M00264-16-R-0005-0003.docx

M00264-16-R-0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

Q&A FROM INDUSTRY

QUESTIONS FROM PROSPECTIVE OFFERORS AND ANSWERS FROM GOVERNMENT SOLICITATION (M00264-16-R-0005) Range and Training Area Management Support (RTAM) Training and Education Command (TECOM)

The purpose of this amendment is to reply to the following questions submitted by Industry as it pertains to this solicitation:

Question 1: 6.3.2.1.1 Factor 1 – Technical Capability

What positions does the Government consider to be Key Personnel?

Answer 1: Key Personnel. The following position has been identified as key personnel and is subject to the substitution requirements as stipulated in the contract.

Program Manager. The Program Manager will assist in identifying requirements and solutions in close coordination with the COR. The Contractor will analyze program requirements and allocate/reallocate personnel and resources to best meet the needs of the Government.

· Minimum Education/Experience

· Master Degree in Science, Environmental Science, Engineering, or related scientific or technical discipline.

· Minimum 20 years’ of Marine Corps tactical and operational experience.

· Minimum 8 years’ experience in managing and directing development/integration of range programs.

· Proven ability to lead diverse teams in a dynamic Military Service Level environment.

· Understanding and knowledge of Marine Corps Range Safety Programs, Range and Training Area financial programs, and Range Facilities Management Support System (RFMSS).

Question 2: 8.3 – Travel Requirements

Answer 2: No.

Question 3: Are the TOCs and compliance matrix included in the page count?

Answer 3: Yes, the TOC and compliance matrix is included in the page count.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

INSTRUCTIONS TO OFFERORS

ADDENDUM TO 52.212-1 – INSTRUCTIONS TO OFFERORS-COMMERICAL ITEMS

1.0 OVERVIEW.

1.1 The purpose of this procurement is to obtain support services for Range and Training Area Management (RTAM), Training and Education Capabilities Division (TECD), Range Safety & Design Section. Proposals shall clearly and concisely describes their response to the requirements of this solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond what is sufficient to present a complete and effective solution are not desired and may be construed as a lack of understanding of the requirement.

2.0 POINT OF CONTACT.

2.1 The Procuring Contracting Officer (PCO) is the sole point of contact for this procurement. Address any questions or concerns you may have to the Contract Officer as stated in paragraph 5 below.

3.0 DISCREPANCIES.

3.1 If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the PCO in writing. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

4.0 PROPOSAL GUIDANCE.

4.1 The proposal must be prepared in accordance with the instructions to offerors. Failure to do so may result in the Offeror’s submission being determined to be unacceptable and ineligible for award. The Offeror’s submission shall be screened by the PCO upon receipt to ensure completeness and compliance with the instructions contained herein.

5.0 SUBMISSION OF QUESTIONS.

5.1 All questions must be received no later than 23 June 2016 by 10:00 AM Eastern Time. Written questions must be sent to the Contract Officer at the address located in Block 9 of the SF1449 solicitation by the stated time and date. All electronic submittals of questions are to be received by the Contracting Office by the stated time and date. All questions submitted electronically must be via email to the following: darrell.williamson@usmc.mil and a copy to christa.eggleston-sc@usmc.mil.

5.2 Due to the Government computer firewalls, please be advised that it is the Offeror’s responsibility to ensure all electronic submittals of questions are received by the Contracting Office at the email addresses identified and in the timeframe given above.

6.0 INSTRUCTIONS FOR SUBMISSION OF OFFERS.

6.1 Electronic proposals are not authorized for this solicitation and will not be considered for evaluation. The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1 below). Proposals must be submitted and received no later than the time and date stated in block 8 of the SF1449 Solicitation. The Offeror’s proposal shall consist of five (5) separate volumes and must provide (3) copies of each volume. The volumes are Volume I- Executive Summary; Volume II-Technical/Management, Volume III- Past Performance, Volume IV-Cost/Price and Volume V- Contract Documentation.

Proposals that do not comply with the instructions herein may be considered non-responsive and may render the proposal ineligible for award. Proposals shall be sent via Federal Express, private courier, or hand delivered, to the following address and must be received prior to the cutoff date/time to:

Regional Contracting Office, National Capital Region Room 224 Attention: Darrell L. Williamson 2010 Henderson Road MCB, Quantico, VA 22134

6.2 Proposal Format.

6.2.1 Proposals shall be prepared and submitted on hard copy paper. One Original and two copies shall be submitted as a part of its offer using the following format:

-8.5 x 11 inch paper in 3-ring binders for text;

-11 x 14 inch for foldouts, matrixes, WBS;

-Single-spaced typed lines;

-1 inch margins on all sides;

-11 point Arial font;

-Headers/Footers – ensure the company name and RFQ number is included on each page;

-Graphics and drawings must be clear / legible and may use a small font;

-No hyperlinks or external materials are permitted;

NOTE: Your subject line must read “Range and Training Area Management (RTAM)” RFP M00264-16-R-0005.

6.2.2 In addition to the paper copies identified above, the Offeror shall submit all proposal information in electronic format on a CD. Content should utilize .doc, .pdf, .xls, and .jpg formats to the maximum degree possible. Text and graphics portions of the electronic copies shall be in a format readable by MS Word 2003 or earlier. Data submitted in spreadsheet format shall be readable by MS Excel 2003 or earlier and unlocked. In case of conflict between the paper copy and the electronic copy of the proposals submitted, the paper copy shall take precedence.

6.3 PROPOSAL CONTENT.

6.3.1 Volume I Executive Summary

In the executive summary volume, the Offeror shall provide the following information:

6.3.1.1 Narrative Summary

The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding cost/price. The salient features should tie in with the evaluation factors listed in Addendum to 52.212-2, Evaluation- Commercial Items. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

6.3.1.2 OCI Mitigation Plan.

The Offeror shall provide an affirmation statement that no OCI exists; or, if applicable, submit an OCI plan that identifies any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in FAR Subpart 9.5 as it relates to the solicitation PWS requirements.

If applicable, the OCI plan shall provide any and all methods to avoid, neutralize, or mitigate present and future conflicts of interest. The Offeror’s OCI Mitigation Plan should encompass the Prime and all teaming partners. The OCI Mitigation Plan should be specific to OCI as related to the solicitation requirement. Early submissions of the Offeror’s OCI Plan shall be submitted electronically to the Contracting Officer and Contract Specialist cited within this solicitation. Submission of the OCI Plan, if applicable, is also required with the Offeror’s proposal

6.3.1.3 Table of Contents & Compliance Matrix

Include a master table of contents of the entire proposal. This section is pertinent to how the offeror’s material is organized and to provide traceability links throughout the proposal to the PWS, contract deliverables, the evaluation criteria, and to other solicitation sections as necessary. The Compliance Matrix may be presented as an 11 x 14 foldout.

Table 1-Proposal Organization

6.3.2 EVALUATION FACTORS VOLUMES.

6.3.2.1 Volume II- Technical/Management

The Technical/Management Volume should be specific and complete. Pricing information shall not appear anywhere in the Technical/Management Volume. Responses will be evaluated against the Technical Capability/Staffing and Personnel factors defined in Addendum to 52.212-2, Evaluation- Commercial Items. Using these instructions elaborate on the techniques and detail as specifically as possible the actual methodology you would use for accomplishing/satisfying the requirements of the PWS. Do not merely reiterate the objectives or reformulate the requirements specified in the PWS. Content of the Technical/Management Volume should provide information related to how the Offeror intends to accomplish the general and detailed tasks as outlined in the PWS and how it intends to manage services in support of the entire contract effort by addressing:

6.3.2.1.1 Factor 1 - Technical Capability The Offeror shall clearly address in its proposal the Offeror’s understanding of the following capabilities: (1) understanding of the the PWS and contract terms and conditions; (2) how the Offeror proposes to handle the complexities and minimize risks that are inherent in the PWS requirements; (3) the proposed personnel mix in direct support of the PWS, showing experience, expertise, qualifications, and their direct correlation to the PWS requirements; (4) innovative approaches in providing services required by the PWS; and (5) Contractor identified Key Personnel resumes, in matrix form, showing related experience, expertise, qualifications, and the direct correlation to the technical requirements outlined in PWS sections:

· 6.1 – Aviation Range Safety

· 6.2 – Ground Range Safety

· 6.3 – Laser Range Safety

· 6.4 – Range Certification

· 6.5 – Range Facility Management Support System

· 6.6 – Administrative

· 6.7 – Training

· 6.8 – RMTK

· 6.9 – Geographic Information Services

· 6.10 – Range Operations Professional Development

· 6.11 – Financial Management

· 6.12 – RTAM/Installation Range Operations Support Specialist

Key Personnel. The following position has been identified as key personnel and is subject to the substitution requirements as stipulated in the contract.

Program Manager. The Program Manager will assist in identifying requirements and solutions in close coordination with the COR. The Contractor will analyze program requirements and allocate/reallocate personnel and resources to best meet the needs of the Government.

· Minimum Education/Experience

· Master Degree in Science, Environmental Science, Engineering, or related scientific or technical discipline.

· Minimum 20 years’ of Marine Corps tactical and operational experience.

· Minimum 8 years’ experience in managing and directing development/integration of range programs.

· Proven ability to lead diverse teams in a dynamic Military Service Level environment.

· Understanding and knowledge of Marine Corps Range Safety Programs, Range and Training Area financial programs, and Range Facilities Management Support System (RFMSS).

6.3.2.1.2 Factor 2 Staffing and Personnel. The Offeror shall clearly address in its proposal the Offeror’s staffing execution plan considering the following resources: (1) PWS Management, subcontractor interaction and management, and implementation of the contractors Quality Control Plan (QCP); (2) ability in planning, managing, and controlling the multiple tasks that may be specified; (3) ability to provide an active, responsive staffing vacancy-filling system to ensure adequate manning throughout the contract period (process for new personnel); (4) plans and timeline for recruiting and initial staffing, in addition to the detailed strategies for a transition plan for continuity of personnel after award relating to the requirements of the PWS; (5) ability to effectively and efficiently manage the contract requirements; (6) a plan that addresses (a) roles and responsibilities for personnel proposed for this effort (b) primary personnel’s positions directly related to the PWS requirement(s) (c) primary personnel’s education, experience, expertise, and availability. (d) approach as it relates to providing personnel, at contract award, that have the knowledge, ability or expertise regarding PWS sections 6.1 through 6.12 requirements.

6.3.2.2 Volume III - Past Performance Information

Each Offeror shall submit past performance information utilizing the Past and Present Performance Information Form, provided as an attachment to this solicitation, along with the additional information required in this section as outlined below.

6.3.2.2.1 Relevant Contracts

Submit past performance information for the Offeror on a minimum of three recent (active within the past 5 years from the date of this solicitation) contracts that you consider most relevant in demonstrating your ability to perform the proposed effort. The total of Past Performance Questionnaire references will not exceed six. Total page count for this Past Performance volume is annotated in Table 1 above. Include rationale supporting your assertion of relevance. The Government uses degrees of relevancy when assessing recent, relevant contracts. The past performance evaluation team will consider the performance quality of only those efforts considered to be relevant and recent to determine the quality as it applies to performance confidence. The evaluation of past performance information and Performance Confidence Assessment ratings are outlined in Addendum to 52.212-2, Evaluation- Commercial Items.

6.3.2.2.2 Specific Content

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex requirement, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. Categorize the relevant information into the specific technical/management factors used to evaluate the proposal.

6.3.2.2.3 Organizational Structure Change History.

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this procurement. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offerors, your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

6.3.2.3 Volume IV- Price.

6.3.2.3.1 The Offeror shall complete the SF1449 to include pricing for each Contract Line Items Number (CLIN) identified in the Schedule of Supplies/Services of the SF1449 solicitation document. The Cost/Price volume shall also include a detailed breakdown of the labor categories used to support the effort, the fully burdened rates utilized, loaded rates for both Government and Contractor facility sites, the number of hours for each labor category, the total hours for each CLIN, and the total price for each CLIN. The detailed breakdown should align with the prices corresponding to the CLIN’s of the Contractors Fixed Price proposal to each performance period and to the total price for all performance periods.

6.3.2.3.1 Price Information.

Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position. All information relating to the proposed price, including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal

6.3.2.4 Volume V- Contract Documentation.

6.3.2.4.1 Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The Offeror’s proposal must include a signed copy of the SF 1449 of the solicitation and all related amendments. Offeror’s shall identify their CAGE and DUNS number and assert that their System for Award Management (SAM) record that verifies status of CCR, ORCA and EPLS is active and current in accordance with solicitation provision FAR 52.212-3, Offeror Representations and Certifications-Commercial Items.

6.3.2.4.2 Solicitation/Contract Form

Completion of blocks 30A through 30C of the Standard Form SF 1449 is required. Signature by the Offeror on the SF1449 constitutes a proposal, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

The following must be acknowledged and identified in this volume of each Offeror’s proposal:

· Proposal is valid for 180 days from (Date of Submission);

· Any exceptions to any Terms and Conditions has been taken;

· Any assumptions or constraints included in Offeror’s proposal;

· Any proposed positions that are contingency hires must include a signed commitment letter of proposal/acceptance

6.3.2.4.3 Authorized Offeror Personnel

Identify and provide the name, title, and telephone number of the company/division point of contact and any other individual authorized to represent, negotiate and enter into and obligate the company into a contract with the Government with respect to this proposal.

6.3.2.4.4 Transition Plan.

The Offeror shall submit a Transition Plan as outlined in the solicitation Performance Work Statement to support the Government’s evaluation of the non-price factors for award. The Offeror’s transition plan should sufficiently address the establishment of operations in preparation for full performance. Any phase-in period shall be Not Separately Priced (NSP) and the cost attributed with phase-in shall be included in the fixed price.

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