractor shall take proper safety and health precautions to protect the work area, workers, public and the property of others.

The Contractor shall furnish Safety Data Sheets (SDS) as required by the Toxic Substance Control Act, part 19904 and Section 1910.20 for each type of solvent used at each location. Copies of all permits, training certifications, licenses, SDS, etc., shall be provided by the Contractor to the COR prior to any work being initiated.

The Contractor shall provide circulating parts and all the required solvents that conform to Electrical Testing Lab (ETL) listed standards which is approved and is Occupational Safety and Health Administration (OSHA) approved. The label of ETL shall be accepted as conforming to this requirement. In lieu of the label, the Contractor shall submit to the Contracting officer’s Representative (COR) at time for initial delivery and set-up, a written certification from any nationally recognized testing agency, adequately equipped and competent to perform such services, that the parts and all the solvent cleaners have been treated and conform to the standards, including methods of RCRA.

The Contractor shall provide equipment with labeling which will instruct the operator of the equipment concerning the state and proper operation in accordance with OSHA 1910.145 and OSHA 1910.1200.

The Contractor shall, without additional expense to the government, be responsible for obtaining and holding all necessary licenses and permits, the preparation of all manifests and documentation, and for complying with all applicable Federal, State, and municipal laws, codes and regulations in connection with the performance of this contract.

4.0 PARTS CLEANERS WITH CIRCULATING SOLUTION / IMMERSION CLEANERS AND LOCATIONS

The Contractor shall provide and maintain cleaning equipment required to meet best commercial practice standards. Equipment will be owned and maintained by the contractor.

The Contractor shall ensure all equipment supplied (37 cleaning machines) are operating correctly and fully functional at all times. Contractor must have the capability to repair or replace any non-functioning machine within 24hrs. of notification. Contractor shall ensure all machines are in place and functioning properly at each command designated in the PWS by Nov. 1, 2015.

The Contractor shall deliver and set-up equipment to ensure that all stations are adequately filled throughout the duration of contract performance. The Contractor shall adhere to all laws, regulations, and standards of “industry best practice” in all facets of service operations.

The Contractor shall provide circulating parts and all the required solutions that conform to Electrical Testing Lab (ETL) listed standards. Equipment shall have suitable capacity required for the equipment size with the capability to dispense the solution at a sufficient rate to meet and achieve the standard for parts cleanliness. Suitable safety and interface controls shall be provided to prevent the potential occurrence of fires, spills, splash back, or injury to operators. Ancillary features such as cycle times, multi-level filtration, or similar convenience items are discretionary.

Contractor shall provide cleaning equipment with the following dimensions, characteristics, quantity and locations:

LOCATIONS, DEMINSION AND QUANTITIES

Total Machines using Aqueous

Total Machines using Solvents

5.0 SOLUTION (SOLVENT/AQUEOUS) REQUIREMENTS

Contractor shall provide cleaning solutions that will clean/remove carbon buildup and the layer/s of material left in the barrel and other surface areas of each weapon after shooting sessions which, if not properly cleaned, can reduce the weapons accuracy and corrode the barrel and/or other gun components. Contractor shall provide substantiating documentation and/or case studies before awarding of contract showing the success rate of the chemical/s provided to MCB Quantico for the cleaning of weapons and other components through this contract.

5.1 SOLVENT

The Contractor shall provide the selection, delivery and disposition of all solvents for the circulating and portable parts washers, paint gun cleaner, and immersion cleaners.

Solvents shall be capable of removing carbon residues from parts in cold parts washers. Halogenated solvents shall not be used in these machines. The vapor pressure of the solvents used in these machines shall be less than 1.0 millimeters of mercury (mm Hg), measured at 20 degrees Centigrade (68 degrees Fahrenheit).

Lacquer thinner shall be used for paint brush cleaning.

5.2 AQUEOUS

The Contractor shall provide the selection, delivery and disposition of all Aqueous solution based parts washers needed for this effort. Aqueous solution based parts washers must be exempt from the requirements of 9 VAC 5-40, Article 47: Emission Standards for Solvent Metal Cleaning Operations in the Northern Virginia Volatile Organic Compound Emissions Control Area. Aqueous cleaning solutions must contain less than 5% volatile organic compound and less than 5% hazardous air pollutant by weight.

5.3 LIST OF CHEMICALS PRESENTLY AUTHORIZED TO BE USED AT MARINE CORPS BASE QUANTICO The following is a list of chemicals presently authorized to be used at Marine Corps Base Quantico for the purpose of cleaning mission essential components for all locations. These Chemicals are used industry wide and are not specific to any one entity. These Chemicals will be used to clean and degrease metal parts to support the mission at MCBQ as well as the cleaning of weapons. These chemicals will be used with each stand-alone Part Washers, stand-alone Immersion Washers, and stand-alone Paint Gun cleaners. Contractor may choose to use other industry standard chemicals; nevertheless, it must get approval via NREA Chemist.

CAS no. Component Percent 64742094-5 Solvent naphtha (petroleum), heavy arom 30-60 872-50-4 1-Methyl-2-pyrrolidone 10-30 34590-94-8 Di-propylene glycol monomethyl ether 7-13 112-80-1 Oleic acid 5-10 141-43-5 Ethanolamine 3-7 91-20-3 Naphthalene 3-6 64742-48-9 Naphtha (petroleum), hydrotreated heavy 100 67-64-1 Acetone 40-80 108-88-3 Toluene 15-50 78-93-3 Methyl Ethyl Ketone 3-20 100-41-4 Ethyl benzene 0-20 64741-89-5 C5 to C8 Aliphatic Hydrocarbons 0-1 8030-30-6 C9 to C13 Aliphatic Hydrocarbons 0-15 123-85-4 n-Butyl acetate 0-15 110-19-0 Isobutyl acetate 0-15 1330-20-7 Xylenes (o-, m-, p- isomers) 0-10 108-10-1 Methylisobutyl ketone 0-5 67-63-0 Isopropyl alcohol 0-5 107-87-9 Methylpropyl Ketone 0-5 108-21-4 Isopropyl acetate 0-5 108-65-6 Propylene Glycol monomethyl ether acetate 0-5 110-43-0 2-Heptanone 0-5 64-17-5 Ethyl Alcohol 0-5 71-36-3 n-Butyl alcohol 0-5 75-65-0 tert-Butyl alcohol 0-5 763-69-9 Ethyl 3 –ethoxypropanoate 0-5 141-78-6 Ethylacetate 0-5

6.0 MAINTENANCE

The Contractor shall perform all maintenance service to keep the equipment in an acceptable operating condition. Maintenance service shall include the mechanical upkeep of the units and response to trouble calls generated by customer representatives.

The Contractor shall repair, replace, or relocate equipment within 24 hours, after the notification by the COR. Such remediation actions shall be accomplished at no cost to the government.

Servicing of parts washers shall coincide with “regular working days/hours” aboard MCB, Quantico. Regular working days/hours are defined at Monday through Friday, 0730 – 1630, excluding Federal holidays.

Contractor shall provide a maintenance schedule for the entire period of performance of this contract. Maintenance schedule shall comprise servicing of equipment as well as replacement and disposition of chemicals.

7.0 SPILLAGE

The Contractor shall be responsible for remediation of any spillage resulting from services to the equipment. At all times while providing services to the equipment, the Contractor shall provide and ensure the correct amount and type of spill response equipment/material is available. Such spillage shall be reported to the COR immediately upon discovery and shall be suitably remediated to environmentally acceptable standards within 12 hours, unless otherwise established. The contractor shall provide all documentation for the disposal of any spill occurring from the servicing of equipment. The COR shall be responsible for acknowledging completion of the remediation and acceptance of the resolution.

8.0 MANAGEMENT

The Contractor shall identify a responsible program manager and related points of contact within their organization to interact with government principals and ensure contract performance standards are followed. A monthly status report shall be provided to the COR as a basis of acceptance of the services provided.

PERFORMANCE REQUIREMENT SUMMARY

The service requirements are summarized into performance objectives that relate directly to mission essential items. The following information describes the minimum acceptance quality level of service applicable to these requirements. These thresholds are critical to mission success. This information will be used to determine compliance and acceptability of Offeror’s deliverable and execution of PWS requirements.

- Repair, replacement, or relocation of malfunctioning equipment within 24 hours, after the notification by the COR.

CPARS/FAPIIS Rating, Exercise of Option Year

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